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Optimist International 1
TEAM BUILDING
WELCOME!
Optimist International 2
TEAM BUILDING OBJECTIVES
Build and serve on high-performance, effective teams
Help meet our goals and objectives.
Optimist International 3
WHAT WILL BE LEARNEDDynamics and skills involvedHow to effectively communicateHow to define rolesHow to recognize and use helpful behaviorHow to avoid and overcome destructive
behaviorSteps in team decision making and
problem solving
Optimist International 4
WHAT IS A TEAM?A group organized
to work together.
A team is a group of individuals working together to solve a problem, meet an objective, or tackle an issue.
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SHORT HISTORY OF TEAM BUILDINGMayo: confirmed relationship between
human factors and productivityMaslow: linked motivation and
performanceTeam relationships importantBusiness demonstrated effectiveness
of teams and refined structure and use
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WHY DO TEAMS WORK?Whole is greater than
the sum of its partsIndividuals bring a
range of talents, knowledge, experience, contacts, etc.
Working together, a team can accomplish more
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INTANGIBLE BENEFITSSense of accomplishmentSelf-fulfillmentEsprit de corpsGet to know one anotherMore participation in
activitiesEnhance club/OI reputation
We know how to get things done for our kids!
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BUILDING AN EFFECTIVE TEAM
Get to know one anotherEstablish consensus as
to team’s purposeIdentify available
resourcesEstablish rules of
behavior
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ESTABLISH CONSENSUS FOR TEAM’S PURPOSEShort term team: once achieved,
team disbandsLong term team: on-going objective
Establish specific objectives Establish its authority Reach consensus on expected results Establish a completion date
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IDENTIFY RESOURCESWhat’s the budget?Special equipmentTime members can devote – get a
commitmentSpecial, relevant informationOther teams and/or individuals
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HELPFUL BEHAVIORBe optimisticBe on timeSupport one
anotherBe courteousBe open mindedBe honestParticipate
Be openListenStay on trackShare the workComplete your workPresent ideas,
comments clearlyBe prepared
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HARMFUL BEHAVIORConstantly criticalDominate/
monopolizeBe manipulativeBe judgmentalAct
bored/uninterestedDo unrelated things
Sub-conversationsSimply agree with
everythingAvoid decisionsGo off on tangentName-callingAttack
people/ideas
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COMMUNICATIONS
“to make known”“to have an
interchange, as of ideas”
“to express oneself in such a way that one is readily and clearly understood
Behaviors affect communications!
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RUNNING A HIGH PERFORMANCE TEAM
Keep each team member in the loopThank dominating members for their
contributions, but ask them to allow others to participate
Get all members to participateHelp members make their point clearly
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Ways to Involve Team Members
Pass a batonAsk open-ended
questionsCall directly on non-
participantsAssign specific tasksAsk for opinionRotate team roles
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Conflicts and BehaviorIndividuals attacking personalities or
ideasConstant criticism of other points of viewDisplaying angerShowing contemptUnwilling to share the workloadNon participationGossip
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Handling Team ConflictsIdentify/recognize
problemsAct quicklyFormal conflict
resolution an optionTeam needs to
reach consensusFire someone
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Providing RecognitionRecognize
individual team members informally and continually
Also provide formal recognition for special accomplishments
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Making Team Meetings Fun!
Basic amenities for a comfortable meeting
Appropriate equipmentGood lighting and ventilationQuiet and place that avoids outside
distractionsRefreshmentsIcebreakers
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Making Team Decisions and Solving Problems
Gathering informationAnalyzing information
Generating and analyzing ideas
Examining solution alternatives
Making decisions and gaining consensus
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Making Team Decisions and Solving Problems
Generating and analyzing ideas
Examining solution alternatives
Making decisions and gaining consensus
Gathering informationAnalyzing information
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Solution MatrixPossibleSolutions
CostHigh/Low
Ease ofImplemen-tation
SupportFromOther
CreatesNewProblems
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Making Team Decisions and Solving ProblemsGathering informationAnalyzing informationGenerating and
analyzing ideasExamining solution
alternatives
Making decisions and gaining consensus
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Summary Importance of effective teams in solving problems A team is only as good as its members make it Every team member brings attributes Establish rules of behavior Maintain good communications Each member needs to participate Identify problems and resolve conflicts Recognition is important Make your meetings enjoyable Steps involved in making team decisions and solving problems Ways to make decisions and gain consensus