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THESIS WORKSHOP for APA only CSUF Department of Graduate Studies fullerton.edu/graduate Mrs. Debra L. Stewart University Thesis/Dissertation Reader MH-112; [email protected] Revised for Fall 2013

THESIS WORKSHOP CSUF Department of Graduate Studies fullerton.edu/graduate THESIS WORKSHOP for APA only CSUF Department of Graduate Studies fullerton.edu/graduate

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Page 1: THESIS WORKSHOP CSUF Department of Graduate Studies fullerton.edu/graduate THESIS WORKSHOP for APA only CSUF Department of Graduate Studies fullerton.edu/graduate

THESIS WORKSHOP

for APA onlyCSUF Department of Graduate Studies

fullerton.edu/graduateMrs. Debra L. Stewart

University Thesis/Dissertation ReaderMH-112; [email protected]

Revised for Fall 2013

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THESIS WORKSHOP INTRODUCTION

What I want YOU to know:• What is expected of YOU.• How/where to get assistance.• What MY role is and is not.

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THESIS WORKSHOP INTRODUCTION

Why this workshop?Basically, to save YOU time/$.

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And save MY time.

Four weeks. So little time. So many pages.

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Submission deadline:four weeks before the last day of classes.

Bookstore deposit: Last day of examinations.

For Students Planning to Graduate in January 2014 (Fall 2013)Deadline to Submit to Graduate Studies Office Friday, November 22, 2013Deadline to Deposit in CSUF Bookstore Friday, December 20, 2013

For Students Planning to Graduate in August 2014 (Summer 2014):

Deadline to Submit to Graduate Studies Office Friday, April 11, 2014 Deadline to Deposit in CSUF Bookstore Friday, May 9, 2014

When is your thesis defense scheduled?

- THESIS DEADLINES - FOR OUR MUTUAL BENEFIT

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GET IT OVER WITH!

FEES (0-6 units) $ 2, 310

GRAD CHECK $ 115

GS700 * $ 335

MOVE GRAD DATE $ 10

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WHAT IS A MASTER’S THESIS?

“The master’s thesis is the culminating experience of your graduate program, and a demonstration of your ability to develop and present a clear and scholarly work within your chosen field of study.

Our goal in this final editorial process is to ensure that your thesis is a credit to this university,and ultimately a lifelong source of pride for you.” THUS,

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A THESIS IS

THE MOST

IMPORTANT

PAPER

OF

YOUR ACADEMIC LIFE(UP TO THIS POINT)

IT MUST MEET CSU STANDARDS and be

ACADEMICALLY PERFECT*

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A THESIS IS A “FIXED FORM”

It is not a journal article,

It is not a research paper,

It is not a grant,

It exists for one purpose only:

TO FULFILL CSUF GRADUATION REQUIREMENTS.

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10

FORMAT: Why the big deal?

This is a unique “book.” It has publishing guidelines, set by:

1. UMI/Proquest (microfilm restrictions)

2. California State University (policies)

3. CSUF (binding, margins, page numbering, figures/tables; campus uniformity)

4. Departmental choices (i.e., documentation sourcing, footnotes, headings)

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FORMAT: How a thesis looks

Follow the:

THESIS MANUAL for format fullerton.edu/graduate

FORMAT: The way in which something is arranged or set out.

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THESIS REQUIREMENTS

HOW do I know what they

are?

WHERE do I find them?

WHAT do I do with them?

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REQUIREMENTS

CSUF THESIS INFORMATION&

MANUSCRIPT GUIDELINES

http://fullerton.edu/graduate/

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THE THESIS MANUAL (TM)

• 19 pages. •Download. Print. Refer to it.

•Answers (ALMOST) ALL F.A.Qs.

http://fullerton.edu/graduate/

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THESIS MANUAL: What’s in it?

• Font • Margins• Spacing • Page numbering • Headings/Subheadings• Figures and Tables• Approval info

• Paper • Order of parts• Front matter • Back matter• Cautions • TEMPLATES• Dates

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FORMATTING INSTRUCTIONS

Use the materials

A perfectly formatted thesis

can be turned in without ever consulting me by using

the Thesis Template and

Manual.

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ORDER OF PARTS

TITLE/SIGNATURE PAGE • ABSTRACT• TABLE OF CONTENTS

• LIST OF FIGURES FRONT MATTER

• LIST OF TABLES• ACKNOWLEDGMENTS

Chapters (main body)• APPENDIX OR APPENDICES

BACK• BIBLIOGRAPHY OR REFERENCES

MATTER

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Title/Signature Page

• MOST problematic.

• Must be 100% PERFECT.

• The RIGHT paper.

• The RIGHT spacing.

• The RIGHT spelling.

• ALL faculty signatures.

• Horror stories....

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THE TITLE/SIGNATURE PAGEIS the most STRICT FORM.

IT HAS TO BE PERFECT THE FIRST TIME. NO EXCEPTIONS!

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CORRECT PAPER STOCK FOR THE FINAL COPY (and Title/Signature pages)

Must be printed by laser printer on white, 8 ½ by 11, 20- to 24-pound weight, and 25% to 100% cotton rag paper.

Use a basic 20-pound, 25% cotton paper, or your thesis will be large

and unwieldy and result in additional fees for binding.

AVERAGE THESIS LONG THESIS

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Abstract

• Top margin of 2”.• 250 words (best).• Include “keywords.”

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TABLE OF CONTENTS TEMPLATE

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STYLE ISSUES

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APA MANUALmostly correct, but there are problems: see

http://blog.apastyle.org/

STYLE GUIDELINES are found in

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STYLE?

Why? A way to communicate scientifically.

What? A simple set of codified procedures for social sciences.

How come? So readers can cull articles quickly for key points and findings.

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WHY USE THE APA STYLE GUIDE? IT INCLUDES LITTLE PICKY THINGS

• ORDINALS: Is it first, 1st, or 1st place?

• ELLIPSIS: Those funny dots . . . are like that,

not…this or … that. A period adds a fourth

dot. . . . That is, if it’s in between sentences.

• NUMBERS: fifteen or 15? Two hundred or 300?

• BLOCK QUOTES: Double or single space?

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• Landscape orientation: Where does the page number go? (In portrait orientation, like others;

but it requires a specific Word technique that’s icky.)

• “Commas and periods,” go inside the quotation marks.

• Single quotes “stay ‘inside’ quotations.”

• Serial commas: X, Y, and Z.

• Dashes come-in—different sizes. Why?

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WHY “STYLE”?

Test: Which is correct?

a) It’s a “convention.”b)It is a “convention”. c)It is a “convention.”

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So many items to checks….

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APA Citation Issues

Parenthetical format, first citation in text:

(Cherry, 2007)(Cherry & Chang, 2004)(Cherry, Chang, & Jones, 2011)(Cherry, Chang, Jones, & Shimizu, 2012)(Cherry, Chang, Jones, Shimizu, & Rutledge, 2013)(Cherry et al., 2006)

Etc. Etc. Etc.

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TEXT REFERENCE LIST

Cox (2000) reported on the ways to construct a questionnaire.

Cox, K.B. (2000)….

The National Endowment for the Fine Arts (2000) recommends that……..

NEFA (2000)….WRONG

The National Endowment for the Fine Arts (2000) recommends that……..

National Endowment for the Fine Arts (2000)….

Coordinate closely between the text citations and the citation in the reference list.

APA Citation Issues

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When you list more than one source within a text citation:

• Alphabetize the list by author.

(Adler, 2003; Guillaume & Yopp, 2001; Randall, Ames, & Smith, 2010)

• Place a semi-colon between research groups.

APA: More than one author

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APA Reference Issues

Journals; are different thanBooks; which are different thanBook chapters; which are way different thanMultivolume works; which require Vol. X, andEdited works; that are slightly more tricky, and Conference reports; which are quite complicated.Websites are the easiest, and then Misc., which are all the rest. Every type has a style.

Etc. Etc. Etc.Remember I’m trying to help you!

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YOUR REFERENCE SECTIONIS A STRICT FORM (and usually the most difficult).

IT HAS TO BE CONSISTENT.

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Which is the correct “REFERENCE STYLE” for APA?

Fisher, C. (2003). Decoding the ethics code. Thousand Oaks, CA: Sage.

Fisher, Celia. Decoding the Ethics Code. Thousand Oaks, CA: Sage, 2003.

Fisher, C.J. Decoding the Ethics Code. Sage: Thousand Oaks, CA, 2003.

Etc. Etc. Etc.

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References to journal articles include the volume, issue, and page numbers.

Rada, R. D. (1984, Spring-Winter). Community dissatisfaction and school governance. Planning & Change, 14(4), 234-247.

Author initials take a space between them.Names of journals are capitalized. Seven or more authors take an ellipsis within the grouping.

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Top APA Issues in a Thesis

(other than the title/signature page)

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LISTS

• List decisions– indent them to .5 (or where a paragraph starts).– determine your purpose

• List purposes– chronological, ordered, procedural, or of relative

importance to each other? – Bullets, letters, or numbers serve different purposes.– Use the same bullet image for all bulleted lists.

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According to Cox (2000), “there are three ways to structure the introduction to a

questionnaire” (p. 3).

NOTE: At the end of a block quote (of 40+ words), the period goes at the end of the last word in the quote and then the citation is given. Block quotes are double spaced and indented ½ inch from the left margin.

Benson, Harkavy and Puckett (2000) based their support for university-community partnerships on a Dewy-inspired focus on

implementation as a primary task of scholarship. The very common concern about the divide between research and application is

sustained by the false assumption that theory is “superior” and application is “inferior.” They call this a false Platonic dualism

arguing that:

Fulfilling the democratic promise of American society for all Americans in the new millennium requires that scholars and

practitioners work hard to exorcise the “living ghost” of Plato form the body of the American higher education system. Quite

simply, to improve the state of American society…requires significant, serious, sustained, and mutually respectful

collaboration between academics and practitioners. (p. 24)

BLOCK QUOTES

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Numbers at the beginning of sentences are spelled out.

• This is wrong: 36% of the respondents indicated that. . . .• This is right: Thirty-six percent of the respondents indicated..

NUMBERS

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APA HEADINGSCHAPTER THREE

THIS IS THE CHAPTER TITLE

This is a Primary Heading

This is how the first page of your thesis will look, using a chapter name

and number (in Arabic numbers or spelled out) and APA-style headings that go

with each section. Text and tables are double-spaced throughout the entire

thesis. Do not add extra spacing between paragraphs. APA has a very clean

format.

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CMA/TURABIAN HEADINGSCHAPTER THREE

xTHIS IS THE CHAPTER TITLE

xx

This is a Primary Heading

This is how the first page of your thesis will look, using a chapter name

and number (in Arabic numbers or spelled out) and Turabian-style headings

that go with each section. After each chapter title or section title (i.e.,

Abstract) text begins on the third single space from the title.

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CMA/TURABIAN SUBHEADINGS

This is a Secondary Heading or a Sub-Heading

This represents a sub-section of the primary heading. All headings should be worded in

the Table of Contents exactly as they are in the text. The text starts in the line one double

space below the secondary heading and is indented .5 inches. Notice that it is underlined.

This is a Tertiary Heading. This level of sub-heading is a sub-section of a secondary

heading, but the Tertiary heading does not need to be included in the TOC. Both secondary

and tertiary sub-headings are subparts of the primary heading, just like in an outline. It does

not go in the Table of Contents.

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APA SUBHEADINGS

This is a Secondary Heading or a Sub-Heading

This represents a sub-section of the primary heading. All headings should be worded in the Table of

Contents exactly as they are in the text. The text starts in the line one double space below the secondary heading

and is indented. APA headings are formatted much differently than Turabian headings.

This is a Tertiary Heading. This level of sub-heading is a sub-section of a secondary heading, but the

tertiary heading does not need to be included in the TOC. Both secondary and tertiary sub-headings are subparts

of the primary heading, just like in an outline. A tertiary heading does not go in the Table of Contents.

NO extra space between paragraphs.NO full justification.Weird things happen/pop up/materialize! Be vigilant!

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KEY TERMS and ITALICS

Use italics for: • Titles of books, periodicals, films, etc.• The first mention of a new or key term. Subsequent

mentions do not take italics. • Anchors of a scale (health ratings ranged from 1

(poor) to 5 (excellent).• More (pp. 104-106).

Do not use italics for: • Emphasis (in general, use syntax instead).• Common foreign phrases or abbreviations (i.e., e.g.,

i.e., a priori, per se, etc.)

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Content and Style

• TABLES: – What do they look like? – How are they spaced? – What about “runover” lines? – Can I add notes?– What is a stub column? Spanner?

• FIGURES: Where are they placed on a page?

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APA TABLES

The APA manual has mistakes!

General rules:

• BE CONSISTENT!

• Stub column is flush left.

• Data cells are centered to decimal point.

• Totals are indented by three spaces.

• For subordination within a stub, indent for clarity.

• For runover lines, indent OR double space between entries.

• The note section has particularities.

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TURABIAN TABLES

Table 1. Smoking Among American Adults, By Age

Smoke Don’t Smoke Age N (%) (%)

18-32 1,722 30.6 69.433-47 2,012 37.1 62.948-62 1,928 35.2 64.863+ 646 30.5 69.5 Total 7,308________________________________________________________________________________________________________________________________________

Note. Turabian tables are similar to APA except for the titles and note sections. Source: Adapted from Kate L. Turabian, A Manual for Writers of Term Papers, Theses, and Dissertations, 2005.

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FIGURES

APA TURABIAN

Figure X. Illustration of Thesis Writing. Figure X. Illustration of Thesis Writing.

• Italics for figure number? No italics?• Title ALWAYS below graphic.• No matter what style, PLACE IT FLUSH LEFT!!!

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HOW DO I LEARN ALL THIS?

(

Pssst: STUDY THE THESIS MANUAL!

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FINAL TIPS

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BEFORE YOUR DEFENSE

About a month before your defense, SEND ME A SAMPLE of your work for a quick diagnosis:

• A DRAFT OF YOUR TITLE/SIGNATURE PAGE • (I can check your margins, paper, font, spacing, spelling)

• YOUR FRONT MATTER (preliminary pages)

• A SAMPLE CHAPTER

• YOUR REFERENCES

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BEFORE YOUR DEFENSE

PROOF-READ

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AFTER DEFENSE SIGNATURES

Read “final procedures” in TM, then:• Go to MH-112, Grad Studies Office

–Bring one signed TITLE/SIGNATURE PAGE on “thesis” fancy paper

–Bring THESIS (on cheapo paper)–Fill out “Thesis Approval Form.”

• Wait for me to contact you.

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The grad office receptionist will check for paper, signatures, style.

If incorrect, she will give it right

back to you, even if it is the deadline date.

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BEFORE THESIS SUBMISSION, really proofread!

PROOF-READ

CONTENT: NO spelling or grammatical errors. Set F7. PROOFREAD!

STYLE: FULL citation source and reference agreement. PROOFREAD!

FORMAT: REGULATION Headings, margins, spacing, order. PROOFREAD!

PROOFREAD. PROOFREAD. PROOFREAD.

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Download the

THESIS PRE-SUBMISSION CHECKLIST

from the website.

http://www.fullerton.edu/graduate/currentstudents/files/thesis/4-12-PreSubmissionThesisCheckLis.pdf

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AFTER YOUR BEST EFFORTS, submit it to the Graduate Office

PROOF-READ

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4. THE THESIS READER

Who am I? I READ your thesis, highlight format errors, and

VERIFY, and APPROVE IT.

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I CHECK YOUR WORK

I AM Not YORE PRUF REEDER.Yet, I will send back your thesis if it has more

than five mistakes on a single page.

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I READ IT ALL TRANSCRIPT FROM A REAL CONVERSATION

“You read every single word”? “Yes.”

“You’re kidding.”“No, I’m serious. I do. ”

“Really?”“Yes. I really do.“

“I don’t believe you.”

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WHAT I DO

Content: Look for glaring grammatical errors.

Style: Do you follow your style consistently?

Format: Margins, headings, spacing perfect?***

IF I FIND MISTAKES, I SEND IT BACK.

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THE THESIS READER

When do first you contact me?

Weeks before the deadline.

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MY OFFICE HOURS

I do not have any set OFFICE HOURS

AFTER the deadline.BEFORE the deadline, yes!

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WHAT I DO NOT DO

I DO NOT answer every question.

I DO NOT reply to questions found in the Thesis Manual.

I DO NOT proofread (very much, but I can’t stop myself from noticing oddities).

***GENERAL ERRORS? I SEND IT BACK.

YOU MAY NOT GRADUATE WHEN YOU WANT.

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THEN WHAT

I read in chronological order. 75+Dissertations….

First in; first back. Last in; last back.

I email my comments to you.You revise . . . until requirements met.

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IT SEEMS LIKE IT WILL NEVER END.

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It will. But only after:

perseverance, dedication,

late nights, strained relationships,

endless revisions,

countless library hours,

computer hardware and software problems,

and ALL manner of stresses!

YOU.WILL.WANT.TO.GIVE.UP, or PANIC.AND.FREAK.OUT.

KEEP CALM AND CARRY ON

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(fill in the blank): academically scintillating, boring, challenging, bewildering, relaxing,

stressful, social, or lonely

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AND YOU PRINT iT AND IT’S

OVER!

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AND, IT STILL PAYS OFF!

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The End

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