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Company seal with name & signature of authorized signatory. Page 1 of 42 TENDER FOR ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING SERVICES IN NIB CAMPUS, NOIDA. Tender No. 02/2015-2016/Engg. (Civil) SCHEDULE FOR INVITATION OF BIDS 1. Date of start for issue of Tender document 01.07.2015, 10:00 AM to 5:00 P.M 2. Last Date of submission of Tenders 22.07.2015, 3:00 P.M 3. Pre Bid meeting 16.07.2015 at 4:00 P.M. 4. Date of Opening of Technical Bids 22.07.2015, 3:30 P.M 5. Opening of Price Bids To be intimated separately only to technically qualified bidders 6. Tender Fee Rs. 1140/- (Rs. One thousand one hundred forty only) including 14% UP VAT, by demand draft only in favour of “National Institute of Biologicals, Noida” payable at Noida. JUNE 2015 NATIONAL INSTITUTE OF BIOLOGICALS (Ministry of Health & Family Welfare) A-32, SECTOR- 62 (INSTITUTIONAL AREA), NOIDA 201 307 (U. P.) Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014 e-mail: [email protected] Website: www.nib.gov.in Name of bidder Address of Bidder Phone Nos. i-landline Nos. ii- Cell Nos. E-mail Id Contact Persons i- ii- iii-

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Page 1: TENDER FOR ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING ... Housekeeping tender.pdf · annual contract for housekeeping/cleaning ... contract for housekeeping/cleaning services in nib

Company seal with name & signature of authorized signatory.

Page 1 of 42

TENDER FOR

ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING

SERVICES IN NIB CAMPUS, NOIDA.

Tender No. 02/2015-2016/Engg. (Civil)

SCHEDULE FOR INVITATION OF BIDS

1. Date of start for issue of Tender document 01.07.2015, 10:00 AM to 5:00 P.M

2. Last Date of submission of Tenders 22.07.2015, 3:00 P.M

3. Pre Bid meeting 16.07.2015 at 4:00 P.M.

4. Date of Opening of Technical Bids 22.07.2015, 3:30 P.M

5. Opening of Price Bids To be intimated separately only to

technically qualified bidders

6. Tender Fee Rs. 1140/- (Rs. One thousand one hundred forty

only) including 14% UP VAT, by demand draft

only in favour of “National Institute of

Biologicals, Noida” payable at Noida.

JUNE – 2015

NATIONAL INSTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

e-mail: [email protected] Website: www.nib.gov.in

Name of bidder

Address of Bidder

Phone Nos. i-landline Nos.

ii- Cell Nos.

E-mail Id

Contact Persons i-

ii-

iii-

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NATIONAL ISTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

Tender No. 02/2015-2016/Engg. (Civil)

TENDER FOR “ANNUAL CONTRACT FOR

HOUSEKEEPING/CLEANING SERVICES IN NIB CAMPUS NOIDA”.

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard

Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power

House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drains etc.

Package -2:

i) Laboratories

ii) Animal House.

Package -3:

Guest House & Hostel.

1. Introduction

NATIONAL INSTITUTE OF BIOLOGICALS hereinafter called NIB, is an

autonomous Institute under the administrative control of Ministry of Health & Family Welfare,

Govt. of India, engaged in evaluation and quality control of various biological products like

Vaccines, Blood Products, Blood Reagents, Sera, Immunodiagnostic Kits etc. produced and

imported in India. The Institute has been set up over a plot area of approx. 18 Acre, having 19

major buildings, road & footpath network, large green areas and other facilities spread over the

campus. The laboratory building of the Institute is a major state of art facility having 42 nos.

BSL-2 laboratories and 03 nos. BSL-3 laboratories having more than 15000 sqm area .

NIB invites sealed tenders from experienced agencies in two bid system, on the

prescribed tender document for “ANNUAL CONTRACT FOR

HOUSEKEEPING/CLEANING SERVICES IN NIB CAMPUS NOIDA”.

The bidders are advised to visit NIB, campus to survey the buildings and areas specially

the laboratory facilities to assess the quantum of work involved and to see present condition of

the site before submitting the tender. Once the tender is submitted, it will be presumed that the

bidder has seen and understood the complete work involved.

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2. Eligibility Criteria for bidders :-

Experience of having successfully completed similar works in Government Sector or large

reputed Private Sector Enterprises during the last seven years ending last day of month previous

to the one in which bids are invited should be either of the following:-

a) Three similar completed works each costing not less than Rs. 33 lakh.

or

b) Two similar completed works each costing not less than Rs. 41.5 lakh

or

c) One similar completed work costing not less than Rs. 66 lakh

d) Definition of Similar work: experience in execution of housekeeping work especially

cleaning jobs executed in large reputed organizations viz biological

laboratories/hospitals/pharma industries/food processing industries and like

facilities.

e) The contractor should have registration under the law with statues such as ESI, EPF

Service tax and labour department etc. pertaining to engagement of labour for such

works. The bidder shall attach documents in support of registration details:

3. Financial Capability:

The average annual financial turnover during the last three years ending 31st March -

2015, should be at least Rs. 1.8 Crore for carrying out similar nature of work

particularly “Annual Contract for Housekeeping services.”

4. Earnest Money Deposit (EMD):-

The bidders are required to deposit Demand Draft of Rs. 1,65,000/ ( One lakh sixty five

thousand ) in favour of the “National Institute of Biologicals, payable at Noida/ New

Delhi, as Earnest Money Deposit (EMD) along with original tender documents for this

work. EMD will be returned to unsuccessful bidders after award of the contract. No

interest shall be payable by NIB on EMD. EMD will be returned on acceptance of work

order and deposit of performance security by the successful bidder.

5. Tender Document Fee: -

Non-transferable tender document containing terms & conditions, technical bid, scope of

work, specifications, price bid proforma etc. can be obtained from the Accounts Section

of this Institute on all working days at scheduled date and time on written request by the

agency on the letter head of the firm and on payment of tender fee mentioned in

advertisement, only through crossed demand draft/pay order (non-refundable) in favour

of “National Institute of Biologicals”, payable at Noida. Before obtaining the tender

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document, bidders are advised to go through the tender document particularly eligibility

criteria, scope of work etc. in their own interest.

Alternately the tender document can be downloaded from NIB web site www.nib.gov.in

or Central Public Procurement Portal but tender fee must be deposited with the

technical bid. Tender/Bid received without tender fee is liable to be rejected.

6. Procedure for submission of tender:

The tenders are invited under two bid system i.e. Technical Bid and Price Bid

6.1. Technical Bid (Envelop No -1) shall contain,

i) The tender document in original including a copy of Bill of Quantity (Page no.1

to 31) duly signed and stamped as a token of acceptance of complete document.

ii) Self attested copies of experience certificates or work completion certificates

issued by the client in support of experience of similar nature of works as per eligibility

criteria particularly “ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING

SERVICES IN NIB CAMPUS NOIDA “in Government/ Semi Government/ PSU’s or

large private organization etc. as clarified in the definition of similar work in clause-2(d)

above.

iii) The attested copies of the balance sheet/ audited statement of accounts or any

other relevant document in support of minimum average financial turnover as per

eligibility criteria during the last three financial years for “Annual Contract for

Housekeeping/Cleaning services in NIB Campus Noida”.

iii) Demand Draft for Earnest Money Deposit.

iv) Copies of PAN card, ESI, PF, Service tax, Labour licence registration etc.

v) Envelope 1 should super -scribe as Technical Bid for “Annual Contract for

Housekeeping/Cleaning services in NIB Campus Noida”.

6.2 Price Bid (Envelop No. 2) shall contain:

The Price Bid only on the FORM-II given in the tender document after filling the Price

duly sealed and super-scribed on the envelope name of the tender. Please note that

conditional Price Bid will not be accepted.

The Envelop No. 1 & 2 shall be sealed separately and placed in a third Envelope which

also shall be sealed and duly super-scribed the name of the tender.

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Complete bid in all respects must be addressed to the Director, National

Institute of Biologicals, A-32, Sector – 62, Noida, and should be dropped in the tender

box, kept at reception of Admn. building. The bid should reach before the scheduled date

& time of submission as mentioned in the advertisement / tender document. Late bids

will not be accepted.

7. Pre-Bid Meeting and Clarification of Bids:

7.1 A Pre-Bid meeting will be organised by NIB, as indicated in the tender document. In the

said meeting Bidders may ask clarification(s), if any, from NIB about the tender.

8. Bid Opening:

(i) Bids shall be opened in the office of this Institute at Noida, by the tender opening

committee on the prescribed date and time in presence of bidder(s) who shall remain

present during opening of the bids.

(ii) The technical bid (Envelope No. 1) shall be opened first. The Price Bid (Envelop No 2)

of only those bidders whose technical bid is evaluated to be responsive will be opened

later and they shall be intimated separately about the date & time of opening.

9. Bid Validity:

90 days from the date of opening of the tender.

10. Evaluation of Tenders:

a. Technical and Financial Bids shall be opened by the Designated Evaluation

Committee in presence of the bidders.

b. Total number of Bids received will be announced to the bidders at the time of

opening.

c. Technical Bids will be opened first. Price Bids of only those bidders who are found

eligible in the Technical Bid will be considered and opened.

d. The bids not accompanied with experience certificate, balance sheet, registration

certificate etc. as per the tender conditions shall be treated as non-responsive and

ineligible.

e. During evaluation of bids, NIB at its sole discretion may ask clarification from the

bidder (s), if any, in their bid and the bidder is required to respond within the stipulated

time period failing which NIB will take suitable decision in this regard.

f. Evaluation committee will evaluate the Technical and Financial Bids and submit their

reports to the competent authority for eligibility of bidders and award of work.

g. The bidder may opt for mechanized cleaning thereby reducing manpower

deployment to minimize the cost. However, the bidder must clearly give details of

machines with their numbers, hiring charges and associated labour cost to arrive

at final price. If the bidder opt for mechanized cleaning the same should be clearly

mentioned in the technical bid with details of ongoing works so that NIB can verify

the performance of the bidder for the purpose of technical evaluation. The bidders

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shall quote for both the option i.e., Manual Cleaning as well as Mechanized

Cleaning.

Based the quoted rates and credentials of the contractor, NIB will make overall

comparison of all offers received for manual and mechanized housekeeping and

accordingly accept the best suitable offer and award the work.

11. Award of Contract:

(i) NIB will notify the successful bidder that his tender has been accepted and work order

will be sent to the bidder describing the works to be carried out and the same shall be

returned duly acknowledged affirmatively by the bidder as a token of acceptance.

(ii) Period of Contract – Initially for one year. However, the contract can be extended on the

existing terms & conditions from year to year for another two years purely on the basis

of performance.

(iii) Foreclosure of contract due to abandonment or reduction in scope of work - If at any time

after acceptance of the tender, National Institute of Biologicals, decides to abandon or

reduce the scope of the work for any reason, whatsoever, and does not require the whole

or any part of the work to be carried out, the Institute shall give one month’s notice in

writing to that effect to the contractor and the contractor shall act accordingly in the

matter. The contractor shall have no claim to any payment of compensation or otherwise,

whatsoever, on account of any profit or advantage which he might have derived from the

execution of the work in full but for the foreclosure of the work.

(iv) Subletting- The contractor shall not assign or sublet the work.

12. Right to accept any tender and to reject any or all tender:

The NIB reserves the right to accept or reject any tender, and or to annul the bidding

process and or reject all tenders at any time prior to award of contract, without thereby

incurring any liability to the affected bidder or bidders or any obligation to inform the

affected bidder or bidders of the grounds for NIB`s action.

13. Performance Security:

13.1 Within one week of receipt of work order from NIB, the successful firm shall furnish the

Performance Security equivalent to 10% of the contract value in the form of Bank

Guarantee (from any Nationalized/Scheduled Bank) valid for 60 days beyond expiry of

the contract period, in the format given at APPENDIX- A or in the form of Demand

Draft/Pay Order in favour of “National Institute of Biologicals” payable at

“Noida/Delhi”.

13.2 Failure of the contractor to comply with the requirement of contract shall constitute

sufficient grounds for the annulment of the award of work and forfeiture of the EMD.

Further if the contractor fails to fulfil the contractual obligations during the period of the

contract in such event NIB may get the work done at the risk & cost of the Contractor

and performance security will be forfeited.

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14. Signing of Contract Agreement:

Upon receipt of the performance security, a contract agreement will be entered into by

both the parties. The contract agreement form is enclosed at Appendix-B. The contractor

will present a signed copy of the same to NIB on appropriate value stamp paper.

15. Payment to service provider:

15.1 Contractor will submit monthly Pre-Receipted Bills (affixing the Revenue Stamp) duly

supported with necessary check list, log sheets, material bills/ vouchers etc. along with

the proof of payment of wages/levies and deposit challans of ESI, PF, Service Tax (if

applicable), etc. . NIB will make payment to the contractor within 15 days after receipt

of the bills, after deduction of applicable taxes/TDS etc. It may be noted that payment

to the contractor will be released only after disbursement of wages to the manpower

deployed at NIB for performance of contract.

15.2. If the check list, log sheets are not maintained properly and instructions given by the

Institute pertaining to the work are not complied by the contractor as per schedule; NIB

will make suitable proportionate deduction from the contractor’s bills. If the contractor

fails to control pest & rodent, termite infestation etc. and do not render the services as per

contract, in such event, NIB will deduct the actual expenditure incurred to rectify the

deficient services plus 10% extra for departmental service charges from any amount

payable to the contractor.

15.3 In case of short deployment of manpower as given in the contract, Institute will make

suitable/ proportionate deduction from the bills on the basis of the rates quoted by the

contractor.

15.4 The contractor shall be responsible for proper maintenance of decorum, punctuality,

discipline and work output. The personnel so deployed by him should be in a proper, neat

& clean well-dressed uniform. Providing of uniform etc to the deployed staff shall be

the responsibility of the contractor. If the staff are not present in uniform, a penalty @ Rs

Rs. 35/- per day/ per person will be levied and deducted from the bill. The choice &

colour of the uniform will be decided in consultation with NIB.

15.5 Levy/Taxes payable by contractor - Sales Tax/ VAT or any other tax on materials in

respect of this contract shall be payable by the contractor and NIB shall not entertain any

claim whatsoever in this respect.

All tendered rates shall be inclusive of all taxes and levies payable under

respective statutes. However, pursuant to the Constitution (46th Amendment Act, 1982),

if any further tax or levy is imposed by Statute, after the last stipulated date for the receipt

of tender including extensions if any and the contractor thereupon necessarily and

properly pays such taxes/levies, the said amount so paid by the contractor shall be

reimbursed by NIB. .

15.6 Payment of wages to labour: The contractor will transfer the wages of the labour

directly to their bank account positively by 7th day of every month. If transfer of wages

in the bank account is not possible due to any particular reason, the contractor will ensure

that the wages are paid in cash by 10th day of the every month. The wages of labour

component, if the contract is awarded for manual cleaning/housekeeping, shall be

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adjusted based on the revision in minimum wages as notified by the concerned

labour department from time to time, subject to the condition that the notified

minimum wage is more than the amount charged by the Contractor from NIB.

16. Applicable Law:

16.1 The contract shall be interpreted in accordance with the Laws of the Union of India.

Contractor shall be solely responsible for compliance of all labour laws, payment of fair

wages/ salaries and allowances to his personnel that might become applicable under any

new act, law or order of the State Government / Central Government. NIB shall have no

liability whatsoever in any manner.

16.2 Minimum wages act to be complied with - The contractor shall comply with all the

provisions of the Minimum Wages Act, 1948, and Contract labour (Regulation and

Abolition) Act, 1970, and rules framed hereunder and other labour laws affecting contract

labour that may be brought into force from time to time.

17. Resolution of Dispute:

All disputes arising out of this contract shall be referred to the sole arbitration of a person

selected by the contractor out of the panel of three persons nominated by the Director

NIB, and his decision /award shall be final and binding on both parties. The Arbitration

shall be governed under the Indian Arbitration Act 1996 or any statutory modifications

or re-enactment thereof and rules made there under and for the time being in force shall

apply to the arbitration proceeding under this contract.

18. Force Majeure:

18.1 Notwithstanding the provisions stated above, the service provider shall not be liable for

forfeiture of its performance security, penalty or termination for default, if and to the

extent that, it’s delay in performance or other failure to perform its obligations under the

contract is the result of an event of force majeure.

18.2 For purpose of this clause “Force Majeure” means an event beyond the control of the

service provider and not involving the contractor/ service provider’s fault or negligence

and not foreseeable. Such events may include, but are not limited to acts or the service

provider either in its sovereign or contractual capacity, ware or revolutions fires, floods,

epidemics, quarantine restrictions and freight embargoes.

18.3 If a force Majeure situation arises, the contractor/ service provider shall promptly notify

the NIB in writing of such conditions and the cause thereof. Unless otherwise directed

by the employer in writing, the service provider shall continue to perform its obligations

under the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

19. Jurisdiction:

All maters arising from this tender will have Jurisdiction of Courts in Noida/Delhi.

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FORM-1

TECHNICAL BID

Note: Documentary evidence are required to establish fulfillment of all condition mentioned

herein.

1. TENDER DOCUMENT FEE: Rs. 1140/-

(Details of DD amount, Bank name, DD No.)----------------------------------------------------

2. EMD Rs. --------------------/-

(Details of DD amount, Bank name, DD No.)-----------------------------------------------------------

3. Name of the Company/Firm/Agency:

The Bidder company/Firm/Agency should have been registered under the law as applicable.

(Attach relevant documents for Registration Details).

4. Address of Head Office:---------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------

5. Address of Regional Office, if any:--------------------------------------------------------------------------

6. Branch Office nearest to NIB, Noida:-----------------------------------------------------------------------

7. Details of Company’s past experience (Minimum three years in the field )

Sr. No Period (year) Name of the client with the address

And contact number

Contract value

1

2

3

8. Details of three running contracts in the field of Housekeeping/Cleaning. (Please enclose proof)

Sr. No Period (year) Name of the client with the address

And contact number

Contract value

1

2

3

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9. Details of equipment/machines proposed for mechanized housekeeping with source of their

availability and output:

Sr.

no.

Machine/Equipment details Qty. Source of their availability

Owned/hired

Output of

Machines

10. Details of documents related to company:

Registration Number Date of Issue/Registration

PAN

LST

SERVICE TAX

VAT

ESI

PF

Labour department

Any other registration

11. Do you have requisite manpower, machinery and staff to execute the contract in the event of

award of work (Enclose proof). Yes/ No.

12. I/We declare that our no contract has been cancelled during the period of past three years.

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Note: Any suppression of material facts or discrepancy in this respect will lead to

disqualification of the tender or later on.

I/We certify that all the terms and conditions of the tender documents are acceptable to

me/us.

Signature of the authorized person of the company

Name & Designation----------------------------------

Date:

Place: Company Seal

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20. SCOPE OF WORK & SPECIFIC CONDITIONS

Description of Buildings and Facilities:

(i) Administrative building having Basement, Ground floor, First floor, Second floor and

Terrace Floor with a total area of 7,000 Sqm. approx. Basement is being used for services,

ground floor, first floor and second floor are office area and terrace floor is also for

services and machine rooms. The floor finishes of the building are marble stone, mosaic

tiles and cement concrete, synthetic carpet etc. external walls are stone cladded.

(ii) Library is a double-storey building with glass façade and structural glazing in window.

This building has gypsum board coved false ceiling and kota stone flooring. Area of this

building is about 850 Sqm.

(iii) Cafeteria has three dining halls, cooking area, preparation area, storage and washing areas

etc. at ground floor. Air handling units of air-conditioning system etc. are installed in its

basement. This facility has a total area of about 1,850 Sqm.

(iv) Gate House is a small building at main gate of the campus having total area 120 Sqm.

Two guard posts are located one near the gate house and another at service gate.

(v) Maintenance Engineering Building is a double- storey building having a total area of

1,100 Sqm. approx.

(vi) Common areas in three blocks of staff quarters i. e. Type I & II, (6 quarters.), Type III (4

quarters) and Type IV (2 quarters) such as staircase, roof top and parking areas are

required to be cleaned on daily basis.

(vii) The Water supply and fire fighting pumps have been installed in the Pump House and the

total area of this building is 70 Sqm. approx.

(viii) The water softening plant is housed in a separate building having an area of about 140

Sqm.

(ix) Electric substation # 3 has a total area of about 335 Sqm. This building is located near

Type IV Staff Quarters.

(x) Power House building has a total area of 1,340 Sqm. approx. including the Electric

substation # 4 and these two facilities are interconnected. The ceiling height of Power

House is 10 mtr. approx. which will require special tools and tackles for cleaning of walls

and ceiling.

(xi) Underground water tank top area is 435 Sqm approx. overhead water tank has approx

7.00 mtr. dia shaft and staging height is 30 mtr. approx. Special tools & tackles will be

required for cleaning of overhead tank shaft.

(xii) The roads are cement concrete roads and area of the roads is 13,000/ Sqm. approx,

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(xiii) Kota Stone cladded footpath’s area is 4,000/Sqm.

(xiv) Covered corridor connecting the Guest House and Cafeteria has Kota stone flooring and

slate roof.

(xv) A peripheral drain of about 600 mtr. Length, which is covered with openable slabs is to

be cleaned on regular basis.

(xvi) Area around the NIB boundary wall will be cleaned on weekly basis to maintain it free

from wild growth and rubbish etc.

21. Scope of Work:

Package-1:

Administrative Building internal and external. Basement, ground floor, first floor, second

floor terrace floor, terraces, roof top etc. including furniture and equipment.

Library Building internal and external, ground floor, first floor, terrace floor, terraces,

roof top etc. including service furniture and equipment.

Cafeteria Building internal and external, Basement, ground floor with kitchen, terrace

floor, terraces, roof top etc. including service furniture and equipment.

Gate House and Guard Post: internal and external including furniture and equipment.

Engineering Building internal & external areas. Ground floor, first floor machine room

and all terraces.

Power House, Electric Substation #3 & 4, entire area internal and external.

Pump House: Internal and external.

Underground water tank: Top area.

Over Head Water tank: Shaft and M.S ladder inside the shaft.

Staff Quarters: Type I & II, Type III and Type IV, staircase roof top and parking

areas.

Removal of any blockage in sanitary & piping system.

Roads: Campus road network and parking areas.

Foot Path: Stone cladded footpaths and concrete plate form in this campus.

Covered corridor connecting Guest House and cafeteria.

Boundary wall: Area between Noida drain & NIB boundary wall.

Providing clean towel, soap bars, liquid soap, tissue paper rolls, naphthalene balls, air

fresheners in each washroom of Admin. Building, Library, Cafeteria, Gate House,

Maintenance Engineering building, Power House & substations.

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Providing mosquito killer / repellent system in all conference halls/rooms as per

requirement.

Polishing of brass items such as brass shoes in staircase, flower vase, NIB logos and

Name Plates at Main Gate and Admin. Lobby etc.

Cleaning of steel signages and indoor signages.

Removal of any blockage from internal sanitary fittings/ systems of all buildings

mentioned above.

Disposal of garbage and rubbish from all above areas (including from cafeteria kitchen

and dining hall) at disposal site designated by Noida authority.

Package-2:

Housekeeping/ Cleaning of entire facility: internal, external, terraces and rooftops the

details of which are as under.

Entrance to the facility (from the end of covered corridor to main entrance of

the Building).

Lobby of each Floor.

All change Rooms, wash rooms/ Toilets.

All Laboratories & Animal Rooms.

All Corridors, back verandah and courtyard.

Doors, windows, glass pans (from both sides), window sills and stone louvers etc. from

outside.

All Terraces.

All wash Rooms/ Toilets.

All Staircases. & Lifts cages.

All Machine & Plant Rooms and Pent House (third floor).

Storage building and Electric Sub-station 1 & 2.

All Roof Tops.

Entire office area at each floor, including office equipment & furniture.

Animal area Corridors.

Stores.

Water Coolers.

External walls.

Removal of any blockage in sanitary & piping system.

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Polishing of brass items such as brass shoes in staircase, flower vase, NIB logos

etc.

Housekeeping of the whole Training Animal Facility with toilets etc.

Package-3:

Sweeping, mopping, dusting and cleaning of all suites, rooms, dining hall, kitchen &

cooking area etc. i. e. floor, walls, furniture, fitting & fixtures on daily basis. Scrubbing

and washing of floor once in a week.

Sweeping, mopping, dusting and washing of toilets and all sanitary fittings & fixture etc.

installed in the toilets. Disinfecting toilets after their use. Providing bath soap bars, tissue

paper, Naphthalene ball, room fresheners etc. for daily use.

Dusting and cleaning of all doors and windows by using soft brushes and other cleaning

appliances and materials on daily basis. Cleaning of door and window glasses and oiling

of window hinges once in a month.

Sweeping, mopping and dusting of corridors, lobbies, all staircases, porch area, terraces,

top roof, water tank room and plinth protection etc. on daily basis. Scrubbing and

washing corridors, terraces, roof and other areas once in a week.

Cleaning of false ceiling, removing cob web from all areas of the building once in a week.

Providing mosquito killer system (machines & refill packs) in working order for Guest

rooms/Hostel. Polishing of brass items such as door fittings, brass shoes in staircase,

flower vase etc. once in a week.

Disposal of garbage and rubbish generated from these buildings (including from

Kitchen & Dining hall) at appropriate place designated by Noida authority.

Cleaning of Electrical Insect killer.

Exterior walls of buildings once in a month.

Cleaning of water coolers.

Removal of any blockage in internal sanitary & piping system.

Providing service boys for Guest House and Hostel in two shifts, first shift 6:00 A.M. to

2:00 P.M. and second shift 2:00 P.M. to 10:00 P.M.

Providing one Housekeeper from 10:00 P.M. to 6:00 A.M. to attend any exigency during

night time.

22. Machines/Equipment & Consumables:

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22.1 Important Machines/Equipment which may be used for Mechanized Cleaning:

Implements/ Tools/Equipment

Walk Behind Scrubber-cum-drier

Single Disc Scrubber machine

Water wet and dry vacuum cleaner

Ride on Sweeper

Upholstery Vacuum Cleaner

Multi use trollies/Bucket carrying trolleys

Telescopic Rod for cleaning cob webs.

Aluminium folding ladders of varying heights

Pressure Pumps

Hydraulic ladder with platform to work at different

level ( upto 15 meters height) & Long ladders

(folding type) .

22.2 List of Material/Consumables

Tested & branded non-toxic environment friendly cleaning agents will be used to the

maximum possible extent. NIB will be at liberty to visit the manufactures plant or ask the bidder

to establish quality of the material by getting them tested etc. Prior permission of NIB will be

obtained for any variation for use of other than specified cleaning agent/material. However a list

of general cleaning material is given hereunder:

Materials/ Consumables/ Brands

Floor cleaner & disinfectant

Toilet cleaner & disinfectant for W.C,Washbasin,Urinal etc.

Dettol.

Savlon

Washroom fitting cleaner

Detergent powder

Detergent bar

Brasso (Reckit Benckiser)

Room Freshener

Liquid detergents.

Stain remover

Air Freshener

Naphthalene balls

Soap bars

Glass Cleaner

Tissue paper rolls

Mosquito repellent (coils & liquid)

Duster

Mops

Hard Brushes /Soft Brushes

Steel and plastic buckets /mugs

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Towels

Plastic Bags.

Hard brooms.

Soft brooms

Old Paint brushes

Rubber wiper

Steel Wire

Scrubber (Steel and Plastic)

Conventional mops

22.1 Above list covers only broad items. Contractor has to arrange any other item(s) which

is necessary for proper housekeeping/cleaning works assigned to them.

22.2 The contractor has to satisfy NIB about the cost of consumables brought and used in NIB.

The bills/vouchers/challans will be submitted on monthly basis.

22.3 It will be responsibility of the contractor that the materials supplied by him are

used judiciously and they are sufficient to fulfil the requirement of the contract.

23. Penalty Clause:

In case the service provider fails to commence/execute the work as stipulated in the

agreement or there is a breach of any terms and conditions of the contract NIB reserves the right

to impose the penalty as detailed below:

a) Inspection for quality assurance can be carried out by NIB officers/officials deputed for this

purpose.

b) In case of non-execution or work after award of contract, NIB reserves the right to cancel the

contract, forfeit the Performance Guarantee and Earnest Money deposited and the bidder may

be debarred/blacklisted.

c) Equipment uptime should be 100%. If any equipment is not used on any given day either due

to breakdown or non-availability of manpower a penalty of Rs. 500/- per day will be imposed.

e) In case the chemicals, consumables are not of standard quality/brand as per the satisfaction

of institute authorities, the materials will not be accepted.

f) In case any written complaint is received from any lab./section , a penalty or Rs. 200/- for

each such incident will be imposed.

g) In case of any damage/loss/theft of property attributed to the personnel deployed by the service

provider the cost of the same will be recovered from the service provider.

24. HYGIENE STANDARDS FOR THE STAFF

a) The personnel engaged by the bidder for operation of the proposed work shall wear a distinct

dress & identity card issued by the approved firm/Service Provider so that they can be easily

identified. They should be presentable in appearance i.e. well cut and groomed hair,

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properly combed, shaved etc. It will be the responsibility of the service provider to provide

the uniform and ensure compliance with this clause. Staff engaged by the service provider

will carry the card which can be checked randomly and for non-adherence of the same will

invite a penalty of Rs.100/- on each occasion.

b) The service provide shall be responsible for taking all measures to safeguard (all the staff

employed by the firm) from all the likely health hazards and provide \personal \protective

Equipment (PPE) and immunization.

25. SERVICE PROVIDER’s RESPONSIBILITIES:

a) Material cost& outgoing: The cost of all accommodation, material for sweeping/cleaning,

labour wages, setting up the said infrastructure, recruitment of staff, maintenance of

equipment, and any other expenses including fuels, any taxes, local or otherwise required

by the Service Provider for the purpose of this contract shall be borne by the Service

Provider.

b) The Service Provider shall employ skilled, semi-skilled and unskilled labour in sufficient

numbers to carry out its Services at the required rate of progress and of quality to ensure

workmanship, of the degree specified in the Contract for timely fulfilling of the Service

Provider's obligations under the Contract and to the satisfaction of the Competent

Authority.

c) The personnel deployed shall be employees of the Service Provider and all statutory

liabilities such as ESI, EPF, Workmen s compensation as per relevant statutory Act, etc.

shall be paid by the Contractor. The list of personnel to be deployed shall be made available

to the NIB and if any change is required on part of NIB a fresh list of personnel shall be

made available by the Contractor after each and every change. The Contractor shall abide

by and comply with all the relevant laws and statutory requirements covered under various

laws such as Labour Act, Minimum Wages Act as applicable from time to time with regard

to the personnel engaged by the Contractor for this work. Contractor shall provide IP

number allotted by ESI authorities for each and every employee deployed by the Contractor

against the contract.

d) The Contractor shall procure the consumables/ detergents /disposables/ disinfectants

and other stores related to sanitation & housekeeping. The Service Provider shall use

eco-friendly/herbal detergents, consumables. NIB shall have the discretion regarding

the quality and quantity of stores. The proper record of such stores shall be maintained

by the Service Provider. The authorized representatives of NIB can carry out surprise

checks of the stores without any prior intimation.

26. CONTINGENCY SERVICES

i) The service provides shall be responsible to maintain quality and work efficiency by

deploying extra staff, if so required.

ii) The service provider will also provide manpower for loading –unloading, shifting of

furniture, office equipment, parcels received through mail etc. as and when required.

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27. OTHER TERMS & CONDITIONS:

i. The Institute shall not provide any sort of accommodation to the personnel deployed by

the Service provider.

ii. If any complaint of misbehaviour and misconduct by personnel of the service provider

comes into knowledge of the Institute authorities then responsibility for all such activities

shall be of the service provider and any loss owing to negligence or mishandling by the

personnel employed by the service provider, the service provider shall himself be

responsible to make good for the losses so suffered by the Institute.

iii. The service provider shall not at any stage, cause or permit any sort of nuisance in the

premises of Institute or do anything which may cause unnecessary disturbance or

inconvenience to other working there as well as to the general public in the Institute

premises and near to it.

iv. The agency shall not engage the personnel below the age of 18 years. All the personnel

deployed by the agency shall be medically fit and their antecedent be verified prior to the

deployment in the Institute.

v. The service provider will be required to remove or replace any of its personnel whose

duty has not been found satisfactory or whose presence in the Institute premises is

considered undesirable by the authorities

vi. The service provider shall issue EPF Pass Book/ESI card to every worker and shall supply

the code Number allotted by the local ESI/EPF authorities. The Service Provider shall

ensure compliance within 90 days of the award of work.

vii. The Service Provider shall work in close coordination with officials working in various

capacities, including staff of NIB etc. and modify working schedule if required as per users

convenience. No claim whatsoever on this account shall be entrained.

viii. After execution of work Service Provider shall store/keep/park the cleaning machines and

equipment in proper organized manner in a safe lockable place under his custody.

ix. The cost of Machine maintenance will be borne by the Service Provider. For maintaining

the machinery in running condition, the Service Provider shall carry out the AMC for the

machines which he has procured for the purpose of carrying out the work from the

manufacturer of the machines or from a reputed agency. In case of out of order of machines

alternate machines shall be made available in working condition at site of work.

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28. PRESENT DEPLOYMENT OF MANPOWER:

Srl.

No.

Buildings Housekeepers

Per day

Supervisors

Per day

1. Package - 1

Administrative Building, Cafeteria …....

etc.

18

(Unskilled)

01

(Semi-skilled)

2. Package - 2

i) Laboratories

ii) Animal House.

24

(Unskilled)

08

(Skilled Animal

Attendants)

02

(Semi-skilled)

3. Package - 3

Guest House and Hostel Services.

7 (Unskilled)

(5+2*) *two service

boys

01

(Semi-skilled)

Total 57 04

The bidder may opt for partly mechanized cleaning by using machines consequently

reducing deployment of the manpower with the objective of reducing the price for the

services to be rendered by them under this contract. However, the bidder will submit a

detailed plan for deployment of manpower/machines with methodology.

29. Schedules:

a) Daily cleaning: Mopping of floors, work benches, cleaning the glass pans form inside,

office equipment & furniture. Cleaning of the wash rooms, doors, windows frames,

sinks/wash basins of all areas, front area /back area of the building and footpaths etc.

b) Weekly cleaning: Insectocuters, water coolers, waste water drains, walls, ceiling, A.C

grills, electrical fixtures, glass pans from outside, and building surroundings water tank

tops, Roads, Parking, Tank shaft and disposal of scrap.

c) Fortnightly: Boundary wall, Terrace, Storm water drains, polishing of brass items.

d) Monthly: External walls, stone louvers, window sills, platforms, stone slabs, Window

sills from out side etc.

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30. PROCEDURE:

Cleaning Procedure for Floor and Work Benches:

Floor cleaning shall be done in the morning and afternoon on each day

Clean the floor/ work benches to remove dust/ particles, ensure that the coving/corners

of the floor are thoroughly cleaned, then wet mop floor/work benches (with lint free

cloth) using white phenyl/dettol/approved disinfectants and enter the records of cleaning

in the relevant Log Sheet.

Cleaning of Walls & Ceilings:

Clean the ceiling with the aid of the long assembly to reach the ceiling height taking

utmost care to clean the corners and edges of the ceiling, checking for cobwebs.

Cleaning of Window Panes & Doors:

Spray liquid detergent (Colin etc.) on the glass surface, rub with dry clean lint free cloth

till the glass surface becomes spotless and in case cleaning is not satisfactory spray

more detergent following by rubbing with fresh clean lint free cloth, ensuring that

cleaning of the glass should be done on both sides.

Wipe the aluminium frame and steel frames with lint free cloth.

Check the door surface from both sides, spray detergent (Colin) on the dirty spots

observed on the door surface and rub with a clean lint free cloth. For all the above-

mentioned cleaning, a daily frequency will be maintained. Enter the records of cleaning

in the relevant log sheet.

Cleaning of Roads, Footpath and Drains:

Sweep the road with hard brooms to remove dust. Remove weeds/ vegetation and other

waste if any and collect the garbage in plastic bags/ drums, dispose at disposal ground

designated by the municipality/ Nodia Authority.

Sweep the footpath with soft brooms to remove dust/particles. Remove weeds/ vegetation

if any and collect the garbage in plastic bags/drums and dispose at disposal ground

designated by the municipality. Wet mop the footpath using phenyl etc.

Remove any blockage from the drain using wires, bamboos etc, remove the plastic and

other solid garbage from the drain and collect in plastic bags/drums. Dispose the garbage

at disposal ground designated by the municipality/ Noida Authority. Ensure that there is

no stagnation of water in the drain.

Cleaning of Office Furniture & Equipment:

Wipe with dry lint free cloth and use stain remover or moist mop to remove any stain,

allow to dry. Enter the records of cleaning in relevant log sheet.

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Cleaning of Electrical Fixtures & A C Grills:

Before cleaning the electrical fixture ensure that the switch is off.

Wipe the body of the fixture and A. C grills using a clean dry lint free cloth. Wipe

the electrical switch boards with a clean dry lint free cloth taking care not to use a moist

cloth for cleaning.

Cleaning of Sinks:

Take out the solid waste from sink, if any put the collected waste in dustbin, flash the

sink with water and clean the sink from within and outside with a liquid detergent using

a clean soft spongy scrubber.

Clean with fresh water and ensure that proper cleaning of the inner side and edges of the

sink along with the wall behind. Clean beneath the sink the same way as above using

medium hard brush.

Clean the floor beneath the sink with hard broom and collect the waste in dustbin,

clean with water using disinfectant as per procedure, enter the record of cleaning

in the relevant log sheet.

Cleaning Procedure for Water Coolers:

Switch off the main power supply of the water cooler, drain out the water completely,

remove the lid, clean out the interior surface of water tank with liquid detergent

using a clean soft spongy scrubber.

Wash the tank with fresh water till the last traces of detergent are removed, check the last

wash for foam test (by shaking the water in the tube), continue rinsing with water till

there is no frothing, clean the lid and outer surface of the water cooler with a clean

scrubber and check the tap for any leakage of water.

Fill the water cooler with fresh water and clean the lid and enter the record of cleaning in

the relevant log sheet, ensuring a weekly frequency for cleaning.

Cleaning Procedure for Wash Rooms:

Sweep the floor with broom and collect the accumulated waste in the dust bin provided

in the wash room and dispose off the same at specified place.

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Wash the floor with water using a rubber wiper.

Prepare a diluted solution of Phenyl as per recommended dosages, mop the floor with

this using a lint free mop and ensure that the floor is completely dried after mopping.

Scrub toilet bowl, wash basin & urinal etc. from inside and outside using herbal cleaning

agent etc. for cleaning, leaving it for about 10 minutes before flushing with fresh water

to clean them nicely.

Remove stains from urinal and toilet Tubs, spraying a herbal stain remover, flushing with

water after 15 minutes.

Replace naphthalene balls if necessary and ensure that each urinal Tub has 5 to 6

naphthalene balls or 3 big naphthalene cakes.

Clean Toilet fixture like mirror/Hand Dryer/Soap Dispenser with wet sponge soaked in

detergent, clean with water and dry with lint free cloth.

Check the availability of Liquid soap in soap dispensers and if required fill them out.

Provide clean towels, soap bars and tissue paper rolls in each soap dish and tissue paper

holder.

Check the exhaust fans are in working conditions.

Wipe all tiles with detergent solution soaked duster/mop, after removing all

dust/dirt/strains wipe with dry lint free mop.

Enter the records in the relevant log sheet ensuring a daily cleaning frequency.

Cleaning of Terrace and Roof Top:

With the help of a soft broom, clean the entire terrace collect the dust and other

waste, if any, in polythene bag and dispose it outside the campus at appropriate place.

De-clog the rain water drain pipe etc.

Disposal of Waste & Scrap:

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Collect the waste & scrap in polythene bags/drums and dispose-off at designated Noida

disposal ground ensure that no waste come out during the transportation.

Frequency of disposal: Weekly enter the disposal record in the relevant log sheet.

Cleaning of Buildings Surrounding:

Clean the building surrounding, Plinth protection with hard broom ensuring proper

cleaning.

Dispose the collected waste outside the campus at appropriate place.

Maintain a daily cleaning frequency. Enter the records in the relevant log sheet.

Cleaning Procedure for Insectocuturs:

Switch off mains of the equipment, remove the bottom tray, collect the dead insects, if

any from the tray, put them in a poly bag and transfer the poly bag to the scrap yard.

Clean inside the tray and the insectocuters with a wet mop, then clean with a

dry cloth, place the tray the back in place and switch on the insectocuters,

taking care not to touch the insectocuters when it is switch on.

Enter the records of cleaning in the relevant log sheet, ensuring a weekly

frequency.

Storage of Cleaning Devices:

After cleaning, house-keeping activity is over, clean the devices like mops, buckets,

wipers, broom & brushes with fresh water & detergent , squeeze out water completely

and hang wipers and mops. It should be ensured that all cleaning devices in the Janitor

room are clean & dry.

External Walls:

Remove cobwebs, insects, webs, bird nests, etc. if any with the help of long

assembly, brushes and Ladders / scaffolding etc.

Clean all horizontal areas, Chajja, louvers, window sills and any other area where birds

excrete, dust is found with the help of soft broom and soft brushes by using suitable height

ladders etc. The contractor shall take special care that the long ladder remains in working

condition.

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APPENDIX – A

PROFORMA FOR PERFORMANCE BANK GUARANTEE

(On stamp paper of appropriate value from any Nationalized Bank)

To,

M/s National Institute of Biologicals

Plot No. A – 32, Sector – 62,

NOIDA – 201 307.

Dear Sir,

In consideration of National Institute of Biologicals (hereinafter called as the Employer which

expression shall include his successor and assigns having awarded to

………………………….…………………… (here in after referred to as the said Contractor or

Contractor’ when expression shall wherever the subject of context so permits include its

successors and assigns) a contract No. …………………. In terms inter alia, of the NIB’s Letter

No. …………….. dated. ……………… and the General Conditions of Contract and upon the

condition of the contractor’s furnishing security for the performance of the contractor’s

obligations and discharge of the contractor’s liability under in connection with the said contract

up to a sum of Rs………………….

(Rupees…………………………………………………………... only) amounting to 10 %

(Ten) percent of the total contract value.

1. We. ……………………………………………………………. (here in after called “The

Bank which expression shall include its successors and assigns) hereby jointly and

severally undertake to guarantee the payment to The Employer in rupees forthwith on

demand in writing and without protest of demur or any and all moneys anywise payable

by the contractor to The Employer under in respect of or in connection with the side

contract inclusive of all The Employer’s losses and damages and costs, (inclusive

between attorney and client) charges and expenses and other moneys anywise payable in

respect of the above to this guarantee up to an aggregate limit of Rs. …………………/-

(Rupees…………………………………….only).

2. We ……………………………………………… Bank further agree that The Employer

shall be sole judge of and as to whether the said contractor has committed any breach or

breaches of any of the terms and conditions of the said contract and the extent of loss,

damage, cost, charges and expenses caused to or suffered by or that may be caused to or

suffered by The Employer on account thereof and the decisions of The Employer that the

said Contractor has committed such breach or breaches and as to the amount or amounts

of loss, damage, costs, charges and expenses caused to or suffered by The Employer from

time to time shall be final and binding on us.

3. The Employer shall be at liberty without reference to the bank and without affecting the

full liability of the bank hereunder to take any other security in respect of the Contractor’s

obligations and liabilities hereunder or to vary the contract or the work to be done

thereunder vis-à-vis the Contractor or to grant time or indulgence to the Contractor or to

reduce or to increase or otherwise vary the prices of the total contract value or to release

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or to forbear from enforcement of all or any of the security and/ or any other security

(ies) now or hereafter held by the Employer and no such dealing (s) reduction (s) increase

(s) or other indulgence (s) or arrangements with the Contractor or release or forbearance

whatsoever shall absolve the Bank of the fail liability to The Employer hereunder or

prejudice the rights of The Employer against the bank.

4. This guarantee shall not be determined or affected by the liquidation or winding up,

dissolution, or change of constitution or insolvency of the Contractor but shall in all

respect and for all purposes be binding and operative until payment of all monies payable

to The Employer in terms thereof.

5. The bank hereby waives all rights at any time inconsistent with the terms of this guarantee

and the obligations of the bank in terms hereof shall not be anywise affected or suspended

by reason of any dispute or dispute having been raised by the Contractor stopping or

preventing or purporting to stop or prevent any payment by the bank to The Employer in

terms hereof.

6. The amount stated in any notice of demand addressed by the Employer to the bank as

liable to be paid to the Employer by the Contractor or as suffered or incurred by The

Employer on account of any losses or damages of cost, costs, charges and / or expenses

shall be conclusive evidence of the amount so liable to be paid to The Employer of

suffered or incurred by The Employer as the case may be and shall be payable by the

bank to The Employer in terms hereof.

7. This guarantee shall be a continuing guarantee and shall remain valid and irrevocable for

all claims of the Employer and liabilities of the contractor arising up to and until midnight

of…………………………………………………

8. This guarantee shall be addition to any other guarantee or security whatsoever that The

Employer may now or at any time anywise may have in relation to the contractor’s

obligations/ or liabilities under and/ or in connection with the said contract, and The

Employer shall have full authority to have recourse to or enforce this security in

preference to any other guarantee or security which The Employer may have or obtain

and no forbearance on the part of The Employer in enforcing or requiring enforcement

of any other security shall have the effect or releasing the Bank from its full liability

hereunder.

9. It shall not be necessary for the Employer to proceed against the said Contractor before

proceeding against the Bank and the Guarantee herein contained shall be enforceable

against the bank notwithstanding that any security which the Employer may have

obtained or obtain from the contractor shall at the time when proceedings are taken

against the said bank hereunder be outstanding or unrealized.

10. We the said Bank undertake not to revoke this guarantee during its currency except with

the consent of the Employer in writing and agree that any change in the constitution of

the said contractor or the said Bank shall not discharge our liability hereunder.

11. We. …………………………………….the said Bank further that we shall pay forthwith

the amount stated in the notice of demand notwithstanding any dispute/ difference

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pending between the parties before the arbitrator and/ or that any dispute is being referred

to arbitration.

12. Notwithstanding anything contained herein above, our liability under this guarantee shall

be restricted to Rs… (Rupees………………………………………..) and this guarantee

shall remain in force till ………………………… and unless a claim is made on us within

3 (Three) months from that date, that is before ……………………………… all the

claims under this guarantee shall be forfeited and we shall be relived of and discharged

from our liabilities thereunder.

Dated …………day of …………2015.

For and on behalf of Bank.

Issued

Under

Seal

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APPENDIX - B

FORM OF AGREEMENT

(On appropriate value stamp paper)

AGREEMENT

This agreement made the ……. day of -------two thousand fifteen between the National

Institute of Biologicals, Plot No. A–32, Sector-62, NOIDA, (hereinafter called “NIB”) of the

one part, which expression shall include his successors and assigns and M/s

……………………………………………………………………………………………………

………. (hereinafter called “The contractor”) which expression shall include his heirs,

executors, administrators and assigns of the other part.

Whereas NIB is desirous that certain works should be executed by the Contractor, viz

……….……………………………………………………………………………………….…

………………………………………………………………………………………for National

Institute of Biologicals at NOIDA – 201 309 (U. P) (“the works”) and has accepted a Bid of the

Contractor for the execution and completion of the works and the remedying of any defects

therein.

Now this Agreement witnesses as follows:

1. In this Agreement words and expressions shall have the same meaning as are

respectively assigned to them in the Conditions of Contract herein after referred to.

2. The following documents shall be deemed to from and be read and construed as part of

this Agreement, viz:

a- Tender No. ………………………………………….………….. dated: ……..………....

b- Letter No. ………………………………………………….. to M/s ……..……………..

c- NIB Work Order letter No. ………………………………….…. dated: ….…………...

3. In consideration of the payment to be made by the NIB to the contractor as hereinafter

mentioned, the Contractor hereby covenants with NIB to execute and complete the

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Company seal with name & signature of authorized signatory.

Page 29 of 42

works and remedy any defects therein in conformity in all respect with the provisions of

this agreement.

4. The National Institute of Biologicals hereby covenants to pay the Contractor in

consideration of the execution and completion of the works and the remedying of defects

therein the Contract Price or such other sum as may become payable at the times and in

the manner prescribed by this agreement.

In Witness whereof the parties hereto have this Agreement to be executed the day and

year first before written.

Signed, Sealed and Delivered by the Said _________________________________

Binding signature for and on behalf of

National Institute of Biologicals,

A-32, Sector -62, NOIDA. __________________________________

Binding Signature of Contractor ______________________________________________

In the presence of

Witness (1): ………………………………….

Witness (2): ………………………………….

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Page 30 of 42

FORM-II

NATIONAL ISTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

OPTION-I (Manuall Housekeeping/Cleaning)

BILL OF QUANTITY(BOQ)

Tender No. 02/2015-2016/Engg. (Civil)

TENDER FOR “ANNUAL CONTRACT FOR HOUSEKEEPING/CLEANING

SERVICES IN NIB CAMPUS NOIDA”.

OPTION-I (Manual housekeeping/cleaning)

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard

Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power

House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratory Building. ii) Animal House.

Package -3:

Guest House & Hostel.

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Page 31 of 42

Please read carefully notes at Clause 10(g) before accepting the BOQ.

Sl.

No

Description of work Unit. Quantity/

No.

1. Package -1: Housekeeping/ Cleaning of (i)

Administrative Building (ii) Library (iii) Cafeteria (iv)

Gate House & Guard Posts (v) Maintenance

Engineering Building (vi) Staff Quarters (Common

Area) (vii) Pump House (viii) Water Softening Plant

(ix) Electrical Sub-stations (x) Power House (xi)

Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot

Path (xiv) Covered Corridor (xv) Drain etc. by

deploying Housekeepers and supervisors on all week

days.

The rate shall include supply of all Materials

(Consumables), Equipment, Implements, Tools,

providing uniforms to housekeepers etc. required for

proper completion of this work.

Job Work

Complete job

as per scope

of work given

in the tender.

2 Package-2: i) Housekeeping/ Cleaning of

Laboratory Building by deploying Housekeepers

and supervisors on all week days.

ii) Animal House: Deployment of Animal

attendants/ Animal caretaker preferably having at

least 1 (one) year experience in handling, feeding and

care of laboratory animals in the Animal House for

carrying out routine animal husbandry works.

Minimum educational qualification of the attendant

may be 10th standard. Qualification may however be

relaxed at the discretion of the competent authority

in case of candidates having adequate relevant

experience in handling, feeding & care of laboratory

animals.

The deployment shall be on all weekdays

including Sundays & Holidays. Based on the

minimum wages payable to skilled manpower

including all statutory requirements of labour laws

such as PF, ESI, insurance etc. applicable to such

category of manpower. The rate shall be inclusive of

cost of uniforms, shoes and reliever for weekly off of

the workers etc.

Job Work

Each

Complete job

as per scope

of work.

08

(Attendants)

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Page 32 of 42

3 Package - 3: Housekeeping / Cleaning of Guest

House & Hostel (including Canteen Area), by

deploying Housekeepers, Service boys and

Supervisors on all week days (including Sundays if

Guests are staying in Guest House/Hostel).

The rate shall include supply of all Materials

(Consumables), Equipment, Implements, Tools,

providing uniforms to housekeepers etc. required for

proper completion of this work.

Job

Work

Complete job

as per scope

of work given

in the tender.

Date: ______________

Place: _____________

(Signature & Stamp of Bidder)

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Page 33 of 42

FORM-II

NATIONAL ISTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

OPTION-II (Partly mechanized housekeeping/cleaning)

BILL OF QUANTITY (BOQ)

Tender No. 02/2015-2016/Engg. (Civil)

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard

Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power

House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratory Building. ii) Animal House.

Package -3:

Guest House & Hostel.

Please read carefully Clause 10(g) before accepting the BOQ.

Sl. No

Description of work Unit. Quantity/ No.

1. Package -1: Housekeeping/ Cleaning of (i)

Administrative Building (ii) Library (iii) Cafeteria

(iv) Gate House & Guard Posts (v) Maintenance

Engineering Building (vi) Staff Quarters (Common

Area) (vii) Pump House (viii) Water Softening

Plant (ix) Electrical Sub-stations (x) Power House

(xi) Water Tanks (Roof Top & Shaft) (xii) Roads

(xiii) Foot Path (xiv) Covered Corridor (xv) Drain

etc. by using machines and deploying

Housekeepers and supervisors on all week days.

The rate shall include supply of all

Materials (Consumables), Equipment,

Implements, Tools, providing uniforms to

Job

Work

Complete job as

per scope of work

given in the tender.

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Page 34 of 42

housekeepers etc. required for proper completion

of this work.

2 Package-2: i) Housekeeping/ Cleaning of

Laboratory Building by using machines and

deploying Housekeepers and supervisors on all

week days.

ii) Animal House: Deployment of Animal

attendants/ Animal caretaker preferably having at

least 1 (one) year experience in handling, feeding

and care of laboratory animals in the Animal

House for carrying out routine animal husbandry

works. Minimum educational qualification of the

attendant may be 10th standard. Qualification may

however be relaxed at the discretion of the

competent authority in case of candidates having

adequate relevant experience in handling, feeding

& care of laboratory animals.

The deployment shall be on all

weekdays including Sundays & Holidays. Based

on the minimum wages payable to skilled

manpower including all statutory requirements of

labour laws such as PF, ESI, insurance etc.

applicable to such category of manpower. The rate

shall be inclusive of cost of uniforms, shoes and

reliever for weekly off of the workers etc.

Job

Work

Each

Complete job as

per scope of work.

08

(Attendants)

3 Package - 3: Housekeeping / Cleaning of Guest

House & Hostel (including Canteen Area), by

using machines and deploying Housekeepers,

Service boys and Supervisors on all week days

(including Sundays if Guests are staying in Guest

House/Hostel).

The rate shall include supply of all Materials

(Consumables), Equipment, Implements, Tools,

providing uniforms to housekeepers etc. required

for proper completion of this work.

Job

Work

Complete job as

per scope of work

given in the tender.

Date: ______________Place: _____________

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Page 35 of 42

FORM-II

NATIONAL ISTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

OPTION-I (Manual Housekeeping/Cleaning) PRICE BID

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard

Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power

House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratory Building. ii) Animal House.

Package -3:

Guest House & Hostel.

Please read carefully notes at page No. 42 and Clause 10(g) before quoting/ filling

the Price Bid.

Sl.

No

Description of work Unit. Quantity/

No.

Rate(Rs.)

/month

Rate (Rs.)

/year

1. Package -1: Housekeeping/

Cleaning of (i) Administrative

Building (ii) Library (iii) Cafeteria

(iv) Gate House & Guard Posts (v)

Maintenance Engineering Building

(vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water

Softening Plant (ix) Electrical Sub-

stations (x) Power House (xi) Water

Tanks (Roof Top & Shaft) (xii)

Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

Job

Work

Complete

job as per

scope of

work given

in the

tender.

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Page 36 of 42

by deploying Housekeepers and

supervisors on all week days.

The rate shall include

supply of all Materials

(Consumables), Equipment,

Implements, Tools, providing

uniforms to housekeepers etc.

required for proper completion of

this work.

2 Package-2: i) Housekeeping/

Cleaning of Laboratory Building

by deploying Housekeepers and

supervisors on all week days.

ii) Animal House: Deployment of

Animal attendants/ Animal

caretaker preferably having at least

1 (one) year experience in

handling, feeding and care of

laboratory animals in the Animal

House for carrying out routine

animal husbandry works.

Minimum educational

qualification of the attendant may

be 10th standard. Qualification may

however be relaxed at the

discretion of the competent

authority in case of candidates

having adequate relevant

experience in handling, feeding &

care of laboratory animals.

The deployment shall

be on all weekdays including

Sundays & Holidays. Based on the

minimum wages payable to

skilled manpower including all

statutory requirements of labour

laws such as PF, ESI, insurance etc.

applicable to such category of

manpower. The rate shall be

Job

Work

Each

Complete

job as per

scope of

work.

08

(Attendants)

08X…….

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Page 37 of 42

inclusive of cost of uniforms, shoes

and reliever for weekly off of the

workers etc.

3 Package - 3: Housekeeping /

Cleaning of Guest House & Hostel

(including Canteen Area), by

deploying Housekeepers, Service

boys and Supervisors on all week

days (including Sundays if Guests

are staying in Guest

House/Hostel).

The rate shall include supply

of all Materials (Consumables),

Equipment, Implements, Tools,

providing uniforms to

housekeepers etc. required for

proper completion of this work.

Job

Work

Complete

job as per

scope of

work given

in the

tender.

Total [Package (1) + Package(2) +

Package(3)] 1st Year amount

Service Tax………… % (if

applicable)

Total Amount (including tax)

Amount (in Words) Rs………………………………………………………………………

…………………………………………………….…….………………

Note: (i) The quoted rates shall be valid for 90 days from the date of opening of tender. (ii) Rates quoted below minimum wages (as notified by Labour Department,

Central, for Noida) applicable on the date of submission of tender will not be accepted.

(iii) The bidder should submit the calculation/ price breakup for the rates quoted

by him based on the minimum wages to scrutinize his bid for evaluation.

(iv) Taxes if not indicated above will be considered inclusive.

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Page 38 of 42

(v) Rate must be clearly quoted inclusive of taxes. (vi) For calculation of monthly price for different packages minimum cost of

materials (Consumables) will be taken as follows. Package -1 Rs. 7,500/- per month.

Package – 2 Rs. 13,000/- per month.

Package – 3 Rs.4,500/- per month.

Total : Rs. 25,000/- per month

(vii) Above Material cost may be reviewed annually on the specific request of the

contractor and it can be considered for suitable enhancement subject to market

trends.

(viii) Bidders to quote for cost of consumables for consumption based on their own

assessment/ judgment for the given work place/scope of work given in the

tender and also having physically inspected the site.

(ix) We have given minimum cost of consumables/materials at (iii) above

considering bare minimum consumables required for work place. However if

the cost of materials (consumables) quoted by the bidder is found lesser than the

value indicated for the respective package the offer is liable to be rejected.

Date: ______________

Place: _____________

(Signature & Stamp of Bidder)

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Page 39 of 42

FORM-II

NATIONAL ISTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA – 201 307 (U. P.)

OPTION-II (Partly Mechanized Housekeeping/Cleaning) PRICE BID

Package -1:

(i) Administrative Building (ii) Library (iii) Cafeteria (iv) Gate House & Guard

Posts (v) Maintenance Engineering Building (vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water Softening Plant (ix) Electrical Sub-stations (x) Power

House (xi) Water Tanks (Roof Top & Shaft) (xii) Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

Package -2:

i) Laboratory Building. ii) Animal House.

Package -3:

Guest House & Hostel.

Please read carefully notes at page No. 46 and Clause 10(g) before quoting/ filling

the Price Bid.

Sl.

No

Description of work Unit. Quantity/

No.

Rate(Rs.)

/month

Rate (Rs.)

/year

1. Package -1: Housekeeping/

Cleaning of (i) Administrative

Building (ii) Library (iii) Cafeteria

(iv) Gate House & Guard Posts (v)

Maintenance Engineering Building

(vi) Staff Quarters (Common Area)

(vii) Pump House (viii) Water

Softening Plant (ix) Electrical Sub-

stations (x) Power House (xi) Water

Tanks (Roof Top & Shaft) (xii)

Roads (xiii) Foot Path (xiv)

Covered Corridor (xv) Drain etc.

by using machines and deploying

Job

Work

Complete

job as per

scope of

work given

in the

tender.

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Page 40 of 42

Housekeepers and supervisors on

all week days.

The rate shall include

supply of all Materials

(Consumables), Equipment,

Implements, Tools, providing

uniforms to housekeepers etc.

required for proper completion of

this work.

2 Package-2: i) Housekeeping/

Cleaning of Laboratory Building

by using machines and deploying

Housekeepers and supervisors on

all week days.

ii) Animal House: Deployment of

Animal attendants/ Animal

caretaker preferably having at least

1 (one) year experience in

handling, feeding and care of

laboratory animals in the Animal

House for carrying out routine

animal husbandry works.

Minimum educational

qualification of the attendant may

be 10th standard. Qualification may

however be relaxed at the

discretion of the competent

authority in case of candidates

having adequate relevant

experience in handling, feeding &

care of laboratory animals.

The deployment shall be on

all weekdays including Sundays &

Holidays. Based on the minimum

wages payable to skilled

manpower including all statutory

requirements of labour laws such

as PF, ESI, insurance etc. applicable

to such category of manpower. The

rate shall be inclusive of cost of

Job

Work

Each

Complete

job as per

scope of

work.

08

(Attendants)

08X…….

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Page 41 of 42

uniforms, shoes and reliever for

weekly off of the workers etc.

3 Package - 3: Housekeeping /

Cleaning of Guest House & Hostel

(including Canteen Area), by using

machines and deploying

Housekeepers, Service boys and

Supervisors on all week days

(including Sundays if Guests are

staying in Guest House/Hostel).

The rate shall include supply

of all Materials (Consumables),

Equipment, Implements, Tools,

providing uniforms to

housekeepers etc. required for

proper completion of this work.

Job

Work

Complete

job as per

scope of

work given

in the

tender.

Total:

Total 1st Year Package (1) +

Package(2) + Package(3)

------% escalation for 2nd Year on

1st Year amount

Total for 2nd Year

------% escalation for 3rd Year on

2nd Year amount

Total for 3rd Year

Total for 1st Year + 2nd Year + 3rd

Year

Service Tax………… % (if

applicable)

Grand Total for 1st Year + 2nd

Year+ 3rd Year including all taxes

Amount (in Words) Rs. …………………………………………………………………………

………………………………………….……………………………….

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Page 42 of 42

Note:

(i) The quoted rates shall be valid for 90 days from the date of opening of tender. (ii) Rates quoted below minimum wages (as notified by Labour Department,

Central, for Noida) applicable on the date of submission of tender will not be accepted.

(iii) The bidder should submit the calculation/ price breakup for the rates quoted

by him clearly showing charges of machines etc. and manpower to scrutinize

his bid for evaluation.

(iv) Taxes if not indicated above will be considered inclusive. (v) Rate must be clearly quoted inclusive of taxes. (vi) % age of escalation should be quoted & accepted maximum in two decimal. (vii) For calculation of monthly price for different packages minimum cost of

materials (Consumables) will be taken as follows.

Package -1 Rs. 7,500/- per month.

Package – 2 Rs. 13,000/- per month.

Package – 3 Rs. 4,500/- per month.

Total: Rs. 25,000/- per month

(viii) Bidders to quote for cost of consumables for consumption based on their own

assessment/ judgment for the given work place/scope of work given in the

tender and also having physically inspected the site.

(xi) We have given minimum cost of consumables/materials at (iii) above

considering bare minimum consumables required for work place. However if

the cost of materials (consumables) quoted by the bidder is found lesser than the

value indicated for the respective package the offer is liable to be rejected.

Date: ______________

Place: _____________

(Signature & Stamp of Bidder)