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Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

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Page 1: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Traditional Pens vs. Digital Pens for

large surveys

HAITI

Emmanuel FLOREAL

Database Manager

March 30, 2011

ICT4 Development Conference

Lusaka, Zambia

Page 2: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Introduction

• Emmanuel FLOREAL• Port-au-Prince, Haiti• Database Manager

Page 3: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Project Background

• Current Projects

- Earthquake Emergency Response

- MYAP (Multi Year Assistance Program)

- CHAMP (Community Health and Aids Mitigation Project)

- Others (with Caritas and Church Partners)

• Project Locations (South, West, Nippes, North-West, Artibonite,

Grand’Anse)

• Opportunities

- Availability of electronic data Collection on field / Surveys

- Regulate Gap and Coordinate data Collection for one Data source

• WHY (ICT4D it’s more POWERFUL to accurate data)

Page 4: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

CRS-HAITI INTERVENTIONS AREA

Page 5: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Digital Pen as Solution

• Looks and feels like a traditional pen• Contains a sensor that reads the tiny dot pattern on the page and records each ink stroke• Stores approximately 50 forms at one time• Can be used for 2-4 hours of continuous writing• About 10 hours of normal use.• Recharges in about 2.5 hours

Description

Page 6: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Technology Designing

Page 7: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Connect Cradle to PC using USB Cable

Place Pen Into Cradle

Confirm that the Battery Indicator is Flashing Green

Charging is Complete when the Battery Indicator stays on (no longer flashing)

CHARGING THE PEN

Page 8: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Paper Form: Sample

Page 9: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

STAFFING

Page 10: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Key Challenges

• Printing Issues• During the testing of the digital pen prior to the pilot, an issue was noticed where the digital pen would

vibrate while completing the form. Later, near the area the pen vibrated, it was found that the pen failed to capture a small amount of ink.(Programmatic, technical or other)

• Handwriting Recognition Issues• Due to some form fields being freeform in nature (not a standard format ), such as the child’s ID

number (Kod), the application needed (for example) to try to recognize the difference between a zero and the letter “O”, without any context.

• Digital Eraser• Just as the physical ink is permanent, there are limited options to erase digital ink. • The animators were very careful to write neatly and avoid a situation in which they needed to cross out

an answer. However, some mistakes are unavoidable and some children changed their answer after a response was recorded. This problem occurred three times during the pilot.

• Pen Issues• As predicted, some users found the Anoto DP-201 pen to be too large to write comfortably. Due to

nightly charging/upload, no issues were reported with regard to battery life or memory capacity.

Page 11: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Lessons Learned

• Printers

Not all printers that met the documented minimum specifications worked correctly.

• Training• The handwriting on the pilot forms was nearly always perfect, much better than anticipated.• The time spent during training on handwriting proved to be worthwhile. This included:• Emphasizing the importance of good handwriting• Showing examples of ambiguous characters such as 4 and 9• Providing a quick reference page on the best way to write each letter/number• Allowing users to practice and providing feedback before they were deployed to the field

Page 12: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Sustainability

• Cost • Capacity Building • Partner capacity to process data • Logistical issues

Page 13: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Summary and Close

• Gathering simultaneously data from Field in two ways(Handwriting and Electronic)

• Facilitate Monitoring and Evaluation in a Short-Time or on Real-Time

• Finally be Efficient in Data Management Collection

Page 14: Traditional Pens vs. Digital Pens for large surveys HAITI Emmanuel FLOREAL Database Manager March 30, 2011 ICT4 Development Conference Lusaka, Zambia

Thank You!