Sustainable ProcurementTrain-the-Trainers Workshop
Office of Sustainability2010
Agenda8:30 Introductions - Ice breaker8:45 What is Sustainability? What is Sustainable Procurement?9:15 Commodity clusters10:00 Break10:15 Social side of Sustainable ProcurementJust Us Video10: 50 Myth Busters, Check list and Commodity brain storm11: 30 Tools and resources12:00 Finish
GoalsGain an awareness/understanding of sustainability.
Learn about and practice using tools to help with sustainable procurement.
Introductions Ice breaker
At the center of the wheel is academic life which represents governance issues, student life, and academic achievement.
Six major inputs support academic life (in orange). On the outer ring are positive outcomes that we aim to achieve (in yellow) and negative outputs that we aim to reduce (in blue).
A primary approach of sustainable activity is to make the most effective use of inputs and reduce negative outputs.
History Office of SustainabilityOffice established in January of 2008 with the Director of Sustainability.Reports to the Vice-President of Finance and Administration.DSU Sustainability Office and Dalhousie College of Sustainability also established in 2008.
Office Pillars of Action
Definitionsustainable procurement is a key method for delivering an organizations sustainable development priorities. It is about taking social and environmental factors into consideration alongside financial factors when making procurement decisions. (Forum for the Future)
What is the impact of procurement on Sustainability issues?Large!amount purchased x type of products and there impacts
At Dal we purchase many things from around the world.On our own and with others we can influence markets.
Methods for Purchasing
Procurement at Dalhousie is facilitated by the Purchasing Department.
Dalhousie employees have the opportunity to direct their purchases towards more sustainable conscious goods and services within the following thresholds:$1,500 can be made directly using a Pcard or on a Requisition. For goods purchased over $1,500 up to $25,000 Purchasing requires quotation(s) and a Requisition. For goods over $25,000 we must go to public tender through Purchasing.
Visit http://purchasing.dal.ca/ for more information.
CommoditiesPaperTonerAppliancesElectronics: printers, faxes, computers, monitors, phones ..Office SuppliesCouriersCustodial and grounds equipment and supplies
Food and BeveragesAccommodations/TravelFurnitureRenovation and Construction Equipment & Supplies: Lights, paint, AutomobilesLaboratory Equipment & SuppliesAdvertising Products
Paper & PrintingDalhousie currently use a supply agreement enabled by Interuniversity Services Inc. where competitive quotes were gathered and sustainable product compared. This contract is available to all Dalhousie by contacting the Print Centre. 100% post-consumer paper is available.Reduce paper consumption by editing on screen and only printing the final product.Print double sidedRecycle paper instead of putting it in the garbage.
Sustainability Procurement Trends Beyond the purchase costNeed examining whether a product is really needed or are there alternatives to purchasing (rent, lease, etc)Sourcing from environmentally and socially sound suppliers (fair trade, local products, companies with established environmental policies)Addition of health criteria: indoor air quality and pollutant criteriaAccounting for the total environmental and economic impact of a product or service (pollution, recycled content, local suppliers, etc.)
Sustainable Procurement Trends Beyond the purchase cost
Triple bottom line accounting versus traditional financial accountingProvision of more tools purchasing guides and frameworksMovement from policy to regulation (i.e. US EPA)Adoption of existing standards (ex. Energy Star) versus device specific requirements
Impacts of Sustainable Procurement
Sustainable Procurement Framework People PolicyProcurement ProcessEngaging suppliersMeasurement and Results
Overarching Principles: Avoid, Reduce, Efficient Use, Triple Category Consideration (Below) Goods and Services
Sustainable Procurement Check Listadapted from City of Ottawa http://www.ottawa.ca/residents/environment/workplace/procurement_en.htmlAbsolutely necessary [Env., Econ] Is this purchase absolutely necessary to our operations? Can we do without it?Durable [Env., Econ.] Is it built to last? Does it need lots of maintenance? What is the overall cost of ownership?Energy and fuel-efficient [Env., Econ.] Does the product help us to save money on energy or fuel?Local source [Env., Econ., Soc.] Can this product be purchased from a reliable local source? Does it require less fuel or energy to bring this to our workplace?Responsible source [Soc., community Econ.] Does the manufacturer provide proof of responsible environmental and social practices? Is the manufacturer paying workers standard wages and benefits?Reusable [Env., Econ.] Can the product be used several times for the same or multiple purposes? Can we borrow it, rent or get it used?Low or no environmental impact [Env.] Is the source material easily renewable? Is there any negative impact on the environment in the harvest, production, transportation, use or disposal? Is it recyclable?Right size [Env., Econ.] Can it be smaller, lighter or made with less material?
Dal - Sustainability Procurement Highlights to DateAvoidance:Pesticide-free landscaping Tray less in cafeteriasReUse:Chemicals exchange programSecond hand text book salesFurniture Re-use Recycled Content:Switch to 30% post-consumer content paper100 per cent recycled, non-bleached and single ply toilet paper and paper towelsMugs, clothes, other products in Book storeGreen Building (materials) - LEED
Dalhousie is first University Energy Star Partner in Canada- agreed to promote following energy star products
Role of Certification?
ComprehensiveSingular category Use of Certification as a preference point and/or minimum standard.Be wary of Green washing: http://sinsofgreenwashing.org/findings/the-seven-sins/
What do we buy?Activity:In groups have a discussion about what you buy.
Decide which 3 items/categories you buy most often or spend the most money on.
Write the name of each of those 3 on a post-it.
Hand them in to the moderator for grouping.
Common Areas of Concern regarding the social side of Sustainable ProcurementFair paymentChild LabourWorker rightsVoices & ChoicesInformationWorking conditionsHealth & safetyEducationEnvironmental sustainabilityRaw materials & community impactComplex supply chains
Levels of AssessmentVoluntary reporting & Sustainability Principlese.g. Corporate Social Responsibility reportingISO 26000Self-assessmentsExternal guidelinesInternal assessmentsThird-party monitoringe.g. Fair TradeRegulations and lawsState enforcement
US Sweatfree Public ProcurementPurchasing Consortiumhttp://buysweatfree.org/
Apparel StandardsIndustry still lagging with transparencyOften voluntary measuresInclude positive criteria in RFPs and contractsCan also use negative screens (media & watchdog reports)
StandardsFair Trade (www.transfair.ca) Global Organic Textile Standard (www.global-standard.org)Worldwide Responsible Accredited Production (www.wrapcompliance.org)
ConsiderationsGovernanceSelf-assessmentsFrequency & method of monitoringFeesEnforcements / FinesInternational Labour Organization standardswww.ilo.org/global/lang--en/index.htm
Mythbusters!Myth #1Financial cost is the only decision criteria .
Fair Trade vs. Non-Fair Trade CoffeeNon-fair trade (PC)Financial Cost$5.29 for 343g ground ArabicaEnvironmental CostEnergy intensiveCan have organic certification if not - Pesticides ToxicsClear cutting Social CostWorking conditionsWagesCommunity disparity
Fair Trade (Just Us!)Financial Cost$9.49 for 340g ground Arabicamin. price to producer reduces handlers and can mean a higher price to consumerEnvironmental CostHas Organic certificationMinimize lifetime impactMore human energySocial CostSafe working conditionsFair paymentCommunity enhancement
Other considerations: Transport, Demand,
Fair Trade - Not just coffeeSlide provided by Just Us! Development and Education Society
CoffeeCocoaTeaSugarSpicesHoneyRiceQuinoaFresh FruitFresh flowersCottonSports BallsShea butterWine
Myth #1 BUSTED!Financial savings dont always outweigh the other costs.
The triple bottom lineFinancialEnvironmentalSocial
Mythbusters!Myth #1Its more expensive to be sustainable.
Energy Star vs. Non-Energy Star ComputersNon-energy StarIdle mode(69W*5853hrs*$0.103/kWh)=$41.60Sleep mode(3W*439hrs*$0.103/kWh)=$0.14Off mode(2W*2467hrs*$0.103/kWh)=$0.51=$42.25Energy StarIdle mode(46W*5853 hrs*$0.103/kWh)=$27.73Sleep mode(2W*439hrs*$0.103/kWh)=$0.09Off mode(1W*2467hrs*$0.103/kWh)=$0.25=$28.07
Myth #2 BUSTED!Energy Star saves $14.18 per year in electricity!Average lifetime is 4yrs = $56.72 savingsThink about the number of computers on campus!
$$$Cost to purchaseCost to runCost to maintainCost to dispose of
Sustainable Procurement ToolkitScenarioUse check list from Slide 18
ActivityBrainstorm consideration for a commodity of interestDiscuss
Sustainable Procurement ToolkitWhere to find ithttp://office.sustainability.dal.ca/Programs/Procurement_and_Wast/Procuremen