The Human Resources PolicyPro - intelligent-help.com · PDF fileresearcher and policy analyst with a background in ... The Labour and Employment Group at McCarthy Tétrault regularly

The Human Resources PolicyPro Ontario Edition

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THE HUMAN RESOURCES POLICYPRO – ONTARIO EDITION Table of Contents

The all-in-one policy and procedure building resource

BENEFITS

Over 90 sample policies easily-customizable in Microsoft Word and other HR

documents

Legislative requirements for the provinces of Ontario

Commentary and related precedents to help you understand each policy in the

context of relevant legislative requirements

The most up to date information

FEATURES

Web and loose-leaf formats

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One-year subscription: $725

Annual renewal: $485


LOOSE-LEAF

VOLUME 1

Introduction

Disclaimer

How to use this publication

About the Sample Statements of Policy and Procedure

About the electronic version

References

About the Author

About the Managing Editor

About the Legal Editor

CHAPTER A – ABOUT POLICIES AND PROCEDURES

Why policies and procedures are needed

Developing a policy manual

Scope of a Policy Manual

Design

Contents

Writing policies and procedures

Approval

Publishing

Sample policies in this Chapter

Introduction

Distribution List Policy and Procedure Document Format

CHAPTER B – EMPLOYMENT POLICIES

Introduction

Employment Principles

Recruitment and Selection

Terms and Conditions of Employment

Probationary Period

Employment Classifications

Hours of Work

Employee Orientation

Confidentiality and Inventions

Termination of Employment

Third Party Reference Requests

Employment of Relatives

Gifts, Favours and Entertainment

Conflicts of Interest

Job Posting

Employment References

Exit Interviews

Flexible Work Arrangements


CHAPTER C – PAY AND PERFORMANCE POLICIES

Introduction

Pay Principles

Job Evaluation

Pay Administration

Job Performance Review

Pay Range Structure

Overtime

Reporting Pay

Call-in Pay

Shift Premium

Wage Garnishments

Absenteeism

Pay Advances

CHAPTER D – BENEFITS POLICIES

Introduction

Benefits Principles

Vacation and Vacation Pay

Holidays

Personal Leave of Absence

Pregnancy Leave

Parental and/or Adoption Leave

Bereavement Leave

Education Assistance Program

Seminars and Conferences

Professional Association Membership

Benefits Related to Part-time Employment

Family Leave (Emergency Leave)

Short Term Disability/Sick Pay Benefits

Retirement

Compassionate Care Leave

Jury or Court Witness Leave D4.16-1

Military/Reservist Leave of Absence

VOLUME 2

CHAPTER E – EMPLOYEE RELATIONS POLICIES

Introduction E5.00-1

Employee Relations Principles E5.01-1

Dispute Resolution

Workplace Harassment

Workplace Accommodation on the Basis of Disability

Conduct and Behaviour

Discipline

Personal Information Protection

E-mail and Internet Use

Religious Accommodation

Dress Code


CHAPTER F – HEALTH AND SAFETY POLICIES

Introduction

Health and Safety Principles

Accident and Injury Reporting

Accident Investigation

Personal Protective Equipment

Joint Health and Safety Committee

Alcohol in the Workplace

Working Alone

Cell Phone Use

Workplace Violence

Emergencies and Business Interruptions

Smoking in the Workplace

Pandemic Planning Overview

Fitness to Work

Restricted Access

Work From Home

Declared Emergencies

ALPHABETICAL LISTING OF SAMPLE STATEMENTS OF POLICY AND PROCEDURE (VOLUME 1 AND 2)

Absenteeism



Alcohol in the Workplace

Benefits Principles

Benefits Related to Part-time Employment

Bereavement Leave

Call-in Pay

Cell Phone Use

Compassionate Care Leave



Conflicts of Interest

Declared Emergencies

Discipline

Dispute Resolution

Distribution List

Dress Code

E-mail and Internet Use


Emergencies and Business Interruptions

Employee Orientation

Employee Relations Principles





Exit Interviews

Family Leave (Emergency Leave)

Fitness to Work





Holidays

Hours of Work

Introduction

Job Evaluation


Job Posting


Jury or Court Witness Leave


Overtime


Pay Administration

Pay Principles

Pay Range Structure

Pay Advances




Policy and Procedure Document Format

Pregnancy Leave

Probationary Period




Reporting Pay

Restricted Access

Retirement


Shift Premium

Short Term Disability/Sick Pay Benefits






Wage Garnishments

Work From Home

Working Alone

Workplace Accommodation on the Basis of Disability


Workplace Violence

WEB VERSION

Use the publication in web format to:

Access 97 sample policies and choose any five you need

Customize each policy, if needed, in Microsoft Word

Creative and print a policy manual and/or post it on an Intranet

Archive your work for easy updating

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AUTHORS AND EDITORS

Author Emeritus Derwyn Hancocks, B.A., has held both management and executive positions in human resources with well-known private sector Canadian companies. He was the founding chair of the Peel Industrial Training Advisory Committee and has taught labour relations at Sheridan College.

Editor Michele Glassford, is a lawyer and editor ad Derwyn Hancocks and Associates. She is a researcher and policy analyst with a background in labour law. Michele graduated from Osgoode Hall Law School and York University and was called to the Alberta Bar in 1994. In addition to a part-time law practice in Stoney Creek, Alberta, Michele has

worked in the field of labour adjustment for the Health Sector Training and Adjustment Program and has been a Researcher for the Canadian Broadcasting Corporation. Michele also holds the position of Vice President and Managing Editor of D.R. Hancocks & Associates, Inc.

Managing Editor Yosie Saint-Cyr, LL.B., was called to the Quebec bar in 1988 where she practised employment and labour law until 1999. Yosie is one of Canada's best-known and most-respected HR authors, with an extensive background in employment and labour law across the country. She is also the HRinfodesk Managing Editor.

Legal Editor The Labour and Employment Group at McCarthy Tétrault regularly advises and, where

appropriate, provides representation on employment standards, human rights, pay

equity, privacy, pensions and benefits, worker's compensation and occupational health and safety. Members of the Group include litigators with considerable experience in labour and employment related matters, including injunctions and wrongful dismissal claims. For unionized employers, the Group's lawyers assist in the negotiation of collective agreements, both "at the table" and in a consulting role and provide representation in labour arbitrations. The Labour and Employment Group provides

counsel on union certification and decertification proceedings, unfair labour practice complaints and other union disputes, including strikes and picketing and helps clients avoid workplace disputes by providing proactive, practical advice.

Paul A. Boniferro is a partner in the Labour and Employment Group at McCarthy Tétrault LLP in Toronto and a member of McCarthy Tétrault's Board of Partners. Mr.

Boniferro uses his unique combination of experience gained in the private and government/political sectors to advise clients on a wide spectrum of employment

issues, including terminations, wrongful dismissals, grievance arbitration, collective agreement negotiations, human rights complaints, government relations, occupational health and safety issues, and WSIB claims.


THE HUMAN RESOURCES POLICYPRO – ONTARIO EDITION List of Policies

EMPLOYMENT POLICIES



o Application for Employment (F)

o Offer of Employment (F)


Probationary Period


Hours of Work

o Hours of Work Agreement (F)

Employee Orientation and Training

o Employee Orientation Check Chart (CH)



o Termination Check Chart (CH)

o Recommendation to Terminate Employment (F)

o Termination for Cause Letter (F)


o Authorization To Release Information (F)



Conflict of Interest

o Confidential Declaration on Interest Questionnaire (F)

o Positions Requiring Questionnaire (F)

Job Posting

o Sample Job Posting (F)

o Sample Job Posting Application Form (F)


o Sample Reference Check Questions (CH)

Exit Interviews


o Application for Flexible Work Arrangement (F)

Volunteers

o Volunteer Application Form (F)

o Volunteer Agreement (F)

Moving and Relocation Expenses

o Relocation Expense Estimate (F)

Drug and Alcohol Testing

Business Travel Expenses


o Travel Expense Report (F)

Independent Contractors

Dealing with Government Inspectors

Student Employment

Interns and Co-op Students

Adverse Weather

PAY AND PERFORMANCE POLICIES

Pay Principles

Job Evaluation

o Job Description Form (F)

Pay Administration

o Pay Increase Planning Worksheet (F)

o Pay Increase Summary -- Rates Annualized (F)

o Pay Increase Summary -- Calendarized (F)


o Job Performance Standards Form (F)

o Job Performance Review Form (F)

Pay Range Structure

o Construction and Use of a Pay Range (F)

Overtime

o Overtime Reporting Form (F)

o Request for Time Off In Lieu (F)

o Overtime Bank Agreement (F)

o Overtime Bank Record (F)

o Agreement for Averaging Hours for Overtime (F)

Reporting Pay

Call-in Pay

Shift Premium

Wage Garnishments

Absenteeism

o Employee Absence Record for the Year (F)

o Department Absence Summary (F)

o Company Absence Summary (F)

Payroll Advances

Incentive Programs

BENEFITS POLICIES

Benefits Principles


o Authorization to Pay Vacation Pay on Each Pay (F)

Holidays


o Leave of Absence Request and Response (F)

Pregnancy Leave


Bereavement Leave


o Education Assistance Application Form (F)


o Seminar and Conference Report (F)



Benefits Related to Part-Time Employment

Personal Emergency Leave

Short-Term Disability/Sick Pay Benefits

o Schedule of Benefits (F)

Retirement

Family Medical Leave

o Request For Family Medical or Family Caregiver Leave (F)

Jury or Court Witness Leave


Employee Assistance Program

Employee Recognition Program

Employee Discount Program

Company Vehicles

o Operation of Company Vehicle Agreement (F)

o Vehicle Log (F)

Matching grants program

Parking

o Reserved Parking Space Request Form (F)

Critically Ill Child Care Leave

o Request for Critically Ill Child Care Leave (F)

Crime-Related Child Death or Disappearance Leave

EMPLOYEE RELATIONS POLICIES

Employee Relations Principles

Dispute Resolution

o Dispute Resolution Form (F)


Accommodation on the Basis of Disability


Discipline


o Authorization to Release Personal Information (F)

Computer, Email and Internet Use

o Examples of Email and Internet Uses (F)

o E-mail and Internet Use Policy Acknowledgement and Agreement (F)


Dress Code

Whistleblower Protection

Community Service

o Community Service Leave Confirmation Report (F)

Instant Messaging

Social Media

Searches and Surveillance

Personal Relationships

Access to Employee Records

HEALTH AND SAFETY POLICIES




o Accident Investigation Check Chart (CH)



o Safety Subsidy Request Form (F)


Alcohol and Drugs in the Workplace

o Sample Notice Announcing Alcohol and Drug Use Policy (F)

Working Alone

Cell Phone Use

Workplace Violence

o Violent Incident Report Form (F)

o Violent Incident Investigation Checklist (CH)

o Workplace Violence Risk Assessment Form (F)

o Violence in the Workplace Compliance Checklist (F)

Civil Emergencies and Business Interruptions

o Emergency Telephone Contact List (F)


Scented Products in the Workplace

Return-to-Work Program

o Return-to-Work Plan (F)

Workplace Hazardous Materials Information System (WHMIS)

First Aid

o First Aid Requirements for Employers with 5 or Fewer Employees on

any One Shift (F)

o First Aid Requirements for Employers with 6 to 15 Employees on any

One Shift (F)

o First Aid Requirements for Employers with 16 to 199 Employees on any

One Shift (F)

o First Aid Requirements for Employers with 200 or more Employees on

any One Shift (F)

Pandemic Planning Overview

o Pandemic Influenza Business Continuity Plan Checklist (CH)

Fitness to Work

o Influenza-like Infection Assessment For Employees (F)

Restricted Access

o Influenza-like Infection Assessment For Visitors (F)

Work From Home

Emergency Leave—Declared Emergencies

o Infection Assessment Form (F)

Contact Control and Monitoring During a Pandemic

o Contact Control Monitoring Log (F)

Healthy Workplace in a Pandemic

Pandemic Crisis Support

Hazardous Duty Incentive During a Pandemic

Total: Policies – 105 Forms – 59 Checklists - 6

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Documents

The Human Resources PolicyPro - intelligent-help.com · PDF fileresearcher and policy analyst with a background in ... The Labour and Employment Group at McCarthy Tétrault regularly