TENDER FOR SUPPLY, INSTALLATION, TESTING , Tender document for Supply, installation, testing, Commissioning

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  • Tender document for Supply, installation, testing, Commissioning of Precision Air-

    Conditioners

    Reference number: PSeGS/PAC/2020/1 1

    TENDER FOR SUPPLY, INSTALLATION, TESTING , COMMISSIONING OF 3

    NOS. X 10 TR PRECISION AIR-CONDITIONERS, UNDER BUY BACK OF

    EXISTING PRECISION ACs OF DATA CENTRE AT PUNJAB CIVIL

    SECRETARIAT-I,CHANDIGARH

    Reference number: PSeGS/PAC/2020/1

    Punjab State e-Governance Society (PSeGS),

    O/o Directorate of Governance Reforms (DGR),

    Government of Punjab

    Plot D-241, Industrial Area, Phase – 8B,

    Sector – 74, Mohali – 160071

  • Tender document for Supply, installation, testing, Commissioning of Precision Air-

    Conditioners

    Reference number: PSeGS/PAC/2020/1 2

    Table of Contents

    1. Notice inviting tender………….....................................................................4

    2. Document control sheet.............................................................................. 5

    3. Definitions.................................................................................................. 6

    4. Instructions to bidders ............................................................................... 6

    4.1 Invitation for bid ................................................................................... 6

    4.2 Validity of bids ...................................................................................... 7

    4.3 Amendment to the tender document ..................................................... 8

    4.4 Clarifications on submitted bids ........................................................... 8

    4.5 Earnest Money Deposit (EMD) .............................................................. 8

    4.6 Preparation of bid ................................................................................. 9

    4.7 Disqualifications ................................................................................. 10

    4.8 Deviations .......................................................................................... 10

    4.9 Clarification on tender document ........................................................ 11

    4.10 Bid opening ........................................................................................ 11

    4.11 Bid evaluation process ........................................................................ 11

    4.12 Eligibility-cum-technical evaluation .................................................... 11

    4.13 Financial bids evaluation .................................................................... 14

    4.14 Notification of award of contract ......................................................... 15

    4.15 Performance security .......................................................................... 15

    4.16 Signing of contract .............................................................................. 16

    4.17 Fraud and corrupt / malpractices ....................................................... 16

    5. Scope of Work .......................................................................................... 17

    5.1 Introduction .......................................................................................... 17

    5.2 Technical Specifications of Air-Conditioning System...............................18

    5.3 Delivery..................................................................................................27

    5.4 Installation............................................................................................28

    5.5 Documentation......................................................................................28

    5.6 Training.................................................................................................28

    5.7 Warranty...............................................................................................29

    5.8 Single point of contact for support.........................................................30

  • Tender document for Supply, installation, testing, Commissioning of Precision Air-

    Conditioners

    Reference number: PSeGS/PAC/2020/1 3

    6. General Contract Conditions………………………………………………………..30

    6.1 Contract period ................................................................................... 30

    6.2 Prices .................................................................................................. 30

    6.3 Payment terms ................................................................................... 31

    6.4 Subletting ........................................................................................... 32

    6.5 Applicable law .................................................................................... 32

    6.6 Governing language ............................................................................ 33

    6.7 Taxes and duties ................................................................................ 33

    6.8 Confidentiality .................................................................................... 33

    6.9 Termination of contract for default ...................................................... 34

    6.10 Termination of contract for insolvency, dissolution etc. ....................... 34

    6.11 Termination for convenience ............................................................... 34

    6.12 Force Majeure ..................................................................................... 34

    6.13 Resolution of disputes ......................................................................... 35

    6.14 Legal Jurisdiction ............................................................................... 36

    6.15 Amendment to the contract ................................................................ 36

    6.16 Limitation of liability ........................................................................... 36

    7 Bid formats ................................................................................................. 37

    7.1 Covering letter .................................................................................... 37

    7.2 Eligibility criteria form ........................................................................ 39

    7.3 Financial bid form .............................................................................. 40

    7.4 Format for Performance Bank Guarantee ............................................ 40

    8 SLA and Penalties ....................................................................................... 41

  • Tender document for Supply, installation, testing, Commissioning of Precision Air-

    Conditioners

    Reference number: PSeGS/PAC/2020/1 4

    1. Notice inviting tender

    Government of Punjab

    RFP Reference Number: PSeGS/PAC/2020/1

    Punjab State e-Governance Society (PSeGS) invites online bids for

    selection of vendor for Supply, Installation, Testing and

    Commissioning of Precision Air-Conditioners.

    Closing date and time is 21.05.2020 at 03.00 PM. For details log on to

    www.dgrpg.punjab.gov.in and www.eproc.punjab.gov.in.

    http://www.dgrpg.punjab.gov.in/ http://www.dgrpunjab.gov.in/ http://www.dgrpunjab.gov.in/ http://www.eproc.punjab.gov.in/

  • Tender document for Supply, installation, testing, Commissioning of Precision Air-

    Conditioners

    Reference number: PSeGS/PAC/2020/1 5

    2. Document control sheet

    SN Particular Details

    1. Document reference number PSeGS/PAC/2020/1

    2. Date & time for the start of sale of

    etender 29-04-2020 09:00 Hrs

    3. Last date and time for submission

    of queries 06-05-2020 11:30 Hrs

    4. Date and time for pre-bid meeting 07-05-2020 11:00 Hrs

    5. Last date and time for submission

    of bids 20-05-2020 15:00 Hrs

    6. Date and time of opening of

    prequalification bids 21-05-2020 10:00 Hrs

    7. Date of opening of financial bids To be intimated later

    8. Address for communication

    Punjab State e-Governance

    Society, O/o Directorate of

    Governance Reforms, Plot D-

    241, Industrial Area, Phase –

    8B,Sector – 74, Near Quark City,

    Mohali – 16062

    9. Cost of tender document & mode of

    payment

    Rs. 1000/- (Rs. one thousand

    only) through online mode.

    10. Earnest Money Deposit (EMD)

    through online mode

    Rs. 1,00,000/- (Rs. One lakh

    only)

    11. Contact details

    1. Sh. Anoop Kumar Jalali,

    Scientist F/NIC,Punjab

    Mobile: 9988804848

    Email:anoop.jalali@nic.in

    2. Mr. Manohar Thakur, DTC

    Mobile: +91 9815911098

    Email:

    manohar.thakur1@punjab.gov.in

    12. Website for RFP reference

    https://eproc.punjab.gov.in/

    and

    https://dgrpg.punjab.gov.in/

    Note:

    2.1.1. In case a holiday is declared on any day, the event will be shifted to

    the next working day, same time.

    mailto:anoop.jalali@nic.in mailto:manohar.thakur1@punjab.gov.in https://eproc.punjab.gov.in/ https://dgrpg.punjab.gov.in/

  • Tender document for Supply, installation, testing, Commissioning of Prec