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TENDER DOCUMENT

FOR CONSTRUCTION

OF

URDU DEPARTMENT BUILDING

AT

UNIVERSITY OF LUCKNOW

LUCKNOW

DEPARTMENT OF WORKS

UNIVERSITY OF LUCKNOW, LUCKNOW

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PART – 1

Technical Bid.

FOR

“CONSTRUCTION”

OF

URDU DEPARTMENT BUILDING

DEPARTMENT OF WORK

UNIVERSITY OF LUCKNOW, LUCKNOW.

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TENDER NOTICE Sealed tender are invited from A Class registered contractors of

Works Department for construction of Urdu Department Building.

The terms and condition along with format of technical and financial bid

respectively (Tender document Set) can be downloaded from

www.lkouniv.ac.in along with this notice.

The tender bids (separate technical and financial bids double seated

in one envelope) addressed to the Executive Engineer, University of

Lucknow-226007 shall be deposited in the office of Registrar by the last

date of October 12, 2017 (2.00pm). The bids shall be opened at 3.00pm in

the office of the Proctor, University of Lucknow.

Executive Engineer University of Lucknow.

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INFORMATION & INSTRUCTIONS FOR THE TENDERER

1. The application should be type-written. The applicant should sign

each page of the application.

2. Over Writing should be avoided. Correction, if any, should be

made by neatly crossing out, initialing, dating & re-writing.

3. The applicant may furnish any Additional information which he

thinks is necessary to establish is capabilities to successfully

complete the envisaged work. He is however advised not to furnish

superfluous information. No information shall be ever advised not

to furnish superfluous information. No information shall be

entertained after submission of pre-qualification document unless it

is called for by the Employer.

4. Any information furnished by the applicant found to be incorrect

either immediately or at a later date, would render him liable to be

debarred from tendering/ taking up of work at University of

Lucknow.

5. The tender shall be submitted as two bid system in accordance with

the procedures specified. Documents shall be submitted in

envelope of appropriate size, which shall be duly sealed.

6. “Conditional tender” shall not be considered.

7. Tender document are to be submitted in two separate envelopes.

Envelope marked no-1 shall contain the technical bid and marked

on-2 for financial bid (price bid).

8. Both envelopes 1 & 2 shall be kept in one Large envelope with

“name of work, date of tender, details of earnest money, full

address and contact number of tenderer”.

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SUBMISSION OF TENDER

The detail of document to be submitted with each envelope is given

below:

ENVELOPE MARKED-1 (TECHNICAL BID)

1. Demand Draft of Rs. 5000.00 being cost of tender from has to be

attached with tender form in the made of Bank Draft in favour of

Finance Officer, University of Lucknow payable at Lucknow

which is not refundable in any case.

2. Earnest money @ 2% of the value of Rs. 80.00 Lakh in the shape

of NSC/FDR/Bank Guaranty duly pledged in favour of Finance

Officer, University of Lucknow.

3. Duly filled up technical bid document appended with the tender.

4. List of works satisfactorily completed during previous years in

Govt./Semi-Govt./Public Sector undertaking and reputed private

limited companies along with certificates (Attested copy). List of

ongoing work of the same type of job.

5. Latest income tax clearance certificate valid till date (original or

attested copy) clearly indicating turn over of last three assessment

years.

6. List of technical staff with their qualification professional

experience and length of the service with the firm as detailed ahead

in document.

7. Attested copy of the partnership deed if it is partnership firm and

registration certificate in case of company, sole proprietorship

declaration in case of proprietorship firm. Joint ventures shall not

be accepted.

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8. Authority letter, if the firm/ tenderer in favour of the person who

has signed the tender document with telephone no., complete postal

address and E-mail address.

9. Annual turnover.

ENVELOPE NO-2 (PRICE BID)

a. Price bid duly filled in all respects in the original tender

documents.

b. Non-Judicial stamp paper of Rs. 10/- (Rs. Ten Only) of UP along

with Rs. 1/- revenue stamp.

SYSTEM TO OPEN TENDERS:

a. Envelope No-1 containing the earnest money and pre-qualification

document shall be opened first on specified date & time before the

renderers present at the time of opening.

b. Envelope No-2, containing the offer/price bid, of tenderers who

quality the technical bid, shall be opened on date & time fixed. The

quoted rates of various tenders will be read out. Tenderers desirous

to be present shall be allowed at the time of opening of price bid.

GENERAL CONDITIONS OF WORK

All the work shall be carried out as per detailed C.P.W.D./

U.P.P.W.D. specifications for Building.

EXTENT OF CONTRACT

The contract comprises construction and completion of the

specified job and the provisions of all labour, materials, T & P etc. and

transport temporary works etc. whether of temporary or permanent in

nature required for the construction, completion and maintenance of the

work.

INSPECTIONS OF THE SITE

The tenderer (s) must inspect and examine the site of work and its

surroundings and satisfy himself/ themselves before submitting his/their

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tender. He/they has/have to make sure of the positions of availability of

required material.

ENTRIES IN TENDER

All entire by the tendered should be in one ink and one hand/ on

prescribed bill of quantity only. Erasers and overwriting are not

permissible. All corrections should be neatly written and signed by the

tenderer. Rate should be written in figures as well as in words. In case

there is any variation, lower rate shall be treated as Tender rate.

CONDITIONAL/INCOMPLETE TENDER

Conditional, incomplete, unsigned tenders shall not be considered.

Only those bidders who supply necessary proof/documents in their bids

shall be considered as responsive for further evaluation.

ADDRESS OF CONTRACTOR

The contractor shall give his full permanent postal address. The

postal receipt of the letters sent to him on this address shall be considered

sufficient proof that they have been delivered to him.

ACCEPTANCE OF TENDER

Subject to conditions of bid document, the Employer will award

the Contract to the Bidder whose Bid has been determined:

i. to be substantially responsive to the bidding documents and

who has offered the lowest evaluated Bid price, provided that

such Bidder has been determined to be (a) eligible and (b)

qualified in accordance with the provisions of bid document.

ii. to be within the available bid capacity adjusted to account for

his bid price which is evaluated the lowest in any of the

packages opened earlier than the one under consideration.

The University of Lucknow shall have the right to accept or

reject any or all the tenders or part thereof, without assigning

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any reason to contractor and no claim whatsoever shall be

entertained on this account.

AWARD OF CONTRACT

The bidder whose Bid has been accepted will be notified of the

award by the department prior to expiration of the Bid validity period by

phone/ confirmed by registered letter. This letter (hereinafter called the

“Letter of Acceptance”) will state the sum that the Employer will pay to

the Contractor in consideration of the execution, completion by the

Contractor as prescribed by the Contract (hereinafter and in the Contract

called the “Contract Price”).

The notification of award will constitute the formation of the

Contract, subject only to the furnishing of a performance security in

accordance with the provisions of Security money.

SECURITY MONEY

Within 10 (ten) days after receipt of the Latter of Acceptance, the

successful Bidder shall deliver a Performance Security to the department.

The Security money of five percent of the Contract Price, of the period of

the time for completion of works.

The security shall be either in the form of a Bank Guarantee or

fixed deposit Receipts, in favour of Finance Officer University of

Lucknow from a Scheduled Commercial Bank.

Failure of the successful Bidder to comply with the requirements

security money shall constitutes grounds for cancellation of the award

and forfeiture of the Earnest Money. He will also be debarred from

participating future bids in University of Lucknow.

SIGNING OF TENDER DOCUMENTS

The Agreement will incorporate all agreements between the

Employer and the successful Bidder. It will be signed by the Employer

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and the successful Bidder after the performance security is furnished.

Required stamp duty on the contract deed will be borne by the contractor.

EXECUTION OF AGREEMENT

Successful Tenderer shall have to execute an agreement on stamp

paper of value as applicable, through its authorized representative within

a week from date of receipt of acceptance letter/ work order.

RUNNING PAYMENT

Contractor shall be entitled for payment running bills on monthly

basis. However, if required by the contractor, running bills in a lesser

period may be considered for payment but the value such payment should

not be less than 5% of contract value.

COPY OF CONTRACT

On request, the Executive Engineer may furnish the contractor with

a copy of the contract.

TIME OF COMPLETION

The entire work is to be completed in 06 months.

The contractor has to ensure that minimum 7 days advance

intimation to be sent in writing to University in case of any delay for need

of any drawings or clarification. No extension will be granted to the

contractor if intimation is not sent in timely manner or if the clarification

is given within a week.

ROYALTIES AND TAXES ETC.

The contractor shall pay all royalties, license fee, labour cess and

all other charges at quarry, octroi duties, custom duties, toll taxes, labour

cess and any other local taxes as may be levied. No passes for octri or toll

levied by local bodies on toll bridges shall be issued by the Department.

Rate shall inclusive of the same. Nothing extra shall be paid due to

fluctuations in the cost of materials, labour and all types of taxes etc.

Only G.S.T. shall be paid separately.

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DAMAGES BY RAINS, ACCIDENTS OR NATURAL

CALAMITIES

No payment will be made to the contractor for damage caused by

rains, accidents or other natural calamities during the progress of work.

No claim whosoever shall be entertained on this account.

DEFAULT OF CONTRACTOR IN COMPLIANCE

Constant defiance of the instructions of Engineer-in-charge on the

part of the contractor or his authorized agent will make the contract will

liable to be terminated.

CLEARANCE OR SITE ON COMPLETION

The contractor shall at all times keep the premises free from

accumulated waste materials or rubbish caused by his employees on the

works and on completion of the work, he shall clear away and remove

from site all surplus materials, rubbish and temporary work of any kind

and fill up borrow pits dug by him. He shall leave whole of the site and

work clean and in a workmanlike condition of the entire satisfaction of

the Engineer-in-charge.

DEFECTS AFTER COMPLETION

The contractor shall make good at his own cost and to the

satisfaction of the Employer all defects, shrinkage, settlements or the

faults which may appear within 12 months after completion of the work.

ESCALATION

The rate quoted shall be FIRM throughout the tenure of the

contract (including extension of time, if any, granted) and will not be

subject to any fluctuation due to increase in cost of materials, labour, tax,

octrioi etc.

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PROFORMA FOR TECHINAL BID

I. Detail of tender cost Enclosed. Draft No.- Date- Amount- Issuing Branch and Bank.

II. Detail of Earnest money Enclosed FDR/NSC/ Bank Guarantee/Amount FDR/NSC/Bank Guarantee Number Issuing branch & bank.

III. General Information 1. Name of the firm 2. Address 3. Contact person

Phone Email

Cell Phone 4. Place and year of incorporation of the firm : 5. Registration No./G.S.T.N. No. (copy to be enclosed) : 6. Details of Registration (State PWD/CPWD/MES) :

a. Class b. State c. Date of Registration d. Validity

7. Constitution of the firm (Public, Proprietary etc.). 8. Name & qualification of the Chief Executive

of the firm IV. Financial Information

1. Turn over for the last three years : 2. Permanent Account No. (IT) : 3. GST Registration No. : 4. Income Tax Clearance Certificate :

(Enclose copies for the last three years) 5. Solvency Certificate issued by :

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Annexure-I Details of completed projects

Project/ Work Name

Name of the Client

Value of Contract (Rs. In Lakhs)

Stipulated time of

completion

Actual time of

completion

Remarks, Explain

reasons for delay, if any.

Enclose satisfactory completion certificate and date of completion

from the concerned Engineer-in charge not below the rank of Executive Engineer in the case of Govt. or Chief Executive in the case of Private Organization.

SIGNATURE OF BIDDER

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Annexure-II Details of existing and ongoing projects.

Project/ Work Name

Name of the

Client, Place and

state

Value of Contract (Rs. In Lakhs)

Stipulated time

completion

date of

start

Date of Completion

Value of work’s

Remaining to be

completed

Anti cipated time of

completion

Enclose a progress certificate from the concerned Engineer-in-Charge not below the rank of Executive Engineer in the case of Govt. or Chief Executive in the case of Private Organization.

SIGNATURE OF BIDDER

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Annexure - III

TURN OVER FOR THE LAST THREE YEARS Sl.No. Year Turn Over

(Rs. in lakhs) Remarks

1. 2014 – 2015

2. 2015 – 2016

3. 2016 - 2017

Enclose certificate from the concerned Engineer-in-charge not below the rank of Executive Engineer or from Chartered Accountant.

SIGNATURE OF BIDDER