Technical Logistics for Computer Based Assessments Technical Logistics for Computer Based Assessments

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  • Technical Logistics for Computer Based Assessments A.J. Kupps, Coordinator of Digital Learning Tools, Office of Digital Learning, ESE ! Mark Racine, CIO, Boston

  • What does readiness mean?

    ★Counting devices and checking bandwidth is the tip of the iceberg….

    ★Can schools actually deliver the tests? ★Is your IT department ready to handle the deployments,

    upgrades, setup?

    ★Are test administrators ready for the logistics? ★Do teachers, students, and support staff know what is

    expected of them and are they prepared? 2

  • Mark Racine, CIO 
 Boston Public Schools

    http://www.bostonpublicschools.org/

    3

  • Massachusetts Department of Elementary and Secondary Education

    Boston –Overview ★57,000 students

    ★130 schools

    ★About 10% with dedicated tech support

    ★2013/14 - 81 schools participated in field test

    ★54 online, 27 paper/pencil

    ★2014/15 – All schools delivering PARCC

    ★60% online, 40% paper/pencil 4

  • Massachusetts Department of Elementary and Secondary Education

    Testing Responsibilities

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    Central Office 1. Network and proctor caching servers 2. Device management 3. District/school tech support School Admin 1. Rosters & session management 2. Accommodations 3. Test admin (starting/stopping sessions) 4. Classroom tech support Teachers 1. Test administration (starting & stopping students)

  • Massachusetts Department of Elementary and Secondary Education

    Infrastructure

    Our Environment ★24 sites with fiber connection, 90 with TLS ★All sites have wireless, although not all have

    classroom access points ★All sites have file/print server ! Lessons Learned 1. Proctor Caching is a must 2. Provide mobile access points to schools w/out

    classroom wireless 3. Create separate SSID for PARCC if possible

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  • Massachusetts Department of Elementary and Secondary Education

    Devices

    Our Environment ★Average of 4.7 students-to-device ratio ★Mixture of device types (Chromebook, Mac, PC) ★Multiple management tools (GAFE, Meraki, &

    Casper) ! Lessons Learned 1. Chromebooks performed flawlessly, Macs & PCs

    had too many issues with software updates 2. Management is a must, GAFE is recommended 3. Create a separate login for PARCC test if possible 4. Avoid iOS

    7

  • Massachusetts Department of Elementary and Secondary Education

    Support

    Our Environment ★Central department of 70 FTEs ★Some schools, mostly High, have dedicated Tech ★Full-time help desk with 9 FTEs ! Lessons Learned 1. Dedicate one person in each school to serve as

    technical lead 2. Communicate with other schools to identify

    common problems 3. Keep central bank of spare devices to minimize

    support time 8

  • Massachusetts Department of Elementary and Secondary Education

    Professional Development

    Our Environment ★Dedicated PD team ★Teachers have 18 hours of PD in contract ★Centralized PD sessions and project manager for

    school administrators ! Lessons Learned 1. Pearson’s training was overkill 2. Create one-page handouts for common tasks 3. Remove as much from the teacher’s plate as

    possible

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  • Massachusetts Department of Elementary and Secondary Education

    Top 5 Recommendations

    1. Use Chromebooks whenever possible; other devices have too many points of failure

    2. MDM is a must; GAFE for Chromebooks and Airwatch or Casper for Macs. Avoid free MDMs

    3. Set up proctor caching on dedicated server in the school, not centrally

    4. School personnel must familiarize themselves with testing process and accommodations ASAP

    5. Create a “testing mode” for devices and network

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  • Massachusetts Department of Elementary and Secondary Education

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  • A.J. Kupps, Office of Digital Learning
 MA Department of Elementary and Secondary Education

    http://www.doe.mass.edu/odl/

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  • Massachusetts Department of Elementary and Secondary Education

    Guidelines: Version 4.3 Release

    ★ Please keep in mind, computers meeting the minimum specifications can be considered as satisfying PARCC

    guidelines for 2014-2015.

    ★ Computers with these minimum specifications may not be adequate for the second year of PARCC assessments in

    2015-2016.

    ★ Alternatively, computers meeting the recommended specifications can be expected to satisfy PARCC guidelines

    through the 2018-2019 school year. 13

  • Massachusetts Department of Elementary and Secondary Education

    Noteworthy updates in version 4.3

    ★ Firefox browser versions 28-33 ★ Chrome browser versions 35-38 ★ Java versions based on your

    browser

    ★ Java updates are scheduled for January 20, 2015, and April 14,

    2015.

    ★ Android and iOS8 support added ★ Whitelist requirements updated

    for MAC and Windows users.

    ★ Tests/accommodations requiring proctor caching listed.

    ★ Macintosh OS 10.5 was discontinued

    ★ Macintosh OS 10.8 and 10.9 support added for Proctor Caching

    ★ Windows RT removed ★ Accessibility and accommodations

    information updated for spring

    2015 testing. ★ NOTE: A new Proctor Cache tool

    was released on October 15, 2014.

    14

  • Massachusetts Department of Elementary and Secondary Education

    Infrastructure Trial

    Create a fictitious testing day; a full “dress rehearsal” of the online administration with all staff included.

    ★ Will your infrastructure work? ★ Are the devices ready? ★ Is your staff ready? ★ Are the students ready? ★ Go to Technical User Guides on http://parcc.pearson.com/

    technology-setup/ for the PARCC Infrastructure Trial Guide

    15

    http://parcc.pearson.com/technology-setup/ http://parcc.pearson.com/technology-setup/

  • Student Readiness in Massachusetts

    ★ How do we properly prepare our students for online PARCC assessments?

    1. Digital-learning-rich curriculum

    2. PARCC sample items, practice tests, and tutorials

    3. The State of Massachusetts has compiled two documents for

    educators reference on technology skills for PARCC and

    classroom instruction.

    • Technology Skills Required for the Online Assessment

    • Keyboarding Standards and Expectations 16

  • Massachusetts Department of Elementary and Secondary Education

    Sample Items

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  • Massachusetts Department of Elementary and Secondary Education

    Practice Tests

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  • Massachusetts Department of Elementary and Secondary Education

    Tutorials

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  • Associate Commissioner from MA

    ★“The overarching goal is to prepare all of our students for careers and/or colleges where

    technology is used in myriad ways. With these

    ends in mind, the best way to ready students for

    future success is to develop curricula and

    assessments integrating varied, authentic

    opportunities to use technology in conjunction

    with rigorous standards-based learning

    activities.” 20

  • 21

    http://www.doe.mass.edu/news/news.aspx?id=10327

    21

    http://www.doe.mass.edu/news/news.aspx?id=10327

  • Keyboarding Skills / Touch-typing

    • Developing keyboarding skills as part of regular instruction has potential benefits for students' writing, thinking and facility with technology. It is also important for both Math and English Language Arts PARCC items. !

    • The State of Massachusetts found one particular report useful and captured some recommendations in the one- page handout. !

    • The handout - Massachusetts 2008 Technology Literacy Standards and the writing standards of the 2011 Massachusetts Curriculum Framework for English Language Arts and Literacy includes additional details regarding student keyboarding skills. 22

  • !23

  • Technology Skills for Online Assessments

    • The document Technology Skills for Online Assessments has been included as a handout and includes sections on: • General Navigation • Universal Access Features • General Answering • Math Tools !

    • All skills begin in grade 3 (unless otherwise noted), and that the complexity of tools may vary by grade. !

    • We highly suggest that teachers view available practice tests and sample items. 24

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  • Additional Resources

    ★ Digital Learning and PARCC Preparedness ★http://www.doe.mass.edu/news/news.aspx?id=10327

    ★ PARCC Bulletins ★http://parcc.pearson.com/bulletins/

    ★ PARCC Training Center ★http://parcc.pearson.com/manuals-training/

    ★ PARCC Tech Set Up ★http://parcc.pearson.com/technology-setup/

    ★ Tutorials ★http://parcc.pearson.com/tutorial/

    ★ Sample Items ★http://parcc.pearson.com/sample-items/

    ★ Practice Tests ★http://parcc.pearson.com/practice-tests/

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    http://www.doe.mass.edu/news/new