The CERN Electronics Pool

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The CERN Electronics Pool. The current review Long term issues C. Parkman EP-ESS Electronics Advisory Board 23 May 2003. Introduction. What is the Pool for?. To facilitate the rapid assembly of a test system or small experiment To make (the right) equipment available When needed - PowerPoint PPT Presentation


<ul><li><p>The CERN Electronics Pool</p><p>The current review Long term issues</p><p>C. Parkman EP-ESSElectronics Advisory Board23 May 2003</p><p>EAB - Electronics Pool</p></li><li><p>Introduction</p><p>EAB - Electronics Pool</p></li><li><p>What is the Pool for?To facilitate the rapid assembly of a test system or small experimentTo make (the right) equipment availableWhen neededIn correctly working conditionWith immediate sparesWith technical supportTo circulate &amp; reuse equipmentFor overall economy</p><p>EAB - Electronics Pool</p></li><li><p>NoteThe Electronics Pool is a service operated and managed by EP Electronic Systems Support Group (ESS)The term ESS encompasses the Pool</p><p>This talk will focus on the Pool, but some of the issues raised are heavily interlinked to the future of a generic electronics support group in the LHC era</p><p>EAB - Electronics Pool</p></li><li><p>Pool resourcesFinancialRental income ~96%Re-sales, compensation for losses ~4%ManpowerIndustrial support (paid by Pool)1 administrator1 database engineerStaff1 storeman0.8 operations managerTechnical support by ESS Group</p><p>EAB - Electronics Pool</p></li><li><p>EP-ESS Group structureGroup LeaderCHRIS PARKMANELECTRONICS INFRASTRUCTURE SECTIONPAUL MALEY Bruno Allongue Gerard Brouant Philippe Fontaine Vincent PittinAndrew BillingtonUSER SERVICES SECTIONCATHERINE MOINE James Rouet Douglas Tserkezoglou (80%) Albert Zimmer Alain Guy Mike Koratzinos* Bertrand Smaniotto*Gueorgy AntchevPROJECTS &amp; ACTIVITIESSophie Baron (80% ATLAS) Mike Clayton (GIF) Luciano Periale (GIF) Gilbert Dumont (LHC Crates) Markus Joos (60% ATLAS DAQ/DIG)Group SecretaryEvelyne DhoStaff members Fellows, students, associates Industrial support (*paid by the Pool)EP-ESS May 200321 people (19.2 FTE) 6 industrial support 12 CERN staff 2 Project Associates 1 Technical StudentUS Section is primarily, but not exclusively, The Pool. Almost all members of ESS provide support for Pool activities at some level.</p><p>EAB - Electronics Pool</p></li><li><p>Pool structureEP-ESS GROUP</p><p>EAB - Electronics Pool</p></li><li><p>Pool users May 2003Total LHC Experiments 41.7%% of rental revenue</p><p>EAB - Electronics Pool</p></li><li><p>Pool users May 2003Total LHC Experiments 986.7 kCHFAnnual rental revenue (kCHF) (12*May) Total 2.36MCHF</p><p>EAB - Electronics Pool</p></li><li><p>AgendaFinancial issuesOperationsEquipmentTechnical supportSummary</p><p>EAB - Electronics Pool</p></li><li><p>Financial issues</p><p>EAB - Electronics Pool</p></li><li><p>2002 balance sheet*Carry over from 2001: following a management decision, the provisions made were not transferred, so were paid out of 2002s incomeREVENUE Rental 2.568 MCHF Resales &amp; compensation 91 kCHF Total revenue 2.660 MCHFDISPOSABLE INCOME 955 kCHF</p><p>EAB - Electronics Pool</p></li><li><p>Investment profileTotal value ~90MCHFRental income/Total value2.8%Disposable income/Total value1.1%2.1% (w/o 2001 carry over)</p><p>Value of rented equipment~30MCHFRental income/Rented value8.6%Disposable income/Rented value3.2%6.3% (w/o 2001 carry over)</p><p>EAB - Electronics Pool</p></li><li><p>Diminishing rental income2001 2.5MCHF2002 2.4MCHF2003 2.2MCHF</p><p>ReasonsEconomies, reduced scientific programmeCustom electronics in LHCNo beam in 2005</p><p>2002 crisis 950kCHF carry over from 2001Reserve fund} - 4%} - 8%</p><p>EAB - Electronics Pool</p></li><li><p>Predicted revenue2005 - ACCELERATOR GENERAL SHUT-DOWN Assumes that CMS will keep equipment in place at overhead rate of 18%, no fixed target, and other users continuing at 2004 levels2006 - GUESS! Assumes that CMS will resume at 2004 levels, no fixed target and other users continuing at 2004 levels</p><p>EAB - Electronics Pool</p></li><li><p>Global amortisationNormalised return over normalised ageVAM - Valeur dAchat Moyenne the mean purchase price for one type of equipmentOverheads and repair costs NOT includedCurrent</p><p>EAB - Electronics Pool</p></li><li><p>Rental scheme current modelDifficult to implement, not transparentAge less than lifetime0.75VAM/yearMaintenance (~1.4% Total VAM)Age greater than lifetimeRental fee reduced by 10%/yearMinimum 20% VAMNot strictly applied (no 10% reduction)</p><p>EAB - Electronics Pool</p></li><li><p>Rental scheme other possibilitiesNo explicit rentalFunding by levy on experiments &amp; support groups pro rata to needsPre-1987ObjectionsMoves the problemNeed to put responsibility for equipment at the appropriate level to ensure its proper treatment &amp; return to poolNot transparent</p><p>EAB - Electronics Pool</p></li><li><p>Rental scheme other possibilitiesCommercial rentalLife-time amortisationAge less than lifetimeVAM/lifetime per yearLifetime amortisationReal overheads (% total revenue)Factored for occupancyAge greater than lifetimeReal overheads (% total revenue)TransparentObjectionsEquipment is not discarded at end of life (as with a car rental)We do not aim to be commercialLifetime 5 years</p><p>EAB - Electronics Pool</p><p>Chart7</p><p>0.250.25</p><p>0.250.5</p><p>0.250.75</p><p>0.251</p><p>0.251.25</p><p>0.041.29</p><p>0.041.33</p><p>0.041.37</p><p>0.041.41</p><p>0.041.45</p><p>0.041.49</p><p>0.041.53</p><p>0.041.57</p><p>0.041.61</p><p>0.041.65</p><p>Annual Rental</p><p>Total Revenue</p><p>Years</p><p>% of purchase price</p><p>Sheet1</p><p>AgeAnnual RentalTotal Revenue</p><p>125%25%</p><p>225%50%Vam1</p><p>325%75%Lt5</p><p>425%100%Oh0.2</p><p>525%125%</p><p>64%129%</p><p>74%133%</p><p>84%137%</p><p>94%141%</p><p>104%145%</p><p>114%149%</p><p>124%153%</p><p>134%157%</p><p>144%161%</p><p>154%165%</p><p>164%169%</p><p>174%173%</p><p>184%177%</p><p>194%181%</p><p>204%185%</p><p>Sheet1</p><p>Annual Rental</p><p>Total Revenue</p><p>Years</p><p>% of purchase price</p><p>Sheet2</p><p>Sheet3</p></li><li><p>Rental scheme compromise proposalRental fee based onAverage purchase price (VAM)Estimated useful lifetimeLikely maintenance charges (guarantee period, repair contract)Likely usageCosts monitored regularly Verification after rentalRepairsWhen costs exceed revenue - action!Full or partial renewal of stockNew equipment, new guaranteeEquivalent function with lower maintenance costsModification of level of supportIncrease in rental feeDeclassificationRental fee may change (annual review?)Excessive costs (increase)New purchases (VAM) (increase or decrease)</p><p>EAB - Electronics Pool</p></li><li><p>Rental scheme compromise proposalCosts exceed revenue - action!</p><p>EAB - Electronics Pool</p></li><li><p>Rental scheme compromise proposalAdvantagesSimplifies existing proceduresBased on support and utility to usersAllows the revenue to cover real costsAutomatic regulation of overall rentalImplies close monitoring of revenue and costsTransparencyVia EPTAB/EAB</p><p>EAB - Electronics Pool</p></li><li><p>Compensation - loss or major damagePresent system leads to anomalous (high) payments for old equipmentAge calculated from 1 Jan 1990ProposalAnnual 10% reduction of purchase price to a minimum of 10% after 10 yearsFull purchase price for 1st year</p><p>EAB - Electronics Pool</p></li><li><p>Re-sales of surplus equipmentPresent system applies the compensation valueProposeFully tested in working conditionCompensation valueUntested in uncertain conditionCase-by-caseMarket value</p><p>EAB - Electronics Pool</p></li><li><p>Operations</p><p>EAB - Electronics Pool</p></li><li><p>Actions - communicationElectronics Pool Users GuideEnglish &amp; FrenchRegroups all the rules and regulationsExplains levels of support, compensation payments, etc.NewsletterTopical itemsRaising awareness of the PoolWeb siteRevised, updatedE-mail listUpdateUsed more often</p><p>EAB - Electronics Pool</p></li><li><p>Support classesFull Support Verification after rental, spares, technical support, documentation all assured. Additional purchases will be made if requiredReduced Support Verification after rental, and documentation assured, spares from existing stock, technical support if available, no repairsDeclassified No support, equipment for disposalSpecial Specific support on case-by-case basis</p><p>EAB - Electronics Pool</p><p>TERMINOLOGY - NEW (Old)</p><p>SERVICE DEFINITION</p><p>FULL SUPPORT(Full support)</p><p>Availability </p><p>Small requests can be satisfied within the limits of the available stock. Requests that cannot be satisfied are recorded and are normally taken into account for additional purchasing. Requests for large quantities should be made in advance to the Electronics Pool Operations.</p><p>Evaluation</p><p>A thorough check has been made that the equipment performs to the manufacturer's specification. A report of the tests is available on request. </p><p>Verification</p><p>Each item of equipment is verified for full functionality at delivery time and also after use at each return to the Pool. </p><p>Spares </p><p>A quantity of spares is kept in stock and in normal circumstances a non-working item can be replaced immediately.</p><p>Technical Support </p><p>Detailed knowledge of this equipment exists locally, and verification programs are available. Equipment in use can be checked or calibrated on request.</p><p>Repair</p><p>Nonfunctioning equipment is in most cases covered by an out-sourced maintenance contract. Typical repair times are 6 to 10 weeks.</p><p>Documentation </p><p>Detailed documentation exists, and in most cases is available on-line. </p><p>REDUCED SUPPORT(Obsolescentor obsolete)</p><p>Availability </p><p>No additional equipment will be purchased. </p><p>Verification</p><p>Each item of equipment is verified for full functionality every time it is returned to the Pool, only if the necessary test instrumentation has been maintained in an operational state, and if expertise is available.</p><p>Spares </p><p>Replacements for non-functioning items will be taken from any remaining stock.</p><p>Technical Support </p><p>Technical support will be provided if available.</p><p>Repair</p><p>Repairs will be made only in exceptional cases. All non-functioning equipment returned to the Pool will be sent for salvage.</p><p>Documentation </p><p>Detailed documentation exists, and in most cases is available on-line.</p><p>DECLASSIFIED(Cancelled) </p><p>No technical or other support is given, and no documentation is available. This equipment is being sent for disposal.</p><p>SPECIAL</p><p>Specific items of equipment where the level of support is decided on a case-by-case basis. Typically high-performance measurement instruments and other very specific items fall into this class</p></li><li><p>Actions - database managementDatabase management - BAANBAAN - CERN AS division supported stock control and management systemUsed by the CERN storesThe Pool currently uses a separate instance with customisation for rentalThis has diverged from the instance used by the stores Diluting the support given by ASPool will move to BAAN 400 Same instance as the CERN StoresSeparate accountingEasier support from AS DivisionMore complete integration with the CERN financial systemMaterial requests to allow more off-line workingScheduled for June 2003</p><p>EAB - Electronics Pool</p></li><li><p>Special casesConcessions, special arrangementsComplicates operations and financial managementCERN Electronics Contribution CEC Granted to a number of privileged experiments (LEP experiments, NA48, NA49, NA50, etc.)Sets the rental rate to 4% of the purchase value of the equipment per yearNo new CEC has been granted since 1995Cost the Pool ~200kCHF in 20027.75% of rental revenue</p><p>PROPOSAL - terminate the CEC at the end of 2004</p><p>EAB - Electronics Pool</p></li><li><p>Equipment</p><p>EAB - Electronics Pool</p></li><li><p>ProblemsOver-stocking Unfocussed selection of equipmentHistorical reasonsOld experimentsMeeting users specific requirementsRental profileMany items with low income and high repair cost</p><p>EAB - Electronics Pool</p></li><li><p>Rental profileMany items with very low rental, often with high repair costs</p><p>EAB - Electronics Pool</p><p>Chart7</p><p>395</p><p>193</p><p>119</p><p>68</p><p>28</p><p>22</p><p>16</p><p>17</p><p>9</p><p>8</p><p>3</p><p>4</p><p>2</p><p>1</p><p>0</p><p>0</p><p>3</p><p>1</p><p>0</p><p>3</p><p>2</p><p>1</p><p>1</p><p>1</p><p>0</p><p>3</p><p>2</p><p>1</p><p>1</p><p>2</p><p>2</p><p>2</p><p>3</p><p>2</p><p>1</p><p>0</p><p>3</p><p>0</p><p>1</p><p>0</p><p>2</p><p>0</p><p>1</p><p>0</p><p>1</p><p>1</p><p>0</p><p>0</p><p>1</p><p>0</p><p>10</p><p>Monthly rental (CHF)</p><p>Number of items</p><p>Sheet1</p><p>0395</p><p>10193</p><p>20119</p><p>3068</p><p>4028</p><p>5022</p><p>6016</p><p>7017</p><p>809</p><p>908</p><p>1003</p><p>1104</p><p>1202</p><p>1301</p><p>1400</p><p>1500</p><p>1603</p><p>1701</p><p>1800</p><p>1903</p><p>2002</p><p>2101</p><p>2201</p><p>2301</p><p>2400</p><p>2503</p><p>2602</p><p>2701</p><p>2801</p><p>2902</p><p>3002</p><p>3102</p><p>3203</p><p>3302</p><p>3401</p><p>3500</p><p>3603</p><p>3700</p><p>3801</p><p>3900</p><p>4002</p><p>4100</p><p>4201</p><p>4300</p><p>4401</p><p>4501</p><p>4600</p><p>4700</p><p>4801</p><p>4900</p><p>50010</p><p>Sheet1</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>0</p><p>Monthly rental (CHF)</p><p>Number of items</p><p>Sheet2</p><p>Sheet3</p></li><li><p>Electronics Pool Technical Advisory BoardAimsAdapt Pools technical profile to users needs Target the spending of the diminishing incomePromote visibility, transparencyMembersExperienced engineers and physicists advising the ESS GLJan Buytaert (LHCb)Augusto Ceccucci (NA48, EAB)Magnus Hansen (CMS)Luciano Musa (ALICE)Georges Schuler (ATLAS)Chris Parkman (EP-ESS GL, Chairman)Catherine Moine (EP-ESS, Pool Operations)</p><p>EAB - Electronics Pool</p></li><li><p>EPTAB recommendationsRight-size the PoolRemove surplus equipmentContinue to assure financial viabilityAchieve a coherent technical profileFocus the stockAdapt to common applicationsAssure the availability of specialist high-performance instrumentsVia the PoolList private instruments - for possible loan</p><p>EAB - Electronics Pool</p></li><li><p>ActionsRight-Size Stock reduction under waySurplus stock, obsolete items, non-functional equipment Stock renewalReduce maintenance costs, benefit from guarantee periodCoherent technical profileESS task group is reviewing the stock and will introduce application dependent setsModular electronicsConcentrate on NIM &amp; VMEbusCAMAC for legacy applications onlyInfrastructureCratesPower supplies: HV, LV, benchMeasurement instrumentsLow and medium range measurement instrumentsOutsource high-performance instrumentsHigh performance instrumentsUneconomical for the Pool to hold high-cost instrumentsLow use, specialised knowledge, calibration, etc.Outsource to specialist rental companies?</p><p>EAB - Electronics Pool</p></li><li><p>Private Instruments (Dec 2002)Memo from W-D.Schlatter</p><p>EAB - Electronics Pool</p></li><li><p>Private Instruments</p><p>EAB - Electronics Pool</p></li><li><p>Technical support</p><p>EAB - Electronics Pool</p></li><li><p>Pools servicesVerification of equipment before rentalNot always the caseOutsourced verification can be slow Lack of expertise in-house for urgent casesRequires larger stocksUser help &amp; consultationMissing expertise Evaluation of new equipmentMissing and/or limited expertise</p><p>ProblemsCompromising the technical quality impacts on the Pools credibility Potential waste of user's timeMissing expertiseOwing to recent retirements expertise missing in key areasHigh-voltage power suppliesMechanicsFurther retirements are imminentContinuity in key areas is assured by specific industrial support people</p><p>EAB - Electronics Pool</p></li><li><p>The role of EP-ESSPastEquipment rental (Electronics Pool)Strong technical team Participation in the choice and procurement of equipment for experimentsCommon development projectsPresent - LHC DevelopmentEquipment rental (Electronics Pool)Limited role in the choice of equipment - experiments are autonomous, funding outside CERNCommon projects - rack control, LHC crates, GIFFuture - LHC commissioning, operationEquipment rental (Electronics Pool)Operation of support contracts, quality control, logisticsContinuity of expertiseQuality control - evaluation, Repair &amp; maintenance, Long-term reliability studiesLonger-term future - upgrades, R&amp;D, new experimentsAs futureTechnology watch, technical evaluations, etc.</p><p>EAB - Electronics Pool</p></li><li><p>Summary</p><p>EAB - Electronics Pool</p></li><li><p>Electronics Pool - presentReview of operational proceduresUnderway aimed at improving efficiencyFinanceLiving within our means using revenue wiselyTechnical relevanceBeing addressed through EPTABTechnical qualityDifficult manpower situation</p><p>EAB - Electronics Pool</p></li><li><p>Electronics Pool futureGrowth?To maintain utility, viability &amp; improve efficiency the Pools market should be as large as possibleExpand activities to achieve economies of scale Existing logistics could handle moreCERN-wide Pool?Include other equipment?Financial situationCrises overYear on year rolling accounting to prevent last-minute or inappropriat...</p></li></ul>


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