The ProjectWise Advantage

© 20

12 B

entle

y Sy

stem

s, In

corp

orat

ed

Gary Cochrane - Information Management Sales ExecutiveSteve Sims - Federal Account Manager

The ProjectWise Advantage

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

2 | WWW.BENTLEY.COM

…is a system of collaboration servers and services for Owners, Engineers, Architects, and Construction organizations to create and entrust their critical facilities information…

…that provides facility configuration management and information re-use, in a scalable, industry-proven, and highly secure environment

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

3 | WWW.BENTLEY.COM

Design and engineering content demands are unique• Lack of interoperability• Large files are difficult to share• Different workflows and applications

Teams are distributed across offices and organizations• Slow and unreliable network connections• Different processes and standards• Time wasted looking for and validating information

Project information is constantly changing• Assuring teams have current data• Complex, interdependent file relationships• Lack of real-time synchronization

Project Team Collaboration Challenges

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

4 | WWW.BENTLEY.COM

ProjectWise Secures Information Mobility

Content Re-use

Facility Configuration Management

Dynamic Feedback

StakeholdersDesign Team

Reviewers

Continuity inEnterprise lifecycles

Organizational mobility in a managed environment

Timely and actionableparticipation

AECO Information

Management

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

5 | WWW.BENTLEY.COM

Create and manage ongoing work-product effectively


…where the right people quickly and reliably accelerate work-in-progress using infrastructure tools and workflows of choice.

AECO Information

Management

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

6 | WWW.BENTLEY.COM


AECO Information

Management

Organizational AgilityResponsivenessVirtualized talentScalability

Filtering, AggregationComponent InformationContent type• Engineering Models• Drawings• Specifications• Redlines• Offices docs• Point Clouds• PDFs

File FormatsAssignments and rolesDocument’s StatusRelationships – Reference FilesSpatial LocationResponsible party

ReportingKPIsChanges and Audit trailsStatusDependencies

ControlAccess & distributionWorkflowsIT & Project StandardsStatus and approvalsDependencies

PragmaticWork-sharing“Delta File Transfer”Version management

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

7 | WWW.BENTLEY.COM

• ProjectWise Integration Server– Empower and manage AECO Content and team collaboration

• ProjectWise Caching Server– Solve the geographically distributed ‘big files’ problem

• ProjectWise Web Server– Enable project team member access via a web browser

• Bentley Transmittals Server– Package, register, deliver and track Engineering transmittals

FCM: Servers & Services

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

8 | WWW.BENTLEY.COM

• Let’s start with an As-Built set of Drawings– Drawings are available to operations in PDF format– Drawings are not under change– Drawings are Revision A– Operational Personnel only sees

• Construction Release drawings• As-built drawings

– Work in Progress drawings are hidden by security

Facility Configuration Management Example

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

9 | WWW.BENTLEY.COM

Typical Environment

Structural

Mechanical

Electrical

Etc.

Construction Release

As-Built Complete

Preliminary Review

Design Review

Construction Review

Etc.

Facility 1

Private Engineering Folders Public Folders

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated

10 | WWW.BENTLEY.COM

Facility Configuration Management Example

Book icon indicates read-only access to

As-built’s

Drawings indexed with metadata

Current User

Drawings currently at Rev:A

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Easy Access Using Familiar tools

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Titleblock Synchronized with Index

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Properties: Built-in Fields

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Properties: Site-Specific Fields

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Properties: Site-Specific Fields

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Properties: Audit Trail

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Engineering User Perspective

Current User

Pencil icon indicates edit permissions

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Placed Under ChangeEngineer creates

New Rev:B

New Rev:B automatically moves to start of workflow

Changes are made on source CAD files

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Old CAD Revision still available

Old Rev:A is now read-only

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Configurable Workflow

States are configured to model the organizational

workflow

Document State changes trigger events such as Automated Messages,

Rendition Generation, and Security changes

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Workflow

State Change moves Document to next state

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Document Workflow

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Milestone Renditions

State Change triggers PDF generation

PDF placed in Preliminary Review Folder

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Drawing Watermarks

PDF watermarked to represent Drawing State

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Incorporating Feedback

After Review, drawing moves forward to the

Design state

Additional design changes incorporated on CAD files

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Design Review State

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated



State Change again triggers PDF generation

PDF placed in Design Review Folder

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated



Rev:B PDF replaces Rev:A from prevous design iteration

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Final Design / Construction Review States

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Milestone Rendition

State Change again triggers PDF generation

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Construction Review

PDF placed in Construction Review Folder, and

watermarked appropriately

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated



Drawing is made read-only upon reaching


© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Construction Release – Sub-workflow

PDF state automatically set to ‘Awaiting Signature’

PDF placed in Construction Release Folder,

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Digital Signatures

Engineer then places Digital Signature on

Construction Release PDF

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Signing Process

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Signed Document Checked In

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Finalizing Construction Documents

Engineer then changes state on Construction Release PDF

to ‘Final-Signed’

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Operations Perspective

New Rev:B Construction Release now supersedes Rev:A to

Operations personnelCurrent User

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


As-built Changes

CAD Drawing now moves to ‘As-Built Changes’ state for Engineering to incorporate changes made during

construction

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


As-built Complete

When As-built changes are complete, CAD Drawing now moves to ‘As-Built Complete’ state, which triggers final

PDF generation

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Workflow Ends, and files are Read-Only

Check-Out command becomes inactive for drawings in ‘As-Built

Complete’ state

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


As-built Complete

As-built Complete PDF (Rev:B) now supersedes (Rev:A) for Operations

personnel

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Operations Perspective - Final

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Security Verification

Confirm Groups and their respective access for any given document

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Placing Documents under Change

As-built Complete document may not be edited. Engineering must create a new version to start the cycle again

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Indexing and Searching

Documents may be located using the quick search field

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Indexing and Searching

Documents may also be located using the advanced

search form

This form provides the capability to search on any

individual field

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Full Text Searching

Additionally, ProjectWise provides Full Text Search for

industry standard formats including CAD formats

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


Spatial Searching

Lastly, ProjectWise provides spatial searching that allows the user to specify an area on

a map to locate documents

© 2

012

Ben

tley

Syst

ems,

Inco

rpor

ated


• Each participant uses their own applications and file formats in their own locations.

Trusted Shared Source of Truth

Word

CADModel

PowerPointExcel

Project

BIMDatabase

CADDrawing

PDF