Time Management 09.09

8/8/2019 Time Management 09.09

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Time Management:Time Management:

Making the Most of Your TimeMaking the Most of Your Time


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Module InstructionsModule Instructions

You are encouraged to writeYou are encouraged to writedown the answers to thedown the answers to thequestions you see throughoutquestions you see throughout

the workshop.the workshop. Complete the includedComplete the included

inventories and assessments.inventories and assessments.

Contact our office to scheduleContact our office to schedulean appointment if you need toan appointment if you need todiscuss anything further with adiscuss anything further with astaff member.staff member.


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ObjectivesObjectives

To define why timeTo define why time

management is importantmanagement is important

To define what timeTo define what timemanagement is and involvesmanagement is and involves

To identify what makes timeTo identify what makes time

management difficultmanagement difficult

To identify useful strategies forTo identify useful strategies for

managing your timemanaging your time


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Why is Time ManagementWhy is Time Management

Important?Important?Why is it important to you toWhy is it important to you to

manage or have control overmanage or have control over

your time?W

hat do you hope toyour time?W

hat do you hope toaccomplish by managing youraccomplish by managing your

time? In what situations ortime? In what situations or

areas of your life is it importantareas of your life is it important

to be able to manage your time?to be able to manage your time?


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Importance of TimeImportance of Time

ManagementManagement Time management is important toTime management is important to

different individuals for differentdifferent individuals for different

reasons.reasons.

Make sure you have time for all yourMake sure you have time for all your

important activitiesimportant activities

Give structure to your days andGive structure to your days and

weeksweeksAssist in setting goalsAssist in setting goals

Assist in planning for the semesterAssist in planning for the semester

Assist in determining prioritiesAssist in determining priorities


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WhatWhat isis Time Management?Time Management?

Awareness of your timeAwareness of your time

Awareness of your time wastersAwareness of your time wasters

Use of prioritiesUse of priorities SelfSelf--management or themanagement or the

management of your personalmanagement of your personal

resourcesresources Goal setting & achievementGoal setting & achievement

PlanningPlanning


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Personal Time ManagementPersonal Time Management

Time management is different forTime management is different foreveryone.everyone.

How do you define timeHow do you define timemanagement?management?

If you are managing your timeIf you are managing your timewell, what does that look like forwell, what does that look like for

you? What does that mean?you? What does that mean? What skills are required for youWhat skills are required for you

to manage your time well?to manage your time well?


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What makes timeWhat makes time

management difficult?management difficult?

Managing our time is not always easy.Managing our time is not always easy.

There are a variety of things that makeThere are a variety of things that make

time management difficult. Below aretime management difficult. Below are

some of the things that often make itsome of the things that often make itchallenging for us to manage our time.challenging for us to manage our time.

Review the following list of commonReview the following list of common timetime

wasterswasters and identify which ones areand identify which ones are

challenges for you.challenges for you.


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Time WastersTime Wasters

StressStress

AnxietyAnxiety

BurnoutBurnout ProcrastinationProcrastination

PerfectionismPerfectionism

Lack of planningLack of planning Unexpected events (such asUnexpected events (such as

phone calls or dropphone calls or drop--in visitors)in visitors)


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Additional TimeWastersAdditional TimeWasters

DepressionDepression Being unorganizedBeing unorganized

Working against your naturalWorking against your natural

tendenciestendencies Bad habitsBad habits

Email or IMEmail or IM

Loosing track of timeLoosing track of time

TelevisionTelevision

Ineffective studying (have to repeatIneffective studying (have to repeatwhat you studied or rewhat you studied or re--read material)read material)


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Lets get personalLets get personal

Take a few moments toTake a few moments tocomplete the followingcomplete the followingassessments:assessments:

SelfSelf--Evaluation of TimeEvaluation of TimeManagementManagement

My TimeWastersMy TimeWasters

What did you learn about the

What did you learn about theway you manage your time?way you manage your time?

What did you learn about yourWhat did you learn about yourtime wasters?time wasters?


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Take a 10 minute breakTake a 10 minute break

Study Tip

Take a short breakeach hour torefresh your mindand body.

Youll do better.

Set an alarm clockor timer and comeback!

exit


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Knowing is Half theKnowing is Half the

BattleBattleUnderstanding what time managementUnderstanding what time management

is and what your time managementis and what your time management

strengths and challenges are canstrengths and challenges are can

assist you in determining whatassist you in determining what

strategies will be most useful as youstrategies will be most useful as you

develop your time management skills.develop your time management skills.

The following slides offer some timeThe following slides offer some time

management tips and strategies thatmanagement tips and strategies that

you may find useful.you may find useful.


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Strategies:Strategies:

Define your values andDefine your values anddetermine your priorities.determine your priorities.

Knowing what is important to you (whatKnowing what is important to you (what

you value) and what your priorities areyou value) and what your priorities are

allows you to put those things first asallows you to put those things first as

you schedule your time, thereforeyou schedule your time, therefore

guiding the way you manage your time.guiding the way you manage your time.


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ValuesValues

Complete the attachedComplete the attached ValuesValues

AssessmentAssessment to identify your values.to identify your values.


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Prioritizing, or determining your priorities, isPrioritizing, or determining your priorities, is

a process of deciding which of severala process of deciding which of several

options or tasks is most important.options or tasks is most important.

Prioritizing involves deciding that Activity APrioritizing involves deciding that Activity Ais more important than Activity B.is more important than Activity B.

Priorities change over time.Priorities change over time.

Priorities are influenced by your values andPriorities are influenced by your values and

your goals.your goals. Your priorities may not be the same asYour priorities may not be the same as

important others (family or friends) in yourimportant others (family or friends) in your

life.life.

PrioritiesPriorities


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Guiding questions for determiningGuiding questions for determining

priorities:priorities:

What are the costs vs. the benefits of doingWhat are the costs vs. the benefits of doing

this activity?this activity?

How well does this activity fit into my goals?How well does this activity fit into my goals?

Does this activity have a deadline forDoes this activity have a deadline for

completion?completion?

How much do I enjoy doing this activity?How much do I enjoy doing this activity?

Have I promised or agreed to do thisHave I promised or agreed to do this

activity?activity?

What needs of mine will be satisfied by doingWhat needs of mine will be satisfied by doing

this activity?this activity?

How much time does this activity require?How much time does this activity require?


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Determining YourPrioritiesDetermining YourPriorities

Priority activities can includePriority activities can includestudying, attending class,studying, attending class,worship, meditation, exercising,worship, meditation, exercising,spending one day a week withspending one day a week withfamily, or other activitiesfamily, or other activitiesimportant to you.important to you.

With this in mind, take a fewWith this in mind, take a few

minutes and write down yourminutes and write down youranswers to the questions on theanswers to the questions on theprevious slide.previous slide.

What areWhat are youryourpriorities?priorities?


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Strategies:Strategies:

Set goals & make action plansSet goals & make action plans

Use the system SMART whenUse the system SMART whensetting your goalssetting your goals S = SpecificS = Specific

M = MeasurableM = Measurable A = ActionA = Action--orientedoriented

R = Realistic or ReasonableR = Realistic or Reasonable

T = Time PhasedT = Time Phased

It is okay, and often helpful, to reIt is okay, and often helpful, to re--evaluate your goals periodically andevaluate your goals periodically andchange or update them or rechange or update them or re--setsetthemthem


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Action plans are step by stepAction plans are step by step

plans of how you are going toplans of how you are going to

accomplish your goalaccomplish your goal what arewhat areyou going to do to reach youryou going to do to reach your

goalgoal

Action plans allow you to breakAction plans allow you to breakthe goal down into smaller, morethe goal down into smaller, more

manageable portions and givemanageable portions and give

you the chance to make andyou the chance to make andrecord progress towards yourrecord progress towards your

goalsgoals


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Your TurnYour Turn

Using theUsing the Course Goal SettingCourse Goal Setting

WorksheetWorksheet, create goals for, create goals for

yourself for each class you haveyourself for each class you have

this semester.this semester.

Additional resourcesAdditional resources for goalfor goal

setting can be helpful to yousetting can be helpful to you

also.also.


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Additional Strategies forAdditional Strategies for

Time ManagementTime Management

Use a system that works for youUse a system that works for you

Learn to say noLearn to say no

Plan to do the biggest projectsPlan to do the biggest projectsduring your most energizedduring your most energized

timestimes

Be proactive not reactiveBe proactive not reactive


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More Strategies & TipsMore Strategies & Tips

Tackle the big projects first, even if itTackle the big projects first, even if itis step by step (dont get lost in theis step by step (dont get lost in thelittle things)little things)

Use an AUse an A--BB--C system to plan yourC system to plan yourdayday

Handle papers only onceHandle papers only once

Make use of waiting timeMake use of waiting time

Make want to do lists not have toMake want to do lists not have todo listsdo lists (have to do lists can often(have to do lists can oftencause pressure and lead to guilt if itemscause pressure and lead to guilt if itemsare left undone)are left undone)


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Strategies & Tips continuedStrategies & Tips continued

Focus on one thing at a timeFocus on one thing at a time

Assess the BIG PICTUREAssess the BIG PICTURE whatswhats

most important overallmost important overall

Get & stayed organizedGet & stayed organized

Set time limits and miniSet time limits and mini--deadlinesdeadlines

Practice positive selfPractice positive self--talktalk

Know your learning style & use studyKnow your learning style & use studytechniques that fit that styletechniques that fit that style


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ReferencesReferences Academic Advising Office at Meredith College.Academic Advising Office at Meredith College.

VariousVarious printed materials and handouts.printed materials and handouts.

De Brand, R. (2003).De Brand, R. (2003). Stress ManagementStress Managementandand TimeTimeManagementManagementhandouts for Pastoral Leadershiphandouts for Pastoral Leadershiplecture (January 30, 2003).lecture (January 30, 2003).

Deckro, G.R., Ballinger, K.M., Hoyt, M., Wilcher, M.,Deckro, G.R., Ballinger, K.M., Hoyt, M., Wilcher, M.,Dusek, J., Myers, P., Greenberg, B., Rosenthal,Dusek, J., Myers, P., Greenberg, B., Rosenthal,D.S., & Benson, H. (2002). The evaluation of aD.S., & Benson, H. (2002). The evaluation of a

mind/body intervention to reduce psychologicalmind/body intervention to reduce psychologicaldistress and perceived stress in college students.distress and perceived stress in college students.Journal of American College Health, 50, 281Journal of American College Health, 50, 281287.287.

Helmstetter, S. (2003).Helmstetter, S. (2003). Who Are You Really andWhatWho Are You Really andWhatDo You Want?Do You Want? Park Avenue Press: USAPark Avenue Press: USA

Kelly, W.E. & Johnson, J.L. (2005). Time useKelly, W.E. & Johnson, J.L. (2005). Time useefficiency and the fiveefficiency and the five--factor model offactor model ofpersonality.personality. Education, 125Education, 125, 511, 511--515.515.

Mental Health Association in Durham County (1996).Mental Health Association in Durham County (1996).How Do You Cope?How Do You Cope? (self(self--inventory).inventory).


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Misra, R., McKean, M., West, S., & Russo, T. (2000).Misra, R., McKean, M., West, S., & Russo, T. (2000).Academic stress of college students: ComparisonAcademic stress of college students: Comparisonof student and faculty perceptions.of student and faculty perceptions. CollegeCollege

Student Journal, 34Student Journal, 34, 236, 236--245.245. Struthers, C.W., Perry, R.P., & Menec, V.H. (2000).Struthers, C.W., Perry, R.P., & Menec, V.H. (2000).

An examination of the relationship amongAn examination of the relationship amongacademic stress, coping, motivation, andacademic stress, coping, motivation, andperformance in college.performance in college. Research in HigherResearch in HigherEducation, 41Education, 41, 581, 581--592.592.

Tracy, B. (2002).Tracy, B. (2002). Eat That Frog! 21 GreatWays toEat That Frog! 21 GreatWays toStop Procrastinating and Get More Done inStop Procrastinating and Get More Done inLess TimeLess Time. Berrett. Berrett--Koehler Publishers, Inc.:Koehler Publishers, Inc.:San Francisco, CA.San Francisco, CA.

Trockel, M.C., Barnes, M.D., & Egget, D.L. (2000).Trockel, M.C., Barnes, M.D., & Egget, D.L. (2000).HealthHealth--related variables and academicrelated variables and academic

performance among firstperformance among first--year college students:year college students:Implications for sleep and other behaviors.Implications for sleep and other behaviors.Journal of American College Health, 49Journal of American College Health, 49, 125, 125--131.131.

Wellness Resource Center, Division of Student Affairs,Wellness Resource Center, Division of Student Affairs,UNC Chapel Hill printed resources (1996).UNC Chapel Hill printed resources (1996).

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Time Management 09.09