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BHOPAL SAHAKARI  DUGDH SANGH MARYADIT 

HABIBGANJ, BHOPAL 462024 AN ISO 9001 : 2000 Certified Organization

E-mail: bsdsim@gmail.com Phone 0755-2478250-53 Fax : 0755-2450896

Ref No: 03 Dated: 05/03/2018

NOTICE INVITING SHORT TERM TENDER (E-TENDER ) Online Tenders are invited for s Supply, installation & commissioning of Refrigeration Plant at Shujalpur, Ashta, Multai Milk Chilling Centres from reputed manufactuerers/authorized dealers/Suppliers The tender documents containing the terms and conditions can be purchased online & downloaded through following website http://www.mpeproc.gov.in from 07.03.2018 at 11.00 AM onwards. The tender will be opened in the office of the undersigned as mentioned in tender time schedule(key date). The detailed Tender Form can be seen (only for reference) at our H.O website:www.mpcdf.gov.in OR www.mpcdf.nic.in Name of item EMD

(Rs) Tender Fee (Rs)

Bid submission due date & time

Tender opening (Envelope-A)

Financial Bid Opening

Motor pump& Pipe fitting items

1,00,000/- 2,000/- 28.03.2018 2.30 pm

28.03.2018 3.00 pm

31.03.2018 3.30 pm

CHIEF EXECUTIVE OFFICER

  

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BHOPAL SAHAKARI DUGDHA SANGH MARAYDIT, HABIBGANJ : BHOPAL

Telephone Nos. (0755)2478250 – 52, Fax (0755) 2450896

E-mail : sanchi.bhopal@gmail.com DOCUMENTS

Tender for : Supply, commissioning and installation of Refrigeration Plant at Shujalpur/Ashta/Multai MCC. Schedule – I : General terms and conditions Schedule – II : Introduction to work

Quantities & Technical Specification Drawing & Documentation

Schedule – III : Price Bid

Contract Bank Guarantee

Schedule – IV : Bidder Qualification Form Tender reference : BSDS:Cordination:2018 E.M.D. : Rs.1,00,000/- Start date & time of sale of Tender : 07.03.18 from 11.00 AM Form Last date of issue of Tender document : 28.03.18 upto 1.00 PM Last date of online receipt of tender : 28.03.18 upto 2.30 PM Time & date of opening of : 28.03.18 at 3.00 PM Technical Bid/EMD Time & Date of opening of financial Bid : 31.03.18 at 3.30 PM Place of opening : Office of Bhopal Sahakari Dugdha Sangh Mydt. Habibganj Bhopal Address for communication : Chief Executive Officer Bhopal Sahakari Dugdha Sangh Maryadit Habibganj, Bhopal 462 024 (MP)

Chief Executive Office

  

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SCHEDULE – I General Terms & Conditions for tender submission & material supply

Tender Ref.: BSDS:Cordination:2018

Bhopal Sahakari Dugdha Sangh Maryadit, Bhopal an ISO 14001:2004, ISO 22000:2005, ISO 9001:2008 certified Cooperative organization invites online tenders from reputed manufacturers/dealers or suppliers for Supply, commissioning and installation of Refrigeration Plant at Shujalpur /Ashta/Multai Milk Chilling Centre of Bhopal Sahakari Dugdh Sangh Maryadit, Bhopal with all necessary accessories & mountings strictly in adherence to the details specified in the tender documents. The Bhopal Sahakari Dugdha Sangh Maryadit, Bhopal reserves the right to accept or reject any or all tenders, which in their opinion justify such actions, without further explanation to the tenderers. 1.0 TENDER SUBMISSION: 1.1 Not more than one tender shall be submitted by a Bidder/Firm. 1.2 Tender documents consisting of specifications, schedule(s) etc. of work to be done,

the condition of contract and other necessary documents will be opened for inspection online and issued for sale for payment of Rs.2,000/- to be paid online on or before 28.03.2018 upto 02:30 PM.

1.3 Individuals signing on the tender and other related documents must specify in which

capacity of the firm he/she has signed the documents.

1.4 The tender shall be submitted by the tenderer in the following three separate envelopes online :

 1. Earnest Money – Envelop ‘A’ 2. N.I.T. and Technical Bid – Envelope ‘B’ 3. Tender in Form – A (Price Bid) – Envelope ‘C’

Note : Online Bidders are required to submit the physical EMD in a physical EMD Envelope – ‘A’ and any other document related to Technical Bid which can not be submitted online in a physical Technical Envelope ‘B’. Price Bid are to be submitted mandatorily online and shall not be accepted in any physical form. Reference of the EMD is to be mentioned online and a scanned copy of EMD is to be uploaded online. Also, in case of Technical Bids, the list of documents being submitted manually is to be uploaded online. In the first instance, the Envelope ‘A’ containing the Earnest Money shall be opened manually. If the Earnest Money is found proper the Envelope ‘B’ containing

  

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technical bid shall be opened in the presence of such bidders who choose to be present. The financial offer in Envelope ‘C’ shall be opened only if tenderer meet the qualification criteria and availability of bid capacity as per qualification, criteria of the technical bid document by the Chief Executive Officer of the Bhopal Sahakari Dugdha Sangh Maryadit, Bhopal. The date of opening of financial bid shall be fixed at the time of opening of technical bid.

1.5 The tenderer(s) should clearly state in their offer the address, telephone, fax, e-mail,

PAN No. Any change in the address should immediately be communicated to the Chief Executive Officer, Bhopal Sahakari Dugdha Sangh Maryadit, Bhopal and correspondence thereafter will be made at the changed address.

1.6 Negligence on the part of tenderer in filling the tender offers has no right to

withdraw the tender after it has been opened. 1.7 The acceptance of the tender and award of the purchase order will be the sole right

of the Chief Executive Officer, Bhopal Sahakari Dugdha Sangh Maryadit who does not bind himself to accept a tender in whole or in part or reject any or all the tenders received without assigning any reasons and no explanation can be demanded of the cause of rejection of the tender by any tenderer.

1.8 The tenderers should send their offers along with the specifications, necessary

drawing etc. which will form on the basis of their quotation and integral part thereof.

1.9 The Chief Executive Officer, BSDS reserves the right to place order for whole requirement with any tenderer or split the orders among one or more tenderers or not to purchase any item even after rate approval. Purchase order for sister Unions will be issued by respective Chief Executive Officer.

1.10 Each tender should be accompanied with PAN and TIN numbers and sales tax

clearance certificate without that the tender may not be entertained. 1.11 The tenderers should submit the tender in the enclosed form only. The conditional

tenders will be rejected. 1.12 No person or firm is permitted to submit more than one tender under different

names. 1.13 Each page of the tender and its enclosure should be signed at the bottom by the

tenderer. Signature & Seal of Tenderer

  

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1.14 The tenderer can not sublet the contract or assign to any other party or parties, the whole or any portion of the contract. If found so, the work order will be cancelled and party will be black-listed.

1.15 Demonstration of equipment, machines or articles shall be arranged by the tenderer

at the desired place at his own cost, whenever requested by Bhopal Sahakari Dugdha Sangh Maryadit.

1.16 Manufacturers will be given preference. Copy of license is to be attached with tender

for each item filled in, wholesalers dealing with the item will have to attach copy of authorization certificate of the manufacturer.

1.17 Tenderer shall fill all the details of the unit in the enclosed form in Schedule-III. 2.0 PURCHASE OF BIDDING DOCUMENT: 2.1 The bid document may be purchased online by interested bidders by payment of non-refundable price of the bid document (Rs. 1000/-) either through internet banking or by Using ATM cum Debit Card from the website http://www.mpeproc.gov.in and www.mpcdf.gov.in. 3.0 EARNEST MONEY DEPOSIT : 3.1 All the tenderers shall be required to deposit Earnest Money of Rs. 1,00,000/-

(Rupees One Lac only) in the form of crossed Demand Draft in favour of Chief Executive Officer, Bhopal Sahakari Dugdha Sangh Maryadit, Bhopal. Submissions of Earnest Money by any other mode other than specified above shall not be acceptable and the related tender shall not be eligible for consideration. No earlier EMD/SD lying with this office on any head will be considered as EMD for this tender.

3.2 Any tender which is not accompanied by Earnest Money Deposit will be rejected.

Earnest Money Deposit of unsuccessful tenderers will be returned within 30 days from the date of opening of the tender. The Earnest Money Deposit of the successful tenderer will be released on completion of supply/successful implementation, testing and warranty (minimum one year) which covers maintenance. During the warranty period if services provided by successful tenderer found not satisfactory then EMD will be forfeited by BSDS.

The Bid security (EMD) may be forfeited if - A bidder or supplier withdraws its bidduring the period of validity specified by the bidder/supplier on the bid form

Signature & Seal of Tenderer

or

  

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- In case of successful bidder/supplier, if the bidder/supplier fails to sign the

contract. 3.3 No interest will be paid on the Earnest Money for the period during which (the

EMD) lies in deposit with the Bhopal Sahakari Dugdha Sangh Maryadit. 3.4 Demand Draft towards Earnest Money or the money receipts (in case of cash

deposits) should be submitted under separate sealed cover alongwith the cover containing quotation.

3.5 The earnest money of successful bidder shall be returned after 30 days from

completion of one year of tender period

4.0 CONTENTS OF BIDDING DOCUMENT: 4.1 The goods required, bidding procedures and contract terms are prescribed in the

Biding Document. The contents of the bidding Document must be in organized order.

4.2 The Bidder/Supplier is expected to examine all instructions, forms, terms and

specifications in the Bidding Document. Failure to furnish all information required as per the Bidding Document or submission of a bid not substantially responsive to the bidding Document in every respect will be at the Bidder/Supplier's risk and may result in the rejection of its bid.

5.0 LANGUAGE OF BID : 5.1 The Bid/tender prepared by the Bidder/Supplier and all correspondence and

documents relating to the bid exchanged by the Bidder/Supplier and the purchaser shall be written in the English language. Any printed literature furnished by the bidder/Supplier may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for the purposes of interpretation of the bid, the English translation shall govern.

6.0 DOCUMENTS COMPRISING THE TENDER/BID :

6.1 The bid prepared by the Bidder/Supplier shall comprise the following

Components:

• A Bid Form and a Price Schedule completed in accordance with given Proforma .

  

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• Documentary evidence established that the Bidder/Supplier is qualified to perform the contract if its bid is accepted.

• Documentary evidence established that the goods and ancillary services to be supplied by the Bidder/Supplier conform to the Bidding Document.

• Bid security (Earnest Money Deposit) along with the bid security details form. • A statement of deviation and exception to the provision of bidding documents. . 7.0 DOCUMENTS ESTABLISHING BIDDER'S EXPERIENCE &

QUALIFICATION : 7.1 The Bidder/Supplier shall furnish, as part of its bid, documents establishing the

Bidder/Supplier's qualifications to perform the Contract if its bid is accepted. The

Bidder/Supplier should also give information in the format attached to the

Bidding Document.

• That the Bidder/Supplier has the financial, technical and production capability necessary to perform the Contract. To ascertain this, all bids submitted shall include the information as per the proforma along with qualification application (Table 1FormatA & B) .

• Copies of original documents defining the constitution or legal status, place of registration and principal place of business of the company or firm or partnership, etc;

• Details of experience and past performance of the Bidder/Supplier on equipment offered and those of similar nature within the past 5 years and details of current contracts in hand and other commitments.

• Major items of plant and equipment available/ installed in the Bidder/Supplier's factory premises.

• Qualification and experience of key personnel for successful execution of the contract.

• Reports on financial standing of the Bidder/Supplier such as profit and loss statements, balance sheets and, auditor's report of the past three years, bankers’ certificates etc.

• Information regarding any current litigation in which the Bidder/Supplier is involved.

7.2 Bidder/Suppliers who meet the criteria given above are subject to be disqualified if they have made untrue or false representations in the forms, statements and attachments submitted in proof of the qualification requirements or have record of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion or financial failures etc.

  

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8.0 OPENING OF BIDS BY THE PURCHASER :

8.1 The Purchaser will open the bids, in the presence of the Bidder/Suppliers' representatives who choose to attend, at the time and date specified in the Invitation for bids, at the office of the purchaser. The Bidder/Suppliers' representatives who are present shall sign a register/ form evidencing their attendance.

8.2 The Bidder/Suppliers' names, bid prices, modifications, bid withdrawals and the

presence or absence of the requisite bid security and such other details as the

purchaser, at its discretion, may consider appropriate will be announce during the

opening of the bids.

9.0 RIGHT TO VARY QUANTITIES AT THE TIME OF AWARD : 17.1 The Purchaser reserves the right at the time of award of Contract to increase or decrease by up to 15% (Fifteen percent) the quantity of goods and services specified in the Schedule of Requirements without any change in unit rates as specified in the price break – up or other terms and conditions.

9.0 STANDARDS :

9.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications, and, when no applicable standard is mentioned, to the latest Indian Standards.

10.0 Warranty/Guarantee 10.1 The Bidder/Supplier warrants that the Goods and equipment supplied, installed

and commissioned under the Contract are new, unused, of the most recent or current models and incorporate all recent improvements in design and materials unless provided otherwise in the Contract. The Bidder/Supplier further warrants that the Goods supplied under this Contract shall have no defect arising from design, materials or workmanship (except in so far as the design or material is required by the Purchaser's Specifications) or from any act or omission of the Bidder/Supplier, that may develop under normal use of the supplied Goods in the conditions obtaining in the country of final destination. The Bidder/Supplier also guarantees that the Goods supplied shall perform satisfactorily as per the designed/rated/installed capacity as provided for in the Contract. The warranty will not cover normal wear and tear of consumables and minor spares.

This warranty/guarantee shall remain valid for not less than 12 months after the Goods, or any portion thereof as the case may be, have been delivered and

  

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commissioned, or for not less than 18 months after the date of shipment / dispatch, whichever period concludes earlier.

The Purchaser shall promptly notify the Bidder/Supplier in writing of any claims arising under this warranty.

Upon receipt of such notice, the Bidder/Supplier shall, with all reasonable speed, repair or replace the defective Goods or parts thereof, without costs to the Purchaser other than, where applicable, the cost of inland delivery of the repaired or replaced Goods or parts from the port of entry to the final destination.

If the Bidder/Supplier, having been notified, fails to remedy the defect(s) within a reasonable period, the Purchaser may proceed to take such remedial action as may be necessary, at the Bidder/Supplier's risk and expense and without prejudice to any other rights which the Purchaser may have against the Bidder/Supplier under the Contract.

This warranty/guarantee shall not cover any damage/s resulting from normal wear and tear or improper handling by the Purchaser or his authorized representatives.

The Bidder/Supplier shall guarantee the complete installation for satisfactory performance for a minimum period of twelve months from the date of commissioning. The Bidder/Supplier at his own cost shall rectify any defect arising out of faulty installation or use of substandard material or workmanship.

11.0 LIQUIDATED DAMAGES:

11.1 Once firm delivery date(s) are fixed, they shall be strictly adhered to. In case they are not followed, Bhopal Sah. Dugdha Sangh Mydt., reserves the right either to cancel the order and make alternative purchases at the risk and expenses of the defaulting supplier or to charge liquidated damages from him/her at the rate of 2% of the value of goods not so delivered for each month’s delay or part thereof. In case of delay the penalties would be deducted as under

Duration of delay Penalty

Up to 15 days 2% cost of the unit.

Between 16 to 30 days 5% cost of the unit

Beyond 30 days Up to 10% cost of the unit.

11.2 If the tenderer fails to make supply as per purchase order without any valid reason, the order would be treated as cancelled and the firm may be blacklisted for future dealings and EMD/SD also would be forfeited.

  

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12.0 TAXES AND DUTIES: 12.1 The Bidder/Supplier shall be entirely responsible for all taxes, duties, license fees,

etc. incurred until delivery of the contracted Goods to and taking over of the works by the Purchaser. The onus of paying all the statutory levies as per the applicable tariff heads and norms shall be on the Bidder/Supplier.

13.0 BREAK-UP PRICES: 13.1 All the Bidder/Suppliers shall furnish the cost separately for the supply and

installation/commissioning along with detailed cost break-up (item-wise), which will be applicable for progressive payments. Items and works for which no break-up price is furnished by the Bidder/Supplier will not be paid for by the Purchaser when supplied/executed and shall be deemed covered by other break-up prices. Such break up cost should be based on ex-works cost and percentage of ex-works cost should be indicated separately for packing and forwarding, transportation, insurance and other incidental charges, erection, and commissioning on percentage basis for each item.

14.0 PAYMENT FOR SUPPLY, INSTALLATION AND COMMISSIONING

CONTRACTS:  

14.1 Supply components/Erection Component 1. 50% payment within 30 days of the safe receipt of the goods at site. 2. 30 % balance payment installation, commisioning and trail run. 3. 10 % payment after acceptance by the Purchaser’s representative and

submission of the performance Nationalised bank guarantee rs. 5 lacks as per the terms of the Contract/purchase order.

4. Remaining 10% after 1 year of completion of project.

15. DISPUTE ARBITRATION & FINAL AUTHORITY Any dispute arising out of the tender /work assigned to the successful bidder shall be amicably resolved through mutual discussions /interactions within 15 days . if the dispute persists and is not resolved by mutual discussions within the prescribed time frame ,either party may refer the dispute for resolution before a sole arbutrator ,who shall be consented by both the parties .Arbitration proceedings shall be held at Bhopal .only. Jurisdiction in case of all the dispute not resolved in the arbitration or otherwise, will be the court in Bhopal only.

  

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In Case of any conflict between any remarks/Terms an conditions /notes stipulated in the tender dicument, the decision CEO of BSDS Bhopal would be final.

TERMS AND CONDUITIONS

• If any act of commissions or Commission of a unit under contract brings Bhopal Sah. Dugdha Sangh Mydt. to dispute, then Bhopal Sahakari Dugdha Sangh shall be competent to debar/blacklist the unit from further business.

• If after delivery, acceptance and installation and within the guarantee and warranty period, the operation or use of the equipment proves to be unsatisfactory, the Purchaser shall have the right to continue to operate or use such equipment until rectification of defects, errors or omissions by repair or by partial or complete replacement is made without interfering with the Purchasers' operation.

• No responsibility shall be attached for premature opening of tender not properly addressed and identified the tender received against the advertisement up to specified time limit shall be considered but the lowest rate shall not be the only criteria for awarding the tender

• negligence on the part of tender gin filling the tender after no right to withdraw the tender after it has been opened

• the tenderers should send their after along with specification necessary document etc which will be on the basis of their quotation and integral part thereof

• The tender received against the adjustment up to the specified time limit only shall be considered the bhopal sha. dughdah sangh shall not be bound to accept lowest rate tender

• Each tender should be accompanied with income tax clearance certificate, service tax , sale tax number and sales tax clearance certificate.

• the submission of a tender by tenderers implies that he/she read the notice and condition of the tenders and the terms and condition of the contract and made him/her self aware of scope and specification of the supplies to be made and the destination where the supply have to made and satisfied him/her self regarding the quality and specification

• the tenderers should submit tender in enclosed format only • PURCHASER i.e. BSDS reserved all the rights and have all authority to cancel

bidders bid and renders tender without given any explanation to whom so ever it may concern

14.0 SIGNING OF CONTRACT:

14.1 At the same time as the Purchaser notifies the successful Bidder/Supplier that it's

  

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Bid has been accepted, the Purchaser will send the Bidder/Supplier the Contract

Form /Purchase Order incorporating all agreements between the parties.

14.2 Successful tenderer shall enter into an agreement with BSDS in the prescribed form within 7 (seven) days on receipt of letter of acceptance.

14.3 Within 15 days of receipt of the Contract, the successful Bidder/Supplier shall return the duplicate copy of the Order duly signed and sealed in token of acceptance of the order to the Purchaser.

14.4 Failure of the successful Bidder/Supplier to comply with requirement of Clause (14.1, 14.2 & 14.3) shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security, in which event the Purchaser may make the award to the next lowest evaluated Bidder/Supplier or call for new bids.

Signature of tenderer Chief Executive Officer BSDS

Note: Tender reference must be indicated on top of the envelope.

  

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SCHEDULE – II

INTRODUCTION

To strengthen the Chilling capacity of dairy refrigeration plant at Shujalpur /Ashta/ Multai Milk Chilling Centre Distt Shajapur it is proposed to install a new refrigeration system of Ammonia based refrigeration plant.

The proposed plant shall have facility to receive raw milk in milk can’s reception , chilling, storage and dispatch. All the utilities shall be planned, designed and erected accordingly.

SITE ADDRESS:

Shujalpur Milk Chilling Centre, Shujalpur Distt. Shajapur, M.P.

Ashta Milk Chilling Centre, Disst Sehore, M.P.

Multai Milk Chilling Centre, Betul, M.P.

(A Unit of Bhopal Sahakari Dugdh Sangh Maryadit )

Contact Person: GM (PO)

Mobile No: 09406900453

E-Mail Id: bsds@sancharnet.in

  

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Design Basis

HISTORY

The brief details of existing dairy set up are as follows;

A. Raw Milk Reception- Total 60,000 Lit/day in milk cans. B Raw Milk Chiller 05 Kl/hour C Raw Milk Chilling presently 60000 Lit/day out of which 40000 lits in day shift & remaining 20000 ltrs in night shift to dispatch the same to main dairy Bhopal plant through milk tankers and milk collection is increasing day by day & year by year.

The above data is provided for vendor information only.

The scope of this tender is to supply, erect and commission the new refrigeration system with Ammonia Compressors, Evaporative type condensers, PHE , Accumulator,Ice Bank Tank & Coils, Ammonia receiver, Suction & Discharge line, Chilled Water line with all insulation & Pumps and other accessories in the refrigeration system as stated in specification given in tender document and shall be suitable to handle Raw Milk upto 60,000 ltrs per day.

Brief technical specifications and scope of supply is given as below. Bidders are requested to read it carefully. Bidders are also requested to visit the dairy plant to get more clear idea for scope of supply before quoting for the work.

  

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TECHNICAL SPECIFICATION :-

SPECIFICATION FOR REFRIGERATION PLANT

S. No. DESCRIPTION QTY.

1. High speed Ammonia compressor,Grasso Make Capacity 60 TR (Screw Type) -5oC, suction

Temp:40oC Condensing temp with suitable accessories including motor, oil cooler etc.

2 Nos.

2. Evaporative condenser of Evapco make , with all accesories viz. complete with angle support,

pressure gauges, approach ladder, valves ,pump and fan with motor and mountings as per

Capacity.

2 Nos.

3. PHE(chiller) Alfa Laval/Danfoss Make PHE type with valves,controls,instruments with all

Accessories.

1 Nos.

4. IBT made of MS plate of 10 mm bottom & 8 mm side wall & Partition 5m x 4m x

2.06m. The tank will be in two parts. The grade of plate will be IS-2062, with all civil works.

1 No.

5. Ammonia Receiver suitable for the Evapco make condensor plant capacity 60 TR.The plate

shall be IS-2062.Thickness 10 mm ,Higdrolic testin pressure max: 25 kg/cm2

1 No

6. Fiber glass reinforced polymer. ( FRP) make Tank cover (IBT Covers) 1 Lot.

7. 1. Accumulator -5ºC Economizer with all accessories & mountings.

2. Ammonia liquid pump with all accessories as per capacity suitable for PHE chiller at above sr. no. 3 (Liquid Ammonia Pumps WITT Make)

1 Nos.

2 Nos.

8. Refrigerant pipe & pipe fitting. The pipe shall be TATA make MS ‘’C’’ Class IS/239/NB-

CS Seamless Steel pipe of grade SA 106 Schedule 40

1 Lot

9. Ammonia Valves & Valve fittings. Valves should be Danfoss make. 1 Lot.

10. GI pipe & pipe fitting for compressor, condenser and drain etc. The valve shall be Danfoss make

and pipe should be GI ‘’C’’ Class TATA make.

1 Lot

11. Chilled water supply pumps Beacon/Kirloskar as per the requirement of the plant 2 Nos.

12. Cable fitting for fan, Pump & Motor. The cable should be Havells/Anchor/Finolex

of Different sizes as per drawing. All cable from panel should be Copper cable.

1 Lot.

13. Insulation Cladding of suction line, accumulator, chilled water line with 24 gauge

Aluminum Sheet & Thermocol (EPS) density of 0.96 – 1.04g/cm3

1 Lot.

14. Chilled water pipe in GI “C” class 100 mm dia as per requirment of TATA Make. 1 Lot.

  

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15. MS Structure for Supporting of piping as per requirement for firm structure 1 Lot.

16. Cubical Type Electrical Panel. Total Switch Gear shall be L & T make 1 No.

17. IBT Coil made out 32mm MS “C” Class TATA pipe IS 1239/ NB CS seamless Steel pipe

of grade SA 106 Schedule 40 with 75-80 micron spray Galvanized.

500 m

18. Agitator with Motor and accessories suitable for plant of Kirloskar/Crompton for IBT. 2 No.

19. Oil Charging Unit (oil loading & unloading system ,common for all compressor) 1 Nos.

20. Surge Drums of suitable capacity 2 Nos.

21. Painting of Plant, IBT, primer , epoxy etc 1 Lot.

22. Insulation of tank with 100mm thick in two layers each of 50mm thick for the application

of Surface and Floor insulation thermocol (EPS) .

1 Lot.

23 Control :- 1 No. liquid level float valve (high level, low level) with liquid indicator,

1 No. Solenoid valve Danfoss make Ice Limit switch- 1 No. and bypass system ,

filter and expansion valves( manually operated) (danfoss)

1 Lot.

24 Other Pipelines, Valves, and accessories required for installation (Danfoss/TATA Make) 1 Lot.

25 Ammonia gas & compressor oil (installation and commissioning as per the requirement) 1 Lot.

26 Erection, Commissioning and Testing with necessary foundation civil work, Earthpit and Acces.

27 Foundation Work (civil work) for Ammonia Plant.

28 Dismantling of old unit , if required .

                

Note : The job shall be treated as Turnkey job including all taxes and duties . It shall be a fix contract and any variation once the offer is finalized and purchase order is placed shall not be acceptable in any nature.

  

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SCHEDULE – III FORM OF BID

(Bidders are required to furnish the Form of Bid and appropriate Price Schedule in the format given in this Section and filling all the blank spaces.)

Date :… … … … … … … … … … … … … … … … Document Ref. No.: As mentioned in “Invitation for Bid” To: Chief Executive Officer Bhopal Sahakari Dugdh Sangh Maryadit Bhopal Dear Sir,

Having examined the Bidding Documents including Addenda Nos. (Insert Numbers), the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply/and or supply and deliver Goods and Services including loading & Unloading, installation and commissioning F.O.R. Site at sujalpur dairy plant as detailed in the price schedule, in conformity with the said Bidding Documents including the technical specifications and drawings except to the extent of deviation statement furnished in our bid) and the Conditions of Contract as mentioned in or referred to therein (Total Bid Amount) for the sum of -------------------------------------------(In Figures) RS.------------------------------------------------------------(In Words) or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this bid and the said conditions. We accept all the conditions of the Bidding Document in this Bid Form and this acceptance shall prevail over any other conditions, if any, given in our Bid. We undertake, if our bid is accepted, to commence and complete delivery of all the Goods and Services as specified in the Schedule of Requirements of the Bid Document, from the date of receipt of your Purchase Order/Notification of Award/Letter of Credit. If our bid is accepted we will obtain the bank guarantees as per the conditions of the Contract for the due performance of the Contract. We agree to abide by this bid for the period of 60 days from the date fixed for bid opening under Clause 14of the Instruction to Bidders and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this bid, together with your written accepted thereof and your Purchase Order /notification of award, shall constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Dated this __________ day of ________________ Signature (In the Capacity of) Duly authorized to sign bid for and on behalf of (Name & Address of Bidder)_______________________ _________________________________________________ Name of Witness _____________________________ Signature_______________ Address ________________

  

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PRICE SCHEDULE FOR REFRIGERATION PLANT AT SHUJALPUR

/ASHTA/MULTAI MILK CHILLING CENTRE, BHOPAL SAHAKARI DUGDH SANGH MARYADIT, BHOPAL.

S. No. DESCRIPTION QTY. ( Each Mcc)

1 High speed Ammonia compressor,Grasso Make Capacity 60 TR (Screw Type) -5oC, suction

Temp:40oC Condensing temp with suitable accessories including motor, oil cooler etc.

2 Nos.

2 Evaporative condenser of Evapco make , with all accesories viz. complete with angle support,

pressure gauges, approach ladder, valves ,pump and fan with motor and mountings as per

Capacity.

2 Nos.

3 PHE(chiller) Alfa Laval/Danfoss Make PHE type with valves,controls,instruments with all

Accessories.

1 Nos.

4 IBT made of MS plate of 10 mm bottom & 8 mm side wall & Partition 5m x 4m x

2.06m. The tank will be in two parts. The grade of plate will be IS-2062, with all civil works.

1 No.

5 Ammonia Receiver suitable for the Evapco make condensor plant capacity 60 TR.The plate

shall be IS-2062. Thickness 10 mm ,Higdrolic testin pressure max: 25 kg/cm2

1 No

6 Fiber glass reinforced polymer. ( FRP) make Tank cover (IBT Covers) 1 Lot

7 1. Accumulator -5ºC Economizer with all accessories & mountings.

2. Ammonia liquid pump with all accessories as per capacity suitable for PHE chiller at above sr. no. 3 (Liquid Ammonia Pumps WITT Make)

1 Nos.

2 Nos.

8 Refrigerant pipe & pipe fitting. The pipe shall be TATA make MS ‘’C’’ Class IS/239/NB-

CS Seamless Steel pipe of grade SA 106 Schedule 40

1 Lot

9 Ammonia Valves & Valve fittings. Valves should be Danfoss make. 1 Lot.

10 GI pipe & pipe fitting for compressor, condenser and drain etc. The valve shall be Danfoss

make and pipe should be GI ‘’C’’ Class TATA make.

1 Lot

11 Chilled water supply pumps Beacon/Kirloskar as per the requirement of the plant 2 Nos.

12 Cable fitting for fan, Pump & Motor. The cable should be Havells/Anchor/Finolex

of Different sizes as per drawing. All cable from panel should be Copper cable.

1 Lot.

13 Insulation Cladding of suction line, accumulator, chilled water line with 24 gauge

Aluminum Sheet & Thermocol (EPS) density of 0.96 – 1.04g/cm3

1 Lot.

14 Chilled water pipe in GI “C” class 100 mm dia as per requirment of TATA Make. 1 Lot.

  

19  

15 MS Structure for Supporting of piping as per requirement for firm structure 1 Lot.

16 Cubical Type Electrical Panel. Total Switch Gear shall be L & T make 1 No.

17 IBT Coil made out 32mm MS “C” Class TATA pipe IS 1239/ NB CS seamless Steel pipe

of grade SA 106 Schedule 40 with 75-80 micron spray Galvanized.

500 m

18 Agitator with Motor and accessories suitable for plant of Kirloskar/Crompton for IBT. 2 No.

19 Oil Charging Unit (oil loading & unloading system ,common for all compressor) 1 Nos.

20 Surge Drums of suitable capacity 2 Nos.

21 Painting of Plant, IBT, primer , epoxy etc 1 Lot.

22 Insulation of tank with 100mm thick in two layers each of 50mm thick for the application

of Surface and Floor insulation thermocol (EPS) .

1 Lot.

23 Control :- 1 No. liquid level float valve (high level, low level) with liquid indicator,

1 No. Solenoid valve Danfoss make Ice Limit switch- 1 No. and bypass system ,

filter and expansion valves( manually operated) (danfoss)

1 Lot.

24 Other Pipelines, Valves, and accessories required for installation (Danfoss/TATA Make) 1 Lot.

25 Ammonia gas & compressor oil (installation and commissioning as per the requirement) 1 Lot.

26 Erection, Commissioning and Testing with necessary foundation civil work, Earthpit and Acces.

27 Foundation Work (civil work) for Ammonia Plant.

28 Dismantling of old unit , if required .

                

  

20  

               

Note : The above quoted price shall be inclusive of all taxes and duties, transportation, unloading, installation, commissioning and insurance. However bidder to attach breakup for the quoted price.

We accept to Design, supply, install and commission the above mentioned item in the quoted price and in time mentioned in the tender. All tender terms and conditions are acceptable to us and shall comply to the same.

Duly sign and seal of (Name & Address of Bidder)_______________________ _______________________________________________

Price Bid

Sr. No. Description Capacity Unit Qty(Each)

Price inclusive of all taxes and duties, transportation, unloading, installation,

commissioning and insurance

(Indian rupees)

1.

Supply, commissioning and

installation of Refrigeration Plant

at Shujalpur /Ashta/Multai Milk

Chilling Centre

(60,000 LPD

Cap.)

Job  1 

  

21  

(CONTRACT FORM)

(ON NON-JUDICIAL STAMP PAPER OF RS. 100/-) (Rupees One Hundred Only) THIS AGREEMENT made on date ______ between Bhopal Sahakari Dugdha Sangh Maryadit Bhopal, India (hereinafter “the Purchaser”) of the one part and of (hereinafter “the Supplier”) of the other part: WHEREAS the Purchase is desirous that certain Goods and ancillary Services including erection and commissioning, should be provided by the Supplier, viz. (Brief description of Goods and Services and has accepted a bid submitted by the Supplier in response to the Purchaser’s Bidding Document Reference Document Ref. No.: as mentioned in “Invitation for Bid” for the supply of those Goods and Service in the sum of Rs._____________________________ (Rupees _______________________________________________) (hereinafter “the Contract Price”). NOW THIS AGREEMENT WITNESSTH AS FOLLOWS: 1. In this agreement words and expressions shall have the same meaning as in the Terms and

Conditions and in Schedule II in the above-referred Bidding Document. 2. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz :

1. the offer and the price schedule submitted by the Supplier: 2. the schedule of requirement/list of items and the technical specifications in Schedule II

in the above referred Bidding Document: 3. The terms and conditions in Schedule II in the above referred Bidding Document: 4. The Purchaser’s Purchase Order No. HQ. dated (File ref.:)

3. In Consideration of the payments to be made by the Purchase to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Purchaser’s purchase Order and Bidding Document.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Purchase Order at the times and in the manner prescribed in the Purchase Order and Bidding Document.

IN WITNESS where of the parties hereto have caused this agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the said ______________________________________________(For the Purchaser) in the presence of :__________________

_____________________________.

Signed, Sealed and Delivery by the said _______ _________________________________ (For the Supplier in the presence of : _______________ ______________________________.

  

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(Form of Bank Guarantee towards Performance security)

(ON NON-JUDICIAL STAMP PAPER OF RS.100/-)

Bank Guarantee No. Date :

This deed of performance guarantee made this __________________________________ day of 2013 by _____ _________________________________________________

(Name and address of the Bank) (herein referred to as the Bank which expression shall unless repugnant to the context or meaning thereof includes its legal representatives, successors and assigns and the Bhopal Sahakari Dugdha Sangh Maryadit Bhopal, which expression shall unless repugnant to the context of meaning thereof include its legal representative, successors and assignees.

Whereas, Purchaser has awarded a Contract and Purchase order bearing No. _________________ _________________________________________________ dated _____________________________ on M/s. _____ ____________________________________ (name and address of the party) (hereinafter referred to as the ‘Supplier’) for the supply/supply of __________________ _______________________ And whereas, the Supplier has agreed to submit a performance guarantee in the form of a Bank Guarantee to Federation in terms and conditions of the Bidding Document and the Contract which will be kept valid up to------- calendar months from the date of Bank Guarantee (the period should its duly Constituted agent and officer has already read and understood the contract made between PURCHASER and the Supplier.

In consideration of PURCHASER having agreed to award the contract/purchase order on the Supplier, we ___________________________ (name of the Bank), do hereby guarantee, undertake, promise and agree to with PURCHASER, its legal named (name of the faithfully) their legal representatives and assignees will faithfully perform and fulfill everything within the Bidding Document and the Contract/Purchase order on their part to be performed or fulfilled, at the time (time being the essence of the contract) and in the manner therein provided, do all obligations there under and we further undertake and guarantee to make payment to PURCHASER of Rs._____________ (Rupees _________________________________ only) being the 10% of the contract value, in case the Supplier, their legal representatives and assignees do not faithfully perform and fulfill everything within the Bidding Document and the Contract/Purchase order on their part to be performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do all obligations there under.

In case, the Supplier fails to perform or fulfill the Contract/Purchase Order as per the terms and conditions agreed upon, PURCHASER is entitled to demand an amount equal to 10% of the Contract value from the Supplier and the demand made by PURCHASER by itself will be conclusive evidence and proof that the Supplier has failed to perform or fulfill his obligations and

  

23  

neither the Supplier nor the Bank will be entitled to raise any dispute regarding the reasons for the failure of performance or fulfillment, on any ground.

We,_______________________ (name of the Bank), do hereby undertake to pay an amount equal to 10% of the order value, being the amount due and payable under this guarantee without any claimed is due by way of non-performance of the contractual obligations as aforesaid by the supplier or by reason of the Supplier’s failure to perform the said contractual commitments/Purchase Order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs._________________________ (Rupees____________________________________ only) being the amount equal to 10% of the total order value.

We, (name of the Bank), further, agree that the performance guarantee herein contained shall remain in full force and effect for a period of ______________ calendar months from the date of Bank till PURCHASER certifies that the terms and conditions of the said contract/purchase order have been fully and properly carried out by the said Supplier and accordingly discharge the guarantee, unless a demand or claim under this guarantee is made on us in writing by PURCHASER on or before _____________________, we shall be discharged from all liabilities under this performance guarantee thereafter.

We, _________________________ (name of the Bank), further agree with PURCHASER that PURCHASER shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary nay of the terms and conditions of the said Bidding Document and the Contract/Purchase order or to extend the time of performance by the said Supplier from time to time or postpone for any time or from time to time and any of the power exercisable by PURCHASER against the conditions relating to the said Bidding Document and the Contract/Purchase Order and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Supplier, or for any forbearance , act or commission on the part of PURCHASER to the said Supplier by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

This guarantee shall be in addition to and without prejudice to any other securities or remedies which PURCHASER may have or hereafter possess in respect of the goods supplied or intended to be supplied and PURCHASER

shall be under no obligation to marshal in favor of the Bank any such securities or funds or asset that PURCHASER may be entitled to receiving or have a claim upon and PURCHASER at its absolute discretion may vary, exchange, renew, modify or refuse to complete to enforce or assign any security or instrument.

The Bank agrees that the amount hereby guaranteed shall be due and payable to PURCHASER on serving us with a notice, requiring the payment of the amount and such notice shall be deemed to have been served on the Bank either by actual delivery thereof to the Bank or by dispatch thereof to the Bank by Registered Post at the address of the Bank.

  

24  

Any notice sent to the Bank at its address by registered post shall be deemed to have been duly served on the Bank.

In order to give full effect to the provisions of this guarantee the Bank hereby waives all rights inconsistent with the above provisions and which the Bank might otherwise as a guarantor be entitled to claim and enforce.

We, _________________________, (Name of the bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent of PURCHASER in writing and the guarantee shall be a continuous and irrevocable guarantee up to a sum of Rs. _____________________ (Rupees __________________________________ only). The guarantee shall remain in force until _________________and unless the guarantee is renewed or a claim is preferred against the Bank within three months from the said date all rights of PURCHASER under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder.

__________________________

(SIGNATURE)

Place : SEAL

Date : CODE NO.

NOTES :

1. SUPPLIERS SHOULD ENSURE THAT SEAL AND CODE NUMBER OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.

  

25  

(Form of Bank guarantee against Advance Payment)

(ON NON-JUDICIAL STAMP PAPER OF RS. 100/-)

Bank Guarantee No. Date :

1. In consideration of the PURCHASER having agreed to grant an advance of Rs. ________

_____________ (Rupees _________________________________________________ Only) to M/s. __________________________________________ (hereinafter called the said supplier) under the terms and conditions of an contract/purchase order No. __________________ dated _______________ made between the Bhopal Sahakari Dugdha Sangh Maryadit Bhopal and M/s. ______________________ for the supply/supply, erection and commissioning (hereinafter called the ‘said contract/purchase order’) on production of a Bank Guarantee for Rs._________________(Rupees ________________ _______________________________ only). We ______ ____________________________ (hereinafter called ‘the Bank’) do hereby undertake to pay PURCHASER an amount not exceeding Rs. _____________________ (Rupees __________________________________ Only) against any loss/damage caused to or suffered would be caused or suffered by PURCHASER by reason of any breach by the said suppliers (s) of any of the terms conditions contained in the said contract/purchase order.

2. We, ______________________________, do hereby undertake to pay the amounts due and payable under this guarantee without any demur merely on a demand from PURCHASER stating that the amount claimed is due by way of loss or damage caused to or would be the said supplier (s) of any of the terms and conditions contained in the contract/purchase order or by reasons of the suppliers(s) failure to perform the said contract/purchase order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee shall be restricted to an amount not exceeding Rs. ___________________________________(Rupees_______________________________ only).

3. We, ______________________, further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said contract/purchase order and that it shall continue to be enforceable till all the dues of PURCHASER under, or by virtue of the said contract/purchase order have been fully paid and it’s claims satisfied or discharged or till PURCHASER certifies that the terms and conditions of the said contract/purchase Order have been fully and properly carried by the said supplier(s) and accordingly discharge the guarantee unless a demand or claim under this guarantee made on us writing on or before _______ ______________, we shall be discharged from all liability under this guarantee thereafter.

  

26  

4. We, _______________________, further agree with PURCHASER that PURCHASER shall have the fullest liberty without our consent vary any of the terms and conditions of the said contract/purchase Order to extend time of performance by the said Supplier from time to time or to postpone for any time or from time to time any of the power exercisable by PURCHASER against the said Supplier and to forbear or enforce any of the terms and conditions relating to the said contract/Purchase Order and we shall not be relieved from our liability by reason of any such variation, or extension or for any forbearance, act of omission on the part of PURCHASER or any indulgence by PURCHASER to the said Supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

5. We, _____________________, lastly undertake not to revoke this guarantee during its currency except with the previous consent of PURCHASER in writing.

6. Notwithstanding anything stated herein above the liability of the Bank Guarantee is restricted to Rs.____________________ (Rupees______________________________ only). The guarantee shall remain in force till the _______________and unless the guarantee is renewed or a claim us preferred against the bank within three months from the said date all rights of PURCHASER under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder.

______________________

Place: (SIGNATURE)

Date: SEAL CODE NO.

NOTES:

1. SUPPLIERS SHOULD ENSURE THAT SEAL CODE NO. OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.

  

27  

SCHEDULE – IV

(Format for Qualification Application)

All the bidders submitting their bids against this bid for any or all the items must submit the qualification application along with the information in the following formats together with the relevant documentation:

FINANCIAL BUSINESS AND TECHNICAL CAPABILITY

(FORMAT-A)

Name and address of Bidder:

Phones: Fax: e Mail:

_________________________________________________

1. Latest Balance sheet filed with ______________ on ____________________ (Attach audited copies of annual accounts of past 3 years. Indigenous bidders to attach copy of accounts audited under section 44 AB of Income Tax Act. In case the accounts are not required to be audited, the information or Manager of a Nationalized Bank).

2. Latest Profit & Loss Statement from __________ to __________ filed with _____________________ on _________________. (Attach an audited copy.)

3. Income tax Return:- ( With PAN No and Photo copy of PAN Card) past 3 years 4. Commercial Tax Registration No./TIN/CST (Attach Document) Please enclose copies of following documents: a) Details of income tax b) Last income tax Return and registration certificate.

5. Licensed capacity to manufacture: Description

of equipment.

Size/ Cap.

Licensed Capacity

No.of Units Manufactured

Current year

Last year Second Last year

6. Annual Turnover Financial Year Turnover 2013/14 Rs. 2012/13 Rs. 2011/12 Rs. 2010/11 Rs. 2009/10 Rs.

Capability statement of personnel, equipment,

7 Plant and past performance

  

28  

 

(Format-B)

1. Name & address of the bidder Phone: 2. Classifications (1) Manufacturer

Circle (2) Authorized Agent applicable

(3) Dealer

(4) Others, please specify (5) Whether Individual /proprietor /Partnership (copy of Registration certificate to be attached )

3 Plant: a) Location Description, Type & Size of building b) Is property on lease or free hold? If on lease indicate date of expiry of lease in each case.

4 . Details of Testing equipment available

a) List testing equipment available

b) Give details of tests which can be Carried out on items offered. c) Details of the testing organization available.

5. Personnel/Organization:

Give Organization chart for following, indicating clearly the No. of employees at various levels:

1. Production 2. Marketing 3. Installation and commissioning 4. Service 5. Spare parts 6. Administrative 7. -------------- 06 Name of two buyers to whom similar equipment are supplied, installed and commissioned in the

past and to whom reference may be made by the NDDB/Federation regarding the bidder’s technical and delivery ability:

1) ____________________ 2) ____________________ 3)

07 List of components usually subcontracted ________________

08 Schedules for furnishing technical data and certified drawings after receipt of orders _____________.

09 List of major projects of similar size and nature previously undertaken by the bidder.

Name of the client

Project Year of award

Year of completion

Capacity & Products

Value & Currency

AUTOHRISED SIGNATORY