FACULTY QUALIFICATIONS

Annual Review Training Fall 2015

Enhancements from Beta Testing Phase

Added Degrees to Degree List

Inclusion of an “Other” option in each list with added text box.

Inclusion of instructions for completion of forms.

Greater specification of titles, auto-generation where possible.

Added the ability to report the number of advisees by semester.

Working within Tk20

• Use Chrome • ALWAYS save work • Reporting year is always the year that precedes your review • When reporting a service activity that is ongoing, leave second date

field blank • It is always possible to load attachments but keep in mind they will be

available to deans through report • File size limits are 100 MB, but zipping is still recommended when

working with large files • Multiple file formats supported

File Types Supported

access jpg ppsx xbk Adobe Illustrator jsp ppt xlam

aiff key pptm xls aup keynote pptx xlsb

avi kid psd xlsm

band KML pub xlsx csv mov rss xltm

doc mp3 rtf xltx docm mp4 shockwave zip

docx mpeg sit

dotm mpg sldm

dotx notebook sldx

doxc numbers thmx flash pages tif fp3 pct tiff

fp5 pdf txt

fp7 pict wav

gif potm wbk htm potx WMF html ppam wpd

isf ppsm wps

Support

College/School Super User

College of Science and Mathematics Nick Ragsdale

College of Theology and Christian Ministry Mark McEntire

College of Pharmacy Cathy Ficzere, Andrew Webster

College of Liberal Arts and Social Sciences David Curtis

College of Entertainment and Music Business Eric Tarr

College of Health Sciences Lori Liotta-Kleinfeld

CVPA – Theatre/Dance Paul Gatrell

CVPA – Art James Pierce, Judy Bullington

CVPA – Music Bruce Dudley, Kelly Garner, Jeff Kirk, Madeline Bridges

Honors Beverly Schneller, Gina Miller

Getting Started

Step 1: Log into my.Belmont.

In terms of browsers, we find

that Chrome works best.

Step 2: Find the link to Tk20 on

the Faculty Dashboard.

Page 6

Accessing My Activity

Portfolio in Faculty

Qualifications

Step 1: On your Tk20 Home

Page, if not already your

default setting, select the

role of “Faculty”.

Step 2: Click on the Faculty

Qualifications tab and your My

Activity Portfolio dashboard will

display by default.

Step 2: Select Faculty

Qualifications Tab

Page 7

Step 1: Select

“Faculty” Role

My Activity Portfolio

Master Categories and

sub- categories will be

visible to faculty members

here.

The system includes the

following Master Categories:

• Teaching

• Scholarship I

• Scholarship II

• Scholarly and Creative

Activities

• Service

• Credentials

• Review Narratives

Each Master Category contains

multiple unique subcategories.

Master Categories

Su

b-C

ate

gories

Page 8

Entering Activities in

Sub-Categories

Step 1: Click on the icon

next to any of the sub-

categories OR Selecting from

the Quick Add an Activity

dropdown.

Step 2: If not auto-populated,

enter at Title.

Step 3: Enter a status and

status date in the format

requested.

Step 1: Click

on + icon OR

Quick Add

dropdown

Step 2: Add title if not

auto-populated

Step 3: Add status and

status date

Page 9

Step 5: Select file and upload attachments

or drag and drop files to grey area

Step 5: If desired, you may

attach supporting documents

by clicking on “Select File(s)”

and uploading them from

their current location. You

can also directly drag and

drop materials into the grey

area below.

Page

10

Step 6: Click Save

Step 6: Always remember to

click “Save” so that you don’t

lose data you have entered.

Entering Activities in

Sub-Categories

(Cont.)

Step 4: Enter all other

relevant information in the

form fields below.

Step 4: Enter all other relevant information

Uploading Syllabi

Step 1: Under the Teaching

master category, click on

the Courses Taught link in

the sub-category.

Step 2: Click on edit icon

Step 2:

Click on

edit icon

Step 2: Click on

Edit Icon

Page

11

Step 1:

Click on

Courses

Taught

Uploading Syllabi (Cont).

Step 3: Click Select File(s) and choose your syllabus or course evaluation for the section from your files.

Suggested Syllabus Naming Convention:

Syllabus | CRS Number

Example:

Syllabus_HON_3444

Step 4: Click “Save”. Step 4: Click Save

Step 3: Select File and Upload Attachment(s) or

drag and drop in the gray area

Page

12

Completing Review

Narratives

Step 1: Select the final tab labeled “Review Narratives”

Step 2: Click on the icon to being a new set of narratives for the current reporting year.

Step 3: Read the overall instructions to frame the focus of the narratives you are asked to provide.

Step 4: Enter the reporting year (calendar year on which you are reflecting).

Step 1: Select Review Narratives tab

Step 2: Click on + icon

Step 3: Read

Overall Instructions

Step 4: Enter reporting year

Step 9: Click “Save”.

Completing Review

Narratives (Cont.)

Step 5: Populate the large text boxes provided with your narratives. These can be written into the boxes or copied and pasted from Word documents.

Step 6: To make formatting changes to text you enter, click on the Rich Text editor link to launch the editor tool.

Step 7: If your dean has asked that you provide any college-specific materials, attach these in the space provided by clicking on the “Select File” button and locating the file, or simply drag and drop the file into the grey space.

Step 8: Additionally, a space has been provided if you wish to upload a current CV. If you choose to do so, this will appear as a linked attachment on your annual review.

Step 5: Write

narratives in text boxes provided

Step 6: Use Rich

Text Editor to make formatting changes

Step 7:

Attach

college

material(s)

requested by dean.

Step 8:

Attach

current

copy of CV (Optional).

Step 9: Click Save