Territorial treasury

modernization experience

Head of Vladimir

Territorial Treasury office

O.M.Bocharova

With much care the region keeps traditions of

the national history and culture with a lot of care;

it retained a lot of evidence of epochs that

Russia lived through. The number of places of

interest concentrated in the territory of the

Oblast is comparable to that of such cities of

Russia as Moscow and Saint Petersburg. Nine

unique historical monuments located in the

territory of the Oblast are included in the World

Cultural Heritage List of UNESCO. Masterpieces

of white stone architecture in Vladimir Oblast are

famous all over the world – the Church of the

Intercession on the Nerl, the Cathedral of Saint

Demetrius and the Assumption Cathedral, the

Golden Gate, the Cathedral of the Nativity in

Suzdal.

Organizational Structure

Head of the Division

Deputy Head of the

Division

Deputy Head of the Division

Department for

revenue, regulation

and forecasting

Department for

revenue, regulation

and forecasting

Department for

revenue, regulation

and forecasting

Head of Branch 1 Head of Branch 18

Deputy Head of the Branch

Deputy Head of the Branch

Department for

federal budget

payments and

public loans

Department for

federal budget

payments and

public loans

Department for

federal budget

payments and

public loans

General accounting

office for transactions

of the federal treasury

Department for

accounting and

reporting

Department for accounting

and reporting

Department for

accounting and

reporting

Software Department

Control and auditing

department

Administration and

maintenance department

Cash services for Oblast and local budgets

Oblast budget 1

Local budgets 127

With opening of personal

accounts to participants of the

budgetary process and with

carrying out the function of

authorizing budgetary

expenditures

With opening of personal accounts

to participants of the budgetary

process and with carrying out the

function of authorizing budgetary

expenditures

Scheme of functioning of the treasury single account

Accounts in a

foreign

currency

Reserve fund

National

Welfare Fund

Purchase / sale of a

foreign currency

Transfer of funds

Transfer of funds

Treasury single

account No. 40105

“Funds of the

federal budget”

opened for the

Federal Treasury

Funds for making cash

payments of clients of the

federal level

Funds for execution of

instructions of the administrator

of revenues

Balance of unused funds in

accounts No. 40105,

No. 40302, No. 40501

Funds for execution of

instructions of the administrator

of revenues

Territorial bodies

of the Federal

Treasury

Federal Treasury

Division 1

Federal Treasury

Division 2

Federal Treasury

Division 18

Account No. 40101 Account No. 40105 Account No. 40302 Account No. 40501

Account No. 40101 Account No. 40105 Account No. 40302 Account No. 40501

Account No. 40101 Account No. 40105 Account No. 40302 Account No. 40501

Architecture of building data bases prior to implementation of the Federal

Treasury Automated System

Division of the Federal Treasury

for Vladimir Oblast

Information

from branches

Information

from branches Data base to

account for

revenues

Data base to

account for

expenses of

the federal

budget

Data base to

account for

expenses of the

constituent's

budget

Data base to

account for

expenses of

local budgets

Communication channels

Branch 1 Branch 2 Branch 18

Data base to account

for expenses of the

federal budget

Data base to account

for expenses of the

federal budget

Data base to account

for expenses of the

federal budget

Data base to account

for expenses of the

constituent's budget

Data base to account

for expenses of the

constituent's budget

Data base to account

for expenses of the

constituent's budget

Data base to account

for expenses of local

budgets

Data base to account

for expenses of local

budgets

Data base to account

for expenses of local

budgets

System of engineering support

Information security

Local area network

System of telephone

communication

Structured cable network

Uninterruptible power

supply

Diesel driven generator

Technological earth

system

Power supply

Air conditioning system Security –burglar

signaling system

Access control and

management system

Gaseous fire

suppression system

Fire detection and alarm

system

Air conditioning and

climate control

Physical safety

Automated dispatch control system

Scheme of functioning of the Federal Treasury Automated System

Chamber of accounts

Ministry of Finance

The central office of the Federal Treasury

OEBS Remote financial document

flow system (SUFD)

Federal level

SUFD (client)

Divisions of the Federal Treasury

OEBS SUFD

SUFD (client)

Regional level

Branches (territorial

departments)

SUFD

On-line SUFD (client)

Branches (territorial

departments)

SUFD

Off-line SUFD (client)

Local level

ASFK (Federal Treasury

Automated System)

resolves

tasks:

Registration

and reduction

of the budget

(limits, budget

appropriations) Cash planning

Control and

accounting for

budgetary

commitments

Payment

management

Processing

and

accounting for

receipts

Maintenance

of the

General

Ledger

Formation of

budgetary reporting

Maintenance of

reference

books

Remote financial document flow system

Federal Treasury Information

Processing Center

Application Server

Data

Base

SUFD

INTERNET

WEB interface

WEB interface

Client of the

Federal Treasury

Client of the

Federal Treasury

Organizational structure

Head of the Division

Territorial departments

Assistant of the

Head of the

Division

Assistant of the

Head of the

Division

Deputy Head of the Division Deputy Head of the Division Deputy Head of the Division Deputy Head of the Division

Information system

department

Department for

confidentiality and safety of

information

Department for budgetary

accounting and reporting on

transactions of budgets

Operational Department

Department for

technological support

Expenditure department

Power agencies service

department

Department for

maintenance of federal

registries

Department for cash

services for budget

execution

Internal control department

Financial provision

department

Revenue department

Public procurement

department

Legal

department

HR department

Administrative

department

Consultant on

mobile training

Consultant for

civil defense

Changes in the number of personnel involved in carrying out functions that

the Division is responsible for

Division of the Federal

Treasury for Vladimir Oblast –

170 persons, including those

involved in the following:

Division of the Federal Treasury

for Vladimir Oblast – 589

persons, including those

involved in the following:

Departments of the Division of

the Federal Treasury for

Vladimir Oblast – 434 persons,

including those involved in the

following:

Operational services – 14 persons

Accounting and reporting on budget

transactions – 12 persons

Serving clients of all levels of

budgets – 42 persons

Financial provision – 11 persons

Information support – 16 persons

Administrative work – 16 persons

Other functions – 59 persons

Operational services – 63 persons Operational services – 16 persons

Accounting and reporting on budget

transactions – 17 persons

Accounting and reporting on budget

transactions– 43 persons

Serving clients of all levels of

budgets – 202 persons

Serving clients of all levels of

budgets – 373 persons

Financial provision – 34 persons Financial provision – 18 persons

Information support – 24 persons Information support – 48 persons

Administrative work – 25 persons Administrative work – 23 persons

Other functions – 43 persons Other functions – 94 persons

O

P

TI

MI

Z

A

TI

O

N

Before optimization of the structure and functions After optimization of the structure and

functions

The scheme of analytical data consolidation

Regulatory

legal act

Technical

rules

Automated

system of the

Federal Treasury

Electronic

document

flow system

Аксиок.Net

Engineering

provision

support system Procedure for

carrying out

operations

Procedure for

carrying out

operations

Statistics of

operations

Organizational and staff

structure, personal data and data

on budgeted assignments\

16

External data:

● Ministry of finance

● Federal State Statistics Service

● Constituents of the RF, etc.

Data on the federal budget, on

the budget of constituents of the RF, local budgets

Data storage

(is updated on a

daily basis)

Central office of the Federal Treasury

Multi-user KPI system:

Universal form

● Indicators

● Graphical viewings

● Additional analysis functions

Desk top

● Indicators

● Signals

● Pre-set reports

Statutory reports

Ministry of Finance of Russia

Ministry of Regional Development of Russia

Central Office of the Government of RF

RF Presidential Executive Office

(embassies)

Public/ regulatory governing bodies

…

Scheme of functioning of the key performance indicator (KPI) system

Federal

Treasury

Division 1

Federal

Treasury

Division N

Number of personal accounts opened in the Federal Treasury Division for

Vladimir Oblast as of 01.04.2012.

In total for serving clients 7233 personal accounts were opened

Personal accounts opened for

recipients of funds from the Oblast

budget

Personal accounts opened for recipients

of funds from local budgets

Personal accounts opened for

recipients of funds from the federal

budget Personal accounts opened for budget

revenue administrators

Personal accounts opened for

autonomous and budgetary institutions

Number of served institutions by types, in accordance with

Federal Law of 08.05.2010, No. 83-FZ

Total served institutions 2171

Autonomous institutions

Public institutions and power bodies Budget institutions

Federal budget Oblast budget

Local budgets

Thank you for attention!