THE JOKOMO / YAMADA LIBRARYTHE JOKOMO / YAMADA LIBRARY

DIGITAL LIBRARY DIGITAL LIBRARY PROJECTPROJECT

IntroductionIntroduction

Africa University uses Greenstone Africa University uses Greenstone softwaresoftware

for its Digital Library (which includesfor its Digital Library (which includes

Institutional Repository). Institutional Repository).

Information ResourcesInformation Resources

Currently we have 6 Collections in the Digital LibraryCurrently we have 6 Collections in the Digital Librarynamely:namely:

Past exam papers collection (Past exam papers collection (current items: 1023current items: 1023)) Dissertations (and Theses) collection (Dissertations (and Theses) collection (current current

items: 40items: 40)) Articles collection (peer reviewed Academic Articles collection (peer reviewed Academic

literature and journal articles) literature and journal articles) current items: 138current items: 138 Electronic Books collection (Electronic Books collection (current items: 223current items: 223)) Electronic Journals collection (these comes in PDF Electronic Journals collection (these comes in PDF

format i.e. Business Monitor International, Red format i.e. Business Monitor International, Red Trunk (FHS) Trunk (FHS) current items: 69current items: 69

Archives collection (UMC in Africa & AU History) Archives collection (UMC in Africa & AU History) current items: 0 (current items: 0 (scanning in progressscanning in progress))

Backlog: Dissertations – Backlog: Dissertations – 300300, Past Exam papers - , Past Exam papers - 150150

Access (Current Target Access (Current Target Groups)Groups)

The project is being implemented in two phases.The project is being implemented in two phases.

Phase OnePhase One: : During the initial phase, the project During the initial phase, the project will serve Africa University Community in an will serve Africa University Community in an intranet capacity through a Server. During this intranet capacity through a Server. During this phase the Library is implementing and phase the Library is implementing and standardising the collection to meet international standardising the collection to meet international standards. This phase is expected to take one standards. This phase is expected to take one year after the official launch of the project. year after the official launch of the project.

Phase TwoPhase Two: : The second phase will seek to The second phase will seek to broaden-up the coverage of the Digital Library broaden-up the coverage of the Digital Library Project to cater for outside campus access of the Project to cater for outside campus access of the target group, including access to digital library target group, including access to digital library content of E-Learning Project staff and students content of E-Learning Project staff and students through web access authentication systems.through web access authentication systems.

Human ResourcesHuman Resources Project AdministratorProject Administrator – Automation / Electronic – Automation / Electronic

Resources Librarian has overall management responsibility Resources Librarian has overall management responsibility i.e. planning and implementing, access, marketing and i.e. planning and implementing, access, marketing and copyright issues in coordination with Library Administration. copyright issues in coordination with Library Administration.

Project AssistantProject Assistant – A fulltime Senior Library Assistant – A fulltime Senior Library Assistant responsible for eResources was hired to capture (i.e. responsible for eResources was hired to capture (i.e. scanning) and index resources for the Digital Library. scanning) and index resources for the Digital Library.

Faculty LibrariansFaculty Librarians – help to coordinate gathering of print – help to coordinate gathering of print & electronic resources that relates to their Faculties & electronic resources that relates to their Faculties curricula and constantly measure clients’ needs and align curricula and constantly measure clients’ needs and align to requirement; and train Faculty clients on the effective to requirement; and train Faculty clients on the effective use of the Digital Library Systemuse of the Digital Library System

Student AssistantsStudent Assistants – The Library has a number of – The Library has a number of Student Assistants on work-study programme who are Student Assistants on work-study programme who are assisting with converting soft documents to PDF (from assisting with converting soft documents to PDF (from mainly word formats) and scanning of print documents i.e. mainly word formats) and scanning of print documents i.e. Dissertations and Past Exam Papers.Dissertations and Past Exam Papers.

Technical ResourcesTechnical ResourcesThe following hardware and software were gatheredThe following hardware and software were gatheredbetween June last year and April this year.between June last year and April this year.

A powerful A powerful ServerServer with large disk space and with large disk space and memory. (memory. (Server SpecsServer Specs: Hard Disk - 3TeraBytes (TB) : Hard Disk - 3TeraBytes (TB) Mirrored with 2TB reserved for Digital Library, RAM - Mirrored with 2TB reserved for Digital Library, RAM - 16GigaBytes (GB) Memory, Processor – Quad-Core 16GigaBytes (GB) Memory, Processor – Quad-Core 2.01GHz, Operating Software – Windows Server 2.01GHz, Operating Software – Windows Server 2003.2003.

A4 heavy duty A4 heavy duty ScannerScanner with Automatic Document with Automatic Document Feeder (ADF) of 50 pages per minute facility.Feeder (ADF) of 50 pages per minute facility.

Acrobat Document Acrobat Document convertor softwareconvertor software..

Auxiliary storageAuxiliary storage – 2 x 500GB External Hard Drives – 2 x 500GB External Hard Drives for for backupbackup..

Policy FrameworkPolicy Framework

The project initial policy document The project initial policy document was developed in early 2008 but we was developed in early 2008 but we are in the process of revising it to are in the process of revising it to cater for broader vision. So the cater for broader vision. So the Library is not expecting to have open Library is not expecting to have open access for as policies like these need access for as policies like these need to go through the AU Boardto go through the AU Board

eResources WeekeResources WeekAU Library is lining up an annual eResourcesAU Library is lining up an annual eResourcesWeek each September. This year’s event willWeek each September. This year’s event will

mainly involve the official launch of the Digitalmainly involve the official launch of the DigitalLibrary platform to the University Community andLibrary platform to the University Community and

therefore the theme would be towards that.therefore the theme would be towards that. The official The officialopening of the Digital Library was delayed from Octoberopening of the Digital Library was delayed from October2008 so as to allow meaningful information content and2008 so as to allow meaningful information content and

structures to be in place. We have already asked structures to be in place. We have already asked UniversityUniversity

administration to include this event on the Academicadministration to include this event on the AcademicCalendar and we are hopeful for a positive response.Calendar and we are hopeful for a positive response.

AU Digital Library AU Digital Library

ScreenshotsScreenshots

The EndThe End