SY 2012/13 Title IIAHQT Workshop

Principals & HQT Designees

August 15, 20128:30 to 3:00

McKinley Adult School of Education

Agenda8:30 to 11:30• HQT Data Trends• 2012/13 Timelines and Requirements• Updates to the Principal’s Handbook12:30 to 3:00• Monitoring• Funding• On-Line Professional Development Planning• Helping Teachers Meet HQ Requirements

KKP Silos to Synergy 2

End of Year

Total Classes

HQT Classes

HQT Percent

HQ Teachers

NHQT Classes

NHQT Percent

NHQ Teachers

2008-2009 28,621 20,878 72.95% 7,760 7,743 27.05% 1,728

2009-2010 26,996 21,651 80.20% 8,176 5,345 19.80% 1,261

2010-2011 26,831 22,995 85.70% 8,500 3,836 14.30% 969

2011-2012 21,418 18,150 84.74% 8,758 3,268 15.26% 814

HQT Data Trends - Statewide

4

Complex Area Total Classes HQT Classes HQT Percent HQT Teachers NHQT Classes NHQT Percent NHQT

Teachers

CA Aiea-Moanalua-Radford 1527 1380 90.37% 749 147 9.63% 39

CA Baldwin-Kekaulike-Maui 1780 1570 88.20% 741 210 11.80% 70

CA Campbell-Kapolei 1683 1488 88.41% 737 195 11.59% 52

CA Castle-Kahuku 881 744 84.45% 444 137 15.55% 38CA Farrington-Kaiser-Kalani 1784 1579 88.51% 728 205 11.49% 46CA Hana-Lahainaluna-Lanai-Molokai 811 699 86.19% 250 112 13.81% 23

CA Hawaii-West 1313 1165 88.73% 504 148 11.27% 56

CA Hilo-Laupahoehoe-Waiakea 1000 923 92.30% 394 77 7.70% 24

CA Kailua-Kalaheo 825 631 76.48% 338 194 23.52% 41

CA Kaimuki-McKinley-Roosevelt 1872 1548 82.69% 738 324 17.31% 69

CA Kapaa-Kauai-Waimea 1196 1032 86.29% 438 164 13.71% 45

CA Kau-Keaau-Pahoa 1024 857 83.69% 302 167 16.31% 16

CA Leilehua-Mililani-Waialua 2098 1796 85.61% 853 302 14.39% 78

CA Nanakuli-Waianae 853 735 86.17% 419 118 13.83% 32

CA Pearl City-Waipahu 1388 1171 84.37% 734 217 15.63% 43

Charter Schools 1345 804 59.78% 378 541 40.22% 139

Statewide Total 21418 18150 84.74% 8758 3268 15.26% 814

How Does Your Complex Area Compare?End of Year 2011/12

NCLB Core Academic Content Areas

English/Language Arts Civics

Mathematics Economics

Science Geography

Art History

Foreign Languages Elementary

5

Special education teachers must be licensed in SPED & HQ in every content area taught . Other teachers who teach many different classes also have high bars to meet. For example, EL and alternative education teachers must be HQ in every core subject taught.

All teachers must be highly qualified if teaching any of the following core academic content areas:

• Bachelor’s degree• Full Hawaii state licensure and • Assignment match to subject and grade level of license and• Either:

– Demonstrated content expertise through:• Passing scores on the PRAXIS II in each core academic

subject taught, or• Be National Board certified, or• For secondary teachers only, a major or the equivalent in

the content area.• Or:

– For those teachers with ONE or more years of teaching experience, earn 100 points through HOUSSE

6

Requirements for HQ Status

• Have already earned at least a bachelor’s degree• Be enrolled in a state approved alternative

teacher education program, and• Have evidence of passing score on the Praxis II

for each core academic subject taught, and• Be within the first three years of employment as

a teacher, and• Be approved for temporary HQ by OHR.

See Document 2f and 2g

Temporary HQ for teachers enrolled in approved alternative routes to certification programs

DATE EVENTAugust 13-22 Validation window

August 31 Non-HQ teacher official data snapshot

September 1 to 14Schools send letters to parents whose children are assigned to core academic classes taught by non-HQ teachers (each course listed on school’s PDE3 Non HQ Teacher Report)

September 1 to 28Provide technical assistance in documenting HQ status and creating professional development plans for all non-HQ teachers

September 28 Documentation for all non-HQ teachers due to DOE

September 28 Non-HQ teacher resource needs due to Complex Area Superintendent (see Doc. 3h)

September to July Professional development plan implementation

2012/13 DOE Principals’ Timeline

DATE EVENTAugust 13-22 Validation window

August 31 Non-HQ teacher official data snapshot

September 1 to 14Schools send letters to parents whose children are assigned to core academic classes taught by non-HQ teachers (each course listed on school’s PDE3 Non HQ Teacher Report)

September 1 to 28Provide technical assistance in documenting HQ status and creating professional development plans for all non-HQ teachers

September 28 Documentation for all non-HQ teachers due to DOE

October 15 School Title II grant applications due to CSAO

September to July Professional development plan implementation

2012/13 Charter School Timeline

Section One: HQT Resources• 1a How to Get Help• 1c HQT Guidelines (new)• 1d HQT Flowcharts (new)• 1e ACCN/HQT Crosswalk• 1g-i Praxis Information (new)• 1j-k Accessing eHR and HQT Reports (new)• 1m Frequently Asked Questions

10

Principal’s Handbook

Practice Using HQT Flowcharts

12

• Flowchart A– Middle/high teachers (grades 5-12,

departmentalized)• Flowchart B– Elementary teachers (grades K-6)

• Flowchart C– Special education middle/high teachers ( grades 5-

12, departmentalized)• Flowchart D– Special education elementary teachers (grades K-6)

HQT Flowcharts

13

• Am I highly qualified if:

– I am licensed to teach elementary in Hawaii. I am currently teaching second grade in Hawaii. I passed Praxis exam 11 & 12 in 2001.

– I am licensed to teach grades K-6 in Michigan and am currently teaching grade 5. I have passed Praxis exam 14 last year.

Using Flowchart B for Elementary Teachers - Scenarios

14

• Am I highly qualified if:– I am licensed to teach secondary mathematics in

Hawaii. I have not yet taken the Math Praxis. My college major was Mathematics. I am currently assigned to teach 10th grade algebra.

– I am licensed to teach secondary social studies in Hawaii. I have passed Praxis exam 081. I’m assigned to teach history grade 10.

Using Flowchart A for Middle and High Teachers - Scenarios

15

• Am I highly qualified if:

– I am a K-12 Hawaii licensed SPED teacher. I’ve passed Praxis exam 14 and I teach a 3rd grade regular education class.

– I am an elementary SPED teacher. I teach a 3rd grade special education class. I have passed my SPED praxis exams, but have not taken the elementary Praxis.

Using Flowchart D for SPED Elementary Teachers – Scenarios

16

• Am I highly qualified if:– I just got hired in Hawaii. I have applied for a

Hawaii Teaching License in SPED grades 5-9. I have passed Praxis exam 69 and am assigned to teach special education mathematics grades 6 to 8?

– I am a Hawaii licensed SPED 7-12 teacher. I have passed all of my SPED Praxis exams as well as 0049. I am assigned to teach 8th grade algebra.

Using Flowchart C for SPED Middle and High Teachers - Scenarios

Section Two: HQT Toolkit • 2a HQ Documentation Coversheet• 2b-c HOUSSE• 2d-e Course Identification• 2f-g Temporary HQ• 2h Out of State Verification• 2i-k Professional Development Planning (new)

17

Principal’s Handbook

Section Three: School Planning• 3a-b Timelines (new)• 3c Role Designation in e-HR• 3 d-g Exemptions and Validation (new)• 3i Technical Assistance to NHQTs• 3k-l Letters to Parents (due September 14)• 3m Notice of Request for Qualifications

18

Principal’s Handbook

Section Four: Funding• 4a Allowable Use of funds• 4b Direct Payments Chart• 4c Spending Agreements • 4d Reimbursement Policy • 4e Quarterly Report • 4f Justification for TII Funds

19

Principal’s Handbook

• Number of non-HQ teachers–$150 per non-HQ teacher (Tier 1)

• Number of HQ teachers–$400 per HQ teacher (Tier 2)

• Induction and mentoring–$200,000 per complex area

2012-13 Title II Funds Formula Allocated to Complex Areas and CSAO

Section Five: Professional Development• 5a PD 360• 5b PDE3 Professional Development

(Superintendent’s Memo)• 5c PBS TeacherLine (new)• 5d How to Calculate Workshop

Points for HOUSSE Credit

21

Principal’s Handbook

Section Six: Monitoring• 6a Complex Area Monitoring Schedule

(Kauai, Honolulu, Central)• 6b School Monitoring Requirements (new)• 6c School Monitoring Template• 6d CA Monitoring Requirements (new)• 6e CA Monitoring Template (new)

22

Principal’s Handbook

23

Every complex area will be monitored at least every third year

Title II Monitoring Cycle

2011-12 2012-13 2013-142014-15 2015-16 2017-18

FallCampbell-Kapolei Farrington-Kaiser-Kalani Hilo-Laupahoehoe-

WaiakeaPearl City-Waipahu Kaimuki-McKinley-

RooseveltHonokaa-Kealakehe-Kohala-Konawaena

Nanakuli- Waianae Kapaa-Kauai-Waimea Kau-Keaau-PahoaSpring

Hana-Lahainaluna-Lanai- Molokai

Aiea-Moanalua-Radford Kailua-Kalaheo

Baldwin-Kekaulike-Maui

Leilehua-Mililani-Waialua

Castle-Kahuku

24

• The CA did not fully expend Title II funds• The CA did not spend funds as planned• Title II funds were not used as allowed• The CA did not follow procurement process• Approved PDPs were not in place within 30

days• Title I schools hired NHQTs without

documenting reasons for hiring or did not have the newly hired NHQT on a PDP that would result in HQ within one year

Common Monitoring Findings

• The complex area did not monitor the hiring and assignment of long term substitute teachers in core content classes

• Schools did not send NHQ letters home• Schools’ AFPs did not include actions to

meet the HQT goal of 100% core classes taught by HQ teachers or the NHQ levels have not improved

Common Monitoring Findings (cont.)

• Computer equipment• Computer software• Student level instructional materials• Student level assessments• Food purchases• Non-HQT personnel positions• Non-content based college courses (master’s

programs in education, ED classes)• Tier I funds used for other than non-HQ teachers

Some Expenditures that are Not Allowed and Have Resulted in Monitoring Findings

On-Line Professional Development Planning

The Online PDP Flow

Designee

Teacher creates and/or modifies PDP

Principal Approves or rejects

PDP

Submit

RejectApprove

Approved PDP

Teachers, Principals and Designees will:-Login to PDE3-Select HQ PD Plan tab-Teachers will begin plan in ‘My Plans’ tab-Principals & Designees will review plans in ‘Plan Participation’ tab-Step by step instructions can be found in the handbook, Document 2k

Online PDP – HQ PD Plan Tab

Proprietary Material - Hawaii Department of Education 29

On the “My Plans” tab, the teacher starts his/her plan for the first time by clicking on the “Start” buttonIf you are unable to see the ‘Start’ button, contact the HQ office at (808) 586-4077 or email HQT@notes.k12.hi.us

Proprietary Material - Hawaii Department of Education 30

Teacher – Start the plan

Teacher – Add Your Principal & Designee

In this step you will add your Principal to your plan. Also able to add a designee who will be able to view the plan.

Proprietary Material - Hawaii Department of Education 31

Teacher – Add Your PrincipalOn the “Manage Plan Group” display:- Enter the First Name and Last Name of your principal, press “Search” - Check the box next to name of the principal. - Click on “Add Selected Users”- Same process to add a Designee

Proprietary Material - Hawaii Department of Education 32

Teacher – Add Your PrincipalThis step is now completed. It’s date and time stamped.The “Actions” button allows you to View your principalYou can now ready to Manage your “Teacher Professional Development Plan”

Proprietary Material - Hawaii Department of Education 33

Teacher – HQ Professional Development Plan

Fill in the areas on the HQ PD Plan presented by selecting from the drop-down fields or entering information.

Proprietary Material - Hawaii Department of Education 34

Teacher – Complete & submit the planUpdate any information. Check the “I agree” box and click on “Save”

Proprietary Material - Hawaii Department of Education 35

Principal – review of online PDPClick on the arrow next to the Plan Owner’s name – select “Edit”

Principal - Manage PDP

• Review the details of the teacher’s PDP (Core Content Area and Grade Span)

To approve and complete the plan:• In ‘Principal Certification’, check ‘I agree’• Enter a value in ‘Resource Allocation’• ‘Accept ’ the plan which completes the processTo reject the plan:• ‘Reject’ the plan AND select ‘Actions’, ‘Send Back’

to send it back to the teacher

Under “Core Content Area & Grade Span” review the details and comments of the teacher’s PD Plan

TO APPROVE AND COMPLETE THE PLAN:1. Click on “New” in “Principal Certification”

2. Check the ‘I agree’ box to approve the plan; 3. Enter an Amount Allocated and Save

Select “Accept” which electronically signs, dates and completes the plan

“Actions- Submit” sends the plan forward for OHR Review“Actions – Send Back” send the plan back to the teacher

This electronically signs, dates and completes the plan

Principal Activity Review is completed

Select “HQ PD Plan” tabIf you are unable to see the ‘”HQ PD Plan” tab, contact the HQ office at (808) 586-4077 or email HQT@notes.k12.hi.us

Proprietary Material - Hawaii Department of Education 42

Online PD Plan Instructions

For more detailed instructions:

- Document 2k in the principals handbook - PD156107 via PDE3. Presented via webinar with an HQT staff member on hand to answer questions.