Tender for Design, Supply, Installation, Integration ...banasdairy.coop/pdf/Tender for Design, Supply, Installation... · BANAS/CC TV/Palanp ur & Badarpura Design, Supply, Installation,

Page 1 of 108

Tender Document For

Design, Supply, Installation, Integration,

Commissioning and Maintenance of CCTV

based Security Surveillance System For

Palanpur & Badarpura Unit

Of

Banas Dairy

Page 2 of 108

Notice Inviting Tender

BANASKANTHA DISTRICT CO-OP. MILK PRODUCERS’ UNION LTD., BANAS DAIRY, PB NO: 20, PALANPUR: 385 001

Phone: (02742) 253881 to 253885

TENDER NOTICE Sealed Tenders (Two Bid System-Commercial and Technical) are invited for Design, Supply, Installation, Integration,

Commissioning and Maintenance of CCTV Surveillance System for our Palanpur & Badarpura unit of Banas Dairy from experienced and

eligible bidders for:

Bid

Reference

Name of work Estimated

Cost

Tender Fee &

E.M.D.

Project

Completion Time Period

BANAS/CC

TV/Palanpur &

Badarpura

Design, Supply, Installation, Integration,

Commissioning, and Maintenance of CCTV based Security Surveillance System For Palanpur & Badarpura Unit

Rs.1.50 Crore

Rs. 500 &

Rs. 1.50 Lakh

5 Months

Tender documents containing detailed scope of work, specification of items, general terms and conditions and the eligibility

criteria is available at our website: www.banasdairy.coop. Tender fees and EMD must be submitted along with bids through Demand

Draft in favour of “Banaskantha District Co-operative Milk Producers’ Union Ltd.”, payable at Palanpur. Completed tender bid as

mentioned above in sealed envelope super-scribed with the label “Tender for CCTV-Palanpur & Badarpura by due date 08.12.2017”; can

be submitted latest by 08.12.2017 up to 1:30 P.M. All Technical bids shall be opened on 3:00 P.M. on 08.12.2017, in presence of all

present bidders. The undersigned reserves the right to accept or reject any or all tenders without assigning any reason there of and

there shall be no dispute on that decision.

- I/c Managing Director

Page 3 of 108

Index

Table of Contents

Notice Inviting Tender................................................................................................................................... 2

Index.............................................................................................................................................................. 3

Preface .......................................................................................................................................................... 4

Instructions for Submitting Tender Bid ......................................................................................................... 6

Eligibility Criteria ......................................................................................................................................... 12

General Terms and conditions for Bid ........................................................................................................ 14

SpecialContractConditions .......................................................................................................................... 31

Annexure-1: Notification ............................................................................................................................ 34

Annexure3- CheckList .................................................................................................................................. 36

Annexure- 5: EMD Details ........................................................................................................................... 49

Annexure- 6: Turnover Details .................................................................................................................... 50

Annexure- 7: Summary of Orders Executed ............................................................................................... 51

Annexure8-ScopeofWork,TechnicalSpecificationsandBillofQuantities(BOQ) ............................................ 52

Annexure9-TenderLetterForm .................................................................................................................... 97

Annexure10-Manufacturer’sAuthority Letter ............................................................................................. 99

Annexure- 11: Format for Performance Bank Guarantee ........................................................................ 100

Annexure12-Deviation/Non-ComplianceStatement ................................................................................ 102

Annexure13-DetailsofWorkExecuted ......................................................................................................... 99

Annexure15OEM/IPCameraProductCompanyDetails ............................................................................... 101

Annexure- 16: Vendor Registration Form ................................................................................................. 101

Page 4 of 108

Preface

Banaskantha District Co-operative Milk Producers’ Union Ltd., Palanpur (hereafter called as

Banas Dairy) is one of largest Milk Producers’ Union in Asia and is engaged in business of

processing of milk and manufacturing of Milk products through its state of the art

Manufacturing Facilities at various locations across several states.

Banas Dairy invites two stage tender bids for Design, Supply, Installation, Integration,

Commissioning and maintenance of CCTV based Security Surveillance System for Palanpur &

Badarpura(nearby Palanpur) Units of Banas Dairy (as per Annexure for Scope of Work) from

experienced and eligible bidders.

Important Points:

� For detailed understanding of our requirement, bidder may visit Banas Dairy, Palanpur

& Badarpura plants or may contact Purchase Department.

� Bidders are also required to regularly visit our website: www.banasdairy.coopfrom

which this tender document was downloaded, for any amendment published under

this tender on our website.

� Bidders who have downloaded tender form from our website are required to notify our

Purchase Department by e-mailing the notification as per format given in Annexure

“Notification of Tender Document Download” to e-mail id [email protected].

This notification will inform Banas Dairy about your interest for quoting for this tender

and you will be updated about various clarifications issued by Banas Dairy in reference

to this tender and also regarding any amendment in Tender Document (if any) during its

publication period at the same e-mail id from which we receive your notification mail. In

case of no timely notification submitted to Banas Dairy, Banas Dairy will not be

responsible for any lack of communication regarding any amendment in Tender

Document (if any) and other relevant communications like clarifications.

Important Dates:

Sr. No. Events Date

1 Document Download Start Date 09.11.2017

2 Document Download End Date 08.12.2017

3 Last Date for seeking clarification 20.11.2017

4 Pre - Bid Meeting 23.11.2017

5 Last Date For Submission of Bid (up to 1:30 PM) 08.12.2017

6 Opening of Technical Bids (at 3:30 PM) 08.12.2017

Page 5 of 108

Biddes are informed to have site visit for understanding of total requirement.

Details pertaining to Site Visit:

� Address of Palanpur Unit:

Banaskantha District Cooperative Milk Producers' Union Limited,

PO Box No.20,Banas Dairy,Palanpur-385001,Gujarat,India

Contact Person-Pankesh Gohel

� Address of Badarpura Unit:

Banaskantha District Cooperative Milk Producers' Union Limited,

Oil Unit, Badarpura(Khodla),Palanpur-Deesa Highway,

Badarpura-385010, Gujarat, India

Contact Person-Pankesh Gohel

Address for Pre - Bid Meeting:

Purchase Department,

Main Administration Building,

Banas Dairy, Post Box – 20,

Palanpur – 385001,

Gujarat

Correspondence details for all other communications:


Main Administration Building,

Banas Dairy, Post Box – 20,

Palanpur – 385001

Email: [email protected],

Landline: 02742 – 253881 to 85 (Ext: 216/316)

Page 6 of 108

Instructions for Submitting Tender Bid

1. Bid can be submitted by hand or by post/ courier. For bids submitted by post or Courier, it is

bidder’s responsibility that bid reaches our office on or before the scheduled time and date

as specified in the tender document.

2. Tender Bid prepared by bidder shall comprise of:

a. Main Cover(envelop)comprising of following:

A separate cover containing all Documents pertaining to qualification and eligibility

criteria(except Financial/Commercial Bid),detailed technical offer, Deviation Statement,

Tender Fee, EMD, other requisite Documents and Certificates, power of attorney to sign

the tender and duly signed tender document. This cover/envelope should be sealed and

the Bidder shall mention on the cover as “Technical Bid copy”.

Note: Bidder shall submit duly signed un-priced Bill of Quantity (BOQ) with any additional

required items and related services: refer Annexure Commercial Bid and list of commercial

deviations (if any) along with Technical Bid.

Note: Bidder shall be required to submit detailed un-priced BOQ. All the materials (Except

Fixed Components as mentioned in Annexure for commercial Bid) which according to

assessment of bidder will required for completion of the project in true sense should be

mentioned in un-priced BOQ also. Banas Dairy shall not be responsible for miscalculation on

the part of Bidder and no extra payment shall be made other agreed Project Cost.

b. Separate cover containing Commercial offer as per BOQ (Rates/Prices of items with any

additional required items and related services as per Annexure and as mentioned above)

duly filled & signed. The Bidder shall mention on the cover “Commercial Bid”

Note:

� Price/Commercial bid of only eligible bidders shall be opened.

� Both these two bids must then be packed together in single envelop with proper

superscription as mentioned above.

� Banas Dairy shall not be responsible for pre-mature opening of Commercial bid in case

bidder has failed to submit bid as instructed above.

3. Format and Signing of Bids

The Bidder shall prepare two copies of Bid; clearly mention “An Original” on original and

“A Copy” on photocopy for both types of bid. In event of any discrepancy between them

the original shall govern. Both the copies shall be duly authorized by bidder to bind the

Bidder to the Contract. Bid shall contain no interlineations, erasures or over writing except

as necessary to correct errors made by Bidder in which case correction shall be initialed by

persons signing the Bid.

Page 7 of 108

4. Tender bid should be sent in duly sealed cover, super-scribed with “Tender for CCTV-

Palanpur &Badarpura Plant by due date: 08.12.2017”. All the pages of Tender document

should be signed and enclosed with the tender bid, as a token of acceptance of all terms

and conditions as mentioned in the tender document.

5. All Technical bids shall be opened in the presence of intending parties/ their authorized

representatives who will be present at the time of bid opening as specified in Tender notice.

6. In case tender opening date is declared a Holiday, bids shall be opened on next working day

at the same time specified above.

7. Any certificate/ document not found enclosed with the tender document as required for

fulfilling the eligibility criteria of bid may lead to declaring the party as non-eligible and in

this event their bid may not be considered and may be out rightly rejected. Bidder has to fill

up all the Annexure and submit these along with this Tender Document duly signed.

8. Terms and conditions of Tender bid should be enclosed alongwith Bid.

BidderwillberequiredtosubmitsignedentireTenderDocumentastokenofacceptanceofallTerm

sandConditions.

9. Tender form shall be filled up legibly preferably typed giving full name and address of the

bidder. Over writing, alterations/additions etc. will disqualify the tender unless such

overwriting, alterations/ additions are attested and signed by bidder. Conditional/

telegraphic/ fax/ E-mail tenders shall be rejected.

10. The bidder shall have to enclose following documents along with Tender bid:

a. List of all the purchase orders duly indicating the name of client, its address, type &

quantity of material and the date of Supply & Installation/ execution during the last

36 months along with at least one performance certificate (or frequent order

execution with same supplier) along with copy of the purchase orders executed in

the last one year in same firm name and style.

b. Any document (such as excise/ sales tax document) issued by Govt. or Semi Govt.

Department which certifies/proves that the bidder is in business for the required

period should be attached along with the Tender Bid.

c. The bidder shall be registered with the office of competent authority or under

statutory bodies at the time of bid opening in the same name and style. In order to

support this, bidder shall submit any of the following documents:

Page 8 of 108

A copy of the Registration Certificate issued by the Registrar of Companies in case of

firms of proprietary nature

OR

Copy of partnership deed in case of partnership firm

OR

Copy of article of association in case of Pvt. Ltd. Companies

OR

Copy of registration certificate for firms registered with NSIC/Central or State Govt.

Department/ Local bodies for similar work

OR

Bidder shall enclose/mention the PAN and TAN number of the firm and to support

this, he/she shall submit a photocopy of PAN/TAN certificate

OR

Bidder’s firm should have been registered with Sales Tax Department. GST/VAT/CST

numbers shall be mentioned by the bidder and in support of this; he/she shall

submit a photocopy of Sales Tax registration certificate duly renewed by the

competent authority

11. Full details of offered items/materials including the manufacturer’s name, brand of

items and its model number must be clearly mentioned wherever applicable. Bidder will be

required to provide detailed Technical Data Sheet clearly mentioning all the details

(technical) of the offered products/solution

12. Submitted documents shall be numbered and attached serially indicating serial number.

Total number of pages enclosed shall be shown in the index.

13. ISO/ISI/relevant quality certifying authorities certified company/supplier may be preferred

to others. A copy of valid license/ certificate should be attached with Tender Document.

Tender shall be accompanied with Tender Fees (Non-refundable) of amount Rs. 500/- and EMD

(Earnest Money Deposit) of Rs. 1.50 Lacs/- for both the plants. Tender fee and EMD should be

in form of Demand Draft in favor of Banaskantha District Co-operative Milk Producers’ Union

Limited, payable at Palanpur. Tender bids without Tender Fees or EMD will automatically be

rejected. It is free for downloading but participating bidder is required to submit Non

Refundable Tender Fee as specified in Tender.

Page 9 of 108

14. The EMD may be forfeited either in full or in part,at the discretion of BANASDAIRY,

Palanpur,on account of one or more of the following reasons:

a. The bidder withdraws his bid during the period of bid validity specified by him

on the Bid Letter Form

b. The bidder fails to co-operate in the Bid evaluation process, and

c. Successful bidder, fails to furnish required Performance Security

d. EMD submitted in any form other than Demand Draft will not be acceptable and

tender bid will be rejected

15. EMD of successful bidders shall be retained as security deposits without any interest till

supplies are complete against the Supply Orders issued under this Contract. (i.e. Contract

Period Completion)

16. Earnest money of unsuccessful bidder shall be returned within 60 days from the finalizing of

contracts, without any interest on it.

17. Validity of offers should be 120 days from the date of Technical Bid Opening.

18. Rate shall be finalized based on the lowest offer strictly complying with specifications.

19. All Bidders will be required to organize Demonstration within 07 Days from date of

Technical Bid Opening of their offered CCTV cameras (of all types) and offered VMS

(Video Management System) at Banas Dairy, Palanpur. Bidders can however undertake

demonstration before the date of Technical Bid Opening.

Note: Demonstration is mandatory and in case of failure to undertake timely

demonstration, Bid shall be liable to rejected.

20. Parties who have been suppliers of our union or any milk union in the past also have to

comply with all these conditions. No relaxation whatsoever shall be given to them and also

to any SSI /PSUs/MSME or any organization. No Exemption for payment of Earnest Money

Deposit and Security Deposit and submission of Performance bank guarantee to any

organization or firm.

21. No price preference will be given to any organization.

22. Any offer received after due date or times shall be straightway rejected.

23. Clarification on Tender Document

Bidder requiring any clarification on the Tender document may seek such clarification from

Banas Dairy, Palanpur in writing at the address indicated in the Tender Enquiry Data Sheet.

Page 10 of 108

Any correspondence in this regard for seeking clarification against this Tender, should

clearly mention the name of tender in the subject content of such communication. Banas

Dairy, Palanpur will respond in writing to any such clarification required, received not later

than as specified in T/E ( Tender Enquiry) Data Sheet. The written response of Banas Dairy,

Palanpur (with an explanation of the query but without identifying the source of the query)

will be provided to all eligible bidders who have notified Banas Dairy of having downloaded

the Tender Document from our website.

24. Pre- Bid Meeting will be held at scheduled Date and Time as mentioned in Tender Enquiry

Data Sheet at Banas dairy, Palanpur. Bidders may attend the same to get clarifications

regarding their queries pertaining to this tender.

Note: Bidder will be required to send all queries pertaining to this tender to Banas Dairy

Three day before Pre-Bid Meeting.

25. No clarifications shall be sought by Bidder after the date of Pre- Bid meeting.

26. Bidder is advised to inspect designated site(s) and/or carryout surveys as required to obtain

all information necessary for preparing its tender. Visiting the site(s) shall be entirely at the

bidder's own risk and expense. Bidder and any of its personnel or agents will be granted

permission by Banas Dairy, Palanpur to visit its site(s) for the purpose of such inspection,

but only upon the express condition that he releases and indemnifies Banas Dairy, Palanpur

and its personnel/representative from and against all liabilities.

27. Amendment of Tender Document

At any time prior to the deadline (or as extended by Banas Dairy) for submission of tender

bids, for any reason, whether at its own initiative or in response to clarifications requested

by prospective bidder, Banas Dairy may modify the Tender document by issuing

amendment(s). All bidders who had notified Banas Dairy of having downloaded Tender

Document (as per Annexure-1) will be informed about such amendment(s) in Tender

Documents in writing. In order to allow bidders a reasonable time to take such

amendment(s) into account in preparing their tender bids, Banas Dairy, at its discretion,

may extend the deadline for the submission of tenders. Such extension in deadline for

submission of tender bids will also be communicated in writing along with respective

amendment.

Note: In order to ensure receipt of every clarification/ amendment pertaining to this

tender document, bidders who have downloaded tender Document from our website

would be required to notify Purchase Department as per above mentioned detail.

Page 11 of 108

28. We reserve the right to accept or reject any quotation, to reject quotations for some or all

items and to cancel the entire bidding process at any point of time without assigning any

reason.

29. If any disputes or differences arise at any time between the two parties in respect of or

concerning anything contained or arising out of contract shall be referred to sole arbitrator

(i.e. our In charge Managing Director). The decision of the arbitrator shall be final and

binding on both the parties.

30. Canvassing in any form will lead to disqualification of the bid.

31. For all legal matters and disputes, Palanpur court shall be the Jurisdiction.

Seen and accepted

Signature of party with office stamp

Page 12 of 108

Eligibility Criteria

The bidder shall have to fulfill the following minimum technical eligibility criteria:

Eligibility Criteria

• The bidder should be in the business of supply and installing of CCTV and should have executed

at least one project of similar nature and of value equivalent to that of this project or should

have executed at least two projects of value not less than 60% of the estimated value of this

project within last five years.

• The firm (bidder) must have a total turnover (cumulative of last three years) of not less than 11

Crores and for this purpose the last three financial years would be considered as the one ended

on 31.03.2017.

• Bidding Firm should be profit making organization since last three financial years.

• In addition to above mentioned requirement, Bidder should also have following work experience:

a) The Vendor should have minimum five years of experience in installation of CCTV cameras

and security and surveillance system projects.

b) The vendor must have installed more than 200 CCTV cameras at various locations within last

05 years.

c) The bidder must have working office/ service centre in the state of Gujarat; attach copy of

GST/VAT/CST/TIN/PAN issued by the concerned tax department as documentary evidence of

having such working office/ service center in Gujarat.

d) In case of bidder been the representative of manufacturer, bidder must attach tender

specific authorization letter (in the enclosed format as provided in the tender document)

from respective manufacturer(s).

Note: Above mentioned information should be provided in tabular form along with

documentary evidence for the same

� Bidder is required to provide Audited Balance Sheets and Profit and Loss Statement for

last five years

� In case of bidder been the representative of manufacturer, bidder must attach tender

specific authorization letter (in the enclosed format as provided in the tender

document) from respective manufacturer(s).

1. Eligibility Criteria of OEM / CCTV Camera Product Company:

The OEM / CCTV Camera Product Company should have registered office and service centre in

India since last 3 years (i.e. if bidder wants to quote the “X” brand of CCTV Camera, then OEM

of “X” brand of CCTV Camera should have registered office and service center in India since last

3 years). Please attach the copies of any two of the following: Property Tax Bill of last year/

Page 13 of 108

Electricity Bills of last one year/Telephone Bills of last one year/VAT Registration/CST

Registration/Valid Lease Agreement.

Page 14 of 108

General Terms and conditions for Bid

1. Project execution shall be within Five months from the date of Purchase Order / LOI for

both the plants.

2. Offers should be strictly according to our specification and scope of work, failing which it

may not be considered. Item to be supplied has to be strictly as per Annexure for Scope of

Work & Technical Specifications.

Note: It is mandatory for Bidder to provide the Detailed Technical Data Sheet (as per our

required specifications) including offered make and model of each respective item

quoted under this tender and its descriptive literature along with Tender Bid. (In case

of failure of the same, Bid may be rejected).

Non-compliance with even a minor technical Requirement should be clearly stated by

the bidder in the form of Deviation Statement; in case of failure to meet this condition

the Bid may be rejected. However mentioning of Deviation in does not ensure its

acceptance by Banas Dairy.

Supplier has to forward copy of Proof of applicable Certification and Compliance Report

as per Specifications of individual items along with delivery of the same. Details of the

same are already mentioned in the Annexure for Scope of Work.

4. Authorization: When bidder is not a manufacturer himself he should submit a letter from

the manufacturer authorizing him to submit quotation on his behalf. Authority letter

should be in original letter head of the manufacturer with necessary seal and signature

in prescribed format. Authorization from all OEM’s l i k e CCTV; Servers, NAS, NVR;

Workstations; Display; Network Switches; UPS should be taken and Bidder who don’t

submit the above their Tender are liable to rejection.

5. Responsibility for Completeness

Any fittings or accessories which may not be explicitly/ specifically mentioned in the

specification/ BOQ but which are necessary for its normal operation in accordance with

agreed specifications in true sense are to be provided by the bidder without any extra

charge, and the Systems must be complete in all respects.

Page 15 of 108

Note: BOQ of Variable components (as per Annexure for Commercial Bid) is indicative in

nature and bidder will be responsible to check the site and bid as per their assessment of

the site requirement. However it will be mandatory on part of bidder to indicate their

offered BOQ in both bids (i.e. Un-priced proposed BOQ in Technical Bid and Priced

proposed BOQ in Commercial Bid).

6. Assurance of Unused Items and No defect items

The supplier warrants that the goods supplied, under the Contract are new, unused, of

the most recent or current models and incorporate all recent improvements in design and

materials unless provided otherwise in the Contract.

The supplier further warrants that the goods supplied under this Contract shall have no

defect arising from design, materials or workmanship (except insofar as the design or

material is required by the Purchaser’s Specifications) or from any act or omission of the

Supplier, that may develop under normal use of the supplied Goods in the conditions.

Note: The bidder shall warrant the “Systems” to be free of defects.

Acceptance Test at site shall be conducted, before commissioning of each site, by Banas

Dairy and/or any Banas Dairy appointed third party (as decided by Banas Dairy). The tests

to be carried out, test procedures, test schedules, test equipment and tools, and

expected test results are to be provided by the bidder to meet all the specified

parameters/ service requirements. The tests to be carried out test procedures, test

schedules, and test results have to be approved by Banas Dairy/ Banas Dairy appointed

party. Acceptance test procedures have to be submitted within two weeks of LOI. System

shall be offered for acceptance test by bidder only after it has been duly tested by the

vendor as per approved test procedure. The results of self-test shall be submitted at the

time of offering the system for acceptance test. The bidder shall also submit all the As-

Built-drawing along with the test result. All the test equipment and tools will be provided

by the bidder for carrying out the acceptance test at site.

Banas Dairy, with full co-operation and assistance from the bidder, shall conduct formal

acceptance tests on the installed Systems to verify their conformity with the

requirements. The acceptance tests defined and agreed and project plan shall establish a

standard of performance, which must be met before the Systems are accepted by Banas

Page 16 of 108

Dairy. Banas Dairy shall issue written certification of acceptance of systems only after

successful completion of the Acceptance tests. Acceptance testing shall be subject to the

following provisions:

• Acceptance Test for Systems shall include running the Systems (meeting the

standards of performance) for a period of 30 (thirty) consecutive days. During

this complete period the qualified engineers of the successful bidder shall

remain present 24 hours at the site.

• Within two weeks from the end of the Acceptance Test, Banas Dairy shall

certify Acceptance / Rejection of the Systems under test. The date on which

Final Acceptance Certificate is issued shall be deemed to be the date of

successful commissioning of the Systems. The complete system will be taken

over within two weeks of commissioning and a letter to this effect shall be

issued by Banas Dairy to the successful bidder.

• If the Systems fail to meet the standards of performance after 30 (thirty) days

from the start of Acceptance testing, Banas Dairy may, at its option, request

replacement of the faulty component(s) of the Systems, or terminate the

contract. The replacement of such faulty component shall be made by bidder

free of all charges at site. Freight, insurance and other allied expenditure like

customs duties, local transportation etc. for parts/components required to be

replaced shall be the liability of the bidder.

Note: Any delay attributable to bidder in the final Acceptance Testing shall render the

bidder liable to the imposition of appropriate penalties/ damages.

7. Replacement of Parts and Components

If the Systems fail to meet the standards of performance for Acceptance Testing and

during Guarantee period due to faulty part/component, the replacement of faulty

part/component has to be carried out by the bidder free of cost as per instruction of

Banas Dairy. Freight, insurance and other allied expenditure like customs duties etc. for

such part/component shall be the liability of the bidder. Bidder will reimburse to Banas

Dairy, the cost incurred by Banas Dairy, if any, on replacement of such faulty part /

component.

Page 17 of 108

If it becomes necessary for the bidder to replace or renew any defective portion of the

Systems under this clause, the provisions of this clause shall apply to the portions of the

Systems so replaced or renewed until the expiration of six months from the date of such

replacement or renewal or until the end of the warranty period whichever may be the

later.

If any defect(s) be not remedied within 15 (Fifteen) days from the date of communication

thereof or within such other specific period as may be allowed by Banas Dairy in its

discretion on application made to that effect by the bidder, Banas Dairy, may proceed to

do the work at bidder’s risk and expense, but without prejudice to any other rights which

the Banas Dairy may have against the bidder in respect of such defects.

If during the progress of the work, Banas Dairy or his representative shall decide and

notify in writing to the bidder that the bidder has executed any unsound or imperfect

work or has supplied any System or material inferior in quantity or quality to those

specified, the bidder on receiving details of such defects or deficiency shall, at his own

expense, within seven days of his receiving the notice, or otherwise within such time as

may be reasonably necessary for making in good, proceed to alter, re-construct, or

remove such work, or supply fresh materials up to the standard of the particulars and in

case the bidder shall fail to do so, Banas Dairy, Palanpur may, on giving the bidder seven

day notice in writing of his intention to do so, proceed to remove the work or materials

complained of, and at the cost of the bidder, perform allsuch work or supply all such

materials, provided that nothing in this clause shall be deemed to deprive Banas Dairy, of

or affect, any rights under the contract which he may otherwise have in respect of such

defects or deficiencies.

8. Implementation Services

The bidder shall provide all services specified in the Tender document and the Technical

Specifications in accordance with the highest standards of professional competence and

integrity. Banas Dairy reserves the right to demand the replacement of any bidder staff

assigned to work on Banas Dairy site by suitable qualified staff, in the event that the staffs

concerned is determined to be incompetent or loses the confidence of Banas Dairy.

The bidder shall install and commission the “Systems” at the designated site(s) within a

period as specified in Schedule of Requirements of this Tender document.

Page 18 of 108

The bidder shall provide the necessary technical support, Standard Operating Procedures,

and other information to Banas Dairy and its user organizations in implementing the

System applications.

9. The bidder shall submit only one solution, which is in accordance with the

specifications and requirements.

10. Technical Bid shall comprise of following:

• Power of Attorney for signing the tender

• Tender Documents duly signed in Original on all pages including Price

Schedule forms as a proof of bidder having read and understood the

complete documents/requirements.

• Bidder shall also furnish the details on nature of constitution of their firm;

names and addresses of the Partners/Proprietors/Directors and also the details

of sister / parent concerns if any. Also specific details or documents requested in

Tender Document.

• The bidder shall be registered with the office of competent authority or

under statutory bodies at the time of bid opening in the same name and style.

In order to support this bidder shall submit any of following documents:

A copy of the Registration Certificate issued by the Registrar of Companies and Copy

of Memorandum of Association in case of firms of company nature

OR

Copy of partnership deed in case of partnership firm

OR

Copy of registration certificate for firms registered with NSIC/Central or State

Government Department / Local bodies for similar work

• Bidder shall enclose/mention the PAN and TAN number of the f i rm

a n d to support this, he/she shall submit a photocopy of PAN& TAN

certificate.

• Bidder’s firm shall be registered with Sales Tax Department. VAT/CST

numbers shall be mentioned by the bidder and in support of this;

he/she shall submit a photocopy of Sales Tax registration certificate duly

Page 19 of 108

renewed by the competent authority.

• Bidder shall also provide any document (such as excise/sales tax document)

issued by Government or Semi Government Department which certifies/proves

that the bidder is in business for the required period.

• Clause by clause compliance statement for Tender document as per specified

format in this document shall be in separate attachment.

• Un-priced BOQ in the prescribed FORMAT along with offered Make and

Model.

• All Technical Data sheets of the quoted products

• Purchase Order references for highlighting the bidder’s experience (Apart from

photo copies of such Purchase Orders, bidders will be required to provide such

information in tabular form also (as prescribed in Annexure).

• A list of all the purchase orders duly indicating the name of client, his

address, type & quantity of material and the date of supply/execution during

the last 60 months along with at least one performance certificate along with

copy of the purchase orders executed in same firm name and style.

• Turnover of the bidder for last three years and maximum order value

executed in each financial year (to be provided in tabular form also)

• Authorization Letter from Each OEM of the Offered product

Note: Submitted documents shall be numbered and attached serially indicating

serial number. Total number of pages enclosed shall be shown in the index.

11. Commercial Bid shall comprise of Price Bid as per BOQ The item wise separate

rates should be quoted for Price basis at our Project Site (destination). Prices

should be inclusive of all like Insurance charges, G S T T a x , insurance,

freight etc. Prices for Installation and commissioning shall be offered separately

against each item inclusive of GST tax on service.

Note: Evaluation to be done on the basis of total Prices cost of Project for each plant

togetherly.

12. No Price Variation

Page 20 of 108

Prices quoted by the Bidder shall be fixed and no request for price amendments will be

entertained. Prices quoted should remain valid for entire validity period of 120 Days for PO

generation. Supplier will be liable to execute the Purchase Order generated during this

Validity period under this particular Contract. In case of no execution of PO generated

during validity period, EMD will be forfeited.

13. Right to accept or reject any Bid

Banas Dairy reserves the right to accept or reject any bid or part of it or reject all the

Bids at any time prior to award of Contract, without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the

grounds for its action and such decisions will be binding on the supplier.

14. The officers of our Union shall be allowed to inspect the works and/ or any document

referred to in the tender. If it is found that the declarations made by the bidder in Bid are

false/ misleading/ faulty, the bidder shall be disqualified and the earnest money deposit

submitted shall be forfeited.

15. The systems to be supplied under this Tender shall conform to the standards mentioned

in the Technical Specifications. Bidder should follow International standards in

manufacturing of equipment. When no applicable standard is mentioned, authoritative

standards appropriate to the “Systems” country of origin should be followed.

16. In order to ensure effective execution of entire project, officials of Banas Dairy, may issue

instructions (in various forms), and it shall be binding on bidder to accept the same and

incorporate the same in execution of work.

17. Delivery/Work Schedule: Bidder has to complete entire project within five Months

from the date of issuance of LOI/ PO for both the plants. For delay in Supply, Installation

& Commissioning of goods, penalty @ 0.5% per week shall be deducted subject to a

maximum of 5 % of the contract price. On further delays order shall be liable to

cancellation. However our In charge Managing Director can waive off such penalty

depending upon the reasons for delay.

18. The bidder shall be deemed to have carefully examined Tender Document to his entire

satisfaction. Any lack of information, shall not in any way relieve the bidder of his

responsibility to fulfill his obligation under the tender.

19. Comprehensive Warranty/ guarantee (including repairs and replacement) for all items/

goods supplied shall be as detailed and mentioned in technical specifications and scope of

work. This Comprehensive warranty/guarantee on all items/ services provided under this

contract shall remain valid for 3 years minimum after the Goods have been delivered at

site, installed and successfully tested and accepted by the Purchaser.

During the 3 year warranty period, the bidder shall, free of charge, design code, check,

document and deliver amendments / alterations of new releases required to correct

Page 21 of 108

defects, which affects the performance of the System(s) in its normal use, in the delivered

software. During the warranty period, which is 36 months from the date of commissioning

of the System, the bidder shall repair or replace, free of charge any defective component

which will also include batteries, if any, and ensure smooth functioning of entire system.

During warrantee period, standby arrangement within 24 hours for faulty component with

approved make, replacement if needed within 72 hours, penalty of 2% of Unit rate per day

after 24 hours of notification of downtime, will be informed by dedicated person from

Banas dairy of respective location.

If the Supplier, having been notified, fails to remedy the defect(s) within a reasonable

period, the Purchaser may proceed to take such remedial action as may be necessary, at

the Supplier's risk and expense and without prejudice to any other rights which the

Purchaser may have against the Supplier under the Contract.

In the event of failure on the part of the bidder to meet the warranty obligations during the

warrantee, the Banas Dairy reserves the right to invoke the PBG and the decision of Banas

Dairy, Palanpur shall be final in this regard.

These above mentioned conditions will be applicable during 3 years of operation &

maintenance (Comprehensive Warranty) after commissioning of the system. Bidder shall

guarantee regular and timely supply for a period of THREE years after expiry of Warrantee

under this tender of all the spare parts required for the normal working of the system.

Bidder shall further guarantee that "after-sale service" shall be made available to the

purchaser up to SIX years from the date of commissioning as and when required (03 years

warranty + additional 03 years after warranty)”. Authorization of “after-sale service” should

be done from OEM.

Please Note:

• Initial acceptance of goods is not the final acceptance of quality.

• In case materials/ services are found to be substandard at any level, on receipt of

the same Banas Dairy reserves the right to reject the material out rightly. Labor

Charges, if any will also be recovered from the bidder. Banas Dairy reserves the right

to send your material for testing at any laboratory of our choice and in case the

result is found unsatisfactory, it also reserves the right to take any action as deemed

fit.

• Supplier’s warranty certification should be provided as per warranty / guarantee

mentioned herewith along with operational & maintenance manual.

Page 22 of 108

20. Termination of Contract

If Bidder fail to deliver the materials/services or any part thereof, within the

contracted period of delivery or in case the materials/services are found not in

accordance with the prescribed specifications, Banas Dairy shall exercise his

discretionary powers –

a) To recover from Bidder as liquidated damages a sum not exceeding half a percent

of the total price of the material/services as aforesaid per week subject to a

maximum 10 percent.

b) To purchase from elsewhere on Bidder account and at Bidder risk materials so

undelivered or others of a similar description without cancelling the contract

in respect of the consignment not yet due for delivery, or to cancel the contract.

In the event of risk purchase material /services of similar description the

opinion of the Banas Dairy shall be final. The same will be exercised by him

only when material /services of exact specifications are not readily procurable.

In the event of action taken under clause (a) or (b) above, the bidder shall be

liable for any loss which Banas Dairy may sustain on that account but Bidder shall not

be entitled to any saving on such purchases made against default.

The decision of the Banas Dairy shall be final as regards the acceptability of

material supplied by the bidder and the Banas Dairy shall not be required to give

any reason in writing or otherwise at any time for the rejection of the material

/services and for termination of contract.

21. Inspection and Tests: The Purchaser or its representative shall have the right to inspect

and/ or test the Goods to confirm their conformity to the Contract. The inspections and

tests may be conducted on the premises of the Supplier or its subcontractor(s), at point of

delivery and/or at the Good's final destination.

Should any inspected or tested Goods fail to conform to the Specifications, the Purchaser

may reject them and the Supplier shall either replace the rejected Goods or make all

alternations necessary to meet specification requirements free of cost to the Purchaser.

The Purchaser's right to inspect, test, and where necessary, reject the Goods after the

Goods arrival at the destination shall in no way be limited or waived by reason of the Goods

having previously been inspected, tested and passed by the Purchaser or its representative

prior to Goods shipment.

22. Supplier will be responsible to organize pre-visit of the site before initiation of any supply

Page 23 of 108

and also will be required to submit detailed report regarding the readiness of site.

23. Storage of Equipment: The Supplier shall be responsible for the proper storage and

maintenance of all materials/ equipment under Supplier's custody. Supplier shall take all

required steps to carry out frequent inspection of equipment/ materials stored as well as

erected equipment until the same are taken over by the Purchaser.

24. Deferring Shipments: If Banas Dairy shall have notified the bidder in writing that the

former is not ready to take delivery, no System or materials shall be forwarded

until intimation in writing shall have been given to the bidder by Banas Dairy, Palanpur

that he is ready to take delivery.

25. Delivery and Documents: Delivery, installation, and acceptance of the Systems shall be

carried out by the Successful bidder in accordance with the approved schedule (if any)

and at the project sites specified in the Schedule of Requirements, which forms an

integral part of the tender.

Early or partial deliveries require the explicit written consent of the Banas Dairy.

Upon shipment of Products and Systems, bidder shall notify Banas Dairy, the

Insurance Company in writing with full details of the shipment, etc. The bidder shall

send the following documents to Banas Dairy by mail or courier with a copy to the

Insurance Company:

• two copies of the bidder’s invoice showing the Products description,

quantity, unit price, and total amount;

• usual transportation documents;

• insurance certificate, and

• certificate(s) of origin

For products from within India, upon shipment, the bidder shall notify Banas Dairy

and shall promptly send the following documents to Banas Dairy, by mail or courier:

• two copies of the bidder’s invoice showing the Products description,

quantity, unit price, and total amount;

• delivery note, railway/truck receipt; and

• Certificate of origin.

The documents listed above shall be received by Banas Dairy at least one week

before arrival of the Products and Systems at the point of entry or delivery

destinations, and, if not received on time, the bidder will be responsible for any

consequent expenses.

26.

Page 24 of 108

27. Books & Records

Bidder shall maintain adequate books and records/reports in connection with

Contract and shall make them available for inspection and audit by Banas Dairy,

until expiry of the performance security.

28. Taxes & Duties Bidder will be liable for all taxes and duties etc., as applicable under this

contract. Price quoted will be inclusive of all charges and taxes. In no case any

additional amount shall be paid. Mandatory taxes/duties to be recovered /

withheld from bidder will be deducted by Banas Dairy.

Note:

Y Invoice to be raise in the name of Banaskantha District Cooperative Milk

Producers’ Union Ltd.,Palanpur � In case of any change in tax rate, the same shall be applicable as per statutory norms

29. Insurance

Appropriate/ Applicable Insurance up to entire Project Completion shall be borne

by bidder. Bidder shall dispatch the goods after proper insurance at his cost. Bidder

shall acquire and maintain insurance coverage up to the date of taking over that are

standard and customary in the industry to protect purchaser and the Systems from

any losses, damages including but not limited to the damages during transit or

claims. The cost of such insurance shall be borne by bidder. Banas Dairy, Palanpur has

the right to inspect such insurance policies.

In case of any claim, Supplier will have to arrange the Documents and other

formalities and in no case Banas Dairy will arrange for such claims.

30. Documentation

On successful completion of the project the bidder shall submit in three sets (Hard

as well as Soft Copy) of the following for both the plants:

• A complete network architecture in A1 size with one copy duly framed to be

mounted in the central monitoring room.

• Product catalogue of each and every type of camera, switches, Servers,

Workstations, Desktops, Monitors

• Spare parts lists

• 01 set guarantee/ Warrantee certificates from OEM

• 01 set of original licenses

Page 25 of 108

• Operation and maintenance manuals

• Standard operating procedures

• Original Software CD, Backup CDs and other relevant items

31. Testing and Commissioning: The Supplier shall operate, maintain and give satisfactory trial

run of the equipment satisfactorily for a maximum period as mutually agreed by supplier/

purchaser/ owner of the equipment at the rated output. All rectification of damages/

defects and routine trouble shooting should be carried out by the Supplier. During this

period, Supplier shall incorporate/ execute necessary minor modifications during the trial

period for maximizing operational efficiency. The Supplier should also execute minor

modifications as may be suggested by the manufacturer/ Purchaser. The supplier shall

suggest recommended log sheet Performa for recording necessary operating data and pass

it on to the Purchaser in proof of satisfactory rated output and performance of the

equipment.

The Supplier shall demonstrate proper working of all Instrument and electrical controls,

safety and protective device, in presence of the Purchaser's engineer and the same should

be duly recorded.

After conducting testing, in case particular equipment is not working properly or not giving

rated output the Supplier will furnish a detailed report to the Purchaser stating therein the

detailed account of the performance of the equipment with possible reasons for improper

or not working of the same.

Further, before the commencement of testing or commissioning, the Purchaser reserves

the right to invite the original manufacturer's representative at the cost of the Suppliers for

start-up help, assist and guide the Supplier during commissioning in any of following cases:

a. The Supplier has no previous experience of commissioning and start-up of the similar

equipment

b. The Purchaser is of the opinion that the Supplier is not capable to commission and start-

up of certain specific equipment

However, in either of the cases the manufacturer’s representatives would be called with

prior information to the Supplier and the Supplier will have to extend all co-operations to

such representatives in good spirit and in the interest of the work.

The necessary quantities of consumables, miscellaneous spares etc., required for the

installation, commissioning, testing and start-up of all the equipment till handing over are

to be supplied by the Supplier and nothing extra would be paid for these.

32. Cleaning of Site: All soils, filth or other matters of offensive nature taken out of any trench,

Page 26 of 108

drain or other places shall not be deposited on the surfaces, but shall at once be carted

away by the Supplier from the site of work for proper disposal.

The Supplier shall not store or place the equipment, materials or erection tools on the

drive ways and passages and shall take care that his work in no way restricts or impedes

traffic or passage of men and materials during erection, the Supplier shall without any

additional payment, at all time keep the working and storage area used by him free from

accumulation of dust or combustible materials, waste materials, rubbish packing,

wooden planks to avoid fire hazards and hindrance to other works.

If the Supplier fails to comply with these requirements in spite of written instructions from

the Purchaser, the Purchaser will proceed to clear these areas and the expenses incurred by

the Purchaser in this regard shall be payable by the Supplier. Before completion of the

work, the supplier shall remove or dispose off in a satisfactory manner all scaffolding,

temporary structures, waste and debris and leave the premises in a condition satisfactory

to the Purchaser. Any packing materials received with the equipment shall remain as the

property of the Purchaser. The Supplier after completion of Project shall remove wastes

and restore the site to its working conditions at his cost before putting final invoice.

33. Penalty Clause

For delay in completion of work, a late penalty @0.5% per week may be

deducted subject to a maximum of 5% of the contract price. On further delays order shall

be liable to be cancelled. However, Managing Director of our union may waive off the

penalty keeping in view the force majeure or other exceptional circumstances beyond

the control of the supplier.

a) Penalty for downtime

The Banas Dairy may make a complaint about the equipment/service through

letter, fax, e-mail, phone, SMS or any other means as the Banas Dairy, Palanpur

thinks convenient or appropriate.

On receiving complaint about equipment/service, the vendor will respond by

providing standby arrangement within 24 hours for faulty *component, and

replacement if needed within 72 hours. In case of failure to provide the

reasonable standby arrangement, penalty of 2% of Unit Rate (of faulty

component) or Rs 1000 per day (whichever is higher) after 24 hours of

notification of downtime shall be imposed.

*Here Component means: Items mentioned in Commercial-BOQ.

Page 27 of 108

34. Risk Purchase: In case of delayed supplies/ erection/ commissioning, purchase/ execution

of work may be completed at the risk, cost and responsibility of the supplier after expiry of

scheduled date without any notice. Extra amount spent on Risk Purchase/ completion of

work shall be adjusted against the earnest money/ pending payments or same shall be

recovered from your firm.

We will reserve the right to effect risk purchase/ execution of the work in case of non-

fulfillment of any of various terms and conditions of the contract by the supplier at his risk

& cost.

35. Import license and foreign exchange variation: No import license shall be provided by the

BANAS DAIRY for goods offered against this bid. Necessary clearances/ licenses from the

concerned Authorities for any imported goods/items offered shall be obtained by the

bidder at his/her cost & responsibility.

Non-availability of or delay in obtaining license/ clearance shall not, under any

circumstances, entitle the bidder to seek any compensation/relaxation under the contract

and/or relieve the bidder from any of his/her obligations under the contract. Foreign

Exchange, Duties etc. variation, if any, shall also be to the account of the bidder and no

price escalation will be given.

36. Maintaining ethical standards in business: It is highly necessary for the suppliers to ensure

that business ethics are maintained at the highest degree with Our Union. In no case we

will be able to tolerate any unethical practice by the supplier by way of offering either

cash or in kind or compensation in any form either to get the rejected material accepted or

to get higher volume of the business than the approved quantity.

By any chance if it comes to our notice that you or any of your employee/ representative/

Agent has tried to initiate such unfair business practices with any of our employee or any of

the employee/ decision maker of our Union even with/ without any documentary

evidences, the same shall be considered as cancellation of Purchase order and we reserve

our right to terminate/suspend the Purchase order and the contract at any time without

assigning any reason thereof.

37. Insurance: The goods supplied under the contract shall be fully insured against loss or

damage incidental to manufacturer or acquisition, transportation, storage & further

installation at site and till successfully handed over to purchaser along with delivery in

the manner specified in the special conditions of contract. If any loss or damage occurs

during supply of goods under contract, the supplier shall make arrangement for repair and

replacement of any damaged, item/s in stipulated time.

38. Performance Security

Page 28 of 108

Within 15 days of receipt of Letter of Intent (LOI)/ Purchase Order, successful bidder

shall furnish an irrevocable and an unconditional performance security in form of

Performance Bank Guarantee for an amount equivalent to 20% of Total

Order/Contract Value.

The performance security shall be in the form of Bank Guarantee and shall be valid

till six months after the completion of Comprehensive Warranty (36 months

from the date of completion of entire project). Bank Guarantee should be in favour

of Banaskantha District Cooperative Milk Producers’ Union Ltd., Palanpur. The Bank

Guarantee should allow multiple and partial drawings and should be issued from any

nationalized bank having at least one branch office at Palanpur. Banas Dairy,

Palanpur may forfeit the Performance Bank Guarantee for any failure on part of

successful bidder to complete its obligation under the Tender/ Agreement.

In the event of delay in completion of project beyond the specified time period, the

bidder shall arrange to extend the guarantee from time to time to the

satisfaction of Banas Dairy, Palanpur. The bidder shall furnish amendment to the

PBG, if required, within 15 days of such requirement.

39. Right to vary the quantity at the time of Award

Banas Dairy reserves the right to increase or decrease the quantity of any item(s)

at the time of awarding of Purchase Order under this Contract.

Banas Dairy may place repeat orders of items/ services covered under this contract

against the acceptance of tender, within a period of six months from the date of the Issue

of LOI/PO and Bidder shall be liable to execute the same.

40. For delay in Supply, Installation & Commissioning of goods, penalty @ 0.5% per week shall

be deducted subject to a maximum of 5 % of the contract price. On further delays order

shall be liable to cancellation. However our In charge Managing Director can waive off such

penalty depending upon the reasons for delay.

41. Delivery of Goods: Material shall be delivered at the destination as specified in the

Purchase Order on any working days (except Sundays & holidays)

42. Payment Terms: Payment Terms: As per our current practices, no advance payment is

permissible. However, to ensure cash flow, commensurate with progress of the project

and the deliverables, stage payment schedule is mentioned in succeeding paragraphs.

For Equipment Supply, Installation & Commissioning and Maintenance:

• 50% of supply charges against delivery and inspection

• 30% of supply charges and 80% of installation charges after

Page 29 of 108

satisfactory commissioning

• Balance 20% of supply charges and 20% of installation charges after three

months of commissioning and satisfactory working • Payment against Annual Maintenance Charges (if any) shall be paid

quarterly after 15 Days of the quarter end 43. Other Commercial Terms and Conditions:

a. Invoices will be raised in the name of BANASKANTHA DIST. COOP. MILK PRODUCERS

UNION LTD., Palanpur.

b. Supplier will be required to submit two copies of invoices

c. All the taxes will be charged in Invoice

d. In case of any change in tax rate, the same shall be applicable as per statutory norms

44. Force Majeure: If any Force Majeure situation arises, the Supplier shall promptly notify the

Purchaser in writing of such conditions and the cause thereof. Unless otherwise directed by

the Purchaser in writing, the Supplier shall continue to perform its obligations under the

contract as far as is reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

45. Purchaser's Instructions: The Purchaser may in his absolute discretion, issue from time to

time drawings and/ or instructions, directions and clarifications which are collectively

referred to as Purchaser's instructions. These instructions will be binding on the supplier.

46. Training of Personnel: Necessary staff, as may be deputed by the Purchaser, shall be trained

by the Supplier for operating the equipment. The personnel will be associated for the

training during the installation, testing, commissioning and start-up period and the training

tenure can be extended for a period of one week from the date of commissioning and start-

up. Class room training as well as on-site training during the installation of the Systems shall

be arranged by the bidder. Training shall be conducted in English/Hindi/Gujarati and the

contents of this training shall be approved by Banas Dairy. Arrangement of all training

materials such as manuals, drawings, brochures etc. shall be the responsibility of the

bidder. Bidder shall provide the time schedule of the training within 15 days of the signing

of the Contract. Training shall be arranged at the designated sites during the installation

and commissioning of the Systems.

47. Indemnification: The bidder shall indemnify and hold harmless Banas Dairy from any and

all damages, losses, penalties, expenses and costs arising from, based on, related to or

associated with the inaccuracy of any representation or covenant set forth in this T/E

document or the breach of or failure to perform or satisfy any of the provisions of this

T/E document or for loss of or damage to property, death or injury to person. Bidder shall

indemnify Banas Dairy and hold it harmless from all suits, actions, debts, accounts, costs,

losses, and expenses of all kinds (including legal expenses and professional advisory

Page 30 of 108

service expenses) arising from or out of any adverse claims of any and all persons

related to the execution of this project.

Note:

• The Bidder will provide insurance cover to its resident engineers in the Banas Dairy.

The engineers or their legal heirs shall not claim any insurance benefit from the

Banas Dairy in case workmen/ engineers suffer any loss or damage to their life or

person or property while working in any of the Banas Dairy premises.

• The Bidder shall ensure compliance to all the obligations arising under the

Contract Labor (Regulations & Abolition) Act, 1970, Minimum Wages Act,

Workmen’s Compensation Act, 1923 and other labor laws prevailing in the

country. In the event of any liability arising on account of any breach or non-

compliance of statutory requirements by the bidder, the Banas Dairy would have

the right to reimburse itself by way of adjustment from the vendor’s pending

bills or otherwise recover it through available legal means, to the extent of the

loss suffered by it as a consequence of the same.

• The bidder shall ensure that appropriate action shall be taken with respect to its

employees to ensure that the obligations of non-use and non-disclosure of

confidential information are fully satisfied.

• The bidder shall certify that the repair and maintenance services do not violate or

infringe upon any patent, copyright, trade secret or other property right of any

other person or other entity. The vendor shall indemnify the Banas Dairy from any

claim or demand, action or proceeding, directly or indirectly resulting from or arising

out of any breach or alleged breach of this warranty.

• The Banas Dairy reserves the right to claim as damages from the vendor to the

extent of the loss suffered by it, if it is found that due to any commission or

omissions of the vendor, damage has been caused to any asset of Banas Dairy.

48. Assignment: The Supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the Purchaser's prior written consent. Such

assignment shall not relieve the Suppler from any liability or obligation under the

Contract.

49. Approvals: The Supplier shall obtain all the necessary legal approvals.

50. Jurisdiction: Settlement of any dispute out of the Supply Order/ contract against this bid

shall be subject to the courts at Palanpur only.

51. Data on firm: Please send data on your firm and information in the enclosed Annexure. The

tender bid received without above information or with incorrect information may not be

considered.

Page 31 of 108

Special Contract Conditions

Following Articles shall supplement the General Conditions (GC) or amend the GC

whenever there is a conflict of the provision of SCC with GC. In that event, provisions herein

shall prevail over those in the General Conditions.

1. Eligible Bidder(Bidder)

Bidder is one who has responded to the Tender Enquiry for Design, supply,

installation, testing, integration, commissioning, Operation &Maintenance of CCTV

Surveillance System at the designated site(s) and as specified in the T/E Data Sheet of

this document. Bidder will have to submit the original Tender document duly signed on

each page as a part of the Tender. It shall be expressly agreed herein by the Bidder that he

has read and understood the complete document/requirements and is complying with the

same except what is stated in specified Deviation/Non-Compliance statement format.

Note: Bidder is not allowed to participate through any consortium. Bidder

should submit solution as per our requirement as the main solution.

2. Warranty

The Bidder warrants that there is no intention of discontinuing production of the

Products and Systems supplied under the Tender within 36 (Thirty Six months) from the

date of the commissioning of the “Systems”. In the event that the Bidder intends to

discontinue production of any Product/System after that period, the Bidder will have to

certify that the spare parts of the system being discontinued will be available for at least

three years after expiry of contract under this tender.

3. Operation &Maintenance

The Bidder will provide free maintenance on site(s) for a Comprehensive

Warrantee period of three years after the commissioning. Bidder will be responsible for

maintenance of the “System” and services associated with this “system” during this period.

The price bid evaluation will include cost of maintenance under this clause. It is

responsibility of the bidder to deploy project manager/ technicians at least once in every

month to check for the healthiness of the complete system and help in smooth operation.

However, during any breakdown the bidder’s representative should reach the site within 24

hours of the intimation given by Banas Dairy.

Page 32 of 108

Relocation of camera is in the scope of supplier during the commissioning period/prior to

project completion. Cost of Relocation service within the Guarantee/Warranty period shall

be mention separately, and it will not be considered for Bid Evaluation for awarding of

Contract.

4. Bidder’s Obligations

The Bidder shall develop a final project plan within 15 days of the award of the contract. The

project plan shall include the following:

a) Definition of project implementation tasks, and identification of all major

installations, acceptance and service deliverables and milestones

b) A detailed, fully integrated project schedule covering installation, acceptance,

training, delivery of other Services, and including a graphical representation of

tasks duration’s and interdependencies (e.g. a GANTT or PERT chart)

c) Organization of Bidder and Banas Dairy, Palanpur project implementation and

operational support teams, including identification of specific staff resources,

timings and their estimated workloads

d) Elaboration of a detailed training program outlining course contents and

minimum qualifications for participants of each training course

e) Elaboration of a detailed acceptance test plan, including identification of the

Systems to be tested, specific tests and processes to be performed, and the

respective test schedules

f) Procedure for document and specification review and approval

g) Identification and scheduling of specific resources and facilities that the Banas

Dairy, Palanpur is required to provide

h) Bidder shall submit the contact details of Engineer, and four level of escalation

matrix.

5. Cable Requirement

The successful bidder shall carry out a joint survey of all locations and ascertain the quantities

of each type of cables prior to supply of the same.

6. Change in Quantity

Banas Dairy reserves the right to place up to 25 % extra quantities order within six months

from the date of LOI/PO, on the same terms and conditions.

Items/Equipments/Materials, which are not mentioned in BOQ (Format), but which

according to bidder’s assessment/ understanding of project are essential for

Page 33 of 108

implementation of project, should be included in commercial bid(BOQ) mentioning its

required quantity and rates (as per format) and should be included in Financial Bid.

It is assumed that bidder quoting against this tender has completely understood the

scope of work in details and is aware of all materials which will be required to execute this

project satisfactorily and timely. Hence, bidder shall not be eligible for any additional

payment except for materials which are additionally ordered by Banas Dairy.

This is not a Unit Rate contract, Banas Dairy will pay extra at actual for any additional unit

ordered by Banas Dairy. Bidder has to understand the site requirement especifically of Varibale

Components and no extra payment shall be made against any additional unit of quoted/ not

quoted item which is used/ installed/ consumed during project execution other than as agreed

upon. (Note: Bidder is required to submit unpriced BOQ for variable components alongwith

Technical Bid as evaluated by Bidder as sites's requirement for completion of project)

Note: Evaluation will be done on overall project cost for each plant together.

Page 34 of 108

Annexure-1: Notification

Interested Bidders who have downloaded tender form from our website will be required to notify

Purchase Department of Banas Dairy at e-mail id: [email protected].

Format of Notification

To,

Purchase Department, Banas

Dairy, Post Box- 20,

Palanpur-385001

Subject- Notification of Downloading of Tender for CCTV

Dear Sir,

In reference to above cited subject, we..... [Name and Address of Bidder]....., have downloaded

“Tender Document for Design, Supply, Installation, Integration, Commissioning and Maintenance of

CCTV based Security Surveillance System for Banas Dairy, Palanpur & Badarpura” and are

interested to quote for the same before the scheduled deadline.

Hence in this regard, we request you to please send us all relevant communications (including

clarification issued by Banas Dairy to various others interested Bidders and any amendments in

Tender Document) at following Contact Details:

Name of Bidder Firm:

Name of Concerned Person:

Business Address:

E-mail Address:

Contact No:

Mob No:

Page 35 of 108

Annexure- 2: Tender Enquiry Data Sheet

The following specific data for this Tender Enquiry shall complement, supplement, or amend the

provisions in the Invitation in Tender and Instructions to Bidders. Whenever there is a conflict, the

provisions herein shall prevail over those in the ITB.

Name of the Purchaser:

Banaskantha District Co-operative Milk Producers’ Union Ltd., Palanpur

Description of Goods:

Design, Supply, Installation integration, testing and Commissioning, of CCTV based Surveillance

Security System for Palanpur &Badarpura Dairy Plant of Banas Dairy, Palanpur

Purchaser’s Address:

PB NO: 20, Palanpur-385001, Banaskantha, Gujarat, India

Submission of Queries on T/E Document:

Not later than– 20.11.2017 till 15:00 hours, to the following e-mail [email protected]

Pre- Bid Meeting: On 23.11.2017 at Main Dairy Plant at Palanpur

Bid Validity: Validity of bid shall be no less than 120 days from the date of submission

Required number of copies of the Tender:

Two (Original plus one photocopy) and clearly mention “AN ORIGINAL” on original & “ A COPY”

on photocopy.

The address for Tender submission:


Banaskantha District Co-operative Milk Producers’ Union Limited

PB NO 20 , Palanpur : 385001, Dist : Banaskantha

Due date (Deadline) for Bid submission: 08.12.2017 at 1.30 P.M.

Opening of Quotation:08.12.2017 at 3.00 P.M.

Page 36 of 108

Annexure3- Check List

FOLLOWING DOCUMENTS ARE ATTACHED WITH THE TENDER

Sr.No. Item Yes/No

1 Please give the page No. to entire set of tender and documents enclosed. The

confirmation whether paging is done or not?

Yes/NoPa

geNo.

2 Whether literature/ catalogues/ Technical Data Sheets are attached? Yes/No

3 Authorization letter from manufacturer or OEM. Yes/No

4 Power of Attorney of authorized signatory Yes/No

5 Earnest Money Deposit Details Yes/No

6 Details of Work Executed Yes/No

7 Vendor Registration form Yes/No

8 Supporting Documents to execution of similar type of Contracts Yes/No

9 Turnover Details of last five years Yes/No

10 Profit & Loss statement of last five years Yes/No

11 Supported documents for Experience of Five years Yes/No

12 Details for more than 200 CCTV installed within last 3 years (in not more than 10

Projects)

Yes/No

13 Details of offices/service centres in INDIA & NCR with GST/Vat/CST/TIN/PAN details Yes/No

14 Make and Model List of Equipment Yes/No

15 Supporting/Technical Documents Yes/No

16 Technical Compliance Sheet of Equipment Yes/No

DECLARATION

We, solemnly declare that we have attached all the documents mentioned here above

and mentioned in the Tender. We also understand that non-compliance of any

documents will be treated as non-responsive Tender and we will lose our claim to

participate in the Tender Enquiry automatically and our tender will be liable to be

rejected.

Signature of Authorized person

Name of Authorized person

Page 37 of 108

Annexure4-CommercialBid for Palanpur Plant

[A] Fixed Cost Component: CCTV CAMERAS FOR PALANPUR PLANT

Sr.

No.

Item

Specification

&Make

UOM

Qty

Basic Unit Rate(in

INR) for supply

Landed Unit

Rate for Supply

Unit I&C

Charges

including all

AMC Charges

for2nd

year (incl.

taxes)/per Unit

AMC

Chargesfor3rd

year

(incl. taxes)/per

Unit

Total per Unit(*)

(in INR)

I II III IV (I+II+III+IV)

1 2 MP, IP IR HD POE

Dome (IP66)

As per

Annexure

No

149

2

2 MP, IR, IP HD POE –

FIX BOX/BULLET

(IP66)

As per

Annexure

No

22

3 2 MP, IP HD POE

HSDOM - PTZ (IP66) As per

Annexure

No

4

Total-A 175

*Here Total Unit Rate is the rate inclusive of all charges (i.e. Basic Price, applicable taxes, P&F, installation and maintenance charges, insurance, etc.)

Signature of the party with office

stamp (In token of acceptance of terms

& condition)

Date:

Page 38 of 108

[B] Variable Cost Component: Network Component and Accessories for Palanpur Plant

Sr Description

Specification &

Make

UOM Qty

Basic Unit

Rate(in

INR) for

supply

Landed Unit

Ratefor Supply

Unit I&C

Charges

including all

AMC

Chargesfor2nd

ye

ar

(incl.taxes)/per

Unit

AMC

Chargesfor3rd

year

(incl.taxes)/per

Unit

Total per

Unit(*)

(in INR)


4 5 KVA UPS As per Annexure No

5 PC with 24” HD monitor As per Annexure

No

6 Work Station w/o monitor As per Annexure

No

7 42" LED Monitor As per Annexure No


9 64 Channel NVR As per Annexure No

10 4 TB Surveillance HDD As per Annexure

No

11 Server w/o monitor As per Annexure No

12 NAS As per Annexure No

13 1 KVA UPS As per Annexure

No

14 CAT6 Patch Code (1 Mtr) As per Annexure

Meter


Meter

16 CAT6-I/O As per Annexure

No

17

24Port Gigabit Network

Switch, (24 Port+4SFP) (POE

, Managed)

As per Annexure

No

18


Switch, (16 Port + 2 SFP)

(POE, Managed)

As per Annexure

No

Page 39 of 108

19


Switch, (08 PORT+

2SFP)(POE, Managed)

As per Annexure

No

20 CAT 6 Ethernet cable

(Approx.Qty) As per Annexure

Meter

21 Fiber Patch code (1 Mtr) As per Annexure

NO

22 HDPE Pipe (Approx.

Qty)(jain, astral) As per Annexure

Meter

23 JACK Panel As per Annexure

NO

24

9 U rack LIU - 24 pair, Rack

mount, fully loaded with

Adapter, Pigtail, jack panel

and Core Termination

As per Annexure

NO

25

24 port rack mount liu with

adapter, pigtail and coupler

panel, fully loded

As per Annexure

NO

26 OFC Modular As per Annexure

NO

27 06 Core, SM OFC- Armored As per Annexure

Meter

28 Rack (42U) As per Annexure

NO


NO

30

Analytical IP Camera

Management Software /

VMS

As per Annexure

NO

31 Camera Licenses As per Annexure

No

32 User/Client License As per Annexure

NO

33 Mobile view License As per Annexure

NO

Page 40 of 108

34

CASING CAPING

PATTI(2"width and 2meter

length), ELBOW & BEND - ISI

make

As per Annexure

NO

35

CASING CAPING

PATTI(1"width and 2meter

length), ELBOW & BEND - ISI

make

As per Annexure

NO

36

CASING CAPING

PATTI(1/2"width and

2meter length), ELBOW &

BEND - ISI make

As per Annexure

NO

37 25MM PVC FLEXIBLE PIPE -

ISI mark As per Annexure

Meter

38 32MM FLEXIBLE PIPE - ISI

Mark As per Annexure

Meter

39

Network Rack Installation

with required accessories

including, Switch, SFP

Module, Jack Panel, etc.

As per Annexure

NO

40 LIU Installation As per Annexure

NO

41 Fiber Core Splicing on actual

count As per Annexure

NO

42

Laying & Mounting OFC -

HDPE with required

accessories on actual count

As per Annexure

Meter

43

Laying & Mounting CAT6 in

Pipe, Strip with required

accessories like saddle/tie

on actual count

As per Annexure

Meter

Page 41 of 108

44 Ethernet I/O installation n

Termination

As per Annexure

NO

45 10 FT MS Pole with

installation As per Annexure

NO

46 Rj45 Connector As per Annexure

No

47 Other Items As per Annexure No

* Here Total Unit Rate is the rate inclusive of all charges (i.e. Basic Price, applicable taxes, P&F, installation and maintenance charges, insurance, etc.)

Note:

• Section[C]:“Commercial Bid for Variable Cost Component: Network Component and Accessories” is indicative in nature and Bidder is required to visit and

understand the actual site requirement and quote accordingly as per their assessment of requirement.

• No extra payment shall be made by Banas Dairy other that as agreed upon price

• Copy of Un-priced BOQ of Section[C],as quoted by bidder is to be submitted along with Technical Bid also.

Signature of the party with office stamp (In

token of acceptance of terms & condition)

Date:

Page 42 of 108

Annexure 4-CommercialBid-For Badarpura Plant

[A] Fixed Cost Component: CCTV CAMERAS for BADARPURA PLANT

Sr.

No.

Item

Specification

&Make

UOM

Qty

Basic Unit Rate(in

INR) for supply

Landed Unit

Ratefor Supply

Unit I&C

Charges

including all

AMC

Chargesfor2nd

year

(incl.taxes)/per

Unit

AMC

Chargesfor3rd

year

(incl.taxes)/per

Unit

Total per Unit(*)

(in INR)



Dome (IP66)

As per Annexure No

20

2

2 MP, IR, IP HD POE –

FIX BOX/BULLET

(IP66)

As per Annexure

No

18

3 2 MP, IP HD POE

HSDOM - PTZ (IP66)

As per Annexure No

2

Total-A 40

*Here Total Unit Rate is the rate inclusive of all charges (i.e. Basic Price, applicable taxes, P&F, installation and maintenance charges, insurance, etc.)

Signature of the party with office

stamp (In token of acceptance of terms

& condition)

Date:

Page 43 of 108

[B] Variable Cost Component: Network Component and Accessories

Sr Description

Specification &

Make

UOM Qty

Basic Unit

Rate(in INR)

for supply

Landed

Unit Ratefor

Supply

Unit I&C

Charges

including all

AMC

Chargesfor2nd

yea

r (incl.taxes)/per

Unit

AMC

Chargesfor3rd

ye

ar

(incl.taxes)/per

Unit

Total per

Unit(*)

(in INR)


4 5 KVA UPS As per Annexure No

5 PC with 24” HD monitor As per Annexure

No

6 Work Station w/o

monitor As per Annexure

No



9 64 Channel NVR As per Annexure No

10 4 TB Surveillance HDD As per Annexure

No

11 Server w/o monitor As per Annexure No

12 NAS As per Annexure No

13 1 KVA UPS As per Annexure

No


Meter


Meter

16 CAT6-I/O As per Annexure

No

17


Switch, (24 Port+4SFP)

(POE , Managed)

As per Annexure

No

18


Switch, (16 Port + 2 SFP)

(POE, Managed)

As per Annexure

No

Page 44 of 108

19


Switch, (08 PORT+

2SFP)(POE, Managed)

As per Annexure

No

20 CAT 6 Ethernet cable

(Approx.Qty) As per Annexure

Meter

21 Fiber Patch code (1 Mtr) As per Annexure

NO


Qty)(jain, astral) As per Annexure

Meter

23 JACK Panel As per Annexure

NO

24

9 U rack LIU - 24 pair,

Rack mount, fully

loaded with Adapter,

Pigtail, jack panel and

Core Termination

As per Annexure

NO

25

24 port rack mount liu

with adapter, pigtail and

coupler panel, fully

loded

As per Annexure

NO

26 OFC Modular As per Annexure

NO

27 06 Core, SM OFC-

Armored As per Annexure

Meter


NO


NO

30


Management Software /

VMS

As per Annexure

NO

31 Camera Licenses As per Annexure

No

32 User/Client License As per Annexure

NO

33 Mobile view License As per Annexure

NO

Page 45 of 108

34

CASING CAPING

PATTI(2"width and

2meter length), ELBOW

& BEND - ISI make

As per Annexure

NO

35

CASING CAPING

PATTI(1"width and


& BEND - ISI make

As per Annexure

NO

36

CASING CAPING

PATTI(1/2"width and


& BEND - ISI make

As per Annexure

NO

37 25MM PVC FLEXIBLE

PIPE - ISI mark As per Annexure

Meter

38 32MM FLEXIBLE PIPE -

ISI Mark As per Annexure

Meter

39

Network Rack

Installation with

required accessories

including, Switch, SFP

Module, Jack Panel, etc.

As per Annexure

NO

40 LIU Installation As per Annexure

NO

41 Fiber Core Splicing on

actual count As per Annexure

NO

42

Laying & Mounting OFC

- HDPE with required

accessories on actual

count

As per Annexure

Meter

43

Laying & Mounting CAT6

in Pipe, Strip with

required accessories like

saddle/tie on actual

count

As per Annexure

Meter

Page 46 of 108

44 Ethernet I/O installation

n Termination

As per Annexure

NO


installation As per Annexure

NO

46 Rj45 Connector As per Annexure

No

47 Other Items As per Annexure No

* Here Total Unit Rate is the rate inclusive of all charges (i.e. Basic Price, applicable taxes, P&F, installation and maintenance charges, insurance,etc.)

Note:

• Section[C]:“Commercial Bid for Variable Cost Component: Network Component and Accessories” is indicative in nature and Bidder is required to visit and

understand the actual site requirement and quote accordingly as per their assessment of requirement.

• No extra payment shall be made by Banas Dairy other that as agreed upon price

• Copy of Un-priced BOQ of Section[C], as quoted by bidder is to be submitted along with Technical Bid also.

Signature of the party with office stamp (In

token of acceptance of terms & condition)

Date:

Page 47 of 108

[D]Total Project Offer (Price Break Up)

DESCRIPTION Total PRICE(InINR)

For

Palanpur Plant

Total PRICE (In INR)

For

Badarpura Plant

Total PRICE(InINR)

For

Palanpur + Badarpura

plants

[A]TOTAL BASIC PRICE FOR SUPPLY,INSTALATION AND COMMISSIONING OF IP BASED CAMERA WITH ACCESSORIES

[B] TOTAL BASIC PRICE FOR SUPPLY,INSTALLATION AND COMMISSIONING OF Network Component and accessories

TOTAL BASIC PRICE FOR SUPPLY AND I&C OF CAMERA,NETWORK WITH ACCESSORIES[A]+[B]

nd

Total Annual Maintenance Contract for2 year

rd

Total Annual Maintenance Contract for 3 year

Total Packing and Forwarding(ifany)

Total GST (If applicable)

Total GST Tax on on services I&C and AMC

Total Freight

Total Insurance

Total Other Charges(if any)

TOTAL PROJECT BID AMOUNT(INR) INCLUDING ALL

Annual Maintainace Charges for CCTV (IP-ONVIF) Camera Maintenance Service for Existing CCTV Cameras at

Palanpur

GST on Annual Maintainace Charges for CCTV (IP-ONVIF) Camera Maintenance Service for Existing CCTV Cameras

at Palanpur

Annual Maintainace Charges for CCTV (IP-ONVIF) Camera Maintenance Service for Existing CCTV Cameras at

Palanpur inclusive of all with GST

Note:

• Additional Items not mentioned in BOQ and requires for installation and commissioning shall be mention separately and should be part of Price

Breakup

• Models of the camera should be selected on the bases off features mentioned against each camera.

• Supplier shall use available structure for installation/mounting of cameras and network equipment. However any additional required supports-

fixture is in the scope of supply

• Warrantee/ Guarantee shall be for the period of 36 months. This would include but not limited to periodical visits, breakdown call visits

replacement of defective parts etc.

• All other additional requirement to be mentioned as per assessment done by bidders as per SCC clause no.7 in this commercial bid. No additional

Page 48 of 108

charges will be paid to bidders for any reason arising out of bidder’s fault of not including any essential material/item in commercial bid.

We agree to demonstrate the performance of the above items in accordance with the technical specifications

for a price quoted and we are able to complete this works within five Months.

Price also covers the cost of all the material and services which may not be mentioned in the Tender Document

but are essential for normal functioning of supplied CCTV based security surveillance System in true sense.

Signature of

Bidder……….…………………….Name...…………………………

Business Address: …………………………….

Place: …………………………

Date:………………………

Page 49 of 108

Annexure- 5: EMD Details

1. Earnest Money Deposit Details (Rs.1.50 Lacs)

Details of Bank draft:

No.___________

Dated_______________ Drawn On (Name of Bank) ____________________

EMD Amount Rs._______________________________________________

(Rupees in words

(________________________________________________)

I/we have read the instructions carefully and accordingly submitted the tender documents as

per the terms and conditions as given in the tender notice for “Design, Supply, Installation,

Integration, Commissioning and Maintenance of CCTV Surveillance System for Palanpur &

Badarpura Plant.”

Date:

Signature of the Party

With office stamp

Page 50 of 108

Annexure-6: Turnover Details

Financial Year Turnover (In Rupees)

F.Y.2016- 17

F.Y.2015- 16

F.Y.2014-15

F.Y.2013-14

Page 51 of 108

Annexure- 7: Summary of Orders Executed

Name of the Bidder: ______________________________

Execution of Similar Projects during February- 2014 to March-2017: ______________________

Note: Purchase Order copies should be enclosed in support of the above.

Date: SealofCompany&Signature ofAuthority

Name of Dairy/ Reputed

Organization

Description of the Project

Executed

Month -

Year

Total Value

(in Rs Lacs)

Page 52 of 108

Annexure8-Scope of Work,Technical Specifications and Bill of Quantities (BOQ)

1. Brief of the Project:

Banas Dairy requires a CCTV, IP-based security surveillance System for its Palanpur & Badarpura Dairy campus on turnkey basis. Refer location list for type of camera required

to be installed

2. General Requirements:

Following are the basic requirements listed out for CCTV Surveillance at Banas Dairy for

their various locations mentioned in document-

• All the bidders must attach the point by point compliance for below specification

in their technical bid.

• The Network (IP) Video Management Software (NVMS) Surveillance solution should be

pure IP based CCTV Surveillance with all the required life time licenses.

• The proposed solution shall not require proprietary computer, server, and network or

storage hardware.

• The CCTV Surveillance Software system shall be based on the latest in software

programming technology

• Preferable NVMS software and cameras of the same make. Combination of different make

for software and cameras will be considered based on optimal solution.

• Offered NVMS should maintain the single centralized administration, configuration and

authentication database for entire system. This functionality can either be loaded on any

of the recording server or on a dedicated server. If offered software need dedicated

server for this, then the same will be in bidder’s scope. Specifications of administration

server should be same as that of recording server except storage size.

• The complete system shall be ONVIF (Open Network Video Interface Forum). This means it

should be possible to connect any make of the camera/ video management

software/recorder.

• The complete system shall be designed such that it should be possible to add at least

25% additional camera in the system. Therefore the complete system should including

switches, other network hardware and servers should have spare capacity.

• The Network shall include at least One L3 managed switch.

• The system software must be capable of sending alerts, and alarms from the preferred

locations of the camera. (Location of camera to be defined for such need)

• The system shall be capable to record the real time video from all the camera and it

should be possible to monitor from multiple locations. There shall also be a centralized

location dedicated solely for monitoring the system. The main servers shall be house in

this location. Presently Three No of Servers & NAS OR Three NVRs with HDD, considered

with 157 cameras at Palanpur & One Server & NAS OR One NVR with HDD for 31 cameras

at Badarpura.

Page 53 of 108

• A Network Aided Storage system for storing video at 25fps, 2MP, Continuous frame for

a period of 30 days is to be considered for the system.

• If Server architecture is proposed, redundancy shall be considered.

• The network up time should be 99%

• The network should be designed such that in case there is problem at any of the switch/

node the whole system should not be affected and only that part is affected. A real

time network diagram shall also be developed which can be monitored from the central

control room. In case there is a problem with any of the node/ switch it should be

possible to diagnose the same real time network diagram.

• Ring topology shall be followed for the network.

• The network and the server should be designed such that there is no loss of signal

being transmitted from camera to monitoring system.

• The network topology should be ring type with failsafe condition. Care must be taken so

if there is a problem at one node or Switch it will affect only that camera/switch, all

others will run smoothly.

• The camera shall be of manufacturer’s official product line; designed for

commercial/industrial 24/7/365 use. The camera shall be based upon standard

components and proven technology using open and published protocols

• The camera shall support both fixed IP addresses and dynamically assigned IP

addresses provided by a Dynamic Host Control Protocol (DHCP) server.

• All camera installation, configuration, setup, program and related work shall be

performed by electronic technicians thoroughly trained by the manufacturer in the

installation and service of the equipment provide

• All equipment provided shall be backed by a minimum of three years O E M /

manufacturer warranty and any damage, Malfunction occurs then the cameras/ Parts/

Accessories/ Network system should be replaced free of cost during the warranty

period.

• The Specified unit shall fulfill all the required certi f icat ions and Standards. (ISO,

EMS, Networking standards) and UL listed.

• The camera models should be of latest (manufactured in year 2016-2017) and will be

available for next 05 years. It should be listed on official website of the OEM/

manufacturing Company’s Indian website and available for India.

• The OEM/manufacturing Company’s service center preferred to be in Gujarat, India. The

manufacturing company should provide letter for service Support on behalf of

Bidder/Service partner, in case of Bidder/Service partner’s failure in service support.

3. General Features for All type of Camera:

• All the Dome, High-speed dome, Box type Camera’s should support Resolution

Page 54 of 108

1920x1080 or higher. The camera should transmit crisp and clear video at 1920x1080

pixels or higher and 30FPS and the transmission on network should happen at extremely

low bandwidth and best quality. The video compression codec should be selectable

H.264, MJPEG or higher.

• All cameras, at least, & preferably software & housing to be of same make.

• All CCTV equipment / products shall have quality system compliance with the ISO

9001 and UL Certification. Bidder to submit the certification for the same and the

Certificate should be valid in the current date and should have the name of the offered

model by the SI/OEM. No Submission of the same may lead to rejection of the bids

• Bidder must provide reference list of at least two installations for similar products /

components / solution with order references and completion certificates.

• All software and firmware upgrades shall be free of charge during the warranty period.

• The CAMERA shall be capable of supporting minimum Five (05) users simultaneously

over the network.

• The Camera shall have an Easy Focus function, which adjusts the camera focus by using

the Easy Focus button on the rear of the camera or remotely via the GUI. When the

camera is switched between day and night modes, the Easy Focus function is

automatically activated to keep the camera focused

• The Camera shall utilize MJPEG and H.264 compression.

• The supported operating systems shall be Microsoft Windows 10™, Windows 8™

32/64bit (Ultimate/Professional), Microsoft Windows 7™ 32/64bit (Ultimate/Professional)

and DirectX® 9.0c or higher.

• The CAMERA shall incorporate a built-in web server, such that the standard web browser

Google Chrome, Mozilla Firefox, Microsoft® Internet Explorer and others with latest

version as on date can be used to access the camera without need for special viewer

software.

• The CAMERA shall have a camera tampering detection function that alerts the operator

if the camera is tampered with. Tampering can include spraying the camera lens,

covering it with a cloth, or changing the mounting direction

• The CAMERA shall support the following network protocols: TCP, IPv4, IPv6, DNS,

RTP/RTCP, RTSP, UDP, ARP, HTTP, HTTPS, ICMP, IGMPv3, SMTP, FTPs, FTPc, DHCP, NTP

and SNMP (MIB-2). Network security shall be via Password (basic authentication) and IP

filtering.

• The CAMERA shall be Power over Ethernet (Poe) capable, compliant to the IEEE 802.3af

standard.

• The CAMERA shall support IP Filtering, whereby access to the camera can be restricted

to one or more groups of selected users. Up to ten (10) different groups can be

established by defining an IP address range for each group

• The CAMERA shall have a composite analog video output/Ethernet Video Output in

addition to streaming video via Ethernet. The composite analog video output can be

used for monitoring while installing the camera to adjust the field of view and focus.

• The video signal-to-noise ratio shall be more than 50 dB

• The CAMERA shall have up to six user level settings. The administrator shall have complete

access/control of the cameras. The other five levels of access can be set to limit user

Page 55 of 108

privileges to functions such as viewing, changing image size, etc.

• The CAMERA operating temperature shall be within the range of 14°F to 122°F (- 10°C to

+50°C). Cold start temperature must be greater than 32°F (0°C).

• The CAMERA storage temperature shall be within the range of -4°F to +140°F (- 20°C to

+60°C).

• The CAMERA operating humidity shall be within the range of 20% to 80% (non-

condensing).

• The cameras, networks, cables, Switches, and any other Hardware/ Software

installations, commissioning should be as per standard and good engineering practices.

• There should be no any hidden charges for any hardware/ software requirement for

smooth and satisfactory working of the entire CCTV Surveillance system.

• All the cameras which are located remotely at Palanpur & Badarpura plants shall be

clearly visible from present CCTV control room of Palanpur (in the m u l t i p l e groups of

0 4 cameras) via internet Line like BB or ILL, Internet is in scope of Buyer.

• There shall be two nos. LED (32’’) along with CCTV- Viewing Workstation to be

installed in CCTV-control room of Banas Dairy, Palanpur for monitoring the system of

Badarpura plant with required hardware, accessories and licenses.

4. Documentation

The CCTV system contractor, upon completion of the commissioning activity, shall hand over

the system to the customer.

At the time of hand over, the contractor shall provide the customer with the following

documentation:

1. Copy of detailed report

2. Component and equipment list

3. Product description sheets

4. System design drawing(s)

5. System schematic diagram(s)

6. System operating manuals

Prior to final acceptance, the installing contractor shal l provide complete

operation and maintenance instruction manuals to the owner. All aspects of system

operation and maintenance shall be detailed, including wiring diagrams of all circuits, a

written description of the system design, sequence of operation and drawing(s),

illustrating control logic and equipment used in the system. Checklists and procedures

for emergency situations, maintenance operations and procedures shall be included in the

manual.

5. Training

Page 56 of 108

The contractor shall provide the customer with details of the training required by

personnel to operate and maintain the CCTV system with Five days Training Schedule for

Palanpur & Badarpura. The Contractor and the customer shall jointly agree the number of staff to

attend the training courses.

6. Environmental Requirements

Vendor is required to assess the environmental conditions for the equipment to be

installed under this specification. The vendor has to ensure the proper operation of the installed

equipment. The equipment and its components should work satisfactorily under the following

environmental conditions:

Environment Operating Limits:

Temperature Range:

Operation to

(Un controlled Environment)

-0 to +50 °C

Relative Humidity Up to 80%

7. Standards

Work shall be performed in accordance with the applicable international and local codes

or standards current at the commencement of installation. Where more than one code or

regulation is applicable, the more stringent shall apply.

8. Work Scope and Location List

The bidder has to take care while designing the solutions as it is assumed that the

bidder has surveyed the site, checked the feasibility of system installation physically as

per the site requirement, distance, Networking and Power connectivity, locations of CCTV

camera for best video coverage & full functionality. Requirement of Installation,

commissioning and support for CCTV System at Locations mentioned below:

Palanpur & Badarpura, Gujarat, India.

Viewing of CCTV of above locations will be requires at Banas Dairy, Palanpur, Gujarat at minimum

06 existing Work Station with required licenses. 02 CCTV Work Station and 32" LED monitors will

be installed at Banas Dairy, Palanpur, Banaskantha, Gujarat for both plants separately.

The bidder shall be responsible to carry out installation of the individual

components as per the design p ro p o s ed b y h i m a n d approved by Banas Dairy.

Galvanized Mounting Pole with earthing if requires, will be in bidder scope and to be

mention into price bid. Miscellaneous components, accessories, connectors, nut-bolts,

Page 57 of 108

anchor fastener, bracket, jacks etc. not indicated here, but required for a successful

installation and implementation of all system in integrated manner as desired and designed

by Banas Dairy , bidder shall list out such items with adequate quantities if priced

separately.

9. Product Warrantee & Service Declaration

All Products comprehensive warranty Period will be 03 (Three) year from the date of

work Completion of the total project. Free service Period will be 03 (Three) year from the date

of work Completion of the total project.

10. Technical Specifications of IP CCTV System &Components

• Specifications for HD Megapixel IP Camera:

• (Bullet/Box /High Speed Dome (PTZ)/Dome (IP66 & non IP66) Cameras)

• Following are Minimum Specification, for each type of camera.

• Higher models are allowed.

• Data Sheet to be submitted along with Bid.

10.1) 2Mega Pixel Vandal proof Dome IR Network Camera

Description Technical parameters Compliance

Yes/No

Deviation

1 Sensor

The camera should be equipped with a minimum of 1/3" CMOS

sensor applying progressive scan technology to record more

fluid footage and avoid distortion created by moving objects.

2 Resolution The camera shall support 2048X1536(for viewing), 1920x1080

both @ 30 fps for high definition video quality.

3 Max Frame Rate

The camera should capture images at a frame rate of

60fps@1920x1080p so as to give a swift video output even in

case of fast moving objects

4 Video Compression

H.265,H.264 Main Profile and MJPEG. The camera shall

support intelligent streaming to reduce bandwidthand storage

by more than 50% in case of low/zero motion without affecting

resolution and frame rate.

5 Lens The camera should be provided with an OEM fitted 3 to 10 mm

motorized focus lens or higher

6 Focus Auto. The camera should provide the capability to control the

zoom lens from a remote location using the VMS/browser

7 Minimum Illumination Color @ 0.06 lux, B/W @ 0 lux with IR ON

8 ICR The camera shall incorporate a physical ICR filter for quality

images both during day and night, must be True Day /Night

9 IR Distance 100 Ft or above (30 mtr or above) adaptive IR

10 Streaming The camera should support 03 nos H.264 and 1 MJPEG stream

11 White Balance Must support auto white balance

Page 58 of 108

12 Wide-Dynamic-Range The camera must support varying exposure based True WDR

with minimum 130 dB

13 Noise Reduction 3D must be available

14 Image stabilization Must be available

15 Masking Camera must support minimum of 4 Privacy masking area with

different color options

16 Network

IPv4/IPv6, HTTP, HTTPS, TCP/IP, UDP, UPnP, ICMP, IGMP, RTSP,

RTP, SMTP, NTP, DHCP, DNS, FTP, IP Filter. The Camera shall

have Secured encrypted SSL layer with third party CA

certification to avoid any snooping / hacking attempts.

Confirmation on OEM letterhead.

17 Security Security Password protection - Multi layer passwords

18 Others High Light compensation, Automatic back focus adjustment

with hardware button on camera and web based control

19 Micro SD Slot

Must be available for Edge based recording with support of

SDXC slot (128 GB card support). The card data shall be

password protected with alteration detection mechanism. The

camera shall preferably support failover of SD card data.

20 ANR

Camera must support Automatic Network Replenishment,

which starts recording on edge SD card in case of network

failure and then pushes the recording to the server with

network re-establishment

21 Audio Must support Bi directional Audio

22 Edge analytics

For smart recording and alarms, camera must have edge based

analytics like, Motion Detection, Face Detection, Line crossing,

Left and removed object detection, Intrusion, tampering

detection (i.e. in case of spraying on the camera lens, covering

lens with the cloth or changing mounting location). Each

camera shall support minimum 4 no’s of analytics zone with

different analytics simultaneously.

23 Alarm Must have 1 input and output alarm

24 Ethernet 10/100 Ethernet

25 Browser Support Camera must Support IE 7.0 onwards

26 Power Source Must support POE and 12 V DC

27 users Must Support Minimum 10 users

28 Protection IP66 and vandal resistant IK10 - 50 J impact resistant

29 Operation

Temperature/Humidity

(–20°C to 50°C); 20% to 90% RH, non-condensing. Camera shall

support inbuilt dehumidification device.

30 Open Protocol ONVIF PROFILE S, G

31 Certifications UL,FCC,CE

32 Accessories All required OEM mounting and POE accessories

10.2) 2Mega Pixel Outdoor Vandal proof Bullet IR Network Camera

Page 59 of 108

Sir Description Technical parameters Compliance

Yes/No

Deviation

1 Sensor


sensor applying progressive scan technology to record more

fluid footage and avoid distortion created by moving objects.

2 Resolution The camera shall support 2048X1536 (for viewing), 1920x1080

both @ 30 fps for high definition video quality.

3 Max Frame Rate

The camera should capture images at a frame rate of

60fps@1920x1080p so as to give a swift video output even in

case of fast moving objects

4 Video Compression

H.264 Main Profile and MJPEG. The camera shall support

intelligent streaming to reduce bandwidth and storage by

more than 50% in case of low/zero motion without affecting

resolution and frame rate.

5 Lens The camera should be provided with an OEM fitted 3 to 10 mm

motorized focus lens or higher



7 Minimum Illumination Color @ 0.06 lux, B/W @ 0 lux with IR ON



9 IR Distance 100 Ft or above (30 mtr or above) adaptive IR

10 Streaming The camera should support 3no’s H.264 and 1 MJPEG stream


12 Wide-Dynamic-Range The camera must support varying exposure based True WDR

with minimum 130 dB


14 Image stabilization Must be available



16 Network


RTP, SMTP, NTP, DHCP, DNS, FTP, IP Filter. The Camera shall

have Secured encrypted SSL layer with third party CA

certification to avoid any snooping / hacking attempts.

Confirmation on OEM letterhead.


18 Others High Light compensation, Automatic back focus adjustment

with hardware button on camera and web based control

19 Micro SD Slot

It must be available for Edge based recording with support of

SDXC slot (128 GB card support). The card data shall be

password protected with alteration detection mechanism. The

camera shall preferably support failover of SD card data.

Page 60 of 108

20 ANR

Camera must support Automatic Network Replenishment,

which starts recording on edge SD card in case of network

failure and then pushes the recording to the server with

network re-establishment

21 Audio Must support Bi directional Audio

22 Edge analytics

For smart recording and alarms, camera must have edge based

analytics like, Motion Detection, Face Detection, Line crossing,

Left and removed object detection, Intrusion, tampering

detection (i.e. in case of spraying on the camera lens, covering

lens with the cloth or changing mounting location). Each

camera shall support minimum 4 no’s of analytics zone with

different analytics simultaneously.

23 Alarm Must have 1 input and output alarm



26 Power Source Must support POE and 12 V DC


28 Protection IP66 and vandal resistant

29 Operation

Temperature/Humidity

(–20°C to 50°C); 20% to 90% RH, non-condensing. Camera shall

support inbuilt dehumidification device.




10.3) 2 Mega Pixel Outdoor Vandal proof 30X PTZ Network Camera

Sr Description Technical Parameters

Compli

ance

Yes/No

Deviation

1 Sensor


sensor applying progressive scan technology to record more fluid

footage and avoid distortion created by moving objects.

2 Resolution Minimum 1920x1080 for high definition video quality

3 Frame Rate The camera should capture images at a frame rate of

30fps@1080p.

4 Video Compression

H.264 Main Profile and MJPEG. The camera shall support

intelligent streaming to reduce bandwidth and storage by more

than 50% in case of low/zero motion without affecting resolution

and frame rate.

5 Lens

The camera should be provided with a minimum of an OEM

fitted 4.3 -129 mm/ 4.5-135 mm motorized zoom and motorized

focus lens with 30X optical zoom or higher

Page 61 of 108



7 Minimum Illumination Color @ 0.4 lux, B/W @ 0.003 lux



9 Streaming The camera should support 2 no’s H.264 and 1 MJPEG stream


11 Auto Tracking Must be available


13 EIS Must support EIS (electronic Image Stabilization)

14 Optical Zoom/Digital

Zoom 30x or higher

15 Presets Minimum 256 preset positions required

16 PAN Range / PAN

Speed 360⁰ endless / speed 300⁰ per second

17 Tilt Range / Tilt Speed upto -15⁰ to 190⁰ / speed 300⁰ per second or 20⁰ to 90⁰autoflip

180, must have horizon view when Zoom in.

18 PTZ features Must support Pattern, Tours



20 Network


RTP, SMTP, NTP, DHCP, DNS, FTP, IP Filter. The Camera shall have

Secured encrypted SSL layer with third party CA certification to

avoid any snooping / hacking attempts.Confirmation on OEM

letter head.


22 Others High Light compensation

23 Motor Gear based drive, belt drive not accepted

24 SD Card 128 GB SDXC card slot support

25 Rainy environment Special coating on the camera to remove rain water

automatically or wiper

26 Edge analytics Video Motion detection

27 Alarm Must have 2 inputs and output alarm



30 Power Source Must support HPOE+ and 24 V /220V AC


32 Protection IP66 and vandal resistant IK10

33 Operation Temperature

/Humidity (–20°C to 50°C); 20% to 90% RH, non condensing




Page 62 of 108

Note: All the cameras and accessories must be of same OEM

Sr Video Management Software (VMS) Features Compliance

Yes/No

Deviation

The system shall be open platform with integration with at least 70 IP camera leading

brands in the world. The client OS platform shall be able to run with Microsoft

Windows and MAC platforms. (list of integrated brands to be submitted)

1 The system shall be Windows/ Linux platform. The OS can be embedded in device

without extra installation.

2

The central Management Server supports unlimited cameras, 3rd party access control

systems (System tested: 1024 channels of cameras, within 32 pcs of Recording

Server)

3 viewing of four or more camera/lenses in panoramic view

4

Intelligent Search: Intuitive post-event motion search for suspicious areas on video

and post-event 3rd party data keyword search then query related camera recording.

The system can also search events and double clicking query associated recording

5

Multi-View: Client PC can duplicate the same live view video onto multiple channels

and digitally zoom in to see the details of different spots on cloned channels without

losing the original live view video

6 Individual recycle condition (IRC) for each video. Users can assign retention days for

each server based on the importance of the critical storage needs

7

System should support following IVS: (Object Classification, Camera Shake

Elimination, Presence (Tripwire), Enter and exit, Appear and disappear, Dwell

(loitering), Tailgating, Stop, wrong Direction, missing object detection, foreign object

detection, counting)

8

Multiple event-based and schedule-based recording modes, including continuous

record, record on event, manual record, event-based and schedule-based boosting

record. It also supports pre-event and post-event recording for continuous record to

make sure ensure that the event is captured

9 The system shall support video compression H.264, MPEG4, MJPEG, MxPEG

10 The system shall support file export AVI, Original AVI, ASF, MOV

11 The system shall be able to synchronize time with NTP server(Internet Time Server)

12 The system shall be able to centrally configure all devices and system settings on one

interface.

13 The system shall support system status watchdog and automatically restart the

system when abnormal event happened.

14 The system shall be Server-Client Architecture and centralizes all video data

transaction only via server to remote clients.

15 The system shall include management server, recording server, metadata server, and

client for configuring and viewing

16 The management server shall be able to centrally manage all servers in the system

including configuration, license management, and event monitor.

17 The system shall support user priority of locking PTZ, Preset point and Patrol control.

When PTZ control lock, only user with higher or equal control priority can unlock it.

Page 63 of 108

10.4) Video Management Software

10.5) Server Specifications

Sr. Particular Description Compliance

Yes/No

Deviation

1 Form Factor Rack mountable 2U rack server

2 Processor 8 core Intel® Xeon® Processor E5-2609

3 No. of Processor Supported Maximum 2 Processor Supported

4 HDD 1TB SDD For Operating system

5 On-board Storage Min 40TB Usable with RAID5 configuration. The

storage must be on-board

OR 08TB RAID5 on-board and with NAS solution

6 Memory 16GB DDR3 RDIMM

7 Max. Memory Up to 512GB DDR4

8 Memory Protection ECC, Chipkill (for Memory DIMMs), Memory

Mirroring, Memory Rank Sparing

9 Disk Drive 1TB NL 3.5in Hot Swap HDD

10 Disk Drive Base Up to Eight 3.5in Hot Swap SAS / SATA

11 RAID Support 6 Gb SAS/SATA: RAID 0, 1, 10, RAID 5, 50, RAID 6, 60.

12 Gb SAS/SATA: RAID 0, 1, 10, RAID 5, 50, RAID 6, 60

12 Optical Drive DVD Multi Drive

13 Network Interfaces Four integrated Gigabit Ethernet 1000BASE-T ports

18 The system shall be able to view event notification on e-map.

19 The system shall support volume load balance, enabling user manually distributes

cameras recording to different target volumes

20 The system shall support individual recycle condition for every camera and 3rd party

channel DB.

21 The system shall support up to 4 monitors through client software.

22 The instant playback shall enable user sync the video to playback instantly.

23

The playback system shall support up to 100 channel playback simultaneously on one

monitor, up to 400 ch liveview on single client PC and it should be able to playback

from different servers.

24 The system shall support digital PTZ on recorded video.

25 The system shall support multiple E-maps layers.

Page 64 of 108

(RJ-45); two integrated 10 Gb Ethernet ports

(10GBASE-T RJ-45 or 10GBASE-SR SFP+ based) on

optional 10 Gb Ethernet mezzanine card (does not

consume a PCIe slot).

14 PCI Expansion Slots Two slots, depending on the riser cards installed. The

slots are as follows (all PCIe slots are PCIe 3.0, all PCI-

X slots are 64 bit/133 MHz): Slot 1: PCIe x16; low

profile, half-length Slot 2: PCIe x8, opt. PCI-X or PCIe

x16; full-height/half-length (PCIe x16 req. 2nd CPU)

Additional dedicated slot for ServeRAID adapter.

15 Ports 2x USB 2.0 front, 2x USB 3.0 rear, /1 front, 1 rear

16 Power Supply Up to two redundant hot-swap 550 W AC or 750 W

AC power supplies (80+ Platinum certification), or 750

W DC power supply options.

17 Hot Swap Parts Hard drives, power supplies, fans.

18 Security Features Power-on password, administrator's password,

19 Operating Systems Preloaded Windows Server 2012 64 bit R2 OS

20 Camera Channels Support upto 64 channel in single unit or better

21 Throughput Upto 460mbps or better

22 Warranty 3 Years On Site 24 x 7

Note: Bidder shall design and provide server such that it must support 101 IP cameras as per

the provided camera specification and shall be expandable up to 124 Cameras without any

additional hardware and is supposed to provide hardware accordingly considering above

specification as the minimum required specifications

10.6) Storage Specification


Yes/No Deviation

Page 65 of 108

1 Type Rack-mount 2U

2 Number of Drives 8xSATA II or better

3 Max Storage Per Drive Must support up to 6TB (Surveillance / enterprise

SATA/SAS drives) or higher

4 storage Capacity Must support minimum of 48 TB internally and shall

be expandable further with additional hardware

5 RAID Level RAID 0,1, 5, 10

6 I/O Interface 2xUSB3.0, 2xUSB2.0, 1xeSATA (for DAS),

7 Network port 2 x Gigabit Port, RJ45

8 Voltage 100-240V

9 Power Consumption 400W

10 Network File Protocol NFS

11 Hardware watchdog

Required

Note: Bidder is supposed to provide minimum of 96 TB of usable space and is supposed to provide

hardware accordingly considering above specification as the minimum required specifications,

Propose storage shall be for 30days continuous recording of all proposed camera.

10.7) 64Channel Network Video Recorder (NVR):

Sr. Particular Compliance

Yes/No

Deviation

1 The system shall be open platform with integration with at least 100 IP camera leading

brands in the world. The client OS platform shall be able to run with Microsoft

Windows and MAC platforms. (list of integrated brands to be submitted)

2 The system shall be Windows/ Linux platform. The OS shall be embedded in device

without extra installation. The system shall at least support 250mbps throughput for 4

bay models.

3 The central Management Server supports unlimited cameras, 3rd party access control

systems (System tested: 1024 channels of cameras, within 32 pcs of Recording Server)

Page 66 of 108

4

viewing of four or more camera/lenses in panoramic view

5

Intelligent Search: Intuitive post-event motion search for suspicious areas on video

and post-event 3rd party data keyword search then query related camera recording.

The system can also search events and double clicking query associated recording

6 Multi-View: Client PC can duplicate the same live view video onto multiple channels

and digitally zoom in to see the details of different spots on cloned channels without

losing the original live view video

7 Individual recycle condition (IRC) for each video. Users can assign retention days for

each server based on the importance of the critical storage needs

8

Multiple event-based and schedule-based recording modes, including continuous

record, record on event, manual record, event-based and schedule-based boosting

record. It also supports pre-event and post-event recording for continuous record to

make sure ensure that the event is captured

9 The system shall be able to carry at least 4 hard disks to achieve up to 24 TB recording

storage.

10 The system shall support dual gigabit Ethernet ports.

11 The system shall be able to synchronize time with NTP server(Internet Time Server)

12 The system shall be able to centrally configure all devices and system settings on one

interface.

13 The system shall support system status watchdog and automatically restart the system

when abnormal event happened.

14 The system shall be Server-Client Architecture and centralizes all video data

transaction only via server to remote clients.

15 The system shall include management server, recording server, metadata server, and

client for configuring and viewing

16 The management server shall be able to centrally manage all servers in the system

including configuration, license management, and event monitor.

17 The system shall support more features by upgrading, without re-install or re-

configuring whole system.

18 The system shall be able to extent to unlimited recording servers and metadata server.

Page 67 of 108

19 The system shall be able to support unlimited devices include camera and 3rd party

devices.

20 The system shall support unlimited channels of live viewing for video and metadata

from 3rd party application.

21 The system shall be able to centrally distribute the activated licenses to cameras/3rd

party devices from different recording servers and metadata servers.

22 The system shall support at least 64 channels of maximum camera license per

recording server.

23 The system shall support user priority of locking PTZ, Preset point and Patrol control.

When PTZ control lock, only user with higher or equal control priority can unlock it.

24 The system shall be able to view event notification on e-map.

25 The system shall be able to popup associated camera video from event list.

26 The system shall support volume load balance, enabling user manually distributes

cameras recording to different target volumes

27 The system shall support individual recycle condition for every camera and 3rd party

channel DB.

28 Auto-backup/export: The system shall be able to backup recorded video to a remote

FTP server according to pre-defined schedule.

29 Manual backup/export: The system shall enable user to back up the recorded video

manually.

30 The backup system shall calculate the required size of back up video.

31 The system shall provide a verification tool to verify if a snapshot or video clip is

modified

32 The system shall support at least 4 bay models and 8 bay models, and each hard drive

capacity shall support 1Tb to 8Tb.

33 The system shall support RAID 0, 1, 5, 10.

34 The system shall support unified user interface for configuring, live view and playback.

35 The system shall support viewing live video of IP cameras through operating system

including Microsoft and Mac and Microsoft Internet Explorer browser, or Windows

Firefox.

36 The system shall support up to 4 monitors through client software.

37 The system shall be able to managing all cameras from different servers by classifying

cameras to different groups.

Page 68 of 108

38 The system shall provide optional layouts to display the videos - 1x1, 2x2, 3x3, 4x4,

5x5, 6x6, 7x7, 8x8, 1+5, 2+8, 1+12, 1+12(central fixed), 1+16(central fixed), full screen

and customize layout.

39 The instant playback shall enable user sync the video to playback instantly.

40 The system shall support video wall for big channels centralized display.

41 The playback system shall support up to 100 channel playback simultaneously and it

should be able to playback from different servers.

42 The system shall support digital PTZ on recorded video.

43 The system shall support multiple E-maps layers.

44 The Server must be Rack mountable with Intel Core i5 or higher processor with 2 X

USB 3.0, 2 X USB 2.0, 1 X e SATA (for DAS), 8 Hot swappable HDD bay and dual gigabit

port

45 The Client software must support on windows 8.1 and MAC OS X 10.9

46 The system shall support various image formats for E-map: BMP, JPEG, GIF, PNG, TIFF.

47 NVR to be proposed for 30days continuous recording for requested cameras

10.8) Client Workstation:


Yes/No

Deviation

1 Form Factor Mini Tower

2 Processor Intel Core i7 4th Generation or higher

3 Chipset Intel C226 or compatible

4 Memory 16GB

5 Max. Memory support Up to 32GB, 4 DIMM Slot

6 Graphics Nvidia 4GB Graphic Card

7 Storage Option Up to Two 3.5" or Up to Four 2.5"

8 Hard Disk 1 120GB Solid State Drive

9 Hard Disk 2 500GB SATA or more

10 Storage Controller

Integrated: Intel Rapid Storage Technology supporting

SATA 6Gb/s and host based RAID 0/1/5/10

11 Communications

Integrated: Integrated Intel 82579 Gigabit Ethernet

controller with Remote Wake UP, PXE and Jumbo frames

Page 69 of 108

support

12 Audio Controller Integrated Realtek ALC269Q High Definition Audio

13

I / O Ports

Front - 2 USB 2.0, 2 USB 3.0, 1 Microphone, 1 Head

Phone

Rear - 4 USB 2.0, 2 USB 3.0, 2 Display Port, 1 RJ45, 1

Serial, 1 Audio Line-in / Microphone, 1 Audio Line-out

15 Keyboard, Mouse USB

17 Optical Drive DVD Writer

18 Operating System Microsoft Windows 10 Pro 64 Bit

19 Anti virus With 03 Years license (Mcafee/Symantec/Quickheal)

20 Warranty 3 Years On Site

10.9) 42inch display


Yes/No

Deviation

1 Display Type LED

2 Resolution Full HD (1920 * 1080)

3 Display Size 42” & above

4 Brightness 450 Nits & Above

5 Contrast Ration 1100:1

6 Application 24*7 hours / day, Energy Star 6

7 Inputs HDMI, DP, DVI-D, RGB, USB, RS-232/RJ45

8 Installation Standard wall mount installation free of cost

10.10) 55Inch Display


Yes/No

Deviation

1 Display Type LED








10.11) 32inch Display


Yes/No

Deviation

1 Display Type LED



Page 70 of 108






10.12) 24Port Central L3 Network Switch:

Sr Specifications Compliance

Yes/No

Deviation

1 Architecture

1.1 Shall be 19" Rack Mountable

1.2 Shall have dual, hot-swappable power supplies

1.4 24 RJ-45 autosensing 10/100/1000 ports

1.5 The switch shall have four 10-Gigabit ports (SFP+/XFP)

1.5

The switch shall have two expansion slots to support up to two 10G Ports or 1 QSFP

slots additionally

1.6 1 RJ-45 serial console port

1.7 1 RJ-45 out-of-band management port

1.8 2GB SDRAM and 512 MB flash

1.9 Shall have switching capacity of 288 Gbps

1.10 Shall have up to 214 million pps switching throughput

2 Resiliency

2.1

Shall have the capability to extend the control plane across multiple active switches

making it a virtual switching fabric, enabling interconnected switches to perform as

single Layer-2 switch and Layer-3 router

2.2

Shall support virtual switching fabric creation across nine switches using 10G

Ethernet Links

2.3 The modules/cables to create virtual switching fabric shall be provided

2.4

IEEE 802.1D Spanning Tree Protocol, IEEE 802.1w Rapid Spanning Tree Protocol and

IEEE 802.1s Multiple Spanning Tree Protocol

2.5 IEEE 802.3ad Link Aggregation Control Protocol (LACP)

2.6

Ring protocol support to provide sub-100 ms recovery for ring Ethernet-based

topology

2.7

Virtual Router Redundancy Protocol (VRRP) to allow a group of routers to

dynamically back each other up to create highly available routed environments

2.8 Graceful restart for OSPF, IS-IS and BGP protocols

2.9 Bidirectional Forwarding Detection (BFD) for OSPF, IS-IS and BGP protocols

3 Layer 2 Features

3.1 Shall support up to 4,000 port or IEEE 802.1Q-based VLANs

3.2

Shall support GARP VLAN Registration Protocol or equivalent feature to allow

automatic learning and dynamic assignment of VLANs

3.3

Shall have the capability to monitor link connectivity and shut down ports at both

ends if uni-directional traffic is detected, preventing loops

3.4

Shall support IEEE 802.1ad QinQ and Selective QinQ to increase the scalability of an

Ethernet network by providing a hierarchical structure

3.5 Shall support Jumbo frames on GbE and 10-GbE ports

3.6 Internet Group Management Protocol (IGMP)

Page 71 of 108

3.7 Multicast Listener Discovery (MLD) snooping

3.8 IEEE 802.1AB Link Layer Discovery Protocol (LLDP)

3.9

Multicast VLAN to allow multiple VLANs to receive the same IPv4 or IPv6 multicast

traffic

4 Layer 3 Features (any additional licenses required shall be included)

4.1 Static Routing for IPv4 and IPv6

4.2 RIP for IPv4 (RIPv1/v2) and IPv6 (RIPng)

4.3 OSPF for IPv4 (OSPFv2) and IPv6 (OSPFv3)

4.4 IS-IS for IPv4 and IPv6 (IS-ISv6)

4.5 Border Gateway Protocol 4 with support for IPv6 addressing

4.6 Policy-based routing

4.7 Unicast Reverse Path Forwarding (uRPF)

4.8

IPv6 tunneling to allow IPv6 packets to traverse IPv4-only networks by

encapsulating the IPv6 packet into a standard IPv4 packet

4.9 Dynamic Host Configuration Protocol (DHCP) client, Relay and server

4.10 PIM Dense Mode (PIM-DM), Sparse Mode (PIM-SM), and Source-Specific Mode

(PIM-SSM) for IPv4 and IPv6 multicast applications

4.11 MPLS capability including MPLS VPNs and MPLS Traffic Engineering (MPLS TE)

4.12 VPLS for data center to data center communication at Layer 2; provides support of

hierarchical VPLS for scalability

4.13 Shall provide support of hierarchical VPLS (H-VPLS) for scalability

5 QoS and Security Features

5.1 Access Control Lists for both IPv4 and IPv6 for filtering traffic to prevent

unauthorized users from accessing the network

5.2 Port-based rate limiting and access control list (ACL) based rate limiting

5.3 Congestion avoidance using Weighted Random Early Detection (WRED)

5.4

Powerful QoS feature supporting strict priority (SP) queuing, weighted round robin

(WRR), weighted fair queuing (WFQ), weighted deficit round robin (WDRR) and

weighted random early discard (WRED)

5.5 IEEE 802.1x to provide port-based user authentication with multiple 802.1x

authentication sessions per port

5.6 Media access control (MAC) authentication to provide simple authentication based

on a user's MAC address

5.7 Dynamic Host Configuration Protocol (DHCP) snooping to prevent unauthorized

DHCP servers

5.8 Port security and port isolation

6 Management Features

6.1 Configuration through the CLI, console, Telnet, SSH and Web Management

6.2 SNMPv1, v2, and v3 and Remote monitoring (RMON) support

6.3 sFlow (RFC 3176) or equivalent for traffic analysis

6.4 Management security through multiple privilege levels with password protection

6.5 FTP, TFTP, and SFTP support

6.6

Port mirroring to duplicate port traffic (ingress and egress) to a local or remote

monitoring port. Shall support minimum four mirroring groups

6.7 RADIUS/TACACS+ for switch security access administration

6.8 Network Time Protocol (NTP) or equivalent support

6.9 Shall have Ethernet OAM (IEEE 802.3ah) management capability

Page 72 of 108

7 Environmental Features

7.1 Shall provide support for RoHS and WEEE regulations

7.2 Shall be capable of supporting both AC and DC Power inputs

7.3 Operating temperature of 0°C to 45°C

7.4 Safety and Emission standards including UL 60950-1; IEC 60950-1; VCCI Class A; EN

55022 Class A

8 Warranty and Support

The below Warranty shall be offered directly from the switch OEM.

8.1 Lifetime warranty with advance replacement and next-business-day delivery

10.13) 24Port POE L2 Network Switch

Sr. Specifications Compliance

Yes/No

Deviation

1 Architecture

1.1 The switch shall have 24 RJ-45 auto-negotiating 10/100/1000 PoE ports

1.2 The switch shall have two 1000BASE-X SFP port in addition to above ports

1.3 The switch shall support IEEE 802.3af PoE and IEEE 802.3at PoE+

1.4 The switch shall have minimum 370 Watts for PoE Power

1.5 Shall support 1000 Base- SX, LX, and LX Bi-directional SFP transceivers

1.6 Switching capacity of 56 Gbps

1.7 Switching throughput of up to 41.7 million pps

1.8 1 RJ-45 console port

2 Layer 2 Features

2.1 MAC Address table size of 8,000 entries

2.2 Shall support IEEE 802.3ad Link Aggregation Control Protocol (LACP)

2.3 Shall support IEEE 802.1D Spanning Tree Protocol

2.4 Shall support IEEE 802.1w Rapid Spanning Tree Protocol for faster convergence

2.5 Shall support IEEE 802.1s Multiple Spanning Tree Protocol

2.6

Shall support IGMP snooping for multicast filtering instead of flooding traffic to all

ports, improving network performance

2.7

Shall support MLD snooping to forward IPv6 multicast traffic to the appropriate

interface, preventing traffic flooding

2.8 Shall support IEEE 802.1AB Link Layer Discovery Protocol (LLDP)

2.9

Shall support LLDP-MED (Media Endpoint Discovery) to automatically configure

network devices such as IP phones

3 Layer 2 and Layer-3 features

3.1

Shall support IEEE 802.1Q (4,094 VLAN IDs) and 256 VLANs simultaneously

3.2 Shall support Voice VLANs

3.3

Shall support gratuitous ARP to allow detection of duplicate IP addresses

3.4 Shall support Jumbo frames up to 9 kilobyte frame size

3.5 Shall support Static IPv4 routing

Page 73 of 108


3.7

Shall support DHCP relay to simplify management of DHCP addresses in networks

with multiple subnets

4 Security and QoS Features

4.1 Shall support port security and port isolation

4.2

Shall support packet storm protection to protect against broadcast, multicast, or

unicast storms with user-defined thresholds

4.3

Shall support MAC and IP-based ACLs enable network traffic filtering and enhance

network control

4.4 Shall support ACL and QoS for IPv6 network traffic

4.5

Shall support time-based ACLs to allow for greater flexibility with managing network

access

4.6

Shall support IEEE 802.1X and RADIUS network logins to control port-based access

for authentication and accountability

4.7 Shall support web authentication or portal authentication

4.8

Shall support traffic prioritization based on DSCP or IEEE 802.1p classification and

SP/WRR queue scheduling

4.9

Shall support ARP detection feature to block ARP packets from unauthorized clients

4.10 Shall support DHCP snooping to block unauthorized DHCP Servers

4.11 Shall support STP BPDU protection preventing forged BPDU attacks

4.12

Shall support STP Root Guard to protect the root bridge from malicious attacks or

configuration mistakes


5.1 SNMPv1, v2c, and v3 and RMON support

5.2 IPv6 host support to be managed using IPv6

5.3 Shall support Port mirroring

5.4 Shall support intuitive Web GUI (http/https) for easy management

5.5 Shall support command-line interface to deploy and troubleshoot

5.6 Shall support management security through multiple privilege levels

5.7 Shall support single IP address management for up to 16 switches

5.8 Shall support Network Time Protocol (NTP)

5.9 Shall have an operating temperature of 0°C to 45°C

6 Warranty

The below Warranty shall be offered directly from the OEM.


10.14) 8Port POE L2 Network Switch

Sr. Specifications Compliance

Yes/No

Deviation

1 Architecture

1.1 The switch shall have 8 RJ-45 auto-negotiating 10/100/1000 PoE ports

1.2 The switch shall have two 1000BASE-X SFP port in addition to above ports

Page 74 of 108

1.3 The switch shall support IEEE 802.3af PoE and IEEE 802.3at PoE+

1.4 The switch shall have minimum 180 Watts for PoE Power

1.5 Shall support 1000 Base- SX, LX, and LX Bi-directional SFP transceivers

1.6 Switching capacity of 18 Gbps

1.7 Switching throughput of up to 13.4 million pps

1.8 1 RJ-45 console port

2 Layer 2 Features

2.1 MAC Address table size of 8,000 entries

2.2 Shall support IEEE 802.3ad Link Aggregation Control Protocol (LACP)

2.3 Shall support IEEE 802.1D Spanning Tree Protocol

2.4 Shall support IEEE 802.1w Rapid Spanning Tree Protocol for faster convergence

2.5 Shall support IEEE 802.1s Multiple Spanning Tree Protocol

2.6

Shall support IGMP snooping for multicast filtering instead of flooding traffic to all

ports, improving network performance

2.7

Shall support MLD snooping to forward IPv6 multicast traffic to the appropriate

interface, preventing traffic flooding

2.8 Shall support IEEE 802.1AB Link Layer Discovery Protocol (LLDP)

2.9

Shall support LLDP-MED (Media Endpoint Discovery) to automatically configure

network devices such as IP phones

3 Layer 2 and Layer-3 features

3.1

Shall support IEEE 802.1Q (4,094 VLAN IDs) and 256 VLANs simultaneously

3.2 Shall support Voice VLANs

3.3

Shall support gratuitous ARP to allow detection of duplicate IP addresses

3.4 Shall support Jumbo frames up to 9 kilobyte frame size



3.7

Shall support DHCP relay to simplify management of DHCP addresses in networks

with multiple subnets

4 Security and QoS Features

4.1 Shall support port security and port isolation

4.2

Shall support packet storm protection to protect against broadcast, multicast, or

unicast storms with user-defined thresholds

4.3

Shall support MAC and IP-based ACLs enable network traffic filtering and enhance

network control

4.4 Shall support ACL and QoS for IPv6 network traffic

4.5

Shall support time-based ACLs to allow for greater flexibility with managing

network access

4.6

Shall support IEEE 802.1X and RADIUS network logins to control port-based access

for authentication and accountability

4.7 Shall support web authentication or portal authentication

4.8

Shall support traffic prioritization based on DSCP or IEEE 802.1p classification and

SP/WRR queue scheduling

4.9

Shall support ARP detection feature to block ARP packets from unauthorized

clients

Page 75 of 108

4.10 Shall support DHCP snooping to block unauthorized DHCP Servers

4.11 Shall support STP BPDU protection preventing forged BPDU attacks

4.12

Shall support STP Root Guard to protect the root bridge from malicious attacks or

configuration mistakes


5.1 SNMPv1, v2c, and v3 and RMON support

5.2 IPv6 host support to be managed using IPv6

5.3 Shall support Port mirroring

5.4 Shall support intuitive Web GUI (http/https) for easy management

5.5 Shall support command-line interface to deploy and troubleshoot

5.6 Shall support management security through multiple privilege levels

5.7 Shall support single IP address management for up to 16 switches

5.8 Shall support Network Time Protocol (NTP)

5.9 Shall have an operating temperature of 0°C to 45°C

6 Warranty

The below Warranty shall be offered directly from the OEM.


10.15) 42U Rack

Sr. Feature Description Compliance

Yes/No

Deviation

1 Size

• Height 42U usable

• Width 800 mm

• Depth overall: 1000mm & Depth Usable: 920mm

• Height overall: 1976.5mm & Height Usable: 1866.9 i.e. 42U

2 Standards DIN 41494 or EIA 310D

3 Frame

Construction

Ten folds vertical profiles + CRCA Steel End Frames (Welded

picture frame to provide stability.)

4 Load Carrying

Capacity 700 Kgs

5 Powder coating

requirements

Nano ceramic pre-treatment process using a zirconium coat

(Thickness 70 to 80 Microns)

6 Material CRCA Steel Used is IS 513 GrD

7 Doors & Side panel

• Front & Rear perforated door with hexagonal perforation

with minimum 70% opening for better air movement across

the Rack.

• Side panels should have slam latches & indents for improved

strengths & aesthetics

Page 76 of 108

8 Environment

Friendly ROHS Compliant

9 ISO Certification ISO 9001-2000, ISO 14001 -2004

10 19” Angles in the

Rack

• Fully recessible 19” mounting angles at front and rear

• The 19” angles should have “U” marking for easy location of

equipment in the designated slots.

11 Cable

management

• Horizontal cable manager 1U 19” Mtg. – 4 no’s

12 Power

Management 2 * PDU SOCKET 10 X 5/15 AMP WITH 32 AMP MCB AND

INDICATOR WITH 3MTR CABLE AND 3 pin plug

13 Equipment Tray 4* EQUIPMENT SHELF 725MMD/600W

14 Floor Placement Castors - 2nos. with foot brakes and 2nos without brake and

Leveling legs

15

Equipment

Mounting

Hardware

5* Hardware Pkt of 20

16 Earthing Provision Earth Continuity kit

17 KB Tray 1* KB tray

10.16) 12U Rack

Sr. Feature Description Compliance

Yes/No

Deviation

1 Size

• Height 12U usable

• Width 600 mm

• Depth overall: 500mm

• Height overall: 618.45 mm & Height Usable:539.4mm i.e.

12U

2 Frame Construction Bolted Construction

3 Load Carrying

Capacity 40 Kgs

4 Powder coating

requirements

Nano ceramic pre-treatment process using a zirconium coat

(Thickness 70 to 80 Microns)

5 Material CRCA Steel Used is IS 513 GrD

6 Doors • Front door glass

7 Environment

Friendly ROHS Compliant

8 ISO Certification ISO 9001-2000, ISO 14001 -2004

Page 77 of 108

9 19” Angles in the

Rack • Fully recessible 19” mounting angles at front and rear

10 Cable management

• Horizontal cable manager 1U 19” Mtg. – 1 no.s

11 Power

Management PDU 19” SOCKET 6 x 5AMP WITH INDICATOR WITH 1.5MTR

CABLE AND 3 PIN PLUG

12 Equipment Tray Cantilever Shelf,19",1U/255mmd

10.17) 9U Rack

Sr. Description Compliance

Yes/No

Deviation

1 Wall Mount single section 2 fan provision 9U*600W*650D

2 230v AC Fans 90 CFM

3 A/C Box 6 Socket 5 amp

4 Cable Manager Metal (1U)

5 Earthing Wire Fixed to Earthing stud

10.18) 1KVA Online UPS

Sr. Feature Technical Parameters Compliance

Yes/No

Deviation

1 Rating (in KVA) 1 KVA / 800W

2 Model Vendor to Specify

[ A ] Input

1 Nominal Voltage 208/220/230/240 V AC

2 Nominal Frequency 50 Hz

3 Input Power Factor 0.99

4 Input Voltage Range 110 ~ 300 VAC

5 Frequency Range 45 to 55 Hz

6 THDi < 5%

7 OVCD Inbuilt

[ B ] Output

1 Invertor Design IGBT Based Technology

2 Voltage 220 V / 230V / 240 VAC

3 Voltage Regulation < 2%

4 Waveform Pure Sine wave

5 Total Harmonic Distortion < 3% for linear load &<5 % for non linear load

6 Crest Factor 3 :1

Page 78 of 108

7 Overload capacity 105% ~ 110% for 1 min, 125% for 30 Sec.

8 Cold Start Required

[ C ] Environmental

1 Operational Temperature 0 to 45 Deg.

2 Relative Humidity 20 ~ 90% (Non Condensing)

[ D ] Physical

1 Enclosure Protection IP 20

2 Cooling Forced Air Cooling

3 Colour Vendor Specify

[ E ] Bypass

1 Static Bypass Auto & Manual

2 Bypass Enable &disable Facility required

3 Transfer No Break

[ F ] Battery

1 Type Sealed Maintenance Free

2 Recharge Time 8-10 hrs

3 Battery Backup 15 Min minimum

[ G ] General

1 Overall Efficiency on Full load > 92%

2 High Efficiency mode 98%

3 Acoustic Noise (in dbA) < 50 dBA @ 1 Meter

4 Alarms

Audible Alarm required for Mains Failure, Low

Battery, Inverter Trip, Over Temperature, Over

Load

5 Display Panel

LCD Display with Measurements (Input /

Output/BypassV & Hz, Battery Voltage & %

Capacity, time, and level indicator, Alarm Codes)

6 Battery Rack M.S. Angle with upper Cover

[ H ] Communications

1 Power Management Software Software CD

2 Connection type USB

3 SNMP Interface Intelligent slot for SNMP / AS400/ Modbus

[ I ] Standard

1 Standard ROHS

2 Safety IEC 62040-1

[ J ] Protection

1 Battery Over voltage Required

2 Battery Under Voltage Required

3 DC High Required

4 Output Over/Under Voltage Required

5 O/P short Circuit Required

Page 79 of 108

6 Inv Over Temp Required

7 Surge Required

[L]

TheUPS hasto be suppliedalong

withrequisitePower Cable,

Strip(spikesuppressorextensionboard), 15Amp

Switch Socket ISI make, 16Amp DP ISI Make,

AcrylicBatteryRackcover/protectoretc

10.19) 5KVA Online UPS

Sr Feature Technical Parameters Compliance

Yes/No

Deviation

[ A ] Input

1 Nominal Voltage 230 V AC

2 Nominal Frequency 50 Hz

3 Input Power Factor 0.99

4 Input Voltage Range 176 ~ 276 VAC

5 Frequency Range 45 to 55 Hz

6 THDi < 5%

[ B ] Output

1 Invertor Design IGBT Based Technology

2 Voltage 208 V / 220 V / 230V / 240 VAC

3 Voltage Regulation < 2%

4 Waveform Pure Sine wave

5 Total Harmonic Distortion < 2% for linear load &<5 % for non linear load

6 Crest Factor 3 :1

7 Overload capacity 105% ~ 125% for 2 min, 125% ~ 150% for 30 Sec.

8 Cold Start Required

[ C ] Environmental

1 Operational Temperature 0 to 40 Deg.

2 Relative Humidity 0 ~ 90% (Non Condensing)

[ D ] Physical

1 Enclosure Protection IP 20

2 Cooling Forced Air Cooling

3 Colour Vendor Specify

[ E ] Bypass

1 Static Bypass Auto & Manual

2 Maintenance Switch Facility required

3 Transfer No Break

Page 80 of 108

[ F ] Battery

1 Type Sealed Maintenance Free

2 Recharge Time 8-10 hrs

3 VAH Required 24000 VAH

4 Battery Backup 3.5 hours

5 Minimum Charger Capacity 10% of the battery AH capacity

[ G ] General

1 Overall Efficiency on Full load > 92%

2 High Efficiency mode 98%

3 Acoustic Noise (in dbA) < 50 dBA @ 1 Meter

4 Alarms

Audible Alarm required for Mains Failure, Low

Battery, Inverter Trip, Over Temperature, Over

Load

5 Display Panel

LCD Display with Measurements (Input /

Output/BypassV & Hz, Battery Voltage & %

Capacity, time, and level indicator, Alarm Codes)

6 Battery Rack M.S. Angle with upper Cover

7 Parallel Option Yes

[ H ] Communications

1 Power Management Software Software CD

2 Connection type USB

3 SNMP Interface Intelligent slot for SNMP / AS400/ Modbus

[ I ] Card

1 SNMP card SNMP Card for monitoring & management of

UPS

[ J] Standard

1 Standard ROHS

2 Safety IEC 62040-1

[ K] Protection

1 Battery Over voltage Required

2 Battery Under Voltage Required

3 DC High Required

4 Output Over/Under Voltage Required

5 O/P short Circuit Required

Page 81 of 108

6 Inv Over Temp Required

7 Surge Required

[L]

The UPS has to be supplied along with

requisite Power Cable, Strip (spike suppressor

extension board), 15Amp Switch Socket ISI make,

16Amp DP ISI Make,

AcrylicBatteryRackcover/protectoretc

• NETWORK REQUIREMENTS:

The system shall provide video surveillance over TCP/IP/ Fiber Optic network.

The system shall be capable of accessing a proxy server to connect cameras located outside the network. The IP address and port number of the proxy server shall be configurable.

The system shall provide email notification when the system finds any video loss caused by a network interruption.

Network Components:

1. Network Active Components: Network Active Components like Manageable Switches, Non- Manageable Switches Hubs and repeaters and other accessories like Rack, Jack Panel, and Cable Managers as per the actual site requirement.

2. Network Passive Components: Network Passive Components like Fiber Cable, CAT-6 UTP Cable, STP Cable, RJ-45, any other cables and network accessories as per the actual site requirement.

3. All fiber,CAT6 cables and components must be from one OEM

10.20) OFC – 6 Core

Sr Features Compliance

Yes/No

Deviation

1

6 core, Single Mode, Corrugated Steel Tape Armor, Double HDPE, direct

burial, Loose-tube, Gel filled, operating in -30ºCto+70ºC, identification

marking at every 1 meter.

Maxattenuation:[email protected]@1550nm, All

fiber,CAT6 cables and components must be from one OEM

10.21) LIUfullyloadedwithAdapter,PigtailandCoreTermination


Yes/No

Deviation

1 LIU, Rack Mounted, 24 port fully loaded with required accessories like

Page 82 of 108

SpliceTray,Adapter,Pigtail,Dustcaps , CoreTermination etc.

10.22) Single Cat-6 I/o with face plate and Surface Mount Box

Sr Features

Compliance

Yes/No

Deviation

1

Single Cat-6 I/o with Angular Shuttered Flush mount face plate and Surface Mount

Box / Back Box.

Should be ETL tested and verified (Bidder has to carry out installation/fixing)

10.23) OFC, UTP and Power Cable Laying


Yes/No

Deviation

1 Indoor/Outdoor OFC and Cat 6 UTP cabling shall be done from the area

identified for the PC/Server/NVR to the rack for housing the network

elements and up to Camera.

2 The Cat 6 cable should conform to CAT 6 specifications and individual

cable pairs should be separated by a PE former.

3 The OFC cable should be as per International Standard like ITU G 652.

4 The OFC/CAT 6 cabling shall be done using ISI marked rigid PVC casing

capping and accessories. The route for cabling is to be discussed and

finalized with the Site-in charge.

5 The aesthetic appearance of the cabling within offices and other visible

areas is to be taken into consideration while planning the cable route.

6 Cable routes should be planned to avoid fluorescent light fittings and

power cables and where they are run parallel to power they must be at

least 60mm apart. Crossing power cables is allowed but it must be at

right angles, and some form of bridge should be used.

7 All terminating should be carried out according to the manufacturer’s

instructions and guidelines, and the standards for generic cabling

systems viz. the cable sheath should be stripped back no more than

13mm from the point of termination, the twist rates should be

maintained, maximum CAT 6 cable run to be 90 m etc.

8 Care should be taken when pulling cables.

Page 83 of 108

9 Digging, Laying, Clamping, Filling will be in the Bidder’s scope.

10 Route indicators (Metallic) for OFC cable are to be placed for every 100 mtrs.

10.24) Cat 6 UTP cable


Yes/No

Deviation

1 Category Cat6 Conductor 23AWG, Solid Bare Electrolytic Grade Copper Outer

Sheath FRPVC Insulation HDPE Splitter X-Shaped Spine separator Tested

Frequency 250Mhz Standards ETL Verified

10.25) Mount/Junction Box


Yes/No

Deviation

1 Mount/Junction Box at Camera End (should be Suitable for quoted IP

camera)

10.26) 1 feet Cat-6 Factory Crimped Patch Cord


Yes/No

Deviation

1 “Factory Crimped Cat6 UTP Patch cord with 24 AWG 7/32 Round stranded copper

wire. Length- 1 feet ETL Verified”

10.27) 8 Port Cat-6 Jack / Patch Panel with I/Os


Yes/No

Deviation

1 Category Cat 6, No. of Ports 08 Ports, Features I/Os Individually replaceable Built-in

Shutter Rear Cable Manager, Rack Mountable ETL Verified.

10.28) 24 Port Cat-6 Jack / Patch Panel with I/Os


Yes/No

Deviation

1 Category Cat6 No. of Ports 24 Ports Features I/Os Individually replaceable Built-in

Shutter Rear Cable Manager, Rack Mountable, ETL Verified.

10.29) SM Type Fiber MiniGBIC Modules for Fiber Connectivity including the required Fiber Patch

Cord.

Page 84 of 108


Yes/No

Deviation

1 "Small Form Factor Pluggable module – Mini GBIC 1000 based LX module to support

Gigabit speeds over 9/125 Single mode Fiber up to a distance of 10kms with SM SC /

LC Fiber Patch Cord, 3M, Duplex"

10.30) Other Components


Yes/No

Deviation

1 "1.5" Size PVC pipe, ISI mark (In mtrs.)

2 32 mm and 10KG/cm2 with ISI mark , HDPE Pipe for Fiber Cable (As per Actual

Qty Required at Site) (In mtr.)

3 "25mm GI Pipe” (As per Actual Qty Required at Site ) (In mtr.)

11.1) CCTVCameraLocationList – Palanpur

Sr.

No Department Location

IP HD

Dome

(IP66)

IR, IP HD -

FIX

BOX/BULLET

IP HD

HSDOM

- PTZ

1 New UHT plant Lab (First Floor) & Store 2

2 New UHT plant Main Entrance 1

3 New UHT plant Process 1 & process 2 2

4 New UHT plant Milk Receiving (PMST) 3

5 New UHT plant Dispatch 2

6 New UHT plant Basement 1

7 New UHT plant Material store 1

8 New UHT plant Control Room 1

9 New UHT plant D.E 2

10 New UHT plant Engubation Room 1

11 Cheese plant Lab (Ground Floor) 1

12 Cheese plant Entrance 1

13 Cheese plant Process cheese production (ground Floor) 2

14 Cheese plant Ground Floor process office 1

15 Cheese plant Packing line area 3

16 Cheese plant Chemical inward 1

17 Cheese plant Panel Room 1

18 Cheese plant Chemical Intermediate storage room 2

19 Cheese plant Packing material store 1

Page 85 of 108

20 Cheese plant Packing cheese 4

21 Cheese plant First Floor milk Tank 1

22 Cheese plant Reception 1

23 Cheese plant First Floor 4

24 Cheese plant Control room First Floor 1

25 Cheese plant Cheese DH Side 1

26 Cheese plant Cheese Whey Side 1

27 Whey Powder

plant office 1

28 Whey Powder

plant Sample Room 1

29 Whey Powder

plant Gallery 1

30 Whey Powder

plant Building front (East side) 1

31 Whey Powder

plant Tanker Loading / unloading dock 1

32 Whey Powder

plant Whey processing section 4

33 Whey Powder

plant ED processing room 1

34 Whey Powder

plant ED CIP control room 1

35 Whey Powder

plant QA Laboratory 1

36 Whey Powder

plant Main control room 1

37 Whey Powder

plant Evaporator and Crystallization room (GF) 3

38 Whey Powder

plant Packing room 1

39 Whey Powder

plant MCC room-Whey processing 1

40 Whey Powder

plant MCC room-Evaporator &Dryer 1

41 Whey Powder

plant Dryer vibro fluidizer floor 2

42 Whey Powder

plant Dryer SFB floor 1

43 Whey Powder

plant Dryer air intake floor 2

44 Whey Powder

plant Dryer main supply air fan floor 1

Page 86 of 108

45 Whey Powder

plant Dryer Atomizer floor 1

46 Whey Powder

plant Building west and south side watch 1

47 Whey Powder

plant FP dispatch dock 3

48 Whey Powder

plant FP store ground floor 3

49 Whey Powder

plant FP store first floor 3

50 Whey Powder

plant FP store second floor 3

51 Whey Powder

plant Main entrance gate 1

52 100TPD Powder Milk formulation section 1

53 100TPD Powder Sugar godown dock 1

54 100TPD Powder Evaporator no -1 1

55 100TPD Powder Evaporator no - 2 1

56 100TPD Powder DPV Area 1

57 100TPD Powder Packing material receive dock 1

58 LMP-II/III RMST-5 & 6 Room 1

59 LMP-II/III RMST-7 & 8 Room 1

60 LMP-II/III PMST-5 & 6 Room 1

61 LMP-II/III PMST-7 & 8 Room 1

62 LMP-II/III Reception line 5 Dock 1

63 LMP-II/III New Dispatch line 2

64 LMP-II/III MPL-4 & 5 Area 1

65 LMP-II/III CPL & CRT valve Battery Area 1

66 LMP-II/III Outside of SMST silo to cover CIP kitchen 1

67 Fillpack HMST Area 1

68 Fillpack Dispatch Dock 1

69 Ice cream plant Entry of the ice cream plant 1

70 Ice cream plant Sugar /SMP go down of ice cream 1

71 Ice cream plant Ice cream dispatch dock 1

72 Ice cream plant Ice cream dispatch air lock 1

73 Ice cream plant Entry of Ice cream packing material room 1

74 Banas-1 / LMP-I Near Amul butter milk cold store 1

75 Banas-1 / LMP-I Weigh bridge -1 2

76 Banas-1 / LMP-I Tanker Bay -1 2

77 Banas-1 / LMP-I Tank room 3

Page 87 of 108

78 Banas-1 / LMP-I sugar dissolve room 1

79 Bana-1/Paneer and

Dahi Paneer section 3


Dahi Sterilizer room 1


Dahi Dahi processing room 1


Dahi cold room Dispatch area 1

83 Bans-1/Ghee Ghee production room 1

84 Bans-1/Ghee Granulation room area 1

85 Bans-1/Ghee Packing material storage room. 1

86 Bans-1/Ghee Butter milk dispatch area out side. 1

87 WTP (Utility ) Raw water & filter water sumps area 1

88 WTP (Utility ) 50KL water tanks storage area 1

89 WTP (Utility ) Entry of WTP 1

90 BANAS -1 Workshop 1

91 BANAS -1 Agriculture office 1

92 BANAS -1 Garage office 1

93 BANAS -1 Scrap yard 1

94 BANAS-2 conference Room 1

95 BANAS-2 Main office 1

96 BANAS-2 Exhibition Room 1

97 BANAS-3 Worker Amenity Room 1

98 BANAS-3 BMCU Cell Office 1

99 BANAS-3 Tanker security office 1

100 OFFICE Diesel Pump 1

101 OFFICE Hospital in/out 2

102 OFFICE CD 1

103 D H Laboratory1&2 2

104

CATTLE FEED

PLANT Weigh Bridge main gate Office -CFP 1

105 MAIN GATE main gate in 4

106 MAIN GATE main gate out 4

107 ROAD canteen right side 1

108 ROAD Banas -1 Canteene rode side 1

109 CAN GATE CAN Gate in / out 2

110 CAN GATE CAN Gate out side 1

111 Extra-Dome 14

112 Extra-Box 4

Page 88 of 108

TOTAL 175 149 22 4

11.2) CCTVCameraLocationList – Badarpura

Sr Department Location IP HD

Dome

(IP66)

IR, IP HD - FIX

BOX/BULLET

IP HD HSDOM

- PTZ

1 Main Office Main Office G F Entrance 1

2 Main Office Main Office G F lobby 2

3 Main Office Main Office GF OUT side facing ground 1

4 Main Office Main Office F F lobby 2

5 Main Office Main Office frount Road side 1

6 Booking Office Visit booking office 1

7 Store Store Jeep loading/unloading 1

8 Store Store kit & locker 1

9 Store Store office & Godown 1

10 Store medicine godown 1

11 Store medicine loading/unloading 1

12 Store medicine Road (plant side) 1

13 Store medicine Road (W.B side) 1

14 Plant Office Plant Office 1

15 Plant Office Plant Office Entrance 1

16 Plant Office Plant Office lobby 1

17 Plant Office Plant Office lab 1

18 Plant Office Plant Office store 1

19 Plant Office Plant Office Road (medicine store side) 1

20 Plant Office Plant Office Road (compound wall0 1

21 WeighBridge Wheigh bridge office IN / OUT 1

22 WeighBridge Wheigh bridge office IN / OUT 1

23 WeighBridge Wheigh bridge office side road 1

24 WeighBridge Wheigh bridge Back side Road 1

25 Gate Main gate office 1

26 Gate Main Gate in & out 4

27 Extra-Dome 7

28 Extra-Box 2

TOTAL 40 20 18 2

Page 89 of 108

12.1) Make and Model List from Bidder with their proposed BOQ for

Palanpur location:

(To be filled by Bidder)

Note:

Column-B is minimum Qty Required by Banas Dairy, Qty not mention in coumn B, shall be evaluated by

bidder.

Column-C is to be filled by Bidder, considering his proposed solution, if Vendor feel that more qty

required compare to Column B, then shall mention (min Qty + required Qty)

into Proposed Qty by Bidder.

Sr. Description UOM

Proposed

Qty by

Banas

Dairy

(A)

Minimum

Qty.

Required

(B)

Proposed

Qty by

Bidder

( C)

Make Model

Supporting

Document

Attached

(y/n)


Dome (IP66) No 149 149

2

2 MP, IR, IP HD POE

– FIX BOX/BULLET

(IP66) No 22 22

3 2 MP, IP HD POE

HSDOM - PTZ (IP66) No 4 4

4 5 KVA UPS No

5 PC with 24” HD

monitor No 2 2

6 Work Station w/o

monitor No 6 6

7 42" LED Monitor No 4

8 32" LED Monitor No 6 6

9 64 Channel NVR No 3

10 4 TB Surveillance

HDD No 24

11 Server w/o monitor No 4

12 NAS No 1

13 1 KVA UPS No 12 12

14 CAT6 Patch Code (1

Mtr) Meter 200 200

15 CAT6 Patch Code (2

Mtr) Meter 100 100

16 CAT6-I/O No 200 200

17

24Port Gigabit

Network Switch, (24

Port+4SFP) (POE ,

Managed) No 7 7

Page 90 of 108

18

16Port Gigabit

Network Switch, (16

Port + 2 SFP) (POE,

Managed) No 0

19

08Port Gigabit

Network Switch, (08

PORT+ 2SFP)(POE,

Managed) No 5 5

20 CAT 6 Ethernet

cable (Approx.Qty) Meter 3050 3050

21 Fiber Patch code (1

Mtr) NO 36 36


Qty)(jain, astral) Meter 3960 3960

23 JACK Panel NO

24

9 U rack LIU - 24

pair, Rack mount,

fully loaded with

Adapter, Pigtail ,

Jack Panel and Core

Termination NO 9 9

25

24 port rack mount

liu with adapter, pig

tail and coupler

panel, fully loded NO 4 4

26 OFC Modular NO 31 31

27 06 Core, SM OFC-

Armored Meter 6230 6230

28 Rack (42U) NO 0

29 Rack (12U) NO

30


Management

Software / VMS NO 1

31 Camera Licenses No 175

32 User/Client License NO 15

33 Mobile view License NO 15

34

CASING CAPING

PATTI(2"width and

2meter length),

ELBOW & BEND - ISI

make NO 100 100

35

CASING CAPING

PATTI(1"width and

2meter length),

ELBOW & BEND - ISI

make NO 200 200

36

CASING CAPING

PATTI(1/2"width

and 2meter length),

ELBOW & BEND - ISI

make NO 100 100

Page 91 of 108

37

25MM PVC

FLEXIBLE PIPE - ISI

mark Meter 30 30

38 32MM FLEXIBLE

PIPE - ISI Mark Meter 25 25

39

Network Rack

Installation with


including, Switch,

SFP Module, Jack

Panel, etc. NO 9 9

40 LIU Installation NO 12 12

41 Fiber Core Splicing

on actual count NO 192 192

42

Laying & Mounting

OFC - HDPE with


on actual count Meter 6230 6230

43

Laying & Mounting

CAT6 in Pipe, Strip

with required

accessories like

saddle/tie on actual

count Meter 3050 3050

44

Ethernet I/O

installation n

Termination NO 200 200


installation NO

46 Rj45 Connector 200 200

47 Other Items

12.2) Make and Model List from Bidder with their proposed BOQ for

Badarpura location:

(To be filled by Bidder)

Note:

Column-B is minimum Qty Required by Banas Dairy, Qty not mention in coumn B, shall be evaluated by

bidder.

Column-C is to be filled by Bidder, considering his proposed solution, if Vendor feel that more qty

required compare to Column B, then shall mention (min Qty + required Qty)

into Proposed Qty by Bidder.

Page 92 of 108

Sr. Description UOM

Proposed Qty by

Banas Dairy

(A)

Minimum

Qty.

Required

(B)

Propose

d Qty by

Bidder

( C)

Make Model

Supportin

g

Document

Attached

(y/n)


Dome (IP66) No 20 20

2

2 MP, IR, IP HD

POE – FIX

BOX/BULLET (IP66) No 18 18

3

2 MP, IP HD POE

HSDOM - PTZ

(IP66) No 2 2

4 5 KVA UPS No 1 1

5 PC with 24” HD

monitor No 2 2

6 Work Station w/o

monitor No 3 3

7 42" LED Monitor No 1

8 32" LED Monitor No 3 3

9 64 Channel NVR No 1

10 4 TB Surveillance

HDD No 8

11 Server w/o

monitor No 1

12 NAS No 1

13 1 KVA UPS No 6 6

14 CAT6 Patch Code

(1 Mtr) Meter 60 60

15 CAT6 Patch Code

(2 Mtr) Meter 60 60

16 CAT6-I/O No 100 100

17

24Port Gigabit

Network Switch,

(24 Port+4SFP)

(POE , Managed) No 6 6

18

16Port Gigabit

Network Switch,

(16 Port + 2 SFP)

(POE, Managed) No 0

19

08Port Gigabit

Network Switch,

(08 PORT+

2SFP)(POE,

Managed) No 0

20 CAT 6 Ethernet

cable (Approx.Qty) Meter 1830 1830

21 Fiber Patch code (1

Mtr) NO 12 12

22 HDPE Pipe Meter 1000 1000

Page 93 of 108

(Approx. Qty)(jain,

astral)

23 JACK Panel NO 0

24

9 U rack LIU - 24

pair, Rack mount,

fully loaded with

Adapter, Pigtail ,

Jack panel and

Core Termination NO 5 5

25

24 port rack

mount liu with

adapter, pig tail

and coupler panel,

fully loded NO 0

26 OFC Modular NO 8 8

27 06 Core, SM OFC-

Armored Meter 750 750

28 Rack (42U) NO 1 1

29 Rack (12U) NO 0

30

Analytical IP

Camera

Management

Software / VMS NO 1

31 Camera Licenses No 40

32 User/Client License NO 10

33 Mobile view

License NO 10

34

CASING CAPING

PATTI(2"width and

2meter length),

ELBOW & BEND -

ISI make NO 50 50

35

CASING CAPING

PATTI(1"width and

2meter length),

ELBOW & BEND -

ISI make NO 150 150

36

CASING CAPING

PATTI(1/2"width

and 2meter

length), ELBOW &

BEND - ISI make NO 50 50

37

25MM PVC

FLEXIBLE PIPE - ISI

mark Meter 25 25

38 32MM FLEXIBLE

PIPE - ISI Mark Meter 25 25

39

Network Rack

Installation with

required

accessories

including, Switch, NO 6 6

Page 94 of 108

SFP Module, Jack

Panel, etc.

40 LIU Installation NO 6 6

41 Fiber Core Splicing

on actual count NO 48 48

42

Laying & Mounting

OFC - HDPE with

required

accessories on

actual count Meter 750 750

43

Laying & Mounting

CAT6 in Pipe, Strip

with required

accessories like

saddle/tie on

actual count Meter 1830 1830

44

Ethernet I/O

installation n

Termination NO 60 60


installation NO

46 Rj45 Connector 200 200

47 Other Items

Note:

• The above mentioned quantities are estimated only and for variable components shall quote

according to his evaluation of requirement and no extra cost shall be paid.

• The Bidder may quote only one option (i.e. one products can be quoted) against each item. Bidders

are required to mention Make and Model of the product (Do not write “OEM” against items). Bidders

are expected to give make and model of the product)

• Extra Cameras indicated in the BOQ (List of Material) will also be required to install as and when

instructed by Banas Dairy during warranty period.

• Ensure that all equipment including material to be installed by the Bidder shall be new and the

product should not be de-supported or declared end of life during the next 05 years

• Specify Your Solution Server-NAS/ NVR or Server with Inbuilt Storage.

• Design your solution considering requested 81 camera + 25% additional camera, with 30 days

continuous recording, hence provide proposed quantity accordingly in BOQ for Server/NVR/NAS.

13) Approved Make List:

Equipment Make

Cameras Axis/Sony/Panasonic/LG/Honeywell/Samsung/Bosch/Pelco

Network (IP) Video

Management software / NVR

Axis/Sony/Panasonic/LG/Honeywell/Samsung/Bosch/Pelco/

Milestone/Icatcher/NUUO/Genetec

Page 95 of 108

PC/ Work stations /

Server / NAS

HP/Dell/Lenovo

LED

TV/Monitor/Display

Sony/ LG / Panasonic

Power Cable Polycab / Havells/ Universal/CCI / Lapp

CAT-6, Fibre cable, Patch

Cord

Molex/ Finolex/ Digilink/ Dlink

Network Switches (Managed,

POE & Managed)

Cisco/Netgear/HP/Dell

Network Accessories

(passive)

Digilink/Molex/Dlink

UPS APC/Emerson

HDPE Pipe Durton/Supreme, 32 mm and 10KG/cm2 with ISI mark

Other ISI mark

14) CCTV (IP-ONVIF) Camera Maintenance Service for Existing CCTV

Cameras at Palanpur:

Scope of Work and other details.

Type of Existing Cameras and Make: Total 170 IP-ONVIF based 1.3M/2.0M pixelCCTV Dome, Bullet

and PTZ Cameras comprising of Panasonic, LG, Samsung.

Page 96 of 108

1. Support Service for the maintenance of Video Surveillance Equipment including Cameras and other

components implemented for successful running of the Video surveillance System at Banas Dairy,

Palanpur. (Excluding repair/replace of Network Switch,UPS,Servers/NVRs/NAS/Storages)

2. Ideal working hours will be 10:00 AM to 6:00 PM including 30minutes (Break).

3. Holidays will be applicable as per Banas Dairy Palanpur's Holiday schedule.

4. Emergency cases would be exceptions and to be taken care of accordingly even on holidays or

beyond working hours.

5. Provided services include onsite, one CCTV-Support-Engineer and one support person/cleaner.

6. General work/Service includes preventive maintenance, fault finding/trouble shooing/repair,

installation/mounting of CCTV Camera, maintain LAN(including laying of cable/strip) from Camera to

Switch and Switch to Switch.

7. Tools and spare CCTV Camera for service/support:

Bidder Scope:

• Tools for service/support: Crimping, Punching, cutting, fixing, Blower, Vacuum Cleaner, other

necessary tools.

• CCTV Cameras:2megapixel IP-ONVIF of Panasonic, LG and Samsung make,FiveDome Cameras, One

Bullet, One PTZ.

Banas Dairy Scope:

• Patch-cords, Power Cord, Network Cable, Switches, UPS, Repair of Camera.

8. Response time to the complaint:

Complain to be addressed with-in 01 Hour and resolution to be provided within 04 hours along with

diagnosis and action taken Report. If Network Switch is faulty, Banas Dairy will provide spareand in

state of unavailability of the spare, resolution time will be extended till the confirmation from Banas

Dairy.

9. Service Provider will support in aligning with the OEM for any repair and replacement of the

equipment during or after hardware warranty. Cost for repair and its freight will be in Banas Dairy’s

Scope.

10. Any other Freight charges for the movement of the material within the premises will be in Service

Provider’s scope.

11. Service Provider will be liable for payment for any damage of equipment cause by them/their

staff.

Page 97 of 108

12. PM-Preventive Maintenance schedule including camera cleaning to be carried at the location will

be scheduled in advance and will be in Service Provider’s scope. Permissions for the smooth

execution of the task will be in Banas Dairy’s Scope. Each Camera to be cleaned Once in three

months.

13. Provision of Sky lift/ladder wherever required for the maintenance of the system components will

be in Banas Dairy’s Scope.

14. Office timing discipline, skill set of the person to execute the Maintenance Service and timely

response to the assigned task by the Banas Dairy to be ensured by Service Provider.

15. Service Provider will try the best for maintaining 99% uptime and would not let the uptime fall

below 95%.

16. Each Complain and solution provided to be lodged with closing remark by Service Provider, to be

endorsed by CCTV-Person Banas Dairy.

17. Payment Terms: After Completion of Quarter, Invoice to be submitted within a week after

completion of Quarter. Payment to be made within 30 days from the date of submission of invoice.

18. On-site service persons insurance and other safety equipment will be in Bidders’ scope.

Annexure9-Tender Letter Form

Date:

From

(Registered name and address of the Bidder.)

Page 98 of 108

To,

Banaskantha District cooperative Milk Producers’Union Limited

BanasDairy. PBNO20,

Palanpur-385001

Sir,

Having examined the tendering documents, we the undersigned, offer to supply, install, test, integrate and

commission of CCTV Surveillance System as detailed in the bidding document(as enclosed) in response to

T/E number.…………….dated...................

We undertake to:

• Maintain validity of the Tender for a period of 120 days from the last date of Tender submission as

specified in the bidding document or extended. The same shall remain binding upon us and may be

accepted at any time before the expiration of that period.

• Supply, install, test, integrate, commission and maintain the “Systems” for a period of 36 months

(warranty period) in conformity with the bidding documents (and as amended from time to time).

• Commissionthe“Systems”withinthetimeframeasdefinedintheTenderdocuments(andasamendedfro

mtimetotime)

• Execute all contractual documents and provide all securities & guarantees as required in the

Tender document (and as amended from time to time).

• Until a formal Contract is prepared and executed, this Tender,together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract on us.

• Certify that products and Systems to be supplied shall be from eligible countries as specified in the

above mentioned T/E document.

We enclosed checklist for tender duly filled.

Dated this day of .Signature……….

(In the capacity of)Duly

authorized to sign Tender for and on behalf of

Witness:

(Signatures with name and designation) Address:

Enclosure: Checklist as above bidding document

Page 99 of 108

Annexure10-Manufacturer’sAuthority Letter

(It should be submitted on original letterhead of Manufacturer)

To

Managing Director

Banaskantha District co operative Milk Producers’ Union Limited

Banas Dairy

PB NO 20, Palanpur: 385001.

Dear Sir,

Whereas [name of the Producer] who are established and reputable producers of [name/or

Description of the products] having production facilities at [address of factory] do hereby

authorize [name and address of the Supplier] to submit a Tender, and subsequently

negotiate and sign the Contract with you against T/E No.……..dated……… for the above products

produced by us.

We, M/s warrant all the equipments to be supplied by us against T/E No.

Hereunder shall be brand new, free from all encumbrances, defects and faults in material.

Workmanship and manufacturing shall be of the highest grade and quality and consistent

with the established and generally accepted standards. Materials of the type ordered shall be in

full conformity with the specifications, drawings or samples, if any, and shall operate properly.

The items quoted by us for this tender are not obsolete and are still in production. The warranty

for the material shall be for a period of three years.

We, M/s.................also undertake that the spares of every equipment to be supplied by us

hereunder shall be made available to BANAS DAIRY for a period of minimum 6 years from the

date of final acceptance. We shall provide the factory test report for the equipment at the time

of supply.

We hereby extend full assurance for the products offered for supply by our firm against the said

T/E and duly authorize said firm in fulfilling all installation, technical support and

maintenance obligations required by Banas Dairy.

[Signature for and on behalf of Producer]

Note: This letter of authority must be on the letterhead of the Producer, must be signed by a

competent person and having the power of attorney to bind the Producer, and must be included

by the Bidder in its Tender.

Page 100 of 108

Annexure-11: Format for Performance Bank Guarantee

(To be stamped according to Stamp Act and to be in the name of the executing Bank)

To,

The Banaskantha District Co. Op. Milk Producers’ Union Ltd.,

(C/O - Banas Dairy)

At & Ta.-Palanpur,

Dist. – Banaskantha

In accordance with your Supply Order No. - ..................... Dtd. ……………….., awarded to M/S

………………………….; for the supply and installation of …………………………,

Which has been duly accepted by M/S ………………………….; having its registered office

at …………………………………………………..; has requested for Performance Guarantee, as an

irrevocable Bank Guarantee (Performance Guarantee) for the amount of Rs…………………/-

(Rupees ………………………………………. Only) is required to be submitted by the tenderer as a

condition precedent for participation in the said supply which amount is liable to be forfeited

on the happening of any contingencies mentioned in the tender document.

We, the ............ (bank), a body corporate constituted under the banking Companies

(Acquisition of Undertakings) Act, 1970 and having its head office at

…………………………………………., and a branch office amongst other places of business at

…………………………….. (Hereinafter referred to as “the Bank”); guarantee and undertake to pay

immediately on demand, without any recourse, to The Banaskantha District Co. Op. Milk

Producers’ Union Ltd. (hereinafter referred to as Banas Dairy), the amount of Rs………………../-

(Rupees …………………………………………………. Only) without any reservation, protest, demur and

recourse. Any such demand made by Banas Dairy, Palanpur, shall be conclusive and binding

on us irrespective of any dispute or difference raised by the Tenderer.

This guarantee shall be irrevocable and shall remain valid upto ……………………………

(Being ……….. months from the supply and installation of ……………..). If any further extension

of this guarantee is required, the same shall be extended to such required period on

receiving instructions from M/S ………………………………… , on whose behalf this guarantee is

issued.

Notwithstanding whatever stated herein above

Page 101 of 108

1. Our liability under this Bank Guarantee shall not exceed Rs.……………………../- (Rupees

……………………………………………… Only).

2. The Bank Guarantee Shall be valid upto …………… 201 and shall have a lodgement

period upto ……………………….. 201.

3. The Bank is liable to pay the guarantee amount or any part thereof under this Bank

Guarantee only and only if you serve upon us a written claim or demand on or before

………………….., 201.

Any Claim under this guarantee must be received by us before the expiry of this Bank

Guarantee. If no such claim has been received by us on or before the said date, the rights of

Banas Dairy under this Guarantee will cease. However, if such a claim has been received by

us within the said date, all the rights of Banas Dairy, Palanpur under this Guarantee shall be

valid and shall not cease until we have satisfied that claim.

In witness whereof the Bank, through its authorized office, has set its hand and

stamp on this ____ th day of ________________ at _____________ .

For and on behalf of ................... bank

Signature ______________________

Name & Designation _______________________________

Authorization No ____________________

Date and Place ____________________

Bank Seal ___________________

The above guarantee is accepted by the Authority.

Page 102 of 108

Annexure12-Deviation/Non-Compliance Statement

(Please give all deviations and/or non-compliance clause wise statement against the said Tender

document in the format given below)

Tender No:

Sr.No. Section/Article/Clause Statement of Deviation

Note:

• In case of any other deviation not mentioned on this page may lead to disqualifying of Bid

• Mentioning Deviation in above mentioned format does not ensure its acceptance by Banas Dairy

• Above mentioned format is indicative and supplier can furnish above required information in their own format

Page 99 of 108

Annexure 13- Details of Work Executed

Details of Purchase Orders executed in last 5 year of similar works

Name of the supplier:

Supply of CCTV IP based security surveillance System:

Sr.

No.

Name of the

Organization

Address of

installation

P.O/ W.O.

Date

No. of IP

Cameras

Installed

Value of the

project in

Rupees

Document

attached or

not?

Performance

Certificate

attached or not?

1

2

3

4

Note:

Above mentioned format is indicative and supplier can furnish above required information in their own format

Purchase Order copies should be enclosed in support of the above

Page 100 of 108

Annexure 14 CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I, certify that I am Secretary of the ……………………………………….., and

that……………………………………………. who signed the above proposal is authorized

to bind the corporation by authoring of its governing body.

(Secretary)

Date

Page 101 of 108

Annexure 15 OEM / IP Camera Product Company Details

(Details of Office/Service Center in India and Orders executed in last 5 year of similar

works)

Name of the OEM/IP Camera Product Company:

Office and Service Center in India of OEM / IP Camera Product Company:

Sr. No.

Address

Contact

Person

Contact

nos.

Email Type of

Supporting

1

2

3

4

Supply of CCTV IP-based security surveillance System:

Note:

Above mentioned format is indicative and supplier can furnish above required information in their own format P u r c h a s e

Order copies should be enclosed in support of the above

Sr.

No.

Name of the

Organization

Address of

installation

P.O/ W.O.

Date

No. of IP

Cameras

Installed

Value of

the

project in

Rupees

Document

attached or

not?

Performance

Certificate

attached or

not?

1

2

3

4

Page 102 of 108

Annexure- 16: Vendor Registration Form

Banas Dairy, Post Box No. 20, Palanpur : 385 001, Phone : 253881 to 253885 Fax : 02742-252723, e-mail :[email protected], web www.banasdairy.coop

Please mark all such columns as NOT APPLICABLE where you can not provide information. ADDRESS Name of the Vendor * Mandatory (This shall be the registered name of the firm. With the same name payments to party will be released) (CAPITAL LETTERS)

Address of Head Office * Mandatory Street-1 Street - 2 City District Name State Pin Code Telephone (1) LL : (2) Mob : STD Code: Fax Email-id Company Web Site (if any) Name and Designation of Contact Person(s) Note :- If HO Office /Branch Office / Factory havin g in different state please give Bank details / Tax Details in separate sheet.

Address of Branch (If any) Street – 1 Street – 2 City State Pin Code Telephone Fax Email-id Name & Designation of Contact Person(s) Address of Factory / Factories / Subsidiaries / Sis ter Concerns (If any) Street City State Pin Code

Telephone Fax Email-id Name & Designation of Contact Person Please use separate sheets if required

Banaskantha District Cooperative Milk Producers' Un ion Ltd.,

Page 103 of 108

ORGANIZATION DETAILS Status of Organization Tick (√) appropriate option. Proprietary / Partnership / Company / LLP Name of Business Nature of Enterprise Investment in Plant & Machinery: * Mandatory if applicable and pl. mention the MSMED Registration No. Date and Category micro, small, Medium IF NOT, PLEASE MENTION N/A If you are under MICRO, SMALL & MEDIUM ENTERPRISES DEVELOPMENT (MSMED) ACT 2006. MSMED Registration Certificate is Required

Year of Establishment Registration Number (as per certificate from ROC/ Registrar of Firms.

Name & Address of the Owner / Partners / Directors

Sr.No. Name Designation Address

(Attach separate Sheet if Required)

BANK D ETAILS * Mandatory Bank Account No. Name of the Bank Bank Address Bank City Bank Branch IFSC RTGS / NEFT No. Branch Code EXCISE DETAILS Excise Registration No. Excise Range Excise Division Excise Commissionerate CST No. GST /ARN number Vat(TIN) PAN Service Tax Registration No

Service Category Service Tax Commissionerate Service Tax Commissionerate range Work Contract Tax Registration No. SERVICE DETAILS OF ORGANISATION Describe firm’s major field(s) of Operation/Product range.

Installed Capacity Average Monthly Production Sources of major Raw Materials Value of average raw materials inventory maintained

Is Sub Vendor approval carried out by you for your vendors?

Page 104 of 108

Make/Type / Value of machines used. Please attach details.

Manufacturing facilities available at work place.(Please attach details)

Do you have separate Inspection Cell? Inspection & Testing facilities available at work. (Please attach details)

Quality Control is responsible to whom? Description of the material to be Supplied

Description of the Service to be Provided

HSN

Service A/C Code

DECLARATION

The above information is true in all respects and we undertake to inform you about any change in the above particulars regarding our business from time to time. We also undertake the responsibility that in no case we will employ any consultant to deal with BKDCMPU Ltd., Palanpur

Mandatory fields are marked with an asterisk (*) Note : The vendor creation will be made based on the information furnished by you in the above form for vendor registration. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then you are liable to be black listed without any notice in lieu thereof. As a part of vendor registration, the copy of following supporting documents must be required and all details (whatever applicable) to be filled in the vendor registration form. 1) PAN Card 5 ) CST & VAT & GST Registration 2) Demand Draft against Tender Fees Non Refundable 6) Cancelled Cheque 3) Excise Registration Certificate 7 Service Tax Registration certificate 4) Partnership Deed/Trade License 8) List of Direct ors/Partners on company’s Letter Head. 9) Registration Certificate from ROC (in case of Co mpanies) Date : _______________ __________________________________

Place : _______________ __________________________________________

Name & Signature of Proprietor/Partner/

Chief Executive under Proper Seal

For Office Use Only Concerned Dept. Head O.S.D. (Comm.) Vendor Registration No. _____________ Date : ___________