The CERN Electronics Pool

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The CERN Electronics Pool. The current review Long term issues C. Parkman EP-ESS Electronics Advisory Board 23 May 2003. Introduction. What is the Pool for?. To facilitate the rapid assembly of a test system or small experiment To make (the right) equipment available When needed - PowerPoint PPT Presentation

Text of The CERN Electronics Pool

  • The CERN Electronics Pool

    The current review Long term issues

    C. Parkman EP-ESSElectronics Advisory Board23 May 2003

    EAB - Electronics Pool

  • Introduction

    EAB - Electronics Pool

  • What is the Pool for?To facilitate the rapid assembly of a test system or small experimentTo make (the right) equipment availableWhen neededIn correctly working conditionWith immediate sparesWith technical supportTo circulate & reuse equipmentFor overall economy

    EAB - Electronics Pool

  • NoteThe Electronics Pool is a service operated and managed by EP Electronic Systems Support Group (ESS)The term ESS encompasses the Pool

    This talk will focus on the Pool, but some of the issues raised are heavily interlinked to the future of a generic electronics support group in the LHC era

    EAB - Electronics Pool

  • Pool resourcesFinancialRental income ~96%Re-sales, compensation for losses ~4%ManpowerIndustrial support (paid by Pool)1 administrator1 database engineerStaff1 storeman0.8 operations managerTechnical support by ESS Group

    EAB - Electronics Pool

  • EP-ESS Group structureGroup LeaderCHRIS PARKMANELECTRONICS INFRASTRUCTURE SECTIONPAUL MALEY Bruno Allongue Gerard Brouant Philippe Fontaine Vincent PittinAndrew BillingtonUSER SERVICES SECTIONCATHERINE MOINE James Rouet Douglas Tserkezoglou (80%) Albert Zimmer Alain Guy Mike Koratzinos* Bertrand Smaniotto*Gueorgy AntchevPROJECTS & ACTIVITIESSophie Baron (80% ATLAS) Mike Clayton (GIF) Luciano Periale (GIF) Gilbert Dumont (LHC Crates) Markus Joos (60% ATLAS DAQ/DIG)Group SecretaryEvelyne DhoStaff members Fellows, students, associates Industrial support (*paid by the Pool)EP-ESS May 200321 people (19.2 FTE) 6 industrial support 12 CERN staff 2 Project Associates 1 Technical StudentUS Section is primarily, but not exclusively, The Pool. Almost all members of ESS provide support for Pool activities at some level.

    EAB - Electronics Pool

  • Pool structureEP-ESS GROUP

    EAB - Electronics Pool

  • Pool users May 2003Total LHC Experiments 41.7%% of rental revenue

    EAB - Electronics Pool

  • Pool users May 2003Total LHC Experiments 986.7 kCHFAnnual rental revenue (kCHF) (12*May) Total 2.36MCHF

    EAB - Electronics Pool

  • AgendaFinancial issuesOperationsEquipmentTechnical supportSummary

    EAB - Electronics Pool

  • Financial issues

    EAB - Electronics Pool

  • 2002 balance sheet*Carry over from 2001: following a management decision, the provisions made were not transferred, so were paid out of 2002s incomeREVENUE Rental 2.568 MCHF Resales & compensation 91 kCHF Total revenue 2.660 MCHFDISPOSABLE INCOME 955 kCHF

    EAB - Electronics Pool

  • Investment profileTotal value ~90MCHFRental income/Total value2.8%Disposable income/Total value1.1%2.1% (w/o 2001 carry over)

    Value of rented equipment~30MCHFRental income/Rented value8.6%Disposable income/Rented value3.2%6.3% (w/o 2001 carry over)

    EAB - Electronics Pool

  • Diminishing rental income2001 2.5MCHF2002 2.4MCHF2003 2.2MCHF

    ReasonsEconomies, reduced scientific programmeCustom electronics in LHCNo beam in 2005

    2002 crisis 950kCHF carry over from 2001Reserve fund} - 4%} - 8%

    EAB - Electronics Pool

  • Predicted revenue2005 - ACCELERATOR GENERAL SHUT-DOWN Assumes that CMS will keep equipment in place at overhead rate of 18%, no fixed target, and other users continuing at 2004 levels2006 - GUESS! Assumes that CMS will resume at 2004 levels, no fixed target and other users continuing at 2004 levels

    EAB - Electronics Pool

  • Global amortisationNormalised return over normalised ageVAM - Valeur dAchat Moyenne the mean purchase price for one type of equipmentOverheads and repair costs NOT includedCurrent

    EAB - Electronics Pool

  • Rental scheme current modelDifficult to implement, not transparentAge less than lifetime0.75VAM/yearMaintenance (~1.4% Total VAM)Age greater than lifetimeRental fee reduced by 10%/yearMinimum 20% VAMNot strictly applied (no 10% reduction)

    EAB - Electronics Pool

  • Rental scheme other possibilitiesNo explicit rentalFunding by levy on experiments & support groups pro rata to needsPre-1987ObjectionsMoves the problemNeed to put responsibility for equipment at the appropriate level to ensure its proper treatment & return to poolNot transparent

    EAB - Electronics Pool

  • Rental scheme other possibilitiesCommercial rentalLife-time amortisationAge less than lifetimeVAM/lifetime per yearLifetime amortisationReal overheads (% total revenue)Factored for occupancyAge greater than lifetimeReal overheads (% total revenue)TransparentObjectionsEquipment is not discarded at end of life (as with a car rental)We do not aim to be commercialLifetime 5 years

    EAB - Electronics Pool

    Chart7

    0.250.25

    0.250.5

    0.250.75

    0.251

    0.251.25

    0.041.29

    0.041.33

    0.041.37

    0.041.41

    0.041.45

    0.041.49

    0.041.53

    0.041.57

    0.041.61

    0.041.65

    Annual Rental

    Total Revenue

    Years

    % of purchase price

    Sheet1

    AgeAnnual RentalTotal Revenue

    125%25%

    225%50%Vam1

    325%75%Lt5

    425%100%Oh0.2

    525%125%

    64%129%

    74%133%

    84%137%

    94%141%

    104%145%

    114%149%

    124%153%

    134%157%

    144%161%

    154%165%

    164%169%

    174%173%

    184%177%

    194%181%

    204%185%

    Sheet1

    Annual Rental

    Total Revenue

    Years

    % of purchase price

    Sheet2

    Sheet3

  • Rental scheme compromise proposalRental fee based onAverage purchase price (VAM)Estimated useful lifetimeLikely maintenance charges (guarantee period, repair contract)Likely usageCosts monitored regularly Verification after rentalRepairsWhen costs exceed revenue - action!Full or partial renewal of stockNew equipment, new guaranteeEquivalent function with lower maintenance costsModification of level of supportIncrease in rental feeDeclassificationRental fee may change (annual review?)Excessive costs (increase)New purchases (VAM) (increase or decrease)

    EAB - Electronics Pool

  • Rental scheme compromise proposalCosts exceed revenue - action!

    EAB - Electronics Pool

  • Rental scheme compromise proposalAdvantagesSimplifies existing proceduresBased on support and utility to usersAllows the revenue to cover real costsAutomatic regulation of overall rentalImplies close monitoring of revenue and costsTransparencyVia EPTAB/EAB

    EAB - Electronics Pool

  • Compensation - loss or major damagePresent system leads to anomalous (high) payments for old equipmentAge calculated from 1 Jan 1990ProposalAnnual 10% reduction of purchase price to a minimum of 10% after 10 yearsFull purchase price for 1st year

    EAB - Electronics Pool

  • Re-sales of surplus equipmentPresent system applies the compensation valueProposeFully tested in working conditionCompensation valueUntested in uncertain conditionCase-by-caseMarket value

    EAB - Electronics Pool

  • Operations

    EAB - Electronics Pool

  • Actions - communicationElectronics Pool Users GuideEnglish & FrenchRegroups all the rules and regulationsExplains levels of support, compensation payments, etc.NewsletterTopical itemsRaising awareness of the PoolWeb siteRevised, updatedE-mail listUpdateUsed more often

    EAB - Electronics Pool

  • Support classesFull Support Verification after rental, spares, technical support, documentation all assured. Additional purchases will be made if requiredReduced Support Verification after rental, and documentation assured, spares from existing stock, technical support if available, no repairsDeclassified No support, equipment for disposalSpecial Specific support on case-by-case basis

    EAB - Electronics Pool

    TERMINOLOGY - NEW (Old)

    SERVICE DEFINITION

    FULL SUPPORT(Full support)

    Availability

    Small requests can be satisfied within the limits of the available stock. Requests that cannot be satisfied are recorded and are normally taken into account for additional purchasing. Requests for large quantities should be made in advance to the Electronics Pool Operations.

    Evaluation

    A thorough check has been made that the equipment performs to the manufacturer's specification. A report of the tests is available on request.

    Verification

    Each item of equipment is verified for full functionality at delivery time and also after use at each return to the Pool.

    Spares

    A quantity of spares is kept in stock and in normal circumstances a non-working item can be replaced immediately.

    Technical Support

    Detailed knowledge of this equipment exists locally, and verification programs are available. Equipment in use can be checked or calibrated on request.

    Repair

    Nonfunctioning equipment is in most cases covered by an out-sourced maintenance contract. Typical repair times are 6 to 10 weeks.

    Documentation

    Detailed documentation exists, and in most cases is available on-line.

    REDUCED SUPPORT(Obsolescentor obsolete)

    Availability

    No additional equipment will be purchased.

    Verification

    Each item of equipment is verified for full functionality every time it is returned to the Pool, only if the necessary test instrumentation has been maintained in an operational state, and if expertise is available.

    Spares

    Replacements for non-functioning items will be taken from any remaining stock.

    Technical Support

    Technical support will be provided if available.

    Repair

    Repairs will be made only in exceptional cases. All

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