The Keys to Academic Success The Keys to Academic Success @ John Jay!@ John Jay!

Presented byPresented by::

The Academic Advisement CenterThe Academic Advisement Center

College ResourcesCollege Resources

Tutoring Services Tutoring Services http://www.jjay.cuny.edu/academics/725.phphttp://www.jjay.cuny.edu/academics/725.php

Degree Works (access through CUNY Portal)Degree Works (access through CUNY Portal) http://www.cuny.edu/home/index.htmlhttp://www.cuny.edu/home/index.html

Counseling CenterCounseling Centerhttp://www.jjay.cuny.edu/counseling/x.asp

First Year ExperienceFirst Year Experiencehttp://www.jjay.cuny.edu/academics/2366.php

J STOPJ STOPhttp://jstop.jjay.cuny.edu/

Financial AidFinancial Aidhttp://www.jjay.cuny.edu/234.php

Good Academic StandingGood Academic Standing

Students who fall below the minimum overall GPA Students who fall below the minimum overall GPA listed above are placed on academic probation. listed above are placed on academic probation.

Credits Attempted Overall GPA

0 - 12 At least a 1.5

13 - 24 At least a 1.75

25+ At least a 2.0

Academic Academic Policies and ProceduresPolicies and Procedures

Incompletes (INC)Incompletes (INC)

F Grade Policy (#F)F Grade Policy (#F)

Withdrawals (W)Withdrawals (W)

WA GradeWA Grade

WN GradeWN Grade

Unofficial Withdrawals (WU)Unofficial Withdrawals (WU)

Repeat Grades (R) Repeat Grades (R)

GPA CalculationGPA Calculation

Incompletes - INCIncompletes - INC This grade indicates that the objectives of a course have not This grade indicates that the objectives of a course have not

been completed for good reasons and there is reasonable been completed for good reasons and there is reasonable expectation that the student can, in fact, successfully expectation that the student can, in fact, successfully complete the requirementscomplete the requirements

A grade of INC does not impact a student’s GPAA grade of INC does not impact a student’s GPA

Students should Students should notnot register again for the course in which the register again for the course in which the INC grade was received while it is still outstandingINC grade was received while it is still outstanding

It is the student’s responsibility to contact the professor who It is the student’s responsibility to contact the professor who awarded the INC to make arrangements to fulfill course awarded the INC to make arrangements to fulfill course requirementsrequirements

INC designation will be replaced by grade earned once INC designation will be replaced by grade earned once requirements are completedrequirements are completed

Incompletes - INCIncompletes - INC

Students have until the last day of classes at the Students have until the last day of classes at the end of the following semester to fulfill most end of the following semester to fulfill most outstanding coursework. However, if they need to outstanding coursework. However, if they need to make up a make up a final exam final exam they must submit an they must submit an application by the deadline listed in the Academic application by the deadline listed in the Academic Calendar and take the test on the designated date. Calendar and take the test on the designated date.

Note: The application deadline and make up Note: The application deadline and make up exam date occur very early in the term! exam date occur very early in the term!

If unfinished work is not completed by the deadline, If unfinished work is not completed by the deadline, the INC grade turns into an F.the INC grade turns into an F.

F Grade Policy - #FF Grade Policy - #F

Students can retake a course that was previously Students can retake a course that was previously failed (F or WU) and if a grade of C- or better is failed (F or WU) and if a grade of C- or better is obtained the original F or WU will remain on obtained the original F or WU will remain on transcript but will no longer be calculated into their transcript but will no longer be calculated into their overall GPA.overall GPA.

#F will appear on transcript once F policy has been #F will appear on transcript once F policy has been applied to courseapplied to course

Each student is allowed a total of 16 academic Each student is allowed a total of 16 academic credits in F Policy for their entire CUNY careercredits in F Policy for their entire CUNY career

This policy does NOT apply if a student retakes This policy does NOT apply if a student retakes a failed John Jay course at another collegea failed John Jay course at another college

Official Withdrawal (W)Official Withdrawal (W) A W is given when a course is dropped prior to the 10th A W is given when a course is dropped prior to the 10th

week of classesweek of classes

A W does not impact a student’s GPA, but appears A W does not impact a student’s GPA, but appears permanently on transcriptpermanently on transcript

The official withdrawal period for Fall 2009 ends Thursday, The official withdrawal period for Fall 2009 ends Thursday, November 5, 2009 – This information is also available on November 5, 2009 – This information is also available on John Jay’s Academic CalendarJohn Jay’s Academic Calendar

Students must go to ONE STOP or the Registrar’s Office to Students must go to ONE STOP or the Registrar’s Office to complete an Application for Resignation (withdrawal form). It complete an Application for Resignation (withdrawal form). It is wise to consult with an academic advisor as well! A is wise to consult with an academic advisor as well! A signature from an advisor will be needed for total signature from an advisor will be needed for total withdrawals only.withdrawals only.

Since a W may impact financial aid, students should consult Since a W may impact financial aid, students should consult the Financial Aid Office before withdrawing from a coursethe Financial Aid Office before withdrawing from a course

WA GradeWA GradeAssigned when a student fails to comply with the Assigned when a student fails to comply with the Proof of Immunization Policy of the College. The Proof of Immunization Policy of the College. The grade is not computed in the grade point average. grade is not computed in the grade point average. WA grades may affect student eligibility for WA grades may affect student eligibility for financial aid. financial aid.

WN GradeWN GradeAssigned by the instructor when a student is Assigned by the instructor when a student is registered for a course but fails to attend. The registered for a course but fails to attend. The grade is computed as a failure (0.0) in the grade grade is computed as a failure (0.0) in the grade point average. point average.

Unofficial Withdrawal (WU)Unofficial Withdrawal (WU)

WU is given when a student has stopped WU is given when a student has stopped attending class before the 10attending class before the 10thth week of the week of the semester without submitting an official semester without submitting an official Application for Resignation form to the Application for Resignation form to the Registrar’s Office or ONE STOPRegistrar’s Office or ONE STOP

WU is calculated in GPA as an F. Therefore, WU is calculated in GPA as an F. Therefore, never simply stop attending a course never simply stop attending a course without submitting the official form!without submitting the official form!

May result in adjustment of student’s financial May result in adjustment of student’s financial aid.aid.

Repeat - RRepeat - R An R may be given in courses designed as developmental An R may be given in courses designed as developmental

and remedial: and remedial: EAP coursesEAP courses ENGW100ENGW100 MAT100MAT100 MAT103 MAT103 COM101, COM102COM101, COM102 SPE101SPE101

Students earn no credit for an R and it is not computed in Students earn no credit for an R and it is not computed in the GPA the GPA

Students who receive an R must repeat the course in the Students who receive an R must repeat the course in the very next semester of attendancevery next semester of attendance

Two Rs for the same course may result in dismissalTwo Rs for the same course may result in dismissal

Grade Point Average - GPAGrade Point Average - GPA

LETTER LETTER GRADEGRADE

POINT VALUEPOINT VALUE

AA 4.04.0

A-A- 3.73.7

B+B+ 3.33.3

BB 3.03.0 B-B- 2.72.7

C+C+ 2.32.3

CC 2.02.0

C-C- 1.71.7

D+D+ 1.31.3

DD 1.01.0

D-D- 0.70.7 FF 0.00.0

GPA CalculationGPA Calculation

A GPA is calculated by dividing the A GPA is calculated by dividing the totaltotal value of value of grades by the total number of credits.grades by the total number of credits.

Determine an individual course’s total value by Determine an individual course’s total value by multiplying its credits by the numerical value of the multiplying its credits by the numerical value of the letter grade you received (see previous slide). letter grade you received (see previous slide).

EXAMPLEEXAMPLE Credits GradesCredits Grades ValueValue Total Total

ValueValue ENG101ENG101 33 B+B+ 3.33.3 9.9 9.9 MAT108MAT108 33 AA 4.04.0 12.0 12.0 SPE113SPE113 33 C+C+ 2.32.3 6.9 6.9 ETH125ETH125 33 A-A- 3.73.7 11.111.1

1212 39.9 39.9

39.9 divided by 12 = 3.3 semester GPA39.9 divided by 12 = 3.3 semester GPA

Graduation RequirementsGraduation Requirements Pass all CUNY reading, writing & math skills assessment exams (or be Pass all CUNY reading, writing & math skills assessment exams (or be

exempt)exempt) If exams are not passed, students must take and pass any If exams are not passed, students must take and pass any appropriate developmental courses and re-take examsappropriate developmental courses and re-take exams

Complete all required courses inComplete all required courses in:: General Ed General Ed MajorMajor ElectivesElectives Minor (if you choose to have one)Minor (if you choose to have one)

Pass the CUNY Proficiency Exam (CPE)Pass the CUNY Proficiency Exam (CPE) Can be taken any time after students complete 45 credits, are Basic Can be taken any time after students complete 45 credits, are Basic Skills Certified & have a 2.0 overall GPASkills Certified & have a 2.0 overall GPA Students are given 3 opportunities to pass the CPEStudents are given 3 opportunities to pass the CPE

Complete all required creditsComplete all required credits: : minimum 60 for AS degrees minimum 60 for AS degrees minimum 120 for BA & BS degreesminimum 120 for BA & BS degrees

Maintain 2.00 overall GPAMaintain 2.00 overall GPA Some departments also require that students maintain a GPA of 2.0 Some departments also require that students maintain a GPA of 2.0 within their majorwithin their major

Clear all Financial Accounts with the collegeClear all Financial Accounts with the college

Tips for SuccessTips for Success Be honest with yourself about the demands of your various commitments (school, Be honest with yourself about the demands of your various commitments (school,

work, family, etc.) and plan accordingly work, family, etc.) and plan accordingly

Attend class regularly and actively participateAttend class regularly and actively participate

Communicate with your professorsCommunicate with your professors Improves understanding of course content and clarifies expectations of Improves understanding of course content and clarifies expectations of

assignmentsassignments Lets you know exactly how you’re doing in classLets you know exactly how you’re doing in class Helps you feel more comfortable asking questions when confused Helps you feel more comfortable asking questions when confused

Listen closely in class and take notes that highlight major points (not every word!)Listen closely in class and take notes that highlight major points (not every word!)

When reading for class, don’t try to memorize everything; focus on key issues When reading for class, don’t try to memorize everything; focus on key issues and concepts and concepts

Address any difficulties early so they don’t grow into big problemsAddress any difficulties early so they don’t grow into big problems If you’re having difficulty, ask for help (professors, advisors, tutors, If you’re having difficulty, ask for help (professors, advisors, tutors,

counseling department, etc.)counseling department, etc.)

Be aware of academic deadlinesBe aware of academic deadlines

Don’t just stop attending class!!!Don’t just stop attending class!!!

Learn from your mistakes and move forward!! Learn from your mistakes and move forward!!

One Final Tip….One Final Tip….

Use Your John Jay E-Mail AccountUse Your John Jay E-Mail Account

All students are given access to a free John Jay All students are given access to a free John Jay e-mail accounte-mail account

This account allows you toThis account allows you to:: Communicate easily with professors and all Communicate easily with professors and all

John Jay departments John Jay departments

Receive timely and important information Receive timely and important information about academic deadlines, financial aid, about academic deadlines, financial aid, course registration, class room changes, etc.course registration, class room changes, etc.

Print from student computer labsPrint from student computer labs

Access campus-wide wireless internetAccess campus-wide wireless internet

Thank you for attending!!Thank you for attending!!

Come Visit Us:Come Visit Us:

Academic Advisement CenterAcademic Advisement CenterWestport Bldg. Room 008Westport Bldg. Room 008

212-237-8120212-237-8120OROR

Advising Satellite Office Advising Satellite Office North Hall. Room 1119North Hall. Room 1119

646-557-4817646-557-4817

E-mail Us atE-mail Us at::

freshmenadvising@jjay.cuny.edufreshmenadvising@jjay.cuny.edu