Time Recording and Time Management · 4 • Allegion • Time Recording and Time Management with the Interflex IF-6020 System 5 Workforce management significantly contributes to the

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Time Recording and Time Management Solutions for Workforce Management with the IF-6020 System

2 • Allegion • Time Recording and Time Management with the Interflex IF-6020 System 33

Contents

Our Solutions 2

Editorial 3

IF-6020 – Overview 4

Time Management and Personnel Scheduling 6

Time Recording 8

Employee Self-Service 10

Workflow 11

Project Time Recording 12

Cost Center Recording 13

Reporting 14

eVAYO Terminals 16

Customer Service 18

Editorial

“Access control and time management present you with major challenges?”

You want to move your business forwardYour goal is to increase the security of your company’s access points and to efficiently manage working time as a resource. To do this, you need a partner that you trust completely. You’re not looking for a product - you’re looking for the right solution. What you need is a complete, no-worries service that will steer you through the entire process, from consultation right through to system maintenance. One of our strengths is our ability to identify your requirements and work with you to develop a customized solution.

You require flexibility and efficiencyWould you like to integrate existing components while simultaneously meeting multiple time management and access security requirements? If you don’t want to replace existing hardware for access to your business or for recording working times, our interfaces offer a range of options for fast and easy integration. We also include a large number of modules in your solution, such as visitor management or a Security Control Center.

You demand high standards of a modern system In line with the trend for digitalization, you’re aiming for total simplicity and convenience for your internal processes. Solutions for smartphones, Employee Self Service and smart visitor management will help you to take the load off your employees and give them more time for other tasks.

Dr. Jörg WissdorfGeneral Manager Interflex

You insist on qualityWe use a quality management system certified by TÜV Rheinland and are ISO9001:2008-compliant. Whether you have 50 or 100,000 employees, we have been leaders in the field of access control and time management for more than forty years and will continue to rise to your challenges in the future.

Interflex

Our Solutions at a Glance

Time Management

Time & Attendance Recording

Demand Forecasting

Automatic Schedule

Optimization

Productivity Analysis

Personnel Scheduling

Biometric Recognition

Video Surveillance

Visitor Management

Security Control CenterOffline Solutions

Access Control

Access Time

Mobile Data Recording

Workflow Optimization

Employee Self-Service

Controlling + Reporting


Workforce management significantly contributes to the reduction of costs in your company.

Workforce management provides the optimum balance between your

interests and those of your employees.

Our solutions are flexible and protect your investments.

Our service offerings include consulting,

project management, implementation,

installation, maintenance and support - all from a

single source.

IF-6020 – Overview

Time Recording and Time Management: Customized and from a Single Source

Sof

ware Hardware

Serv ices

Em

plo

yee

Self-S

ervice

Tim

e M

anagem

ent

Tim

e R

ecord

ing

Biometrics

Access Control

Time Recording

Consulting + Project Management

Implementation + Installation

Maintenance + Training Courses + S

upport

Work forceManag ement

IF-6 020

5


Your Benefits:• With modules for time management, you can assign your personnel according to your production

requirements. • By increasing personnel efficiency, you also increase the economic efficiency of your company. • You schedule your employees while taking their requests into consideration. • You optimize internal processes and increase the satisfaction of your employees.

• Considers various work time models, requested workdays, vacation and sick leave • Meets legal requirements for working hours • Balances fluctuations in demand • Reduces unproductive work time • Provides a clear, real-time overview • Reduces personnel costs through less overtime and less work time for which

premiums are paid • Provides conditions for flexible working time models • Increases transparency for both management and employees

• Considers retroactive time data changes in payroll statements • Determines special wage payment methods, such as performance-linked

payment, piecework wage or premium wage • Considers collective agreements during calculation

• Automatically transfer data to standard payroll accounting interfaces, such as Datev, Sage, SAP, ADP, etc.

• Allow for subsequent changes to transferred payroll data

• Finds the optimum daily staffing level that meets your requirements • Schedules employees according to their qualifications • Provides clear planning tables • Creates shift schedules automatically • Verifies the compliance with statutory requirements • Schedules on-call duties, if required

• Allows employees to swap their shifts • Reduces unproductive work time • Reacts flexibly to fluctuations in demand • Considers employee requests and ensures fair scheduling • Increases employee satisfaction • Optimizes scheduling processes automatically • Creates transparency in personnel scheduling

Personnel Scheduling

Shif Scheduling

Shif Schedule Processing

Certified Interfaces for Payroll Accounting

Time Value Determination

Time Management and Personnel Scheduling

Organize Work Times Efficiently and Respectfully

Time Management and Personnel Scheduling

Your Employees Are Your Most Valuable Resource

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Time Recording

The Perfect Reason for Any Kind of Absence

Time Recording

Time Data - The Most Significant Basis for Personnel Management

Your Benefits:• You record work times correctly and completely. • You are provided with current information on all time stamps at any time. • The clear display on the web facilitates the retrieval and processing of time data. • Time can be recorded anywhere, also on a mobile basis. • Automatic processes reduce administrative effort.

• Easy to use and intuitive • Records time anywhere and at any time • Displays time data and time accounts • Includes a month journal • Allows employees to clock IN and OUT in offline mode • Allows employees to submit absence requests on the go

• Shows the attendance and absence status of employees • Sorts the displayed data by department or location upon request • Includes different colored lamp symbols for attendance and absence reasons • Sends messages when employees are available again

Mobile Application

Lamp Table

• Includes absence calendars for individual employees and departments • Offers a selection of various absence reasons • Updates the respective time accounts • Allows for individual scheduling of absences, e.g.:

- Hourly, full or half days - Morning, afternoon

• Differs between various absence reasons, e.g.: - Vacation - Flexible working hours - Visit to a doctor - Business trip - Advanced training

• Provides an overview of the last time stamps • Allows for correction of one or more days in one work step • Facilitates and speeds up the correction of work times

Absence Scheduling

Time Corrections

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€

Workflow

The Driving Mechanism for More Efficiency

Employee Self-Service

Self-responsibility Increases Employee Motivation

Your Benefits:• Your employees maintain their own time data.• Internal processes are easier, quicker and more transparent.• The costs and time required for processing requests are reduced.• Employees enjoy more independence and flexibility.

• Complete overview of: - Remaining vacation, overtime and annual work time accounts - Attendance/absence of colleagues - Department calendar

• Quick and easy submission and approval of requests and corrections

• Performed independently by employees• For several time stamps or days at a time• Immediate calculation and update of

time account

• Employees record times - anytime and anywhere

• User-friendly interfaces facilitate data entry

• Decentralized control of time management

• Mobile time stamps are precisely documented

• Employees change their own day schedules

• Changes are applied to future shifts• Scheduling can be adjusted temporarily

Vacation Approval Time Corrections

MobileShif Swap

Your Benefits:• You configure workflows according to your requirements and compliance rules.• You integrate several people into multi-level processes.• The system monitors itself and reports events, such as e.g. unauthorized overtime.• Time-consuming processes are slimmed down and simplified.• Your employees benefit from reliable and quick procedures.

• Examples for workflow requests: Overtime payment, bonuses outside frame time, vacation, substitute arrangements, corrections, etc.

• Definable time span for any approval level • Request processing via click• Use of existing IT structures without redundant data management

• Archiving function • Request lists can be viewed at all times

• Checks absence entries according to various criteria• Reports errors if invalid entries are made

Requests

Documentation

Plausibility Check

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00:47:29 15:28:29 04:47:31

€

€

€ €

€

€€€€

€

Cost Center Recording

Cost Distribution According to the “Costs-by-Cause” Principle

Project Time Recording

Maintain an Overview

Your Benefits:• You assign hours worked to individual projects. • Project-related work times are approved and monitored in real time.• Your employees maintain their own project times on their computers. • You create analyses and post calculations via a report function. • Information on recorded times can always be retrieved and made available to your

customers in a transparent way.

Your Benefits:• You assign the work times of your employees to various cost centers.• You can more accurately differentiate between cost centers, such as order times or

production sequences, by means of cost types (e.g. cleaning tools).• You can retrace the distribution of cost types to individual cost centers.

• Favorites menu for significant projects • Automatic calculation of sum totals per project • Plausibility check to ensure the compliance of defined rules • Function for importing the project structure from external systems, such as SAP • Function for exporting data to accounting systems

• Cost centers can easily be changed at a terminal• Retroactive changes are possible at any time• Absence times are taken into consideration • Day conclusion via the employee’s basic cost center or a corresponding cost center

• Differentiate between tasks (e.g. development or installation) in a project • Evaluate individual tasks with different costs

• Differentiate between tasks (e.g. development or installation) in a cost center• Evaluate individual tasks with different costs

Project-related

Cost-center-related

Task-related

Task-related

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Reporting

You Increase Transparency and Recognize Optimizing Potential

Reporting

Today‘s Evaluations Facilitate Tomorrow‘s Scheduling

Your Benefits:• Reporting functions help you to meet compliance regulations. • You monitor time accounts and prevent compensatory accruals. • Evaluations provide you with significant information on personnel requirements. • You flexibly create your own individual reports.

• Overview of sick leave days and health care facility stays • Display of sick leave days, paid and unpaid • Number of sick leave days compared to the number of expected days in percent • Determination of sick leave days paid • Monitoring of 42-day continuation of payment

• Provides information on the overtime of individual employees or groups • Serves as an early warning system • Trigger for corrective measures • Helpful when analyzing the work overload of your staff

Rates of Illness

Overtime

• Significant basis for personnel scheduling • Provides conclusions regarding overall corporate planning • Recognizes overstaffing

• Overview of cost center data for an arbitrary period of time • Transparent display of costs • Determination of cost drivers and product profitability • Costing analysis for the identification of potential for improvement

• Overview of all vacation accounts based on a day or year • Display of remaining vacation to prevent compensatory accruals • Display of remaining vacation, vacation entitlement and vacation taken • Monitoring of vacation blackout periods

• Monitors bonus accounts for cost control • Prevents cost overruns in projects • Provides transparency to external customers • Controls the progress of projects • Provides information on the project status in percent • Checks targets (expected/actual comparison, forecast calculation)

Vacation Days

Projects

Cost Centers

Long-term Statistics / Annual Comparisons

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eVAYO Time Recording

TerminalIF-5735

eVAYO Time Recording

TerminalIF-5725

The IF-5725 terminal is especially suitable for getting acquainted with time & attendance recording. Even companies with few employees or branch offices can deploy this terminal with its IN / OUT / OFF-SITE and INFO functions in an optimal way.

Overview of Features:• Time & attendance recording

Reader:The device is used for identification via RFID credentials.

Usage / Installation:The IF-5725 terminal can be surface mounted on walls or pillars in dry rooms.

Special Features:The IF-5725 terminal is equipped with the latest technology and can be integrated into a 10/100 MB Ethernet network. Power can be supplied via PoE HUB (PoE = Power over Ethernet) without any problems. This saves the costs of a separate power supply. As an alternative or supplement, 24 V low-voltage can also be used.

The large, intuitive touch screen of the device stands out due to its ease of operation and clearly structured menu.

This terminal is suitable for companies with up to 250 employees. It stores up to 5,000 bookings. All of the bookings are transferred to the host system in real time.

The terminal is equipped with a proximity sensor. If not in use, it switches to (power-saving) sleep mode. When someone approaches the terminal, it wakes up and is immediately available.

The IF-5735 terminal is outstanding due to its multi-functional, powerful and user-friendly handling for contactless identification and the recording of data.

Overview of Features:• Time & attendance recording• Cost center recording• Access control (optional)• Barcode scanning (optional)

The large, intuitive touch screen of the device stands out due to its ease of operation and clearly structured menu.

Reader:The device is used for identification via RFID credentials. This master terminal can write NetworkOnCard permissions for offline terminals onto credentials with MIFARE or LEGIC technology.

IF-5725 terminal (white model)

IF-5725 terminal

IF-5735 terminal IF-5735 terminalwith WLAN

Usage / Installation:The IF-5735 terminal can be surface mounted on walls or pillars in dry rooms.

Special Features:The IF-5735 terminal is equipped with the latest technology and can be integrated into a 10/100 MB Ethernet network. Power can be supplied via PoE HUB (PoE = Power over Ethernet) without any problems. This saves the costs of a separate power supply. As an alternative or supplement, 24 V low-voltage can also be used.

As an option, the terminal is also available with an integrated camera, which can be used to capture images each time a person clocks IN or OUT and to archive them. Image comparison provides protection against misuse in case a credential has been stolen or passed on to another person.

Furthermore, the terminal is also available with a WLAN module. Thus, time can still be recorded in environments with difficult structural conditions or on a mobile basis.

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System Introduction

Our employees introduce the Interflex system on a step-by-step basis:1. Installation 2. Configuration3. Initial operation

Training Courses

Selected topics are covered in courses that systematically build upon one another. In small groups, we introduce our system to your employees and help them become more comfortable with its use. We offer standard courses in a positive learning environment as well as customized training courses at your site.

Project Management

Specially trained and certified project managers get the jobs done on time.

Customer Service

Hotline

The members of our After Sales Team will be glad to answer any questions.

Telephone: Email:

00 8000 2000 951 [email protected]

Consulting

Our expert consultants provide target assistance in the core business fields of access control, time & attendance recording and workforce management.

Interflex – Services from a Single Source

Hardware Installation

The hardware is installed on your site by our trained technical personnel.

Maintenance

Our maintenance offer for software and hardware will be tailored to your individual needs.

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Brochure Liability: This information corresponds to knowledge available at the time of printing and is supplied without liability. All specifications are subject to change without notice. Drawings and illustrations are protected by copyright. Reprinting, even in part, is only allowed with the permission of Interflex Datensysteme GmbH.

Interflex Datensysteme GmbH Zettachring 16 • 70567 Stuttgart (Germany)Telephone: +49 711 1322-0 • Fax: +49 711 1322-111Email: [email protected]

20 • Allegion • Time Recording and Time Management with the Interflex IF-6020 System

© 2016 AllegionTime Recording and Time Management with the Interflex IF-6020 System , 09/2016interflex.de | allegion.com

Interflex Datensysteme GmbH offers holistic solutions for workforce management including time management and personnel scheduling as well as customized and innovative security solutions including access control, video surveillance, security control centers, and visitor management.

With several thousand system installations managing more than 4.5 million users, Interflex is one of the international market leaders. Interflex was founded in 1976 and has been a part of the Allegion Group since 2013. Further information is available at www.interflex.de

About Allegion™

Allegion (NYSE: ALLE) is a global pioneer in safety and security, with leading brands like CISA®, Interflex®, LCN®, Schlage®, SimonsVoss® and Von Duprin®. Focusing on security around the door and adjacent areas, Allegion offers a wide spectrum of solutions for private households, companies, schools and other facilities. Allegion generated 2 billion US dollars in revenue and sells its products in about 130 countries around the world.

For more, visit www.allegion.com

Documents

Time Recording and Time Management · 4 • Allegion • Time Recording and Time Management with the Interflex IF-6020 System 5 Workforce management significantly contributes to the