Team Manager’s

Guide

A practical guide for Team Managers

Association No: A 0057010S

Carnegie Netball Club Incorporated

Last Updated: March 2019 V1-4

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 1 of 12

TABLE OF CONTENTS

1. Introduction ........................................................................................................... 2

2. Cheat Sheet - What does a Team Manager Do? .......................................... 3

3. Each Season .......................................................................................................... 4

Player Registration ......................................................................................................... 4

Training Sessions .............................................................................................................. 4

CDNA Grading Rounds ................................................................................................. 4

4. Communication to Teams .................................................................................. 5

Communication from CNC .......................................................................................... 5

Attend meetings or general events ............................................................................ 6

5. Rosters and Duty ................................................................................................... 7

Rosters for Oranges and Scoring ................................................................................. 7

Setup & Pack Up Goal Post Padding .......................................................................... 7

6. Codes of Behaviour ............................................................................................. 8

The Team Manager’s Role ............................................................................................ 8

7. Equipment and Uniforms ..................................................................................... 9

Equipment ....................................................................................................................... 9

Uniforms ........................................................................................................................... 9

8. Netball Rules ........................................................................................................ 10

The Rules ........................................................................................................................ 10

Fill in players .................................................................................................................. 10

Scoresheets ................................................................................................................... 10

Extreme Weather / Heat ............................................................................................. 10

9. Other Responsibilities ......................................................................................... 11

Cancelled Games ....................................................................................................... 11

Player of the Week – Awards/Vouchers ................................................................... 11

Fun and Social Activities ............................................................................................. 11

Encourage the Team ................................................................................................... 11

Presentation Day .......................................................................................................... 11

End of Year Gifts ........................................................................................................... 11

10. ‘What to do if ...?’ ............................................................................................... 12

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 2 of 12

1. INTRODUCTION Congratulations and thank you for volunteering to be your netball team’s team

manager. This guide has been compiled especially for you, to make your job easier.

It’s full of practical information to help answer the questions you and your team

might have about everything related to running a team playing netball with the

Carnegie Netball Club (CNC).

Please use this guide in conjunction with the Club Handbook, because much of the

detail is in the handbook. If you have any questions, please contact me. Your

question may end up in the next edition of this guide!

Best regards,

Sandra Rowlands - Carnegie Netball Club – Team Manager Coordinator

ROLE OF A TEAM MANAGER

CNC COMMITTEE – PEOPLE YOU MIGHT NEED TO CONTACT

Role Name Email / phone

President

Vice President

Michelle Williamson

Kelli Gray

carnegienetballclub@gmail.com

Registrations Larissa Casamento carnegienetballclub@gmail.com

Team Manager Coordinator Sandra Rowlands slr72@bigpond.net.au

0403 245 237

Coaching Coordinator Donna McNamara donna.fisiola@gmail.com

Equipment Coordinator Leanne Holsken carnegienetballclub@gmail.com

Uniform Coordinator Maritza Deacon carnegienetballclub@gmail.com

USEFUL LINKS

Carnegie email: carnegienetballclub@gmail.com

Carnegie website: www.carnegienetballclub.com.au

Carnegie Facebook: search for “Carnegie Netball Club”

CDNA website: www.cdna.net.au

Fixtures: http://cdna.vic.netball.com.au/common/pages/public/rv/draw.aspx?entityid=39427&

Netball Victoria: www.vic.netball.com.au Netball Australia: www.netball.com.au

The role of team manager is an important role. Your job is to maintain the general running

of the team to free up the coach to concentrate on coaching and training. The team

manager is a liaison between coach/parents/players and the club administration. You

work with the coach to bring about a high level of team spirit. The Team Manager is also

knowledgeable on CDNA by-laws and assists in upholding the Codes of Behaviour

amongst the team

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 3 of 12

2. CHEAT SHEET - WHAT DOES A

TEAM MANAGER DO?

Game prep

Training sessions

•Organise with coach

•Cancel if too hot/stormy outside

Rosters

•Create list of Team contacts details

•Setup scoring & oranges roster

Codes of Behaviour

•Remind players, coaches, supporters of expected behaviour

•Help manage behaviour courtside

Encouragement & fun

•Encourage all players & assist coach

•Organise team social activities / gifts

Game day

Remind families

•Send out reminder to team each week -game time, court, who's on scoring

Scoresheets

•Know correct scoresheet process

•Know rules about borrowing players

•Check scoresheet

•Add injuries if reqd.

Uniforms

•Ensure players are in correct uniform

Equipment

•Help with team kit /water bottle carrier

•Assist in re-ordering equipment from CNC

Netball rules

•Rules of the game

•CDNA By-Laws

•Extreme weather rule

Carnegie Netball Club

Communicate

•With club, players , parents & coach

•Pass on info from CNC to team

•Provide feedback to CNC

Meetings

•Attend CDNA delegates meeting

• Attend CNC Coaches/team manager's meetings

Player registration

•Know the netball season dates

•Know the player registration process

•Know the regrading request process

Presentation day

•Assist with day's events if required.

•Confirm each players name for trophies

pg4

Pg7

Pg8

Pg5

p12

p12

pg4

Pg6

Pg9

Pg10

pg5

Pg9

Pg10

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 4 of 12

3. EACH SEASON PLAYER REGISTRATION

The CNC secretary will distribute emails to all team managers about each season

registration period. Pass this information onto your team as soon as possible.

Registration for Autumn season (Feb – June) occurs in the November before

the new year.

Registration for Spring season (Jul – Nov) occurs in June.

Players/parents register to play through the MyNetball website. Approximately one

week from the due date, remind your team to register and pay before the deadline.

This will ensure no one misses out playing the next season.

TRAINING SESSIONS

For established teams the training session usually continues the same from season to

season. Liaise with the coach if any changes are needed. Be aware that courts are

booked for training at Duncan Mackinnon Reserve and various other schools.

Changing your training schedule may conflict with another team already using the

courts that day/time. Communicate any changes to team and the CNC secretary.

Court bookings for Duncan Mackinnon are done via CNC. Send your day/time

request to the CNC secretary who will submit it to CDNA. Courts are allocated by

CDNA at the beginning of season and changes as required. We are unable to request

specific courts and when demand is high, you may be allocated a half court. The

allocated training schedule is on CDNA website www.cdna.net.au

WHEN TO CANCEL TRAINING

If the morning of the training is expected to be over 30 degrees + or stormy wet

weather, liaise with the coach and make a decision not to have training that

afternoon. You and/or the coach should then message all players/parents that

morning before school preferably, so parents can make necessary arrangements. If

the weather is not extreme, for example, heavy rain, a decision whether to cancel

training or not may be decided just prior to the training session.

CDNA GRADING ROUNDS

CDNA grading games (usually 3 or 4) take place at the start of each new season. If

you wish to lodge a grading request, talk with your coach and CNC Coaching

Coordinator, then send an email request to CNC secretary stating your request and

reason, by the end of the third round. CNC will lodge all regrading requests to

CDNA by the due date. Requests submitted by anyone other than the CNC secretary will

not be considered. CNC will advise you if your team has moved sections. New fixtures

are issued by CDNA at end of grading for the remainder of the season.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 5 of 12

4. COMMUNICATION TO TEAMS COMMUNICATION FROM CNC

Communications will often come from CNC via the Team Manager Coordinator and

the Secretary. It is your role to send this information onto teams as soon as possible.

TEAM CONTACT LISTS

Each season, ensure that you have an up to date list of the players and parents

details including mobile phone numbers and email addresses so that all players can

collectively be informed of communications. It’s a good idea to have a copy of this

on hand and also a copy in the team kit bag.

PHOTOGRAPHY PERMISSION

It is also necessary to know if any player has denied permission for their child to be in

photographs. Everyone in the team need to be aware of any players whose

parents have denied permission. It's a good idea to clarify with individual parents the

exact situation for which they deny permission. Some parents may not want their

child's image put on social media, but are OK with team photos being taken and

shared amongst the team. Others may not want their child's picture taken by

anyone else at all.

TEAMAPP

CNC uses the mobile app ‘TeamApp’ which can be downloaded to your phone,

tablet or computer. This enables you to access the fixtures and ladders specific to

your team, and be notified promptly of coming events or news.

The TeamApp also has a dedicated area and Chat room for you as the team

manager to communicate with your team. We encourage all team managers to

use this to create news items, events, training days and also load documents such as

the team roster. You can chat to your team in a private chat room and there is the

ability to upload photos that are only viewable by members of your team.

All Team Mangers have been setup with admin access to their individual team area

in TeamApp. https://carnegienetballclub.teamapp.com

SEND WEEKLY REMINDERS TO TEAMS

It can be very helpful for busy parents if you send an SMS/Team App message out

each week reminding them of game time, court, who’s on oranges / scoring. Often

it’s the reminders that parents take most notice of!

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 6 of 12

ATTEND MEETINGS OR GENERAL EVENTS

CDNA DELEGATES MEETING

CDNA hold ‘Delegate meetings’ prior to each season. At least one of the team

manager or coach must attend these meetings unless otherwise stated. Sometimes

the delegates meeting may be for just “new” teams and not all teams, however we

encourage you to go as they are most informative. Occasionally, team members will

be encouraged to join the meetings. In this case, email the details of the meeting to

your team.

CARNEGIE NETBALL CLUB MEETING

CNC also hold meetings typically at the beginning of the year to help team

managers and coaches with all the latest news for the coming season and helpful

tips. Keep your eye out for any Club meetings.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 7 of 12

5. ROSTERS AND DUTY ROSTERS FOR ORANGES AND SCORING

Team managers are responsible for creating rosters for oranges/fruit and scoring.

Typically the family doing oranges also does the scoring that week.

Helpful details to add to the roster are:

Dates and round number

Game time (e.g., 5:00 pm – 5:40 pm)

Court number

Opponent’s team name

Home or away (if it home game we need to collect Scoresheet)

Name of person in charge of oranges / name of scorer

Note: Game fixtures don’t normally get released until just a few days before the start of the

season. This is usually posted on the CDNA website the Tuesday before the first game.

Most families have tight schedules and would appreciate getting the roster sent to

them as soon as possible.

Coaches do not usually form part of the roster as they are busy coaching!

SETUP & PACK UP GOAL POST PADDING

The rule is that all teams in the first time slot of match day on Friday or Saturday are to apply 1

goal post pad to their court, and the teams playing at the end of match day to remove 1

goal post pad and place it in the trolley provided at the completion of their match.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 8 of 12

6. CODES OF BEHAVIOUR THE TEAM MANAGER’S ROLE

Carnegie Netball Club wants to empower you, the team manager to help

teams/parents/spectators to understand and adhere to the CDNA Codes of

Behaviour. It’s very important that team managers help control and manage this

aspect of junior sport. If we can manage it here, there will be fewer issues needing

official intervention.

Make sure your players, their parents and coaches have read the CDNA Codes of

Behaviour at the start of each season. It’s a good idea to get each family to reply to

you as a form of acknowledgement that they have read the Codes.

Codes of Behaviour:

http://cdna.vic.netball.com.au/files/39427/files/PoliciesandProcedures/CodeofBehaviouram

endment2015.pdf

OUR TIPS:

If you have a Junior coach, check in with them regularly to ensure they’re

comfortable with the players/parents/spectators behaviour.

Use one of your first training sessions to read the code together with the

players. Use examples to help demonstrate what is acceptable and what is

not.

When each member registers through MyNetball, they are required to agree

to the Club’s terms and conditions and this includes the Codes of Behaviour.

At games, if you see one of our parents/spectators contravening the rules in

the code, feel empowered to go up and have a quick chat to them. Often,

that’s all that is needed.

If you observe behaviour from anyone at the game contravening the code,

and it’s happening repeatedly, seek immediate action from the umpires in

the red jackets (court supervisors) at the courts. Later, notify the CNC

committee to help resolve the situation if it requires further attention.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 9 of 12

7. EQUIPMENT AND UNIFORMS EQUIPMENT

TEAM KIT

Each team is supplied with the standard netball equipment kit at start of each year

(or the start of the season if a new team joins mid-year.) Typically, the coach takes

care of the kit. If your team loses their game ball or any other equipment during the

season, liaise with your coach and email any replacement requests to CNC who will

forward it onto the equipment coordinator.

Refer to the Handbook for a full list of what is in the netball kit.

EQUIPMENT – MATCH DAY / TRAINING

Most coaches will take the equipment bag and drink bottle carrier etc., to training

and the games. Check with the coach and see if help is needed.

UNIFORMS

Uniforms are purchased from the CNC through the ‘Store’ in TeamApp. A uniform can

be purchased anytime of year, however it is encouraged that players purchase new

uniforms at the end of the season in readiness for the start of the next season. After

your order is lodged and paid for, the uniform coordinator will make contact with you

to arrange collection of your new uniform. It may take up to 4 weeks to receive your

order.

Refer to the Handbook for a full list of the official club uniform.

SECONDHAND UNIFORMS

As each year goes by and players grow out of their previous years’ uniforms, we

anticipate a growing supply and demand for second hand uniforms – primarily

dresses (and hoodies!). A Facebook page has been setup for sales:

Link: www.facebook.com/groups/576762162479635/

Any sale is conducted directly between the two parties. CNC has no responsibility in

the transaction.

CLUB HOODIES

CNC zip-up hoodies are a popular item. CNC purchases these and offers them for

sale throughout the seasons. Hoodies are for sale on the TeamApp app.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 10 of 12

8. NETBALL RULES THE RULES

Netball is played under the rules published by Netball Australia – using the rules of

netball set by International Netball Federation. Have the rules handy for coaches/teams.

Link: http://cdna.vic.netball.com.au/files/39427/files/Umpiring/2018_RULE_BOOK.pdf

We as a club, who play within the CDNA competition must also abide by the CDNA

By-Laws and Policies set out by CDNA and available on their website. Much of this

information has been covered in the Club Handbook.

FILL IN PLAYERS

It is recommended that team managers familiarise themselves with the intricate rules

around the use of fill-in players. Refer to the Club Handbook section ‘Fill-in players’.

SCORESHEETS

It is recommended that team managers familiarise themselves with the rules on filling

in the scoresheet and help the weekly scorers complete the scoresheet.

We encourage that you view the scoresheet prior to the end of the game to check

it’s been completed correctly (i.e., all players listed, fill-in players’ details on the

back/front, injuries on the back etc.) otherwise you face a fine or 4-point deduction.

EXTREME WEATHER / HEAT

In 2018, CDNA have modified their extreme weather policy to allow for simpler but

firmer guidelines (By-Law 25.6).

http://cdna.vic.netball.com.au/files/39427/files/PoliciesandProcedures/WeatherPoli

cy2018.pdf

Lightning, torrential rain, high temperatures (32 degree +) are classified as extreme

weather, however rain means the game goes on. If a game is cancelled, only that

time slot is cancelled, subsequent timeslots proceed unless also cancelled. Teams

are expected to show up for every game unless CDNA has contacted the club prior

to the match. In summary:

no drink breaks at quarter and three-quarter time unless authorised by CDNA

umpires.

turn up for every match regardless of weather

drink lots of water leading up to hot days and at half time

coaches will swap players whenever possible for those players overwhelmed

with the heat

from 2018 players can wear hats on court – refer to Club Handbook section

‘Uniform’. Ensure you, apply sunscreen before the match.

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 11 of 12

9. OTHER RESPONSIBILITIES CANCELLED GAMES

Check your email or text messages regularly in case there is a message from CDNA

regarding cancelled games. Carnegie Netball Club will forward any timely

notifications from CDNA through TeamApp and email. Pass this information on straight

away to the team.

PLAYER OF THE WEEK – AWARDS/VOUCHERS

Typically, CNC source awards/vouchers (Grill’d, 7-eleven slurpees) for each team’s

coach to handout to the player of the week for each game. We provide these

vouchers to the coach when available, generally near the start of each season.

FUN AND SOCIAL ACTIVITIES

At the start and/or end of a season it’s a great idea to organise a BBQ, a dinner out

or team activity etc.

ENCOURAGE THE TEAM

Look for ways to encourage the team (coach, parents and players) on a regular basis!

Encourage respectful and ‘in the spirit of the game’ conduct from all players, coaches

and supporters.

PRESENTATION DAY

Each year CNC holds a presentation day for trophy presentations, photos and

celebrating the year of netball. We ask that you help provide the correct spelling of

all players’ names to ensure trophy engravings are correct. It’s a fun day and players

get a chance to mix with all the other teams who play for Carnegie Netball Club.

END OF YEAR GIFTS

Team managers typically organise a gift for the coach at the end of season/year by

collecting contributions from the team. It’s a nice way to say thanks!

Team Manager's Guide – Last Modified: Mar-2019 P a g e | 12 of 12

10. ‘WHAT TO DO IF ...?’

WHAT TO DO IF YOU FILL IN THE SCORESHEET INCORRECTLY

If you realise after the game that the scoresheet has been filled in incorrectly (i.e.,

forgot to list a fill-in player’s details on the back), send an email to CNC secretary and

team manager coordinator immediately so that we can contact CDNA

administration. Often, if we are proactive in these cases we can avoid a fine.

WHAT TO DO IF ALL THE PLAYERS ARE ON CAMP AND CAN’T PLAY A GAME

You must have minimum five players to take the court. If you don’t you must find fill-

in players before match day or you will have to forfeit.

Please notify our Club Secretary if you have to forfeit so CDNA don’t penalise your

team. You must notify us by 5 pm on day before competition so that we can notify

CDNA office by 6pm on the day prior, or by 12pm on the day of competition for

U11’s, of your team’s intent to forfeit, otherwise a penalty will be applied. Refer to

Club Handbook re Fill-in Players’.

WHAT TO DO IF THE OPPOSITION PLAYER’S MAKE NEGATIVE COMMENTS

If someone from the opposition team makes a negative comment to, or about one

of our players and it comes to the attention of you (or coach or parent), follow this

procedure:

1. Acknowledge the comment with the player/team.

2. Recognise its inappropriateness and that it is against the Codes of Behaviour.

3. Explore how it made the player/team feel and value their input.

4. Reinstate positive behaviour, talk about how we at CNC do not exhibit that sort

of behaviour, that we want to be known as fair and a good spirited club.

5. Close the topic and move on.

It’s best to act on issues immediately so it doesn’t prolong or fester in the minds of the

players.

WHAT TO DO IF A PLAYER HAS NEW EAR PIERCINGS

Ear rings can now be left in but must be taped in fabric tape (available from the

supervisors office). There is no limit to how many weeks you can tape them.

WHAT TO DO IF PLAYERS WANT TO WEAR CLOTHING OTHER THAN THEIR UNIFORM

Only U11s - may wear a long sleeve white top under their club polo shirt. Navy

leggings are also allowed (from 2018) if court supervisor advises its ok on the day.