Self-service for employees and managers

Automated Leave and Absence Management solution accessible to all.

ADP® AbsenceTime And Activities Management Application

You’re a company established in Switzerland or abroad, operating in any business sector and with any size of workforce. You may or may not be an ADP client. You’re looking to improve and optimize the administrative management of your employees and teams.

• You want to structure, simplify and automate your HR processes in a simple way,

• You need a collaborative tool that avoids double-entries and time-consuming administrative validation

• You’re looking to have a global view of your activity

• You would like to dematerialize your internal processes and optimize your structural costs

ADP® Absence solution manages all types of absence (leave, compensatory leave, sickness, family events, etc.) online. It is accessed via a secure Internet portal, is constantly available and your employee evolutions can be monitored and updated in real time.

In just a few days, you’ll make the whole process of managing your employees’ leave and absences simpler and more reliable, from the request for leave itself to switching the data across to payroll.

The process for managing requests for absence is structured and controlled and the information transfer is optimized. With several easily configured levels, the validation workflow can be totally adapted to your organizational structure.

Your leave and compensatory time-off counters and balances (or other: all types of absence can be managed, without exception) are automatically updated. Similarly, your leave schedule is always accurate and up-to-date and can be consulted by anyone, anywhere, in real time.

At the end of the month, absence data can be automatically exported to Payroll at a click to calculate provisions and other payroll needs. This works in all cases: whether your payroll is managed internally or by an external service provider such as ADP.

Your Objectives

The ADP Solution

Optimize your HR processes now while offering the best solution to your employees.

Your managers are more efficient and can focus on missions with a high added value. Your HR team is relieved of the most repetitive tasks, so it can concentrate on its core activities and tasks that have a higher added value for the company.

The automation of the leave request and validation circuits, which builds in HR constraints and a schedule that is permanently up-to-date, frees up time and availability for your core activities.

Free from administrative hassle, your employees become more autonomous, flexible and confident. It is also recognized that you create employee loyalty by offering effective, innovative solutions within the company.

Saving time and improving accuracy. Your employees no longer call you to find out how many days-off they have left, or whether or not they can take any anticipated or unpaid leave. They can find the exact information online. No more re-entries, copy-and-pasting and chasing up employees: The ADP Time & Absence solution reduces the risk of error.

A global view of your teams’ activity. At any time, your HR management chart gives you a summary and a management chart that allows you to monitor the evolution of your workforce and payroll at a click (absentee rate, days worked per year, etc)

A flexible, adaptable solution. You can manage your paid leave as working days, business days or hours, in France, Belgium, England, Switzerland, Ivory Coast, South Africa, the USA or China. You have a single interface for all languages that may be used for several companies.

You can also define all the types of absence that you wish and configure them to suit your operating method, legal constraints, habits or obligations.

The ADP® Absence software package offers a wide range of options. Here are the main functionalities depending on the employee profile:

Your Advantages

EMPLOYEE• Leave requests online (holidays, sickness, accident, family events, military service, compensatory leave, etc.)• The manager is automatically notified of the request for leave by email• Consultation of leave counter balances and statements in real time• Real-time access to the team’s individual annual schedule and request history (leave, absence and activity planning software)• Possibility of attaching a supporting document (medical or other) to a request for absence

MANAGER• Validation or refusal of the request for leave (with mandatory comments if a refusal)• The employee is automatically notified of the acceptance or refusal by email• Schedule of employee presence and absence by department and team• Leave and absence history by employee• Consultation of the counter statement (number of days’ leave taken and remaining) by type of leave and by employee

HR ADMINISTRATOR• Management and planning software for all types of leave and absence• Automatic allocation by profile: Full- time and part-time, Expatriate, specific long-service entitlement, student• Breakdown in days or hours• Allocation of leave entitlement• Several possible levels of validation with management of signature delegation if the manager is absent• Consultation of various summaries, statements and management charts with Excel export• Calculation of leave and overtime, monitoring of absentee levels• Data exported to Payroll or any other system (Excel, csv, PDF and XML formats) – deletion of any re- entry stages and associated risk of error

For more information, please call us at:

About ADP

ADP is the world’s leading provider of payroll administration and HR management services. This has been our main business activity in all parts of the world for the last 65 years. In Switzerland, we propose solutions which have proved to be highly effective for more than 30 years now in all business sectors.

ADP Switzerland

• More than 30 years’ experience in the industry in Switzerland

• An accessible and approachable company, neither too large nor too small

• An enthusiastic multilingual team at your service

• Two branches in Switzerland, at Carouge (GE) and Dietikon (ZH)

•ISO27001andISAE3402certification

•Swissdeccertification

• Systematic quality measurement indicators (SLA, KPIs)

• «Regulatory watch» service

•Morethan320clientsofallsizesandinallbusinessfields

044 744 97 97022 307 79 79 www.adp.ch

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