The ARIBBEA ISSN 0255 - 7118

BULLETIN OF THE CARIBBEAN ASSOCIATION OF LAW LIBRARIES

VOLUME 1 NO.1 SPECIAL COMMEMORATIVE ISSUE

Editor: Leslie P. Fenty Librarian, Norman Manley Law School P.O. Box 231, Kingston 7, Jamaica, W.1.

NOVEMBER 1984

THE CARIBBEAN LAW LffiRARIAN

VOL 1, NO.1, SPECIAL COMMEMORATORS ISSUE

NOVEMBER 1984

CONTENTS

Message from the Caricom Secretariat ........... .

Message from the Dean, Faculty of Law .......... 2

Message from the Organization of Commonwealth Caribbean Bar Associations. . . . . . . . . . . . . . .. 3

Message from the President. . . . . . . . . . . . . . . . . .. 4

Editorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5

Welcome Address by the Deputy Director of Legal Education . . . . . . . . . . . . . . . . . . . . . . . . . .. 6

Welcome Address by the Chairman Working Party 7

Proposed Rules of the Caribbean Association of Law Libraries. . . . . . . . . . . . . . . . . . . . . . . .. 8

List of Executive Members. . . . . . . . . . . . . . . . .. 12

Profile of President. . . . . . . . . . . . . . . . . . . . . .. 12

List of Delegates. . . . . . . . . . . . . . . . . . . . . . . .. 13

Programme 14

, ,

The Caribbean Law Librarian is published by the Carib­bean Association of Law Librarians

EDITOR

Mr. Leslie P. Fenty

EDITORIAL COMMITTEE

Mrs. Yvonne Lawrence

Miss Audrey Leigh Mr. C. Dennis Morrison

Mr. Ian Randle Miss Jeanne Slowe

© Caribbean Association of Law Libraries 1984

Pu blished three times per year Subscription rates US$15.00 per annum Single issues US$6.00

All correspondence concerning the publication should be addressed to:-

The Editor Caribbean Law Librarian c/o Norman Manley Law School Mona Campus P.O. Box 231, Jamaica, W.I.

"

MESSAGE FROM THE CARl COM SECRETARIAT

It is a great pleasure for me to offer congratulations to the Caribbean Association of Law Libraries

on the occasion of the publication of the first issue of its journal, "The Caribbean Law Librarian".

I regard this publication as most timely at this point in time as we enter into the second decade of regional integration under the Treaty of Chaguaramas, striving to achieve collective regional development through cooperation in all the important spheres of life.

Laws and legal systems are fundamental aspects of a country's culture, history and development. If, therefore, as a Region we wish to develop, then we must be prepared to broaden our frontiers of know­

ledge in this area, since it is important not only to know the law and what legal materials are available in the Region, but also where and how to locate the relevant material and to be able to do so readily. It is hoped, therefore, that "The Caribbean Law Librarian" will function as an effective instrument for disseminating legal information, and for facilitating cooperation among Law Librarians, towards the ultimate goal of the full development of law Iibrarianship in the Region.

I am confident that, as information specialists in this very important field, the Association will not restrict its articles only to issues of concern to the profession oflaw librarianship, but will also cater for the needs both of academic lawyers and practising members of the legal profession, legal researchers and

scholars in other fields who are equally interested in the law and in legal research. If this is achieved, the contribution of the Association and its journal to the regional integration movement would indeed be in­valuable.

I wish "The Caribbean Law Librarian" every success and look forward to its growth and its contribu­tion to regional cooperation in its particular field.

Mr. Roderick Rainford, Secretary-General,

CARICOM.

MESSAGE FROM THE DEAN, FACULTY OF LAW,

UNIVERSITY OF THE WEST INDIES

The opportunity to give a message to the Caribbean Association of Law Libraries (C.A.L.L.) on the occasion of the publication of the first issue of their official organ the Caribbean Law Librarian is as much a privilege as it is an liOnour.

The Association was launched in May 1984 at a meeting of Law Librarians which was held at the Hugh Wooding Law School. The launching marked the culmination of a series of meetings extending back to October 1982 when at a meeting held at the Faculty of Law, V.W.!., Cave Hill, Caribbean law librarians, Officers and Library-Assistants-in-Charge of government law libraries established a working party to draft a constitution for a Caribbean law library association_

The objectives of the association which has resulted are, inter alia: to promote the profession of law librarianship in the region, and to publish information of service or interest to the members of the associa­tion.

I am confident that the Caribbean Law Librarian will fulfil the expectations of the Association. It can do so by providing an avenue for librarians and others interested in legal bibliography, law library development and law as an instrument of social change to publish the resul ts of research, critically examine events affecting their interests and above all, share information on legal and quasi-legal publishing within the Commonwealth Caribbean.

Above all, the magazine should help to develop respect among its readers for the intellectual and pro­fessional pursuits of law librarians, and, by providing a forum in which the problems of law library collec­tion building can be aired; and it should generate sympathy, understanding and hopefully, offers of finan­cial and other assistance for those institutions struggling to offer good service to the legal profession.

It gives me genuine pleasure to wish the Caribbean Law Librarian every success.

Dr. N_J.o. Liverpool

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MESSAGE FROM THE ORGANISATION OF COMMONWEALTH

CARIBBEAN BAR ASSOCIATIONS (OCCBA)

It is with great pleasure that I send this message to the Caribbean Association of Law Libraries on the inaguration of their journal entitled the Caribbean Law Librarian.

This publication, as does the formation of the Association itself, highlights the developing profession­alism in the field of Law Librarianship in the Caribbean. I hope it will foster the identification, collection and collation of Caribbean legal literature as well as proviue a regular vehicle of communication among law librarians and legal scholars in our region. In doing so, it will surely assist in the growth of our Caribbean jurisprudence.

I congratulate the Association on its enterprise and wish that it will be rewarded with signal success.

Dr. Lloyd Barnett Presiden t, Organisation of Commonwealth Caribbean Bar Associations

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· PRESIDENT'S MESSAGE

It is with much satisfaction that I write this message, to commemorate the formation of the Carib­bean Association of Law Libraries (C.A.L.L.) and the consequent publication of this our Bulletin, Carib­bean Law Librarian: Bulletin of the Caribbean Association of Law Libraries.

To my colleagues in Law Libraries, the publication of this bulletin is a specially momentous occasion as we look back with pride at the motivation and enthusiasm which sustained us in OUT commitment to the formation of C.A.L.L.

To you I commend the aims and objectives of our Association, as established by the constitution. To you also, members of this Regional Association, I entrust especially to your guardianship, article 2 (ii) which states "To foster a spirit of co-operation among the members of the profession." It is with this spirit of co-operation that our survival lies.

To the many friendships we hope to establish through the medium of this Bulletin, I extend, on behalf of C.A.L.L. warmest welcome to you.

June Renie (Mrs.) PRESIDENT

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EDITORIAL

In 1981, Mrs. Velma Newton, Acquisitions Librarian of the Faculty of Law Library, U.W.I., in Barbados, under­took a research project on behalf of the Council of Legal Education in the West Indies and the Commonwealth Legal Education Association. Her research which was pub­lished in 1981 entitled Infomzation Needs and Research Practices of the Commonwealth Caribbean Legal Profession, contained her findings obtained in six Commonwealth

Caribbean territories. The Newton Report made a number

of recommendations, some of which pertained to libraries in the region.

A Sub-Committee of the Council of Legal Education was established to consider the report and this group met in Jamaica in January 1982. Members of this Sub-Committee were:

Mr. H. Aubrey Fraser - Director of Legal Education and Chairman

Hon. D.M. Shahabuddeen, S.C. - Minister of Legal Affairs and Attorney-General of Guyana

Hon. Justice Mr. D.A. Williams - Judge of the Supreme Court, Barbados

Mr. Henry de B. Forde, Q.c. - Attorney-at-Law, Barba­

dos Dr. Francis Alexis - Deputy Dean, Faculty of Law,

Barbados Mrs. Selina Goulbourne -- Tutor, Norman Manley Law

School, Jamaica Mr. Leslie Fenty - Librarian, Norman Manley Law

School, Jamaica Mrs. Velma Newton - Acquisitions Librarian, Faculty of

Law, Barbados - Secretary.

In the Newton Report, recommendations one to seven (1-7) dealt specifically with Law Libraries. The Sub-Com­mittee in dealing with that aspect of the report, recom­mended inter alia that,

- the librarians of the Council of Legal Education and the Faculty of Law should meet to

(a) draw up a common list for distribution of legal information within the region.

(b) discuss acquisition policies and problems and ways in which greater law library co-operation can be achieved.

(c) discuss the treatment of unreported cases.

As a result of this, not only did librarians of the two professional law schools of the Council of Legal Education and Faculty of Law library meet, but they were joined by other librarians and assistants/ officers-in-charge of govern­

ment law libraries in the region.

This latter meeting was held in Barbados at the Faculty

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of Law on October 5-6, 1982, and was attended by 17 per­sons connected with the abovementioned libraries. Alto­gether, represen ta tives were from Barbados, Guyana, Jamaica and Trinidad & Tobago. This meeting was historic,

for it was the first time that so many librarians and officers­in-charge of government law libraries had met in one place to discuss matters of mutual concern. To indicate that the germ of the idea of an association emanated from our meeting in Barbados would not be correct, but the meeting certainly recognised that positive steps should be adopted to bring to fruition the dream of so many of us practising law librarianship in the region.

To this end, the October 1982 meeting resolved that the Sub-Committee on Legal Literature (dealing with the Newton Report) be informed that the librarians recom­mended the formation of a Commonwealth Caribbean Law Libraries Association, the objective of which would be ex­change of information, and assistance in the development of law libraries within the region.

The meeting also took positive steps by appointing a Working Party to draft a constitution for the proposed Association. The Working Party under the chairmanship of Mr. John Dyrud, Law Librarian of the Faculty of Law met in Jamaica in December 1983 and did some marvellous work, which resulted in our inaugural meeting held in Trinidad in May 1984. Mr. Dyrud's address to our inaugu­ral meeting is included in this issue of our publication.

The meeting held in Trinidad earlier this year was also historic. It was attended by some 19 representatives from five (5) countries and it was a gala affair. We had displays and demonstrations from several library firms who were in Trinidad for the ACURIL XV Conference. Our delibera­tions ended on the evening of May 4 at the Trinidad Hilton Hotel with a banquet, compliments of these firms. We appreciate their generosity and to them we say thank you once again.

The Caribbean Association of Law Libraries would also like to place on record our thanks to the Council of Legal Education for providing us with the opportunity to form an association and, last but not least, to our sponsors without whose help this issue of the Caribbean Law Librarian would not be possible.

In the following pages we try to recapture the events of our inaugural meeting. We hope that you will enjoy the occasion in words and pictures as we actually did.

WELCOME ADDRESS BY THE

DEPUTY DIRECTOR OF LEGAL EDUCATION, Mr. Austin L. Davis

MAY 3,1984 HUGH WOODING LAW SCHOOL

GORDON STREET ST. AUGUSTINE TRINIDAD, W.I.

It gives me great pleasure to welcome delegates and other invitees to this auspicious and happy event which is taking place today - the inauguration of the CARIBBEAN ASSO­CIA nON OF LAW LIBRARIES, which I believe will hereafter be affectionately referred to by its acronym 'CALL'.

The occasion augurs well for us who are hosting the event, and we are particularly delighted that it is taking place at a time when the Hugh Wooding Law School has library facilities of which the librarian, her staff and all users of the library can feel exceedingly proud.

I think that it is fitting that we should commend the Working Party for the hard work which they have put into the preparatory meetings over the past two years in Barba­dos and Jamaica. I venture to submit that few would disagree that their decision to hold the inaugural meeting of the Association in Trinidad and Tobago and to pinpoint its venue at the Hugh Wooding Law School is an enlightened one. I hase this view on the belief we hold that the stage has now been well set for this Law School to playa dyna­mic role in regional affairs and we are happy to have been afforded this early opportunity to participate. We who function at this institution have committed ourselves to be most active along with other relevant bodies to ensure that the administration of justice throughout the Caribbean is well serviced by all the agencies upon which it will depend for an efficient operation. To this end we will not spare our efforts in playing our part. We have resolved to make the Law School's library well equipped to meet these needs and to have those who function in it attain the

highest level of effiCiency.

I have for a long time held the view that cooperation between the Law libraries in the Caribbean could go a far way to overcome some of the problems faced by the ad­ministration of justice arising from the unavailability of vital Law Reports due to the high cost of printing and pub­lishing. Without these important tools, neither the Courts

6

nor the legal practitioners could produce the best results.

The potential of the Caribbean Association of Law libraries to make a substantial contribution to the ad­ministration of justice should not be under estimated. It has the capability to establish a network of communication of legal information around the Caribbean and possibly farther afield, which could assuredly match the best any­where.

As you the members of the Association set about your task, I would ask you to bear in mind an adage whicl> 'is

prevalent in legal circles during my student days. It ass.:rt­ed that the measure of a good lawyer was not by how much law he or she knew, but by how knowledgeable he or she was as to where to find the Law.

Clearly, if you the Law Librarians agree with that saying, many of you ought to consider yourselves better equipped than many legal practitioners in knowledge as to where to find the Law.

Allow me to ask you to give consideration to the question as to the ways and means whereby you can grant technical and other assistance in the establishment of Law Libraries wherever there is need and to revive those which have ceased to function. An example of the latter case is the Law library in Grenada, which I visited recently. It is in urgent need of resuscitation.

In conclusion, I would like to extend best wishes to the new Association and all who will serve it for further success and on behalf of all who are interested in the proper and efficient administration of justice, I wish to say we

look forward to an abundance of evidence that your goals are being achieved.

Thank you for affording me this opportunity to ad· dress you.

Austin L Davis Deputy Director of Legal Education.

WELCOME ADDRESS BY THE CHAIRMAN, WORKING PARTY (C.A.L.L.)

Mr. John Dyrud

I. INTRODUCTION

On behalf of the Working Party, I welcome you to this inaugural meeting -- the organisation meeting of the pro­posed Caribbean Association of Law Libraries.

Yesterday was the first time that I had been in the Hugh Wooding Law School's new building -- and I would like to say that it appears to be a very nice building. It is comfortable, yet dignified and functional. I think it is the ideal setting to launch this new law library association.

What we propose to do during this two day conference is to organise a viable regional law library association, to be called the Caribbean Association of Law Libraries.

It is the Working Party's view that the new organisa­tion should not be known as the Commonwealth Caribbean Association of Law Libraries -- but rather that it should be a truly region wide organisation eventually representing law libraries and law librarians throughout the Caribbean Basin.

However this is a question that should be considered by the membership at this organisation meeting -- whether to limit it to the Commonwealth Caribbean, or Common

Law jurisdictions, or to extend to all civil law jurisdictions as well, thereby encompassing the whole of the Caribbean

Basin.

II. BACKGROUND TO C.A.L.L.

The initial impetus to form an Association came from the Executive Committee of the Council of Legal Education. The Executive Committee suggested that Law librarians of the Commonwealth Caribbean should meet to develop co­operative programmes for the exchange of legal information and acquisition of books and materials.

A meeting of Commonwealth Caribbean Law Libra­rians, Officers and Library Assistants-in-Charge of Govern­ment Law Libraries was held in October 1982 at the University of the West Indies Faculty of Law in Cave Hill, Barbados. Seventeen persons representing various lIlstitu­tions attended this meeting. Several recommendations were made concerning cooperation and exchange of materials and information. However the recommendation made that most concerns us here at this meeting is Recom­mendation No. Six recommending the formation of a Commonwealth Caribbean Law Libraries Association.

A Working Party was appointed at the meeting charged with the task of drafting a Constitution for the proposed Association.

"i

Members of the Working Party are:

Mr. John Dyrud (Chairman) Law Librarian U. W.I. Faculty of Law Cave Hill, Barbados

Mrs. Velma Newton (Secretary) Acquisitions IJbrarian U. W. I. Faculty of Law Cave Hill, Barbados

Mrs. June Renie Law Librarian Hugh Wooding Law School S1. Augustine, Trinidad & Tobago

Mrs. Yvonne Lawrence Law IJbrarian Supreme Court Library Kingston, Jamaica

Miss Paula Jordan Law Librarian University of Guyana Georgetown, Guyana

Sir Clifford Hammett (Legal Adviser) Director West Indies Legislation Indexing Project V.W.I. Faculty of Law Cave Hill, Barbados.

A draft constitution was written. Then the Working Party met at the Norman Manley Law School in Mona, Jamaica during December 1983. There differences were "hammered out" so to speak and a draft constitution was agreed upon by the Working Party to be submitted for ratification at this current organisation meeting here at the Hugh Wooding Law School in St. Augustine.

III. THE OBJECTIVES OF THE PROPOSED ASSOCIA­TION

Generally it is to contribute to regional law development by -

1. developing and increasing the usefulness of law libraries;

2. promoting the profession of law librarianship.

The specific purposes of the Association (as stated in the proposed Association Constitution are:

(i) To hold conferences and discussions on biblio­graphical questions affecting Law IJbraries, their regulation, management and related matters;

(ii) To foster a spirit of co-operation among the members of the profession;

(iii) To promote the better administration of Law Libraries;

(iv) To promote whatever may result in improvement of the status and qualification of Law Libraries and Law Librarians;

(v) To encourage bibliographical study and research;

(vi) To publish information of service or interest to members of the Association;

(vii) To support and co-operate with, or to become affiliated with, any other organizations or activi­

ties which tend to benefit the members or objects of the Association; - (I should add here

that one of the questions to be decided is whether it would be useful and possible to affiliate with ACURIL).

(viii) To deal all such lawful things as are incidental or conducive to attainment of the above objects.

IV. CLOSING REMARKS

Before I close I should mention that our colleagues in other parts of the world have also organised into law library associa tio ns.

The . American Associa lion of Law Libraries was

founded in 1906. Twenty four members were in attend­ance at the organisation meeting. Current membership

now exceeds 3400 representing more than 1000 libraries in the United States as well as other parts of the world.

The British and Irish Association of Law Librarians now encompasses most of the law libraries and law libra­rians there. It came into being in April 1969. Seven teen members were in attendance at the organisation meeting.

Canada and Australia have had viable law library associations for several years -- the Canadian Association of Law Libraries and the Australian Law Library Association.

The International Association of Law Libraries is now celebrating their twenty-fifth anniversary.

The organisers of this meeting of Law Librarians -Mrs. Renie of the Hugh Wooding Law School and Mrs. Celestain of the Trinidad and Tobago Supreme Court

Library, and their colleagues, have prepared what appears to be a useful and stimulating agenda.

I hope you will have a good meeting.

Welcoming Address Delivered at the Inaugural Meeting of the Caribbean Association of Law Libraries (C.A.L.L.)

Hugh Wooding Law School St. Augustine, Trinidad & Tobago

PROPOSED RULES OF THE CARIBBEAN

ASSOCIATION OF LAW LIBRARIES

I. NAME

The Association shall be known as the Caribbean Asso­ciation of Law Libraries.

2. AIMS AND OBJECTS

The purpose of the Association are:

(i) To hold conferences and discussions on biblio­

graphical questions affecting Law Lbraries, their regulation, management and related matters;

(ii) To foster a spirit of co-operation among the members of the profession;

(iii) To promote the better administration of Law Libraries;

(iv) To promote whatever may result in improvement of the status and qualification of Law Librarians;

(v) To encourage bibliographical study and research;

(vi) To publish information of service or interest to members of the Association;

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(vii) To support and co-operate with, or to become affiliated with, any other organizations or activi­ties which tend to benefit the members or objects of the Association;

(viii) To do all such lawful things as are incidental or

conducive to the attainment of the above objects.

3. MEMBERSHIP

(i) Personal Membership

Personal membership shall be open to anyone in

the Caribbean who is:

(a) a practising law librarian (i.e., a librarian em­

ployed in a law library);

(b) a law library assistant, the major part of

whose duties is concerned with law library work, or

(c) an officer in charge of a legal information

unit, whether in the public or private sector.

A personal member shall be entitled to receive

the Association's Bulletin.

(ii) Institutional Membership Institutional membership shall be open to any

library in the Caribbean having a legal collection, or a collection of government documents. It shall entitle the recipient to:

(a) receive the Association's Bulletin;

(b) nominate representatives to attend meetings

of the Association, and to vote or hold office in the Association, provided that no such representative shall hold office unless

he/she is eligible for Personal Membership in the Association. The number of such repre­sentatives, and the number of copies of the Association Bulletin shall be determined by the subscription(s) paid.

(iii) Associate Membership

Associa te membership shall be open to any

person or organization not eligible for personal or institutional membership, and shall entitle the

recipient to receive the Association's Bulletin and to attend meetings, but not to vote or hold any office in the Association, other than as a co­opted member of the Executive or any other C:ommittee.

(iv) Retired Membership

Retired membership shall be open to Personal

and Associate (IndiVidual) Members who have permanently retired from employment. The annual subscription rate for Retired Members shall be 50% of the annual current subscription for Personal and Associate (Individual) Members. Retired Members shall be entitled to receive the Association's Bulletin, and to attend meetings. They shall be entitled to vote but not to hold office, except as a co-opted member of the

Executive or any other Committee.

(v) Honorarv Membership

Honorary membership may be conferred on those persons who have made a substantial con­tribution to law librarianship or the legal pro­fession. Names of persons to be designated honorary members shall be submitted to the Executive Committee who then shall determine who shall be nominated. Honorary membership shall be conferred by vote of two-thirds of those present at an annual general meeting. An hono­rary member shall be entitled to a copy of the Association's Bulletin but shall not be entitled to vote or to hold office except as a co-opted mem­ber of the Executive Committee.

(vi) Student Membership A studenf member shall be any individual regis­

tered as a student in librarianship or law. He/she is entitled to the Association's Bulletin and to

9

vote but not hold office, except as a co-opted member of the Executive or any other Com­

mittee.

4. ADMISSION TO MEMBERSHIP (i) Persons/institutions interested in Jommg the

Association shall forward forms to the Secretary for consideration. If the application is approved by the Secretary, such person/institution shall become a member of the Association on paying the current annual subscription directly to the Treasurer.

(ii) Any question or dispute as to eligibility for mem­bership shall be decided by the Executive Com­mittee, whose decision shall be final and binding on the members.

5. OFFICERS (i) There shall be the following officers of the

Association: President; Vice President; Secretary; Assistant Secretary; Treasurer and Editor.

Oi) All officers, excepting the Editor, shall be elected

biarmually in the manner provided by the Rules, and shall be eligible for re-election once to a particular office. However, after relinquishing the position for at least one term, the officer may subsequently be elected.

(iii) The President shall preside at meetings of the

Executive Committee, Annual General Meetings and other meetings. In the absence of the President, the meeting shall appoint the Vice President. In the absence of the Vice President one of the other members of the Executive shall

be appointed to preside. The President shall also prepare an Annual Report on the activities of the

Association for submission to the Annual Gen­eral Meeting.

(iv) The Secretary shall conduct, on behalf of the President, official correspondence of the Asso­ciation, shall draft Reports as required, be res­ponsible for the publication of all Committee, Sub-Committee and Standing Committee Reports, and shall issue all necessary notices. The Secretary shall have charge of all files, papers and other property belonging to the Association. He/she shall maintain the membership records of the Association, and shall prepare an annual membership list of submission to the Annual General Meeting. He/she shall also maintain a Minute Book, in which shall be recorded the transactions of meetings of the Executive Com­mittee and of General Meetings of the Associa­tion. The Minute Book shall be made available for inspection by any member upon the giving of reasonable written notice.

(v) The Treasurer shall be responsible for collection all monies due to the Association, receiving dona­tions and making payments on behalf of the

Associa tion. Hel she shall be responsible for allotting funds as required in accordance with these Rules to the Secretary and other officers, and the Cha~nnan of Standing Committees for the purpose of carrying on the general work of the Association. He/she shall also maintain proper accounts books, and shall be required to submit such books and financial documents as may be required, to the appointed auditor within

twenty-eight (28) days of the close of the finan­cial year as specified in these Rules. He/she shall also make the general account books of the Asso­ciation available for inspection by any member upon giving of reasonable written notice.

(vi) The Editor shall be appointed or removed by a majority vote of the Executive Committee. When the votes in favour of, or against, are equal in number the President shall have a casting vote. An incumbent Editor shall not vote on his/her appointment, reappointment or removal.

The Editor shall be responsible for the selection and compilation of material for the Association's Bulletin, and for submitting it to the publishers in accordance with their requirements, having regard to due publication dates. He/she shall be assisted by an Editorial Standing Committee of which he/she shall be ex-officio Chairman. The decisions of the Editorial Standing Committee shall be advisory only, and shall not bind the Editor in the exercise of his/her absolute discre­tion in the selection or compilation of material for the Bulletin.

6. EXECUTIVE COMMITTEE

(i) There shall be an Executive Committee consist­ing of the officers of the Association.

(ii) The Executive Committee shall have power to appoint such sub-committees as it shall consider necessary from time to time (0 achieve the aims

and objects of the Association. Half of the membership of a sub-committee (excluding co­opted members) shall constitute a quorum. The Executive Committee shall have power to fill casual vacancies amongst the officers of the Asso­ciation as and when they arise. The Executive and sub-committees shall also have power to co­opt such additional members as may be deemed necessary; and in special circumstances such co­opted members need not be members of the Association.

(iii) Three (3) persoIlS, each of whom must be an officer of the Association, shall constitute a quorum. No person who is not an officer shall be entitled to vote.

(iv) The Executive Committee shall meet at least once in each period of twelve (12) months. It shall have the power to make Standing Orden

lO

from time to time as may be necessary for the performance of the duties assigned to it.

(v) The Executive Committee shall appoint all mem­bers of committees and other organisations un­less the Association shall otherwise direct.

(vi) The Executive Committee shall be responsible in general for carrying out the work of the Asso­ciation. All reports of sub-committees appointed under its authority which are to be submitted to an Annual General Meeting shall be submitted to the Secretary not later than four (4) weeks prior to the date of that Annual General Meeting.

7. STANDING COMMITTEES

(i) The Executive Committee shall appoint Standing Committees at the Annual General Meeting, whose members may be selected from the mem­bers of the Association to deal with such aspects of the Association's work as may from time to time arise. The Standing Committees shall have power, subject to the Executive Committee's approval, to co-opt such members as may be deemed necessary, and in special circumstances, such co-opted members need not be members of the Association.

(ii) A Standing Committee shall have power to deter­mine procedure for the conduct of its business in accordance with the aims and objects of the Association.

(iii) The Executive Committee shall appoint and may remove the Chairman of a Standing Committee, or any of its members. Any dispute over Com­mittee procedure shall be resolved by the Execu­tive Committee.

(iv) The Chairman of Standing Committees shall report to the Annual General Meeting each year. Such reports shall be submitted to the Secretary not later than four (4) weeks prior to the date fixed for the Annual General Meeting.

8. MEETINGS

(i) The Annual General Meeting of the Association shall be held at a time and place to be deter­mined by the Executive Committee. Each mem­ber shall receive notice of the meeting not later than six (6) weeks before the date appointed for the same. Notice of business to be raised at the meeting, or resolutions to be moved must be delivered to the Secretary not less than two (2) weeks before the date announced for the Annual General Meeting.

(ii) The Annual General Meeting shall receive and consider the general report of the Executive Committee, the Treasurer's and the Auditor's re­ports, and any other matters upon the Agenda of the meeting, including the result of any postal ballot previously held for the election of the

i , ,1

officers and members of the Executive Commit­tee for the following year.

(iii) The Executive Committee shall have authority to arrange Ordinary Meetings from time to time at their discretion for the purpose of debate and discussion, of which due notice shall be given to all mcml·ers on each occasion.

(iv) Resolutions must be moved and seconded before a vote is taken at any meeting. Such shall be by

show of hands or otherwise as the Chairman of the meeting may direct, and, except as otherwise provided by these Rules, a single majority shall decide any resolution. The Chairman of any meeting shall have the right to vote, and shall, in addition, where the votes in favour of and against a resolution are equal in number, have a casting vote.

(v) Six (6) members with voting rights, excluding the officers and members of the Executive Commit­tee, shall constitute a quorum for Annual Gen­eral Meetings. Ordinary Meetings do not require a quorum.

(vi) If 20% of the membership with voting rights so require, the Executive Committee shall call an Extraordinary General Meeting, at which the quorum shall be 10% of the voting membership, excluding the officers and members of the Executive Committee. Such meetings shall be held within ten (10) weeks of written notice being received by the Secretary at such time or place as the Executive Committee may decide, and six (6) weeks' notice of the same shall be given to all members.

9. ELECTION OF OFFICERS

The name of each member of the Association proposed for any elected office shall be forwarded, together with the name of a proposer and seconder (both of whom shall be members of the Association) to the Secretary in writing ten (10) weeks before the date of the Annual General Meeting. The consent of the candidate to serve if elected must also be obtained in writing by the proposer and forwarded to the Secretary before the nomination is accepted. A voting paper listing those standing for election, with instructions for voting procedure, shall be sent to the voting member­ship at least six (6) weeks before the Annual General Meet­ing. Elections will be held by secret ballot at the Annual General Meeting. Those members not attending the Annual General Meeting may submit their vote in a sealed envelope to the Secretary to be received prior to the time for elec­tions. The newly elected officers shall take office immedi­ately after the Annual General Meeting. Vacancies caused by the late withdrawal of candidates shall be filled by the Executive Committee.

10. FINANCE

(i) The financial year shall run from July i to June 30 followinp,.

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(ii) Subscriptions shall be payable annually on July 1 of each year, and shall be such sum as may be determined from time to time and agreed to by the Executive Committee. Subscriptions paid by members joining the Association after the March 31 in any given year shall cover the period ending June 30 of the year following. Membership shall be deemed to have lapsed if subscriptions have not been paid within one (1 ) year of their falling due, provided always that a formal notice of reminder has been sent. Such a member seeking reinstatement shall be required to pay a fee equi­valent to one year's subscription before reinstate­ment is effective.

(iii) The Treasurer shall at all times be responsible for the funds of the Association.

(iv) An auditor shall be appointed at each Annual General Meeting to audit the accounts of the Association.

(v) The funds of the Association, including the vouchers or securities for any investments shall be kept at a bank, to be selected by the Execu­tive Committee, in the name of the Association.

(vi) Cheques drawn on behalf of the Association, and not exceeding a sum representing ten per cent (10%) of the subscriptions receivable for the pre­vious financial year, shall be signed by the Treasurer, or, to the extent that the Treasurer gives his/her authority in writing, by any member of the Executive Committee.

(vii) Payments or transfer of funds in excess of a sum representing ten per cent (10%) of the subscrip­tions receivable for the previous financial year shall only be made by a cheque or other authori­ty signed by the Treasurer, and, in addition, another member of the Executive Committee.

(viii) The Treasurer and/or Secretary may enter into contracts on behalf of the Association for the ordinary business of the Association. All other contracts made on behalf of the Association shall be in the name of the President and either the Treasurer or the Secretary, but shall require the authority of the Executive Committee.

(ix) No Standing or Sub-Committee of the Associa­tion shall incur any financial liability on behalf of the Association without the sanction either of the Executive Committee, or that of the Trea­surer on its behalf. Such regulation shall also apply to the appointed members of the said committees, and to the members of the Execu­tive Committee.

11. ADMENDMENTS OF THE RULES AND REGULA­TIONS OF THE ASSOCIATION The Association shall have power to amend its Rules

and Regulations in the following manner. Any amend­ment to the Rules and Regulations of the Association shall

be moved and seconded at a General Meeting of the Asso­

ciation. The Chairman of the meeting shall have the right of voting. If at least one-half of all the votes cast by voting members are in favour of any amendment, the Secretary

of the Association shail, within ten (IO) weeks of the date of the meeting, put such amendment to a postal vote of all voting members of the Association. Any such amendment shall be carried if two-thirds of all the votes cast in such postal ballot shall be in favour of it.

12. DISSOLUTION

A resolution to dissolve the Association may be made only at a General Meeting, and shall be deemed to be made only if supported by three-quarters or more of the members there present. The Secretary of the Association shall, with­in ten (10) weeks of the date of the meeting, put such reso­lution to a postal vote of all voting members of the Associa­tion. Any such resolution shall be carried if three-quarters of all votes cast in such postal ballot shall be in favour of it. In the event of such a resolution being passed, the balance of the funds and of the proceeds of the property of the Association, after the settlement of all debts incurred by the Association, shall be dealt with in such manner as the General Meeting shall thereupon determine. It shall be the duty of the Executive Committee to take all such steps as may be required to implement the resolution to dissolve. When all such steps have been taken, and the funds and proceeds duly distributed or otherwise dealt with, the Association shall cease to exist.

13. INTERPRETATION

All questions of doubt and dispute in the interpreta­tion of these Rules, except as otherwise provided in these Rules, shall be decided by the President, whose decision shall be final and binding on the members.

PROFILE MRS. JUNE RENIE

In 1967, Mrs. June Renie, the former Miss June Andrews, was appointed to act as a library Assistant I, at the Law Library of the Supreme Court of Trinidad & Tobago. Mrs. Renie, held further acting appointments at the Central Library and the Cipriani Labour College, and in 1969 moved to the Tax Appeal Board as a _Library Assistant II.

In 1971, she entered the Department of Library Studies at the Mona Campus, and in 1974 was among its first graduates, graduating with an Upper 2nd Class Degree in Library Science.

She was appointed Librarian of the Law Reform Commission in 1975, and proceeded to Canada in 1976 where she completed professional attachments at the Law Reform Commission Libraries of Ontario and Ottawa, the Parliament Libraries of Ontario and Ottawa and the Law Libraries of Osgoode Hall, York University, and McGill's University in Montreal.

In 1977, she was appointed Librarian of the Hugh Wooding Law School, Council of Legal Education which position she now holds.

12

LIST OF EXECUTIVE COMMITTEE MEMBERS

Presiden t : Mrs. June Renie Librarian Hugh Wooding Law School Trinidad.

Vice-President: Mrs. Yvonne Lawrence

Librarian

Secretary:

Supreme Court Jamaica.

Mrs. Norma Glaude

Librarian Court of Appeal Trinidad.

Asst. Secretary: Mrs. Ethelwyn Celestain

Librarian

Treasurer:

Editor:

Supreme Court Trinidad.

Mrs. Edwina Peters-Roberts

Librarian Industrial Court Trinidad.

Mr. Leslie Fenty

Librarian Norman Manley Law School Jamaica.

Mrs. Renie was with us at Cave Hill in 1982 at the meeting of Caribbean Law Librarians/Officers and Library Assistants-in-charge of Government Libraries, when C.A.L.L. was conceived. She was a member of the Working Party established to draft a constitution for what was then

proposed as the Caribbean Association of Law Libraries.

Now, some seventeen (I7) years after entering the profession, we welcome her as our First President ...

CARIBBEAN ASSOCIATION OF LAW LIBRARIES

LIST OF DELEGATES

1. ASGARALI, Leonie M.M.

~- Senior library Assistant Hugh Wooding Law School Gordon Street ST. AUGUSTINE Tel. No. 66-22577,25860

2. BARROW, Jennifer ~ Acting librarian Law Commission library Third Floor Park Plaza St. Vincent Street PORT-OF-SPAIN Tel. No. 62-31521,37343

3. CELESTAIN, Librarian 1lJ

Ethelwyn Law Library Supreme Court Judiciary NJPDEC House Cipriani Boulevard PORT-OF-SP AIN Tel. No. 62-37969

4. DOUG LAS, Joyce - Library Assistant

5. DUBLIN, lrmie

6. DYRUD, John

7. FENTY, Leslie

Appeal Board (Tax) Park Plaza Cor. Park & SL Vincent Sts. PORT-OF-SPAIN Tel. No. 62-31339

Librarian

Inland Revenue Library Trinidad House St. Vincent Street PORT-OF-SPAIN Tel. No. 62-38407

~ Law Librarian U.W.I. Faculty of Law Cave Hill BARBADOS Tel. No. 425-1310 (Ext. 372)

Librarian Norman Manley Law School Mona Campus JAMAICA, W.L Tel. No. 92-78112

13

8. FORD, Carol ~ librarian I Supreme Court Law library Judiciary NJPDEC House Cipriani Boulevard PORT-OF-SPAIN

Tel. No. 62-37969

9. GLAUDE, Norma A. ~ librarian II Court of Appeal 6th Floor Trinidad House St. Vincent Street PO RT-OF-SP AIN Tel. No. 62-31767, 32417

10. GRIFFITH, Celina - librarian I Law library Supreme Court Harris Promenade SAN FERNANDO Tel. No. 65-24938

11. HAMMETT,- Director Sir Clifford West Indian Legislation Index·

12. JORDAN, PauIa

13. LAWRENCE, Yvonne T.

14. MARCELLE, Myrtle

ing Project U.W.I. Law Faculty c/o Law library P.O. BOX 64 BARBADOS Tel. No. 425-1310 (Ext. 354)

Assistant Librarian (Temp) University of Guyana Library Turkeyen, E.C.D. GUYANA Tel. No. 54841-0 (Ext. 325)

-- Librarian

Supreme Court Library King Street Kingston JAMAICA, W.I. Tel. No. 809-922-8300 (Ext. 203)

~ School Librarian Presentation College Cor. Yves & Rene Streets CHAGUANAS Tel. No. 665-5752

15. MOSS, Sylvia G.

16. PENN, Dancia

Librarian III Faculty of Law Library University of the West Indies Barbados Campus #2 7, Paradise Heights

St. Michael BARBADOS Tel No. 425·1310 (Ext. 3(4) (Home) 424-3693

- Crown Counsel Attorney General's Chambers Virgin Islands Government V.I. P.O. Box 242 Road Town TORTOLA Tel. No. 809-494-3414

17. PETERS-ROBERTS, Edwina

18. RENIE, June

19. SLOWE, Jeanne

Librarian II Industrial Court St. Vincent Street PORT-OF-SP AIN Tel. No. 62-38727

Librarian Hugh Wooding Li\v Schuol Gordon Street ST. AUGUSTINE Tel. No. 66-22577

- Senior Library Assistant Norman Manley law School P.O. Box 231 Mona Campus Kingston 7 JAMAICA, W.I.

Tel. No. 927-8112

PROGRAMME

DA Y 1 -- THURSDA Y, MAY 3

MORNING

9.00 a.m. -- 9.10 a.m. 9.30 a.m. - 10.00 a.m.

- Registration - Welcome Addresses:--

I. Mr. Austin L. Davis Deputy Director Hugh Wooding Law School

2. Mr. John Dyrud Chairman CA. L. L. Working Party.

10.00 a.m. - 10.30 a.m. - Tour of the new Hugh

Wooding law School pre­mises.

10.30 a.m. _. 11.30 a.m.

LUNCH

Tour of Hugh Wooding law

School Library and demon· stration of Reader/Printer by

UNIVERSITY MICROFILM SERVICES.

11.30 a.m. - 12.00 p.m. - Sponsors:-1. PAL ENTERPRISES LTD

2. PEREIRA & COMPANY LTD.

12.00 p.m. -- 1.00 p.m. Publishers demonstration by PAL ENTERPRISES LTD.

1.00 p.m .. - 2.00 p.m. -- Demonstration of Library Equipment by PEREIRA & COMPANY LIIvllTED.

AFTERNOON

2.00 p.m. --- 4.00 p.m.

TEA

4.00 p.m. - 5.00 p.m.

-- CONFERENCE SESSION I CHAIRMAN -- Mr. John Dyrud, (Chairman, Working Party)

1. Background to the forma­tiollofC.A.L.L.

2. Aims & Objectives of the Association

3. Ratification of C.A. L. L.'s Constitution

4. Nominations for Execu· tive Officers

5. Electoral Procedure.

Sponsored by MC EN­EARNEY BUSINESS MA­CHINES LIMITED (MBM)

Demonstration of Library Equipment by MBM

DA Y 2 - FRIDAY, MAY 4

MORNING

9.30 a.m. - 11.30 a.m. CONFERENCE SESSION II CHAIRMAN Mr. John Dyrud (Chairman, Working Party)

1. Election of Officers

2. Installation of the First Executive

LUNCH

11.30 a.m. - 12.00 p.m. - Sponsors:-

BANQUET

8.00 p.m - Banquet in honour of CAL.L. at the TRINIDAD HILTON

1. MICROFILM SERVICES BUREAU (MSB)

2. COMPLETE COMPUTER SYSTEMS (CCS) Sponsored by:-

12.00 p.m. - 1.00 p.m. Demonstration of Library Equipment by MICROFILM SERVICES BUREAU (MSB).

I. UNIVERSITY MICRO­FILM SERVICES

2. WORDEN LIBRARY FURNITURE 1.00 p.m. - 2.00 p.m. - Demonstration of Library

AFTERNOON

2.00 p.m. - 4.00 p.m.

Equipment by COMPLETE COMPUTER SYSTEMS (CCS)

- First Executive Meeting of the Caribbean Association of Law Libraries.

ACKNOWLEDGEMENTS

(The Worden Company)

3. WILSON LIBRARY FUR­NITURE

The Caribbean Association of Law Libraries (C.A. L. L.) wishes to express its gratitude 10 tlle undermen1icmcd persons, whose companies willingly contributed to the success of this meeting:

COMPLETE COMPUTER SYSTEMS - Mrs. C. Maimone

MC ENEARNEY BUSINESS MACHINES LTD- Mr. J. Boissierc

MICROFILM SERVICES BUREAU - Mr. K. Campo

PAL ENTERPRISES LIMITED - Mr. C. Gurley

PEREIRA & COMPANY LIMITED - Mr. D. Farfan

SUPREME COURT LIBRARY - Mrs. E. Celestain

UNIVERSITY MICROFILM SERVICES - Mr. A. Bowman & Mrs. V. Johnston

THE WILSON COMPANY - Mr. F. Schutmaat

THE WORDEN COMPANY -- Mr. R. Grant

15

SOME HIGHLIGHTS OF OUR

ACTIVITIES

Some participants reqistering lor the Conference. During a break, Mrs. E. Celestain (left) and Mrs. Y. Lawrence (right) discuss matters with Mr. A. Davis, now A cling Director of Legal Education.

A group of participants listening attentively to what is being said abou t a new microfilm reader/printer, one of the several machines on display at our meeting.

Trying to get that constitutional matter straightened out are Sir Clifford Hammett (left) and Mr. john Dyrud (right).

16

Our Executive Committee held it's first meeting. Front row (L-R) Mrs. E. Celestain - Asst. Sec.; Mrs. j. Renie-- President (sitting) Mrs. Y. Lawrence - Vice President. Back Row (L-R) Mrs. N. Glaude -- Secretary, Mr. L. Fcnty - Editor and Mrs. E. Peters-RoiJerts Treasurer.

SOME HIGHLIGHTS OF OUR

ACTIVITIES

Mrs. V. Lawrence, Vice President, addressing the group at our banquet held at the Trinidad Hilton lIotel. Flanking our Vice President are the liolJ. Mr. Cecil Kelsici?, Chairman of the Council of Legal Education (L) and tiJe Han. Senator Russel Martineau, A t/ortley-Gellerul and Millister of Legal A ffairs, Trinidad & Tohago.

Dr. Glaude Denbow presenting () copy of his new book on Insurance Law to Ms. Paula jordan of the University of Guyana, Library.

Mrs. Norma Glaude also made a presentation of her book on law libraries in Trinidud to Sir Clifford Hammett for the Low Fawlty Lihrary, CUI'/? Ili!1 Campus ill 8oriJadus.

The flon. A ttorney-General of Trinidad & Tobago receiving a iJonque/ of flowers from Mrs. Sylvia Moss of the Law Faculty, Eiur/Judos.

J'i

The Chairman of the Council of Legal Educatioll, tlze Hall. Mr. Cecil K e15'ick brings the proceedings to all cnd.