TENDER DOCUMENT For Supply, Installation ...alpha.nsic.co.in/nsictenders/202033182255.pdfThe NSIC Technical Services Centre, Aligarh invites sealed tender in two bid system (Technical

Tender Ref. No.:

NSIC-TSC (A)/ATI/2019-20/20(R1)

TENDER DOCUMENT

For

Supply, Installation & Commissioning

of

Hydraulic Press Machine

The National Small Industries Corporation Limited (A Government of India Enterprise)

A-1, Industrial Estate, Aligarh, Uttar Pradesh – 202001.

Tel No.: 0571-2408910, 2400364, 2403552 Email: [email protected]

Website: www.nsic.co.in

TENDER NO.: NSIC-TSC (A)/ATI/2019-20/20(R1)

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INDEX

S.No. Description Page Nos.

1 Title

2 Index

3 Notice Inviting Tender

4 Instructions to the Tenderers

5 Details of requirements and technical specifications (Annexure – A)

6 Undertaking from Bidder (Annexure – B)

7 Format & Requirements for Submitting Technical

Bid(Annexure –C)

8 Format & Requirements for submitting Commercial Bid (Annexure – D)


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NOTICE INVITING TENDER

The NSIC Technical Services Centre, Aligarh invites sealed tender in two bid system (Technical & Commercial bid in two separate envelopes) for the Supply, Installation,

Commissioning on site & Training on Operation(s) & Maintenance of Hydraulic Press Machine.

The details are summarized below: -

a) Tender number Reference number for inviting bids through this tender is NSIC-TSC (A)/ATI/2019-20/20(R1)

b) Eligible Bidder Original Equipment Manufacturers / Authorized Distributors of OEM / Authorized Dealers of Original

Equipment Manufacturer (as per the eligibility details placed in the tender at Para 2 of “Instructions to

the Tenderers”.

c) Purchaser The NSIC-Technical Service Centre (A Government of

India Enterprise) which is one of the Technical Centre

of National Small Industries Corporation.

d) Usage of Machine The purchaser would place the machine in their

training centre and shall be utilized for imparting skill/ entrepreneurship development training and rendering

services to the industries.

e) Scope of Tender Supply, Installation, Commissioning & Training to trainers, Comprehensive Warranty of 2 years +

Maintenance Contract of 3 years after expiry of warranty.

f) Specification/ Details of machine

The detailed specifications of machine are specified in tender and placed at Annexure-A.

g) Web page for details

of tender

Web page: http://www.nsic.co.in/tenders.asp

The prospective bidders are advised to visit the

website periodically for any update in respect of this tender. No separate advertisement/communication

will be sent to the individual and/or parties.

h) Locations of supplies The machine(s) is/are proposed to be supplied at

NSIC Technical Services Centre, A-1, Industrial Estate, Near ITI Road Police Chowki, Aligarh –

202001, Uttar Pradesh.

j) Earnest Money Deposit (EMD) along

with Tender

Interest free EMD of Rs. 36000/- (Rupees Thirty Six Thousand Only) for Aligarh location shall be submitted

in the form of D.D. in favour of “The National Small Industries Corporation Ltd.” payable at Aligarh

and to be placed in the Technical Bid envelope while submitting the tender.

Alternatively, EMD can be submitted through Online

Banking Mode for which the details are given below in “Instructions to Bidders” section.


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UTR No. and date of the online banking transaction on

letter head of the bidder is to be submitted in the Technical Bid envelope while submitting the tender.

k) Exemption from the

payment of EMD and

Tender fee

The exemption for the payment of EMD as well as

tender fee will be applicable under Rule 170 & 173 of

general Financial Rules (GFR), 2017 for Micro & Small Enterprises (MSEs) as per the “Public Procurement

Policy for Micro & Small Enterprises Order 2012”. To claim the exemption, self-certified copy of valid

certificate / proof of registration for the goods for which this tender floated, must be enclosed with

Technical Bid.

l) Security Deposit The successful bidder has to submit interest free

security deposit amount to the value equalling to 10%

(Ten percent) of the total value of order within five working days from the date of issue of Purchase Order

by Purchaser.

m) Cost of Tender

Documents

The tender document can be collected from the office

of the Deputy General Manager, NSIC Technical Services Centre, A-1, Industrial Estate, Near ITI Road

Police Chowki, Aligarh - 202001 in between the period from 02.03.2020 to 24.03.2020 (Except Saturday &

Sunday) between 10:30 hours to 15:00 hours against payment of Rs. 1180/- (Rupees One Thousand One

Hundred and Eighty Only) (Non-refundable, Inclusive

of GST) by way of demand draft in favour of “The National Small Industries Corporation Ltd.”

payable at Aligarh.

Alternatively, tender form can be downloaded from our website www.nsic.co.in from 02.03.2020 to

24.03.2020. In case the tender is downloaded for submission of offer, the tender fee of Rs. 1180/- in

form of demand draft in favour of “The National Small Industries Corporation Ltd.” payable at

Aligarh shall be enclosed with Technical Bid of the tender while submitting the tender or through Online

Banking for which details are given below in “Instructions to Bidders” section.

n) Last date of

submission of tender

Tender must be delivered to the address below

on or before 24.03.2020 up to 15:00 hours. The bids received after the due date and time shall be

rejected. The Deputy General Manager (DGM),

NSIC-Technical Services Centre, A-1, Industrial Estate, Aligarh – 202001.


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o) Date of opening of Technical Bid

(Envelope-1)

The technical bid for the tender shall be opened on 24.03.2020 at 16:00 hours at the address as

under: The Deputy General Manager (DGM),

NSIC-Technical Services Centre, A-1, Industrial Estate, Aligarh – 202001.

p) Date of opening of

Commercial Bid (Envelope-2)

The date for opening second envelope containing

Commercial Bid will be intimated to the technically qualified bidders separately.

Note: In case of any further details required, the same can be collected from the office of The Deputy General Manager (DGM), NSIC-Technical Services Centre, A-1,

Industrial Estate, Aligarh – 202001 from 02.03.2020 To 24.03.2020 (except Saturday & Sunday) between 10:30 hours to 15:00 hours.

Deputy General Manager (DGM), NSIC-Technical Services Centre,

A-1, Industrial Estate, Aligarh – 202001.


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INSTRUCTIONS TO THE TENDERERS

The Tender shall be submitted in accordance with these instructions, as under.

1. Abbreviations:

Throughout this tender document, the word/ term:

a) “NTSC” means NSIC-Technical Services Centre

b) “NSIC” means The National Small Industries Corporation Ltd.

c) “day” means Calendar day

d) “working day” means Monday to Friday in week

e) “tender” means tender number NSIC-TSC (A)/ATI/2019-20/20(R1)

f) “Machine” means the machines/ equipment/software/accessories as detailed at

Annexure-A.

g) If context so requires, “singular” means “plural” and vice versa.

h) “EMD” means Earnest Money Deposit.

i) “Purchaser” means The National Small Industries Corporation Ltd

j) “Bid” means the document and financial details submitted by bidder.

k) “Bidder” means the eligible and qualified bidder.

l) “Tenderer” means the eligible and qualified Original Equipment Manufacturers /

Authorized Distributors/ Authorized Dealers.

m) “OEM” means Original Equipment Manufacturer

2. Eligible Bidder:

a) The intending Bidder, in case of Original Equipment manufacturers shall submit a self-declaration on their letter-head, along with the Technical Bid, confirming

that they are regular in manufacturing & supplying the similar machines, as asked in this tender, for the last Ten (10) years.

b) The original equipment manufacturers shall possess ISO Certificate for their establishment. The copy of the valid ISO Certificate shall be placed with the

Technical Bid.

c) The intending Bidder, in case of Authorized Distributor of OEM / Authorized

Dealer of OEM shall possess valid authorized Distributorship / Dealership license

from Original Equipment Manufacturer and to be engaged in regular supply of similar machines for the last ten (10) years. The OEM shall have ISO certificate.

Also the authorised Distributor/Dealer shall be associated with OEM on the basis of which the said tender is participating, for the last three years. The Bidder shall

enclose the copies to substantiate their engagement in supplies for the goods for which the above said tender is being issued, for the last ten years and associated

with OEM for the last three years. The copy of the same to be enclosed in Technical bid while submitting the tender.


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d) The intending bidder had never made any default in supplying the machine/ equipment to Government / Semi Government/ Central or State Public sector

enterprise(s) for any reasons in the last five years.

3. Scope of Supplies:

a) The material shall be supplied in compliance to the specifications mentioned in Annexure- A of the tender.

b) The specifications of the machine as mentioned in the Annexure-A are the minimum requirements of tender, however higher specifications of machine may

be considered subject to their cost economics i.e. competitiveness in financial terms for the location(s) of supply.

c) After the supply of machine as mentioned in the Annexure A, the bidder has to execute its installation & commissioning in the designated site(s) at the location.

No extra cost shall be paid for this purpose.

d) After the installation & commissioning of machine i.e., Hydraulic Press

Machine, the training to the local trainers shall be given for five (05) working days wherein the training about the machine’s operations, maintenance,

information about Do’s & Don’ts as well as trouble shooting & all other areas

which are necessary for smooth functioning of machine shall be provided the persons designated by purchaser, at site, by the bidder. No extra cost shall be

paid to the successful bidder for imparting this training.

e) The bidder shall offer on-site comprehensive warranty of machine for minimum

two years from the date of successful commissioning of machine at the designated location. The purchaser is not liable to pay any extra charges on any

account during warranty period.

f) The bidder shall cover the machine(s) under Maintenance Contract for three

years after the expiry of comprehensive warranty period of two years without asking for any additional financial charges from purchaser.

g) The purchaser shall inform the colour of the machine to be supplied against the above order while issuing the purchase order and bidder has to comply.

4. Location of supplies:

a) The details of locations where the machine(s) supplied through this tender are as under:

# Location Address for supplies

1 NSIC-TSC Aligarh A-1, Industrial Estate, Near ITI Road Police Chowki, Aligarh – 202001, U.P.

b) The bidder is free to inspect the location(s) in the premises before submitting the bid under this tender.

5. Special Provision for Micro & Small Enterprises:-

Micro and Small Enterprises (MSEs) participating in the tender will be given benefit as per Public Procurement Policy, 2012. Further, the MSEs owned by

SC/ST entrepreneurs will also be given benefits as per Public Procurement Policy, 2012. The definition of MSEs owned by SC/ST is as given under:


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(a) In case of proprietary MSE. Proprietor shall be SC/ST (b) In case of partnership MSE, the SC/ST partners shall be holding at least

51% shares in the unit (c) In case of Private Limited Companies, at least 51% share shall be held

by SC/ST promoters.

Document to claim benefits shall be enclosed in Technical Bid.

6. Delivery

a) The purchaser expects the completion of delivery of machine by the bidder within

Sixty (60) calendar days from the date of issue of supply order at the location(s). However, the bidders have an option to submit the best delivery time while

submitting the Technical Bid, but in any case, the delivery should be completed before 90 days from the date of issue of supply order by purchaser.

b) The machine/equipment shall be inspected by the purchaser on receipt at site and bidder shall be responsible for any damage during the transit of machine/

equipment. The purchaser shall not be responsible for any damage due to any reason during the transportation of machines/equipment to the designated site

of the purchaser.

c) The successful bidder shall not be allowed for part shipments and/or trans-shipments without the permission of purchaser. The insurance cover including

insuring the goods against the loss or damage incidental to manufacture or acquisition, transportation, storage and delivery/Installation & Commissioning

shall be obtained by the bidder in his own name and not in the name of purchaser. The purchaser will as soon as possible but within 30 days from the

date of arrival of goods at destination shall notify the bidder of any loss or damage to the goods.

7. Comprehensive Warranty

a) The successful bidder shall offer on-site comprehensive warranty of machine for

two years from the date of successful commissioning of machine at the designated location & shall cover each and every part of the machine including

parts having limited life etc. The purchaser is not liable to pay any extra charges on any account during warranty period.

b) Any part or parts fail or proved defective within the on-site warranty period

specified above, owning to defect in design, material or workmanship, the bidder shall have to replace them with original spares only without asking for any

charges.

c) The successful bidder shall have to visit the location at which the machine

supplied once in a quarter as a “Preventive maintenance service” to check the working of hardware & software of machine, associate systems, efficiency of

operational areas etc., during the warranty period.

d) During the warranty period, expert(s) shall be deputed at site by the successful

bidder within two working days from the date of request from purchaser, to rectify and fixing the defects/malfunctioning of machine at the location where

machine(s) supplied within next three working days. The cost of deputation of expert(s) and any other associated expenditure to attend the rectification/fixing

of fault shall be borne by the bidder.


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e) In case the successful bidder is not able to rectify the fault within the period of three days, the Purchaser has authority to demand for demurrages because of

loss to purchaser due to “under repair” situation for the machine.

8. Three Years Maintenance Contract

a) The bidder shall cover the machine(s) under Maintenance Contract for three (03)

years after the expiry of comprehensive warranty period of two years without claiming any additional financial charges from purchaser. The commercial /

financial bid for the machine(s) shall be quoted accordingly.

b) The bidder shall have to visit the location at which the machine supplied once in

a quarter as a “Preventive maintenance service” to check the working of hardware & software of machine, associate systems, efficiency of operational

areas etc., during the three years maintenance period. The parts, if any, to be replaced or change shall be purchased by purchaser.

9. After Sales Services

a) The bidder shall ensure to render after sales services during the warranty period

and in the period of Maintenance Contract to the satisfaction of purchaser.

b) The bidder will depute their engineer within two working days to attend the service call received in writing from purchaser during the warranty period as well

as Maintenance Contract Period.

10. Manuals:

The bidder to supply three (03) sets of the following manuals in hard format and one (01) soft format along with machine:

i. Installation Manual ii. Operation Manual

iii. Maintenance Manual iv. Training Manual

11. Tender documents:

a) The tender document can be collected from the office of The Deputy General

Manager, NSIC Technical Services Centre, A-1, Industrial Estate, Near ITI Road Police Chowki, Aligarh-202001 in between the period from 02.03.2020 to

24.03.2020 (Except Saturday & Sunday) between 10:30 hours to 15:00 hours against payment of Rs. 1180/- (Rupees One Thousand One Hundred and Eighty

only) (Non-refundable, inclusive of GST) by way of demand draft, in favour of ‘The National Small Industries Corporation Ltd.’ payable at Aligarh.

Alternatively tender form can be downloaded from our website www.nsic.co.in from 02.03.2020 to 24.03.2020. In case the tender downloaded for

submission of offer, the tender fee of Rs. 1180/- in form of demand draft in

favour of ‘The National Small Industries Corporation Ltd.’ payable at Aligarh shall be enclosed with Technical Bid of the tender while submitting the

tender.


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The other option is to pay Rs. 1180/- by RTGS/NEFT to the bank of purchaser as detailed under:

ACCOUNT NAME BANK NAME BANK A/C NO.

BANK IFSC CODE

The National Small Industries Corporation Ltd.

State Bank of India

10182090059 SBIN0003346

The bidder is requested to attach the UTR No. / Bank Statement / RTGS Slip in the Technical Bid, to prove the transfer of payment to the purchaser’s Account.

b) At any time prior to the deadline for submission of bids, the Purchaser may amend the Bidding Documents by issuing addendum/ corrigendum. The

prospective bidders are advised to visit the Website for any update in respect of this tender.

12. Authorization for Submission of Tender:

a) The original and all copies of the bid shall be signed and stamped, on every

page, by a person duly authorized to sign on behalf of the Bidder. The written

confirmation of authorization (in form of letter on the bidder’s letter head) to sign on behalf of the bidder confirming the signature as a person duly authorized

to sign should be attached with the technical bid of the tender.

b) The person signing the tender form or any other documents on behalf of the

Bidder shall be deemed to warrant that he has authority to bind the Bidder. If it subsequently comes to light that the person so signed had no authority to do so,

the purchaser may without prejudice to any, consider civil & criminal remedies cancel the tender and hold the Bidder liable for all costs, charges and damages.

13. Earnest Money & Tender Fees:

a) The EMD shall be submitted in the first envelope super-scribed as “Technical

Bid”, of prescribed amount by way of Demand Draft drawn in favour of “The National Small Industries Corporation Ltd.”, or online banking mode, only for the

Machine(s) quoted by the Bidder. No cash towards EMD shall be accepted. The offers without EMD from the Bidders shall be rejected.

b) In case tender documents downloaded from website, Tender Fee of Rs. 1180/-

shall be submitted by way of D.D. drawn in favour of “The National Small Industries Corporation Ltd.” along with the Technical Bid of the tender

documents. Tender fee is non-refundable. The option for payment of EMD/Tender fees by RTGS/NEFT is also available and bank details of purchaser, are as under:

ACCOUNT NAME BANK NAME BANK A/C NO.

BANK IFSC CODE

The National Small

Industries Corporation Ltd.

State Bank of

India

10182090059 SBIN0003346

The bidder is requested to attach the UTR No. /Bank Statement / RTGS Slip in the Technical Bid, to prove the transfer of payment to the purchaser’s Account.


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c) The exemption for the payment of EMD as well as tender fee will be applicable under Rule 170 & 173 of general Financial Rules (GFR), 2017 for Micro & Small

Enterprises (MSEs) as per the “Public Procurement Policy for Micro & Small Enterprises Order 2012”. To claim the exemption, self-certified copy of valid

certificate / proof of registration for the goods for which this tender floated, must be enclosed with Technical Bid.

d) The Purchaser shall not be liable for payment of any interest on EMD/Tender fees.

e) Any request by the bidders to consider their EMD already furnished by them to any of the other office of the purchaser, for any other contract/ tender will not be

considered as EMD for this tender.

f) The EMD will be returned to the unsuccessful bidders soon after the orders are

placed on the successful bidder. In case of successful bidder, the EMD will be released along with 20% payment schedule, as per payment terms mentioned at

Para 28 of “Instructions to the Tenderers”.

14. Security Deposit:

a) The successful bidder has to submit interest free security deposit amount to the

value equalling to 10% (ten percent) of the total value of order which includes basic price + GST, within five working days from the date of issue of purchase

order by the purchaser for supply by bidder.

b) The security deposit will be returned to the successful bidder along with 20%

payment schedule, as per payment terms mentioned at Para 29 of “Instructions to the Tenderers”.

15. Submission of Tender:

a) The bidder to examine all instructions, forms, terms and specifications in the

tender documents and to furnish with its bid all documents or information as required by bidding document.

b) The language for all the correspondence and documents related to the tender shall be in English/ Hindi only. Moreover, the printed literature/technical details

for the machine shall also be in English/ Hindi.

c) The tender must be placed in a properly sealed bigger envelope addressed to

The Deputy General Manager, NSIC Technical Services Centre, A-1, Industrial

Estate, Near ITI Road Police Chowki, Aligarh - 202001and the said bigger envelope shall contain two sealed envelopes, each containing, Technical &

Commercial bids, respectively. The bigger envelope must be super-scribed “Tender for Supply, Installation and Commissioning of Hydraulic Press Machine”

with tender inquiry number and its due date. The two sealed envelopes inside the bigger envelope must be super-scribed as:

Envelope No-1: The said envelope is for Technical Bid & shall be super-scribed as “Tender for the Supply, Installation, Commissioning of

Hydraulic Press Machine” - Technical Bid”.

Envelope No-2: The said envelope is for Commercial Bid & shall be

super-scribed as “Tender for the Supply, Installation, Commissioning of “Hydraulic Press Machine”- Commercial Bid”.


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d) If both or either of the envelopes are not sealed and marked as required, the Purchaser will assume no responsibility for the misplacement or premature

opening of the bid.

e) All the columns of the tender shall be duly, properly and exhaustively filled in.

Any cutting/over writing etc. in the tender must be signed by the person who is signing the tender.

f) Tenders received in open covers/ letters/ fax/ email will not be considered.

16. Financial Bid Submission:

a) Bidder shall take into account of all costs including Packing, Freight,

Transportation, Insurance Cost including unloading of machine at the location of the purchaser for giving delivery of material at site as detailed at Para 4 of

“Instructions to the Tenderer” before quoting the “Price of Machines before GST” in the Commercial Bid.

b) The “Price of Machine before GST” shall remain firm & inclusive of all costs involved for the delivery to the destination(s) including the cost mentioned in

Para 16(a) as above, also include the cost of Installation & Commissioning at destination, Training to the local trainers (as detailed at Para 3(c & d) of “Scope

of Supplies” of this tender), Cost of services to be provided during Comprehensive Warranty of two years. (Refer Para 3(e) of “Scope of Supplies” of

this tender) and cost of services to be provided in the period of Maintenance contract for three years after the expiry of warranty period of two years (Refer

Para 3 (f) of the “Scope of Supplies” of this tender.)

c) No extra payment or revision of “Price of Machine before GST” shall be accepted

on account of any discrepancy in nomenclature of items. The Bidder is advised to

seek clarification, if any, desired before submitting the tender.

d) No representation for the revision of the quoted “Price of Machine before GST”

shall be considered till the supplies are completed to the designated location(s).

17. Last date of submission of Tender:

a) The tender should reach the Office of The Deputy General Manager, NSIC Technical Services Centre, A-1, Industrial Estate, Near ITI Road Police

Chowki, Aligarh – 202001 by 24.03.2020 up to 15:00 hours.

b) The purchaser may, at its discretion, extend the deadline for the submission

of bids by amending the Tender Documents, in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline

shall thereafter be subject to the deadline as extended. The prospective bidders are advised to remain in touch with website for any update in respect

of their tender.

c) The purchaser shall not consider any bid that arrives after the deadline for

submission of bids. Any bid received by the Purchaser after the deadline for

submission of bids shall be declared late, rejected and returned unopened to the Bidder.


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18. Rights of Purchaser:

a) It may be noted that “The Deputy General Manager, NSIC Technical Services

Centre, Aligarh (U.P.) – 202001” have full rights to cancel the supply even after calling the offers from bidders but before the issue of supply order to execute the

supply by the bidder. The reason for cancellation of supply would not be disclosed neither the bidder has right to ask for so.

b) The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to supply order, without

thereby incurring any liability to Bidders. In case of annulment, all bids submitted and specifically Bid document, EMD deposits shall be promptly

returned to the Bidders.

19. Opening of Technical Bid:

a) The technical bid of tenders will be opened at NSIC Technical Services Centre, A-1, Industrial Estate, Near ITI Road Police Chowki, Aligarh - 202001 on

24.03.2020 at 16:00 hours. The Bidder or their authorized representative (One person only) may be present at the time of opening of the tender.

20. Opening of Commercial Bid:

a) The Commercial Bid of only technically qualified bidders will be opened on the stipulated due date. The date & time for opening of Commercial Bid shall be

intimated to the technically qualified bidders through email, after the evaluation of Technical Bid.

21. Validity of Tender:

a) The tender shall be valid for a period of 90 days from the date of opening of the

Technical Bid of tender. Terms and financial details submitted in the bid shall be treated as firm during the said period of 90 days.

b) In exceptional circumstances, prior to the expiry of the bid validity period, the Purchaser may request bidders to extend the period of validity of their bids. The

request and the responses shall be made in writing.

22. Evaluation of Bids:

a) If there is discrepancy between the amount quoted in Commercial Bid in the column “Unit Price of Machine before GST” and the amount reflected in column

“Total price of Machine(s) before GST” which is the multiplication of quantity

offered for supplies with “Unit Price of Machine before GST”, the “Unit Price of Machine before GST” shall prevail. Accordingly, the Total price of Machines before

GST shall be corrected, unless in the opinion of the Purchaser there is an obvious misplacement of the decimal point in the unit price, in which case the line item

total as quoted shall govern and the unit price shall be corrected.

b) If there is an error in a total corresponding to the addition or subtraction of sub

totals, the subtotals shall prevail and the total shall be corrected; and

c) If there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error,

in which case the amount in figures shall prevail subject to (a) and (b) above.


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d) To assist in the examination, evaluation, comparison of the bids and qualification of the Bidders, the Purchaser may, at its discretion, ask any Bidder for a

clarification of its Bid. Any clarification submitted by a Bidder in respect to its Bid and that is not in response to a request by the Purchaser shall not be considered.

The Purchaser’s request for clarification and the response shall be in writing only.

e) If the Bidder does not provide clarifications of its bid by the date and time set in

the Purchaser’s request for clarification, its bid may be rejected.

f) The Purchaser shall compare the “Unit Price of Machine before GST” of all the

responsive bids to determine the lowest bid for a particular location.

g) The bidder shall note that they are not supposed to put any GST amount in the

Commercial Bid. However, after the supplies, they have to issue the GST invoice indicating the Price of machine as quoted in the Commercial Offer and thereafter

specify the GST as applicable at the time of delivery. The Purchaser shall pay total amount which includes the unit price of machine as well as the GST as

applicable at the time of delivery.

h) The Purchaser is authorized to ask the evidence from bidder to counter-check

that the GST as claimed by the bidder at the time of issue of invoice after the supply of machines.

23. Earnest Money Forfeit:

a) If any Bidder withdraws his tender before the period of 90 days from the date opening of technical bid or makes any modifications in the terms and the

conditions of the tender which are not acceptable to the purchaser, then the purchaser shall, without prejudice to any other rights or remedy, be at liberty to

forfeit the EMD.

b) The EMD will also be forfeited in following cases:

i. If the bidder fails to accept, the supply order issued, based on his/her offer (bid) within the prescribed time.

ii. If the bidder fails to supply the Machines with specifications as mentioned in Annexure –A

iii. If the bidder delays supplies beyond a reasonable time resulting in

disruption of project.

iv. Bidder for any reason whatsoever withdraws the tender after it is accepted

or become unable or fails to execute the orders within stipulated delivery period.

v. Submission of misleading/contradictory/false statement or information and

fabricated/invalid documents is detected before or after the issue of order to execute the supplies.

vi. The successful bidder does not submit Indemnity Bond within the prescribed time.


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24. Security Deposit Forfeit:

The security deposit will also be forfeited in following cases:

i. If the bidder fails to accept, the supply order issued, based on his/her offer (bid) within the prescribed time.

ii. If the bidder fails to supply the Machines with specifications as mentioned in

Annexure –A

iii. If the bidder delays supplies beyond a reasonable time resulting in

disruption of project.

iv. Bidder for any reason whatsoever withdraws the tender after it is accepted or become unable or fails to execute the orders within stipulated delivery

period.

v. Submission of misleading/contradictory/false statement or information and

fabricated/invalid documents is detected before or after the issue of order to execute the supplies.

25. Notification of Award:

Prior to the expiry of the period of bid validity, the purchaser shall notify the

successful Bidder, in writing, that its Bid has been accepted. The notification letter shall specify the sum that the Purchaser will pay to the bidder in

consideration of the supply of Machines with the details of selected location(s).

26. Pre-dispatch Inspection:

a) A pre-dispatch inspection by 3rd party/ technical team of purchaser may be carried out at bidder’s site of manufacturing machines. This pre-dispatch

inspection will not absolve bidder’s responsibility to execute supply in accordance with the tender terms.

b) In case during inspection by the inspection team of purchaser find some areas needs to be attended by bidder and/or test reports asked, the purchaser has to

complete the findings of inspection team within 10 days & confirm in writing to purchaser. If need be the re-inspection would be carried out at the cost &

expenses of bidder.

27. Packing:

a) The bidder shall provide packing of the machine/ equipment, as is required to

prevent their damages or deterioration during the transit to their final destination. The packing shall be sufficient to withstand, without limitation,

rough handling during transit. In case the consignment received with damaged packaging, the purchaser would have full right not to accept the delivery.

b) The machine & equipment shall be securely boxed, crated and protected from mechanical damage, moisture etc. suitable for both storage and transit according

to the nature of the material and mode of transport. The bidder shall be responsible for any loss/ damage to material during transportation to the

designated location.


Page 16 of 27

28. Delivery Time:

a) The bidder shall indicate the period within which the ordered quantity will be

supplied. The bidder shall note that in case bidder fails to supply within the period of delivery indicated by the bidder in technical bid of this tender, penalty

@2% of value of the order per week of delay would be levied subject to maximum 4 weeks. It means, the bidder shall have the liability of delayed supply

to the maximum of 4 weeks after expiry of scheduled delivery date. After that the supply order shall be cancelled and EMD and Security Deposit will be

forfeited and bidder will be debarred from participation in any future tenders. Also purchaser has full right to ask for demurrages even after adjustment of EMD

& security deposit from the bidder because of delay in supplies, as agreed.

b) The successful Bidder shall, within a week from the date of receipt of

communication of acceptance of quotes from purchaser shall intimate his acceptance of the order. The successful bidder shall complete supplies strictly as

per the accepted delivery period.

c) The post-delivery activities i.e. Installation, Commissioning, Training to Trainers

etc. shall be started with 7 days from the date of receipt of machines at site by

the purchaser.

29. Payment:

a) The 70% payment of total bill will be made by the purchaser by crossed account payee cheque/RTGS/NEFT for which the bidder shall send bills in duplicate

(original + copy) after Supply, Installation & Commissioning of machine, giving the reference number of the purchase order along with copies of delivery note&

satisfactory report on the Installation of machine(s), from designated purchaser department. The details about the designated purchaser department who is

authorized to take the delivery of machine(s) shall be informed to the successful bidder through the supply order placed for the supply of machine(s).

b) The 20% payment of total bill along with EMD and Security Deposit will be released to bidder after one month from the date of completion of training to

trainers at site and on submission of Indemnity Bond by the successful bidder for rendering services during warranty period and maintenance period.

c) The remaining 10% payment will be retained and shall be released against

submission of Performance Bank Guarantee by the successful bidder of equal value of 10% till the period of five years from the date of commissioning.

30. Causes of Rejection of Tender:

a) While submitting the tender, if any of the prescribed conditions are not fulfilled

or are incomplete in any form, the tender is liable to be rejected.

b) If any Bidder stipulates any condition of his own, such conditional tender is liable

to be rejected.

31. Claims:

a) If the material supplied are found to be off size and shape different than those in the accepted offer and are of specifications lower than those stipulated in the

accepted offer, the purchaser shall have right to totally reject the machine/ equipment and/or to claim for compensation from bidder. The bidder shall


Page 17 of 27

reimburse to purchaser, the claim lodged in writing within 15 (fifteen) days of its demand. The bidder shall also compensate for losses, if any, sustained by

purchaser due to defective packing and/or wrong marking of the machine/ equipment.

b) The bidder shall be responsible for arranging the rejected machine/ equipment to be removed at his cost from purchaser premises.

32. Address for communication:

All the communication with respect to the tender shall be addressed to:

The Deputy General Manager, NSIC Technical Services Centre,

A-1, Industrial Estate, Near ITI Road Police Chowki, Aligarh – 202001 Email: [email protected],

Ph. No. – 0571-2408910 / 2400364 / 2403552

33. Force Majeure:

In the event of any unforeseen circumstances directly interfering with the supply of

goods/work/service arising during the execution of order such as war, hostilities,

acts of the public enemy, civil commotion, sabotage, fires, floods, earthquakes, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the

Bidder shall, within a week from the commencement thereof, notify the same in writing to the Purchaser with reasonable evidence thereof. Either party shall have

the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days “notice to the other party in writing. In case of

such termination, no damages shall be claimed by either party against the other.

34. Code of Ethics:

The Purchaser as well as the Bidder shall observe the highest standard of ethics

including laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”, during the procurement or execution of such contracts. If the

bidders are found in Bid pooling, cartelisation or against law on fraud and corruption then their firms may be blacklisted.

35. Jurisdiction:

In the event of any dispute the legal matter shall be subjected to the jurisdiction of Aligarh Court only.

We confirm with our acceptance to the instructions (S. No. 1 to 32 above) as given

above.

BIDDER’S NAME & SIGNATURE WITH SEAL

The duly signed pages of “Instructions to the Tenderers” as above shall be attached with technical bid of the tender as a mark of acceptance of bidder and any tender not

confirming the instructions as above, is liable to be rejected.


Page 18 of 27

ANNEXURE-A

Details of requirements and technical specifications of machine

Name of the Machine: “H” Frame Hydraulic Press Machine

Accessories:

1. Variable stroke adjustment with limit switch.

2. Front operator control box

3. Movable foot switch

4. Stroke counter

5. Safety Guard with electrical curtain

6. Die cushion

7. PLC System with HMI

8. Remote system Monitoring

9. Remote Diagnostics

10. Quick Die change system

11. Hydraulic Die Loader of minimum capacity 1 Ton

12. Pressure Strip

13. Anti-vibration mounts

14. Maintenance Tool Kit-01 set

15. All related electrical accessories

Sl. No Description unit Data

1 Capacity Tons 200

2 Table Size (L x W) mm 1500 x 1000

3 Slide Size mm 1400 x 900

4 Stroke mm 500 – 525

5 Daylight mm 700 - 750

6 Shut Height mm 200 – 225

7 Motor HP 15-20

8 Speed

a Advance mm/sec 25-30

b Pressing mm/sec 6-10

c Return mm/sec 50-60

9 Working Height mm 750-800

10 Die Cushion

a Capacity Tons 50-55

b Stroke mm 200-225

11 Type of Press - Full “H” Frame


Page 19 of 27

Note: The supplied machine should include the following:-

1. Frame to be fabricated from IS-2062 grade rolled steel plates table and cutting beam deeply reinforced and fine machined after stress relieving.

2. Table and Slide (Ram) to be made of high grade heavy duty cast iron/steel fabricated and properly seasoned.

3. The Cylinder bodies are to be made from forged Steel material duly bored and fine honed or long sealing life. The piston rods are to be made of EN-8 material

having low carbon contents. The piston rod is to be hard Chrome plated (0.200

micron). 4. Hydraulic System should be made of Compact blocks to eliminate leakage

chances and also reduces the hydraulic Pipes. Pressure relief valve is provided to safe guard system and machine from overload. The hydraulic system is to

be driven by an electric motor of reputed brand and coupled with a pump capable of generating more than the required pressure. Pressure gauge for

system pressure, back pressure and holding pressure are to be provided on top of oil tank for quick reference.

5. Electrical control panel to be assembled from internationally reputed parts of consistent performance reliability and availability if needed to replaced. It is to

be wire cleaned and labelled/ferruled properly as per International practices to help easily locate faults.

The above list of standard accessories are tentative and the bidder shall

have authority to supply additional accessories as they deemed fit for the

successful operation of the machine after the supply at site.


Page 20 of 27

ANNEXURE -B (Undertaking from Bidder on their official stationery)

To,

The Deputy General Manager, NSIC Technical Services Centre, A-1, Industrial Estate,

Near ITI Road Police Chowki, Aligarh - 202001

Sir,

Subject: Undertaking for the participation in the tender No. NSIC-TSC (A)/ATI/2019-

20/20(R1) due for opening of technical bid on 24.03.2020.

Dear Sir,

HAVING EXAMINED AND PERUSED THE FOLLOWING DOCUMENTS

1. Notice Inviting Tender 2. Instructions to The Tenderer

3. Technical Specifications of machine (Annexure-A)

4. Annexure – C (Technical Bid) 5. Annexure – D (Commercial Bid)

I/We …………………………………..do hereby submit the above tender in prescribed formats

duly completed in all respects in accordance with the conditions applicable. If this tender is accepted, I/We agree to abide by and fulfil all the terms and conditions in the

tender documents.

I/We hereby distinctly and expressly declare and acknowledge that before the submission of this tender, I/We have carefully read and followed the instructions and

I/We have understood the existing system of supply at the location(s) of purchaser including the scope and nature of duties expected from the Bidder.

I/We distinctly agree that I/We would hereafter make no claim or demand upon the

purchaser based upon or arising out of any alleged misunderstanding or misconceptions or mistake on my/our part of the said stipulations, restrictions and

conditions.

I/ We declare that our unit has never made any default in supplying the machine/

equipment to Government / Semi Government/ Central or State Public sector enterprise(s) for any reasons in the last five years.

Any notice required to be served on me/us shall be sufficiently served on me/us through email or post (registered or ordinary) or courier or left at my/our address

furnished herein.

……………………………………………………………………………………………………………. …………………………………………………………………………………………………………...

I/We fully understand the terms and conditions in the tender documents. I/We understood that the purchaser is not bound to accept any proposal that it may

receive without assigning any reason.

Dated this………………………………………day of…………………2019

Authorized Signatory Seal:


Page 21 of 27

ANNEXURE-C FORMAT & REQUIREMENTS FOR SUBMITTING TECHNICAL BID

1. Tender Ref. No: ………………………………….

2. Name of Bidder: ……………………………………………………………………………….

3. Complete office address/contact numbers/Email ID/Mobile Number of

Bidder: ……………………………………………………

4. Tender fee payment details (if tender document downloaded from website) Details of DD/RTGS/NEFT by which tender fee paid…………………………………………………….

5. Confirmation of acceptance of Technical Specifications for the supply of

machine: # Technical Specifications Acceptance to the

Specification as

placed at

Annexure-A and

agreed to supply

with required

Quantity (write

YES/ NO only)

If marked “NO”

in the column

before, specify

the deviation in

specification of

the machine

offered for the

supply.

1 Capacity

2 Table Size

3 Slide Size

4 Stroke

5 Daylight

6 Shut Height

7 Motor

8 Speed

a Advance

b Pressing

c Return

9 Working Height

10 Die Cushion

a Capacity

b Stroke

11 Type of Press

Accessories:

1. Variable stroke adjustment with limit switch.

2. Front operator control box

3. Movable foot switch

4. Stroke counter


Page 22 of 27

5. Safety Guard with electrical curtain

6. Die cushion

7. PLC System with HMI

8. Remote system Monitoring

9. Remote Diagnostics

10. Quick Die change system

11. Hydraulic Die Loader of minimum capacity 1 Ton

12. Pressure Strip

13. Anti-vibration mounts

14. Maintenance Tool Kit-01 set

15. All related electrical accessories

Note: The supplied machine should include the following:-

1. Frame to be fabricated from IS-2062 grade rolled steel plates table and cutting

beam deeply reinforced and fine machined after stress relieving. 2. Table and Slide (Ram) to be made of high grade heavy duty cast iron/steel

fabricated and properly seasoned. 3. The Cylinder bodies are to be made from forged Steel material duly bored and

fine honed or long sealing life. The piston rods are to be made of EN-8 material having low carbon contents. The piston rod is to be hard Chrome plated (0.200

micron).

4. Hydraulic System should be made of Compact blocks to eliminate leakage chances and also reduces the hydraulic Pipes. Pressure relief valve is provided

to safe guard system and machine from overload. The hydraulic system is to be driven by an electric motor of reputed brand and coupled with a pump

capable of generating more than the required pressure. Pressure gauge for system pressure, back pressure and holding pressure are to be provided on top

of oil tank for quick reference. 5. Electrical control panel to be assembled from internationally reputed parts of

consistent performance reliability and availability if needed to replaced. It is to be wire cleaned and labelled/ferruled properly as per International practices to

help easily locate faults.

The above list of standard accessories are tentative and the bidder shall have authority to supply additional accessories as they deemed fit for the

successful operation of the machine after the supply at site.

6. Confirmation for supply to the location:

# Details Location

NTSC Aligarh

1 Tentative quantity required 1

2 Consent to supply: (write YES/ NO only)


Page 23 of 27

7. EMD payment details (Not applicable if the bidder is holding valid registration/ exemption

certificate, as per Para 13 (c) of Instruction to Tenderers): Details of DD/RTGS/NEFT by which

EMD paid ……………..………………………………………………………………………………………………………….

The EMD of Rs. 36000/- (Rupees thirty Six Thousand Only) for NSIC-Technical Services Centre, Aligarh location shall be submitted.

8. PAN of bidder (self-attested copy to be enclosed)…………………………………..

9. GSTIN registration number of bidder (self-attested copy to be

enclosed)…………………………………..

10. Delivery period after receipt of supply order from purchaser:(The purchaser is expected to complete delivery of machine by the bidder within sixty (60) calendar

days from the date of issue of supply order. However, the bidder has an option to submit the best delivery time, but in any case, the delivery should be before 90 days

from the date of issue of supply order by purchaser. Delivery to be completed in

number of days ………………………… (Calendar Days In figure)………………………………… (Calendar Days in words) for delivery from the date of issue of supply order by

purchaser.

11. Details of address with contact details from where the bidder planned to offer After Sales Services during the Warranty & after warranty

Maintenance period :

# Location

Details of address of bidder for rendering ‘After Sales Services’

NSIC Technical Services Centre, A-1, Industrial

Estate, Near ITI Road Police Chowki, Aligarh - 202001

12. Details of address with contact details for at least three (03) purchaser to whom the bidder supplied similar machine in the last five (05) years and

machine shall be in operations to the satisfaction of buyer for the last three (03) years: The format for submission of details for at least three purchaser are as

under: (the bidder can furnish details of even more than three purchaser)

a. Address of Purchaser with contact details (email and phone no.): …………… b. Details of order for supply placed to bidder: …………………………….

c. Description and quantity of ordered equipment: …………………………………. d. Value of order in rupees: ………………………………….

e. Date of completion of delivery: ……………………………………………. (The purchaser shall have liberty to contact any or all of purchaser to

assess the performance of machine supplied by bidder)


Page 24 of 27

13. Documents - Details to be enclosed with the Technical bid by bidder are as under:

a) In case the bidder is Original Equipment Manufacturer, the bidder to submit self-declaration on their letter-head, confirming that they are regular in

manufacturing & supplying the similar machines, as asked in this tender, for the last Ten (10) years.

b) In case the bidder is Authorized Distributor of OEM / Authorized Dealer of OEM, the bidder to attach self-certified valid authorized Distributorship / Dealership

license from Original Equipment Manufacturer and shall be engaged in regular manufacturing and supply of similar machine for the last ten (10) years &

engaged with the present OEM for the last three years for which this tender is participating.

c) The Original Equipment Manufacturer shall attach the self-certified copy of valid ISO Certificate for their establishment.

d) In case the bidder is Authorized Distributor of OEM / Authorized Dealer of OEM, the bidder to attach the self-certified copy of valid ISO Certificate of their OEM.

e) To avail benefit of Public Procurement Policy by SC/ST Micro & Small Enterprises,

the requirement of documents to substantiate their claim (As per Para 5 of this tender) shall be submitted with Technical Bid.

f) Undertaking as per annexure-B on official stationery.

g) Duly signed all pages of “Instructions to Tenderers” of the tender document as a

mark of acceptance.

h) The letters substantiating performance from at least three (03) other purchasers,

to whom, the similar machine supplied by the bidder in last five (05) years, wherein, the machine shall be in operation to the satisfaction of buyer for the

last three (03) years, to access performance of the machine supplied by your organization.

i) Technical Literature of machine(s) with particular reference to the model of machine proposed to supply against this tender along with reference of website

to assess the further features.

j) Authorization letter in favour of personnel to sign the tender on behalf of bidder.

k) Self-certified copy of valid certificate for claiming EMD exemption.

l) Self-certified copy of valid certificate for claiming Tender Fee exemption.

m) Self-attested copy of valid GSTIN registration.

n) Self-attested copy of valid PAN.

o) In case EMD paid through online banking system, the details of UTR Number and

date shall be submitted.

p) In case the tender downloaded from website, then either the Demand Draft

towards tender’s fees or UTR number and date for the transfer of tender fees shall be enclosed with the technical bid.

q) The Bidders shall furnish complete Technical details of machine / equipment / material for the machine offered to supply through the participation of this


Page 25 of 27

tender (use separate sheet to elaborate the details of technical specifications such as Measuring Range/Size, Least Count/Resolution, Accuracy, Materials

used, Accessories, Tools, Spares, software, etc.).

r) To submit all supporting information with respect to the technical data, drawings

or booklets of product. Any product brief, test certificates available may be enclosed.

I/We as bidder certify that:

a. The tender shall remain valid for acceptance for 90 days from the date of opening the Technical Bid of the tender.

b. Agree to offer services for onsite comprehensive warranty on the machine(s)

for two years supplied through this tender.

c. Agree to offer services for maintenance contract for the next three (03) years for the machine(s) supplied through this tender.

d. Agree to impart onsite training to the designated personnel of purchaser for 05 working days.

e. No price of any Machine/ Equipment/ Spares/ Accessories shall be given in

Technical Bid.

f. All above machines should be provided with safety features/ curtains/enclosure/ stands etc. wherever applicable.

g. Units should certify that all consumables, electrical and electronic parts of the

product conform to national/ international standard(s).

Name & Signature of the authorized bidder with stamp Contact details of authorized person of bidder who have signed the tender.

Name……………………………………….………………..

Designation………………………………………………..

Phone (office)…………………………………………….

Phone (Mobile)………...............................

E mail………………………………………………………..


Page 26 of 27

Annexure –“D”

FORMAT FOR SUBMITTION OF COMMERCIAL BID

1. Tender Ref. No: NSIC-TSC (A)/ATI/2019-20/20(R1)

2. Name of the Bidder: ……………………………………..

3. The financial offer to execute the supply as per the tender:

a. Supply of Machine to NSIC-TSC Aligarh location: # Details Unit Price of

Machine before

GST of single

unit (In Rs.)

Quantity to

be supplied

(In No.)

Total Price of

Machine before GST

(Multiply column no

2 and 3) (In Rs.)

1 2 3 4

a. Offered financials for the Supply,

Installation, and Commissioning at

site & Training to trainers with

commitment to offer on site after

sales Services in the period of

Warranty and maintenance contract

for the machine offered to supply, as

agreed in technical bid of the tender

no. NSIC-TSC (A)/ATI/2019-

20/20(R1)

b. Total Price of Machine before GST for the supply of total quantity as

detailed at row ‘a’ above to the location at NSIC-TSC Aligarh, (Row

a) (In Rs.)

c. Total Price of Machine before GST for the supply of total quantity as detailed at row ‘a’

above to the location at NSIC-TSC Aligarh location (Row a) (In words)

……………………………………………………………………………………………………………………………………………………

The following to be noted while submitting financial details for the supply of machine to

the individual location:

a. The competitiveness of bid shall be made on location of supply basis on the

evaluation of “Unit Price of Machine before GST”.

b. The Purchaser shall compare the “Unit Price of Machine before GST” of all the

responsive bids to determine the lowest bid for a particular location.

c. The bidder shall note that they are not supposed to put any GST amount in the Commercial Bid. However, after the supplies, they have to issue the GST invoice

indicating the Price of machine as quoted in the Commercial Offer and thereafter specify the GST as applicable at the time of delivery. The Purchaser shall pay

total amount which includes the unit price of machine as well as the GST as applicable at the time of delivery.

d. The Total Cost quoted above should be inclusive of Basic Price, Transportation, Incidental Services (including Insurance, Loading/ Unloading, Packing &

Forwarding charges etc.), Installation, Commissioning, Demonstration & Training,

on-site warranty for two years and maintenance contract for three years after warranty period.


Page 27 of 27

e. The Purchaser is authorized to ask the evidence from bidder to counter-check that the GST as claimed by the bidder at the time of issue of invoice after the

supply of machines.

f. The bidder will not be entitled to any increase in Unit Price of the machine before GST occurring during the period of delivery for any reason.

g. The “Unit Price of the machine before GST” should be inclusive of all costs

involved for the delivery to the destination(s) including the cost of Installation & Commissioning at destination, Training to the local trainer (as detailed at Para

3(c & d) of “Scope of Supplies” of this tender), Cost of services to be provided during Comprehensive Warranty of two years. (Refer Para 3(e) of “Scope of

Supplies” of this tender) and cost of services to be provided in the period of AMC for three years after the expiry of warranty period of two years (Refer Para 3 (f)

of the “Scope of Supplies” of this tender.) h. No extra payment or revision of “Price of Machine before GST” shall be accepted

on account of any discrepancy in nomenclature of items. The Bidder is advised to

seek clarification, if any, desired before submitting the tender. i. The competing bids of “Unit Price of the machine before GST” shall be given due

consideration as the Commercial Bid would be evaluated on the basis of lowest price.

I/We as bidder certify that:

i. The tender shall remain valid for acceptance for 90 days from the date of opening the Technical Bid of the tender.

ii. Agree to offer services for onsite comprehensive warranty for two years on the machine(s) supplied through this tender.

iii. Agree to offer services for maintenance contract for the next three years after warranty period for the machine(s) supplied through this tender.

iv. Agree to impart onsite training to the designated personnel of purchase for 05 working days

v. Agree to three (03) sets of the Installation, Operation, Maintenance, and

Training Manuals with machine. vi. Agree that the offer price is valid for a period of 90 days from the date of

opening of technical bid of this tender.

Further confirm that we agree with the terms and conditions specified in “Instructions

to Tenderers” and if selected, the execution of supplies would be made in compliance.

Name & Signature of the authorized bidder with stamp

Contact details of authorized person of bidder who have signed the tender.

Name……………………………………………………….. Designation……………..……………………………….

Phone (office)………………………………………….. Phone (Mobile)………..............................

E mail………………………………………………………..