Tata Mumbai Marathon 2018 Charity Structure Mumbai Marathon 2018 Charity Structure The Tata Mumbai Marathon The Philanthropy Partner About the TMM 2018 Charity Structure 01 Philanthropy

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    Philanthropy Partner

    Tata Mumbai Marathon 2018 Charity Structure

    Tata Mumbai Marathon Book.indd 1 16/08/2017 12:54:50 PM

  • The Mumbai Marathon is back in its 15th edition, with Tata Sons Limited as its title sponsor & co-sponsored by Tata Consultancy Services and will now be known as the Tata Mumbai Marathon (TMM), with effect from 1st August, 2017.

    The Tata Mumbai Marathon holds its prestigious reputation amongst the top ten marathons in the world. The event is not only a platform to test an individuals athletic excellence, but also a unique fundraising platform for charities, gaining the eminence of being the single largest philanthropic sporting event in India.

    United Way Mumbai (UWM), the philanthropy partner for this event, promotes and facilitates fundraising using the TMM platform and disbursement of donations raised to participating NGOs. UWM serves as the philanthropic gateway, while maintaining a cause neutral, level playing field for all participating NGOs. All funds raised through the TMM are channelized through UWM, which is responsible for accounting and providing tax exemption receipts to all donors.

    This document provides an overall process flow of the Charity Structure for the 2018 edition. An easy to understand and detailed synopsis is given in the annexures. Whether you are an NGO, Corporate or an Individual, you can find information on how to register for the event, as well as important dates and procedures for raising funds, in the Charity Structure.

    Tata Mumbai Marathon 2018 Charity Structure

    The Tata Mumbai Marathon The Philanthropy Partner

    About the TMM 2018 Charity Structure

    01

    Philanthropy Partner

    Tata Mumbai Marathon Book.indd 3 16/08/2017 12:54:51 PM

  • The Tata Mumbai Marathon is one of the Indias biggest platforms to raise funds for NGOs. More than 550 NGOs have successfully raised over INR 195 crore over the past 14 editions. This platform allows the NGO to raise funds through four different mediums - Charity Bibs, Corporate Participation, Individual Fundraisers and Direct online contribution on the NGO page.

    TMM 2018 Charity Structure

    This document is structured in the following manner:

    1. NGO PARTICIPATION 03

    About this Category

    Overall Process Flow

    2. CORPORATE TEAM PARTICIPATION2. CORPORATE TEAM PARTICIPATION 04

    About this Category

    Team Registration: Information and Steps

    Team Participation Benefits

    Corporate Challenge - Employee Fundraising: Process

    Awards and Benefits

    3. INDIVIDUAL FUNDRAISING3. INDIVIDUAL FUNDRAISING 09

    About this Category: Fundraisers, Young Leaders and Change Runners

    Overall Process Flow

    4. IMPORTANT DATES AND TIMELINES4. IMPORTANT DATES AND TIMELINES4. IMPORTANT DATES AND TIMELINES 10

    5. EVENT PARTICIPATION FEES, UWM DONATION RETENTION AND DISBURSEMENTS5. EVENT PARTICIPATION FEES, UWM DONATION RETENTION AND DISBURSEMENTS 11

    6. EXPO AND RACE DAY DETAILS6. EXPO AND RACE DAY DETAILS 15

    7. ANNEXURES 16

    Annexure I: NGO Registration Process, Charity Bibs, Special Bibs & Privilege Levels

    Annexure II: Individual Fundraising Registration Process Fundraisers, Young Leaders and Change Runners Fundraiser Level wise Incentive Structure and Retention

    17

    23

    Team Submission: Steps

    02

    Philanthropy Partner

    Tata Mumbai Marathon Book.indd 4 16/08/2017 12:54:53 PM

  • The Tata Mumbai Marathon is one of the Indias biggest platforms to raise funds for NGOs. More than 550 NGOs have successfully raised over INR 195 crore over the past 14 editions. This platform allows the NGO to raise funds through four different mediums - Charity Bibs, Corporate Participation, Individual Fundraisers and Direct online contribution on the NGO page.

    03

    04

    09

    10

    11

    15

    16

    02

    Tata Mumbai Marathon Book.indd 5 16/08/2017 12:54:53 PM

    A special facility provided to runners to get a custom bib number against donation to any registered NGO Registered, confirmed participants may choose their own Bib number from either a pre-selected list of unique numbers or apply for a number of their own choice against a fixed donation (subject to availability). Seepg. 20 for details.

  • Philanthropy Partner

    Steps

    Download the Corporate Team registration form from the downloads section of the United Way Mumbai website.

    Fill and print the completed form and duly attest it

    Make an upfront, nonrefundable contribution of the registration amount as a cheque(s)/bank transfer by the two options mentioned below

    Submit the form and cheque to UWM at 309, Nirman Kendra, Famous Studio Lane, Dr. E. Moses Road, Mahalaxmi Estate, Mumbai 400011, India

    Registration is complete once cheque is cleared

    Team Submission

    Closes on 10th November, 2017

    The company coordinator will receive login credentials to the Corporate Portal and the Employee Registration Link.

    Using the employee registration links provided in the mail, get interested employees to fill the event forms online

    Using the login credentials provided, the company coordinator selects and submits the final team members by 10th November 2017

    The Corporate Portal will allow editing and selection of final team members and will also allow the company to run interesting employee engagement activities and challenges in the time until final team selection. Links will only get activated upon registration contribution to UWM and/or to the supporting NGO

    Note In case actual event entry fees are less than provisioned, the saved balance is disbursed to the beneficiary NGO In the case where the event entry fee is higher, it will be adjusted against the final disbursement of the NGO

    *retained to defray administrative expenses.

    Team 15 INR 3,00,000 INR 50,000 INR 2,50,000

    Team 25 INR 5,00,000 INR 85,000 INR 4,15,000

    Team 40 INR 8,00,000 INR 1,30,000 INR 6,70,000

    In the name of United Way of Mumbai(inclusive of applicable event entry fees and UWM donation retention*)

    In the name ofbeneficiary NGO

    Team SizesOption A

    (Single contribution)

    Option B

    (Split Cheque contributions)

    05

    Philanthropy Partner

    Corporate Team is a category specially designed for companies who wish to field employee teams to participate in the TMM and raise funds for charity. Over 6900 employees in 250 teams from 151 companies had participated in the 2017 edition of the event. Besides raising substantial amounts of funds for a cause, over the years, this has emerged as an excellent employee engagement and team bonding activity. Corporate teams on race day are hosted in a special tent for a differentiated team experience and enjoy priority Dream Run line up over the general categories.

    Team Registration

    About The Category

    Monday, 28th August to

    Thursday, 28th September, 2017 (or when all slots are filled)

    Corporate Team is a category specially designed for companies who wish to field employee teams to participate in the TMM and raise funds for charity. Over 6900 employees in 250 teams from 151 companies had participated in the 2017 edition of the event. Besides raising substantial amounts of funds for a cause, over the years, this has emerged as an excellent employee engagement and teambonding activity. Corporate teams on race day are hosted in a special tent for a differentiated team experience and enjoy priority Dream Run line up over the general categories.

    Team Registration

    About The Category

    Monday, 28th August to

    Thursday, 28th September, 2017 (or when all slots are filled)

    The company has a choice of contribution methods depending on whether they wish the contribution to be compliant under their CSR mandate or not.

    Option A - Make a single donation for the registration through one cheque

    Option B - Split the donation into two cheques (split cheque amounts are mentioned in the steps below)

    Companies making the contribution from their CSR budget and wishing it to be in accordance with the CSR bill (which

    mandates contributions to be made directly to projects or programmes which are eligible as per the companys CSR

    agenda) can choose to split their cheques.

    All contributions irrespective of option chosen are eligible for 80G tax exemption receipts

    Contribution is inclusive of donation to the chosen NGO, team members applicable event participation fees and UWM donation retention*

    The corporate needs to specify the beneficiary NGO/s to whom the balance amount should go in the form

    If the corporate is not registered under the Indian Companies Act 1956 and is a 100% subsidiary of a foreign company, then it falls

    under FCRA and the beneficiary NGO must have FCRA registration.

    Companies participating in this category make a contribution towards an NGO of their choice while registering for team sizes of 15, 25 and 40 members

    A Corporate can register a maximum of 5 teams of any size

    15 3,00,000 5 3

    25 5,00,000 8 6

    40 8,00,000 15 10

    Half Marathon Untimed

    10K Timed No limitation on FM/ HM timed/Dream Run/ CwD/ SCR. *Full marathon requires a timing certificate

    Team Sizes Total Contribution Restricted (Upper Limit) Unrestricted

    04

    Philanthropy Partner

    Tata Mumbai Marathon Book.indd 6 16/08/2017 12:54:56 PM

  • Philanthropy Partner

    Steps

    Download the Corporate Team registration form from the downloads section of the United Way Mumbai website.

    Fill and print the completed form and duly attest it

    Make an upfront, nonrefundable cont