31
Title Page programmemanagementsyste m KPMD (IT Solutions) Ltd Blades Enterprise Centre, Bramall Lane, Sheffield S2 4SU, United Kingdom telephone: +44 (0)114 292 2292 fax: +44 (0)870 705 2655 email: [email protected] w w w . k p m d . c o . u k Software for external quality assessment and proficiency testing organisers.

Title Page programmemanagementsystem KPMD (IT Solutions) Ltd Blades Enterprise Centre, Bramall Lane, Sheffield S2 4SU, United Kingdom telephone: +44 (0)114

Embed Size (px)

Citation preview

Title Pageprogrammemanagementsystem

KPMD (IT Solutions) LtdBlades Enterprise Centre, Bramall Lane, Sheffield S2 4SU, United Kingdom

telephone: +44 (0)114 292 2292 fax: +44 (0)870 705 2655email: [email protected]

w w w . k p m d . c o . u k

Software for external quality assessment and proficiency testing organisers.

System Overview

Data synchronised between office database and website database using web services.

programmemanagementsystem

Website for participants using Active Server Pages with MS Access or SQL Server Database. Javascript for client-side validation.

Internet access for participants for data entry and reports (Acrobat PDF files).

Samples sent to participants.

Some participants still rely on paper-based results data entry and reports.

Office system: multi-user with MS Access or SQL Server database: modules for Lab (Participant) Management, To Do Items and Distribution Management.

Easy searching on name etc

Login Screen

Individual user login for administrator or ordinary user level access. Other security levels can be built in, along with Audit Trails as required.

programmemanagementsystem

Participant / Laboratory List programmemanagementsystem

Filter displayed records

Search options

Double-click to view lab records

Lab – Main Details programmemanagementsystem

Main details:

main contact,

main address,

courier,

distributor,

currency etc

Membership

Lab - Contactsprogrammemanagementsystem

Multiple contacts:

Finance contact,

manager,

Technical contact,

quality manager etc

Lab – Finance / Registration Details programmemanagementsystem

Multiple registration forms

Multiple invoices / invoice request forms (for Finance Dept)

Lab – Correspondenceprogrammemanagementsystem

Out-going correspondence generated using Word with Word templates and mail merge. Documents stored centrally for future reference.

In-coming correspondence scanned and stored centrally as image.

Lab – Queriesprogrammemanagementsystem

Multiple queries: complaints, requests for extra samples, unsatisfactory performance, follow-up, appeals etc

Query details

Lab – Queries / Actionsprogrammemanagementsystem

Multiple actions for each query: eg letter, visit, phone call, investigation etc

Lab – Cohortsprogrammemanagementsystem

For grouping labs / participants into informal groups for reporting purposes

Lab – Meetingsprogrammemanagementsystem

Recording attendance of labs / participants at annual conferences, seminars, training courses, meetings etc

programmemanagementsystem

Maintain system data eg system users, distributors, currencies, programme prices etc

Administration – Lookup Maintenance

programmemanagementsystem

Update website database using Web Services

Administration – Web Services

programmemanagementsystem

Various reports generated using Crystal Reports (enabling export to Word, Excel and Acrobat PDF format) or mail merge using Word and Word templates

Reports

Batch Processes programmemanagementsystem

For batch registration forms and batch invoices / invoice requests

To Do List programmemanagementsystem

Multiple actions generated from queries

To Do List – Action Details programmemanagementsystem

Distribution List programmemanagementsystem

Filter on Programme, dates etc

List of distributions

Distribution Details programmemanagementsystem

Distribution details

Audit trail / key milestones

Sample details

Summary data

Distribution – Main Functions programmemanagementsystem

Main Distribution functions:

synchronising data with website database using web services,

emailing labs about new distribution and reports availability,

results entry,

producing statistics.

Distribution – Results Data Entry programmemanagementsystem

Example data entry form:

designed to match current forms,

quantitative, qualitative and interpretive results,

drop-down combo-boxes to select look-up data for methods, machines, techniques etc,

mark data input as complete,

acceptable late return marker,

exclude sample marker,

Comments for recording reasons for late return, sample exclusion etc,

additional data eg reagent lot number, sample received date, test date etc.

Distribution – Reports programmemanagementsystem

Reports:

cover sheets to accompany samples,

data entry forms,

labels for samples and paper reports (for non-web users),

picking lists for bagging samples,

distribution progress report,

distribution results / reports for labs / participants.

Distribution Administration Lookup Maintenance

programmemanagementsystem

Maintenance of sample data (as required)

Also methods, manufacturers, machines, techniques, units etc.

Distribution Administration Method Example

programmemanagementsystem

Example of Method maintenance where methods can be used across different schemes / programmes

Participant Report Example 1 programmemanagementsystem

Participant’s results

Participant Report Example 2 programmemanagementsystem

Graphical representation

Participant Report Example 3 programmemanagementsystem

Various graph types available

Website Login programmemanagementsystem

Website designed to match client’s corporate image with colours, logo, fonts, images etc.

Three elements for participants to log in for added security and to allow individuals with laboratory to have their own login for audit purposes.

Website Programme Selection programmemanagementsystem

Scheme selection using drop-down combo box to display list of distributions. Click a row for data entry form and report.

Status of each distribution shown.

Website Result Data Entry programmemanagementsystem

Screen designed to match paper data entry forms if necessary.

Buttons to save data, mark it complete (after which it cannot be changed), and download report (when available).

Print a blank results form for data entry.

Qualitative, quantitative and interpretive result with validation where required.

Drop-down combo boxes for methods, units, machines, techniques etc, with validation of acceptable combinations if required.