Request for Proposal

Supply and Commissioning of Laptop Computers

for

“Prime Minister’s Laptops Scheme”

Last Date for Submission: Feb 14, 2017

Bid Opening Date: Feb 14, 2017

HIGHER EDUCATION COMMSSION

H-9, ISLAMABAD

Website: www.hec.gov.pk

Tele no. +92 (51) 90402242 Fax no. +92 (51) 90402202

(Rs. 2,000/-)

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Contents

Tender Notice ................................................................................................................................. vi

Definitions ...................................................................................................................................... vii

CHECKLIST FOR ENCLOSURES ......................................................................................................... ix

Additional Notes ............................................................................................................................. xi

1 Introduction .......................................................................................................................... 12

2 Vision and Objectives ............................................................................................................ 14

3 Scope of Work ....................................................................................................................... 14

4 Project Methodology ............................................................................................................ 15

5 Deliverables ........................................................................................................................... 15

6 Instructions to the Bidders ................................................................................................... 16

6.1 GENERAL INSTRUCTIONS ............................................................................................. 16

6.2 LANGUAGE OF THE BID: ............................................................................................... 16

6.3 BID CURRENCY: ............................................................................................................. 17

6.4 LETTER OF AUTHORIZATION: ....................................................................................... 17

6.5 CLARIFICATIONS AND AMENDMENTS: ........................................................................ 18

6.6 CONTACTING BID INVITING AUTHORITY AND REDRESS OF GRIEVANCES: .................. 18

6.7 FORCE MAJEURE: ......................................................................................................... 18

6.8 ARBITRATION: .............................................................................................................. 19

7 Bid Cost and Earnest Money ................................................................................................. 19

7.1 COST OF BID ................................................................................................................. 19

7.2 REQUEST FOR PROPOSAL DOCUMENT FEE.................................................................. 20

7.3 EARNEST MONEY (EM) ................................................................................................. 20

8 Bid Submission Requirements .............................................................................................. 20

8.1 TECHNICAL PROPOSAL (ENVELOPE – A) ....................................................................... 21

8.2 FINANCIAL PROPOSAL (ENVELOPE – B) ........................................................................ 22

8.3 OUTER COVER .............................................................................................................. 23

8.4 MODE OF SUBMISSION OF BIDS .................................................................................. 23

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8.5 MODIFICATION AND WITHDRAWAL OF BIDS .............................................................. 23

9 Bid Opening and Selection Procedure .................................................................................. 24

9.1 TECHNICAL PROPOSAL OPENING ................................................................................. 24

9.2 BID VALIDITY ................................................................................................................. 24

9.3 INITIAL SCRUTINY ......................................................................................................... 24

9.4 CLARIFICATIONS BY THE HEC ....................................................................................... 24

10 Evaluation Criteria................................................................................................................. 25

Technical Evaluation Criteria and form (to be filled in by the bidder and submit as part of the

Technical Proposal) ................................................................................................................... 25

10.1 Financial Evaluation...................................................................................................... 39

10.2 Award of Tender ........................................................................................................... 40

11 Sufficiency of Bids ................................................................................................................. 41

11.1 SUPPRESSION OF FACTS AND MISLEADING INFORMATION ........................................ 41

11.2 TECHNICAL PROPOSAL EVALUATION ........................................................................... 41

11.3 FINANCIAL PROPOSAL EVALUATION ............................................................................ 41

11.4 AWARD OF CONTRACT ................................................................................................. 42

11.5 HEC, RESERVES THE RIGHT TO ..................................................................................... 42

12 EXECUTION OF WORK ........................................................................................................... 42

12.1 ACCEPTANCE OF THE BID ............................................................................................. 42

12.2 LETTER OF ACCEPTANCE (LOA) .................................................................................... 42

12.3 PAYMENT OF PERFORMANCE GUARANTEE (PG) ......................................................... 43

12.4 EXECUTION OF AGREEMENT ........................................................................................ 43

12.5 ESTABLISHING LOCAL OFFICE IN ISLAMABAD .............................................................. 43

12.6 REFUND OF EARNEST MONEY (EM) ............................................................................. 43

12.7 DELIVERY SCHEDULE .................................................................................................... 44

12.8 RELEASE OF PERFORMANCE GUARANTEE (PG) ........................................................... 44

12.9 TERMINATION OF CONTRACT ...................................................................................... 45

13 SUPPLY AND COMMISSIONING............................................................................................. 46

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13.1 INSPECTION .................................................................................................................. 46

13.2 PACKING AND STORAGE ............................................................................................... 46

13.3 DELIVERY OF THE LAPTOP COMPUTERS ...................................................................... 47

13.4 INSURANCE ................................................................................................................... 47

13.5 ACCEPTANCE ................................................................................................................ 48

13.6 BILLING ......................................................................................................................... 48

13.7 SERVICE CENTERS ......................................................................................................... 48

13.8 SUPPORT SERVICES ...................................................................................................... 49

14 WARRANTY............................................................................................................................ 49

15 TRACEABILITY OF LAPTOP COMPUTERS SUPPLIED ............................................................... 49

16 PAYMENT TERMS .................................................................................................................. 51

16.2 RETAINED MONEY ........................................................................................................ 51

17 LIQUIDATED DAMAGES ......................................................................................................... 51

18 Meet or Exceed Specifications .............................................................................................. 52

19 Clarifications ......................................................................................................................... 52

20 Annexures ............................................................................................................................. 53

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INVITATION TO BIDS

The Higher Education Commission (HEC), Pakistan invites sealed bids directly from interested

manufacturers/ principals (Original Equipment Manufacturers – OEMs) under the

“Prime Minister’s Laptop Scheme”

The bidder must be registered body duly recognized in Pakistan and be registered with FBR for Tax

purpose through local arrangement(s); have registered supplier(s)/ partner(s) with sufficient financial,

technical and human resources OR have own arrangements to complete the project within prescribed

time limit on the finalization of contract for supply of two hundred thousand (200,000) Laptop

Computers (Convertible) in one (01) year.

Though the prime objective of the project is provisioning of laptops to talented students, however

bidders are required to produce laptops locally assembled, leading towards manufacturing of at least few

parts locally.

Bidding document containing detailed terms and conditions, method of procurement, procedure for

submission of bids, bid security, bid validity, opening of bid, evaluation criteria, clarification/ rejection of

bids, performance guarantee etc. is available for the interested OEMs at Accounts Section, Finance

Division, Higher Education Commission, Sector H – 9, Islamabad – Pakistan. Cost of the bidding document

is Rs. 2,000/-. Bidding documents can also be downloaded from http://www.hec.gov.pk free of cost,

however, interested bidders will be required to have registered copy purchased from HEC, in order to

participate in tender process.

The bids, prepared in accordance with the instructions in the bidding document, must reach HEC, Sector

H-9, Islamabad on or before Tuesday February 14, 2017 at 1400 hrs. Bids will be opened on the same

day at 1430 hrs, in the presence of bidders who chose to attend. Pre-bid meeting will be held on

Monday January 23, 2017 at 02:00 PM in the Video Conference Lecture Hall, HEC, Sector H –

9, Islamabad. The bidders should submit a bank draft (from scheduled bank) equal to 2% of the bid value,

which must accompany the bid in a sealed envelope marked as “Earnest Money” along with technical

proposal drawn in favor of D.G. (Finance), HEC. This tender is being executed under PPRA rule 36(b)

“Single Stage – Two Envelope”. HEC reserves the right to accept/ reject any or all the bids at any stage

while assigning reason(s) thereof. This advertisement is also available on HEC and PPRA websites

http://www.hec.gov.pk & http://www.ppra.org.pk.

Project Director (PMNLS) HIGHER EDUCATION COMMISSION

H-9 Islamabad, Pakistan Phone: 051 – 90402200-01

E-Mail: pmnls2@hec.gov.pk H-9 Islamabad, Pakistan

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Tender Notice

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Definitions

Acceptance: Acceptance means Receipt by the Authorized person/ institution/ authority of the

specified quantity or package of laptop computers and accessories at the indicated site, place or

institution.

Account Manager: Project or Task Manager; who has the prime responsibility of the project/ task

execution.

Authorized Service Center: Authorized Service Center means a Service Center run by the

Bidder through another party by entering into a valid commercial agreement.

Bidder: Bidder means legally registered Original Equipment Manufacturer of Laptop Computers

OR a Consortium/ Partnership with local company under the relevant law who makes a formal

bid in pursuance of Invitation to Bid. In case of Consortium/ Partnership, Prime Bidder should be

Original Equipment Manufacturer.

BOC: Bill of Costs

BOQ: Bill of Quantities

Call Center: Call Center means the Center or the Place wherein the Bidder shall make

arrangements to receive complaints/ service calls from the customer/ students and institutions.

Commissioning: Commissioning means the Laptop would have to be switched on and the

functioning and specifications as per criteria and standards mentioned in the RFP Document.

Contract: Contract means an agreement signed between the HEC and the Selected Bidder.

Day: Day means a working day (if not stated otherwise)

Delivery: Delivery means supply of the specified quantity or package of laptop computers

and accessories at the indicated site, place or institution

Direct Service Center: Direct Service Center means a Service Center owned and operated by the

bidder itself

End user: End user means the person/ student to whom the Laptop is actually delivered for use

and who will be entitled to demand after sales services as per Contract.

First Party: Higher Education Commission

FY: Financial year

HEC: HEC means Higher Education Commission, Government of Pakistan

HEI: Higher Education Institution (HEI) means recognized institution by the Higher Education

Commission, Government of Pakistan.

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OEM: Original Equipment Manufacturer (Well renowned technology brands. In case of Local

OEM, the technology brand has to be registered with relevant Government body)

ODM: Original Design Manufacturer (Well renowned design manufacturers. In case of local OEM,

the ODM has to be from top ten ODMs, as per international third party report)

Procuring Agency: Procuring Agency means Project Directorate, Higher Education Commission,

Government of Pakistan

Prospective bidder: Bidder who intend to participate in the tender process

Region: Geographical Business domain of principal to which Pakistan belongs.

RFP: Request for Proposal

Second Party: Selected Bidder

Selected Bidder: Bidder selected for the award of tender

Service Center: Service Center means the Center or Place, wherein the Bidder, inter- alia

undertakes and performs the service activities relating to the Laptop Computers indicated in the

Bid and shall include a Direct Service Center(s) or Authorized Service Center(s).

Service Level Agreement: The level of service which HEC requires from Selected Bidder in respect

of the services to be provided to students during the course of warranty/ support period.

Selected Bidder: Successful Bidder means the Bidder or JV or Consortium of bidders who

become successful through bidding process.

Total Bid Value/ Total Cost or Price: Total Cost means the aggregate cost of the goods, prevailing

taxes and services for the required quantity as required by the HEC.

Warranty/ Services of items/ parts: All hardware, support, repair, replacement, backups etc. and

services of all software including its installation, configuration, updates, upgrades & principal

online support. All patches upgrades, updates and OS images, Licensees renewal.

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CHECKLIST FOR ENCLOSURES (Bidders should fill up YES or NO without fail)

S. # Bid Enclosure Yes No

1. Whether the Bid is submitted in Two covers:

Envelope A: Technical Proposal and Envelope B: Financial Proposal

2. Whether both Technical and Financial Proposals are put into an outer cover.

3. Whether Technical Proposal (Envelope A) contains the following

3.1. Bidder’s undertaking covering letter, on the Letter Head is signed by the

authority stamped and submitted. (Appendix – 2)

3.2. Signed and stamped Letter of Authorization or Power of Attorney for

Signing the RFP Document on behalf of the Bidder is submitted. (Appendix

– 4)

3.3. Bidder’s undertaking on the Letter Head for the required quantity of the

laptop computers, accessories offered, is signed and stamped and submitted.

3.4. Bidder’s undertaking on the Letter Head to the effect that offer of

Corporate Social Responsibility (CSR) will have no impact on the cost/ price

of the quoted laptops, is submitted.

3.5. All pages of the blank RFP Document in full are signed by the authority, stamped

and submitted.

3.6. Earnest Money (EM) amount as specified in the RFP Document is submitted

in a separate sealed cover.

3.7. Filled up Technical Proposal is signed by the authority, stamped and

submitted.

3.8. All supporting documents for proving;

The Eligibility Criteria/ Qualification Criteria are signed by the authority and

stamped.

Bidder’s undertaking on the Letter Head to the effect that they agree to the

Eligibility/ Qualification and Evaluation Criteria are signed, stamped and

submitted with the relevant documents.

A certificate of assurance and guarantee on the Letter Head from the Principal

Manufacturer that it will ensure production and supply of the laptop computers

within the time line specified in the Bid Documents, is submitted.

A certificate of assurance and guarantee on the Letter Head by the Principal

Manufacturer that it will ensure its presence in Pakistan through a senior level

representation and an authorized office for a period of at least five (05) years, is

submitted.

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All the undertaking/ letter heads and certificates wherever required are signed,

stamped and submitted.

3.9. Supporting Documents to meet the Eligibility/ Qualification Criteria.

A. All the supporting documents to meet the Qualification Criteria as laid

down in the Bid Documents and under Eligibility Criteria, are signed

by the authority and stamped.

Bidder’s Certificate of Incorporation/ registration is signed, stamped and

submitted.

Annual Reports including Balance Sheet, Income Statement and Profit & Loss

accounts for the previous three audited years along with notes to auditors are

submitted. It is further mentioned that average will be taken on the basis of

three years, irrespective of the fact whether accounts are submitted for the

period of three years or a lesser period.

For laptop computer manufacturing capacity (both locally and

internationally), copy of the Manufacturing License, Capacity supported by

valid documents is submitted.

For laptop computer sales, copies of the invoices for the sales made or proof

of statutory documents like Income Tax, Excise Duty Returns or Sales Tax Returns

or any other legally valid documents are submitted for the previous three years.

ISO 9001: 2008 or higher certificates for the Bidder are enclosed.

Bidder’s undertaking regarding Blacklisting is submitted.

Eligibility/ qualification and Evaluation Criteria duly filled up is signed and

stamped and submitted with the relevant attested documents.

4. Whether Financial Proposal (Envelope B) contains the following;

4.1. Filled Financial Proposal with signature and stamp on all pages is submitted.

4.2. Whether corrections or overwriting if any are attested?

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Additional Notes APPLICABILITY OF PUBLIC PROCUREMENT RULES, 2004 (REV.)

This Bid Process will be governed under Public Procurement Rules, 2004, as amended from time

to time and instructions of the Government of Pakistan received during the completion of the

project.

IMPORTANT NOTE:

Bidders must ensure that they submit all the required documents indicated in the RFP Document

without fail. Bids received without undertakings, valid documentary evidence and supporting

documents and the manner for the various requirements mentioned in the RFP Document are

likely to be rejected at the initial stage. The valid documentary evidences for the critical

components as detailed hereinafter should be submitted by the Bidder for scrutiny. The Bidders

are required to read the RFP Document and applicable laws and submit any objection thereof in

writing in the pre-bid meeting; failing which no objection shall be entertained regarding the terms

and conditions of the RFP Document and the Bid Process at the later stage.

PURPOSE OF THIS DOCUMENT

The purpose of this document is to share/ present the macroscopic view of the project objectives

and requirements while giving its background. Vision & Objectives, Scope of Work, Project

Methodology as per HEC requirements, Bids Submission requirements, Selection Procedure and

Criteria, Terms & Conditions, Payments Terms, and Warranty Support/ Services are also

elaborated in this document to provide necessary information about this tender for potential

bidders. Bidders are required to provide the required information by filling up the Bid Submission

Forms while strictly following the format given at Annexure – 6.

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1 Introduction

It is an established fact that there is a direct correlation between knowledge capital and economic

development. Pakistan to become an emerging power needs to enhance its intellectual capital and

transform into a knowledge-based economy. The strategic framework for meeting the contemporary and

future challenges as defined in “Vision 2025” of Government of Pakistan, acknowledge the importance of

globalization and dispersion of information and technology, which are likely to dramatically change the scale

and character of human enterprise. Universities and institutes of higher learning are envisioned to build

economies through providing knowledge capital. HEC adopts the strategy targeted at the provision of an

environment conducive to quality education in all the higher education institutions through faculty and

infrastructure development.

One of the major challenges being faced by the higher education sector across the country, is access

opportunities to higher education and so to increase the enrolment in higher education from 5.8% to 10%

by 2015 and 15% by 2020, as per National Education Policy 2009. HEC encourages cost-effective and

widespread dissemination of knowledge through the use of educational technologies and distance

education so that far-flung areas are covered while simultaneously ensuring that quality standards are not

compromised. The demographic transition being experienced, poses another challenge to equip our youth

with the knowledge and skills necessary for development in the 21st century. The fact that Pakistan is on a

favorable portion of the demographic transition can prove to be a demographic dividend, however if left

alone, poses serious threats in form on an illiterate and intolerant population.

A good progress has been made in higher education sector in Pakistan, and significant transformations have

taken place as to come out as one of the dynamic sectors which is rapidly evolving and developing the

capacity of HEIs to serve as engines of growth in country’s socio-economic development. Despite of these

progress and positive change as well as potential which is widely acknowledged, the higher education sector

of Pakistan faces numerous challenges and issues, like poor university – industry interactions, poor

university – community relationship, low enrolment, lack of capacity for continuous faculty and staff

development, are amongst the few. Strategic vision of HEC for higher education realizes that key to

overcome many of the current and future challenges, is to invest significantly in the Information and

Communication Technologies (ICTs), as witnessed in many emerging economies around the world. Modern

information and communication technologies are key to enhancing efficiency, efficacy and impact of

programs of development in the higher education sector. Using distance education and open learning,

affiliating universities must leverage ICTs to play a major role in improving quality and widening access to

higher education in Pakistan.

Realizing these challenges and the opportunities and strengths this country possesses, the Government of

Pakistan as per the directives of the Prime Minister launched National Program for Provision of Laptops for

the bright and talented young students studying at any of the public sector higher education institute or

Government Polytechnic Institutes across the country. The scheme is envisioned to promote outreach of

youth to information and communication technologies (ICTs) as to bridge the digital divide not only within

the higher education sector but across other sectors as well, and to the communities throughout the

country. The Higher Education Commission has been given the responsibility of program designing,

implementation of scheme, and execution of the project. Under this scheme, the first and second phase has

been successfully executed and 300,000 Laptops have boon procured and provided to talented students

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acquiring higher education at any of the public sector higher education institutes (HEIs) and Government

Polytechnic Institutes. During phase-II of the scheme, 150,000 laptops have been locally assembled and

being distributed as per the criteria defined. HEC now intends to launch the next phase of the scheme under

which 200,000 laptop computers will be procured and distributed amongst the students.

The scheme was announced as one of the initiatives launched under the Prime Minister’s Youth Schemes in

2013-14. The Laptop Computers are procured in a transparent manner through competitive bid process

under Rule 36 (b) following the procedures stipulated in the Public Procurement Rules 2004 (rev.). The

Selected Bidder would be required to supply the required quantity of the laptop computers at the

designated institutions. The selected Bidder would also be required to provide detail of offices and adequate

number of service and repair centers for warranty enforcement.

Accordingly, the HEC has invited Bids for supply and commissioning of two hundred thousand (200,000)

Laptop Computers as per the technical specifications and timeframe given in the RFP Document during the

contract period. The supply and commissioning of laptops shall be made by the Selected Bidder against the

Purchase Order issued by HEC and within the specified delivery time as per delivery schedule, which shall

start from the date of opening of LC after signing of the contract.

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2 Vision and Objectives

The scheme is envisioned to promote outreach of youth to information and communication technologies

(ICTs) as to bridge the digital divide not only within the higher education sector but across other sectors as

well, and to the communities throughout the country. Under this scheme, Laptops (convertible) will be

provided to talented students acquiring higher education at any of the public sector higher education

institutes (HEIs) and Government Polytechnic Institutes. The project will help in creating enabling

environment across the higher education sector with a special focus on the on-campus student centric

services.

Though the prime objective of the project is provisioning of laptops to talented students, however vendors

are required to establish local assembly line for the assembling of laptops within Pakistan while gradually

phasing out completely the import of laptops under this scheme. This initiative is expected to carry following

salient features;

Local assembly would reduce the import of finished products.

Re-export of the laptops as finished product from Pakistan will contribute to GDP; and also convey

a soft image of Pakistan through a product labeled as “Made in Pakistan”.

In a long-run, the overall per unit cost of laptops is expected to decrease substantially and so will

help leveraging ICT for socio-economic development of Pakistan.

Local assembly line will help in knowledge and technology transfer; job creations; manufacturing of

some components locally; or may be Silicon Industry in Pakistan someday.

Assembly line is expected to go beyond laptop assembling; other electronic appliances like LCD/ LED

TVs, Mobile phones, Printers, etc. may also be assembled locally in future.

It will be encouraged that OEM bring the Original Design Manufacturer in Pakistan as to setup the

Laptops Assembly Line during the first six months of the project.

3 Scope of Work

The Higher Education Commission has been given the responsibility of devising the mechanism of

distribution of laptops amongst the talented students enrolled at any of the public sector higher education

institutions across Pakistan and AJ&K. For an effective implementation of the scheme, the Selected Bidder

will be required to perform following activities as to meet the objectives as envisaged by HEC and stipulated

in this document;

Supply of 200,000 Laptop - (Convertible) computers as per the specification defined in Annexure – 1 during

the contract period. Moreover, second major objective of the project is to establish local assembly facility

within the country leading towards manufacturing of at least some parts locally during the contract period.

All 200,000 laptops (convertible) are to be produced/ assembled locally in Pakistan with the deletion of at

least few components. This project was approved by the ECNEC which is the highest body for the granting

approval of Public Sector projects, on the condition that at the end of forth year 100% laptops be assembled

locally with deletion of at least few components as per the concept of Complete-Knock-Down (SKD) Kit(s),

and HEC has been asked to ensure this condition be an integral part of the RFP.

Delivery of at least 10% Laptop computers locally assembled within 120 days from the date of opening of

LC, delivery of next 20% laptop computers locally assembled within next 30 days, delivery of next 20% laptop

computers locally assembled within next 30 days, delivery of next 25% laptop computers locally assembled

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within next 30 days and remaining 25% Laptop computers locally assembled in next 30 days; are to be

supplied at the designated sites as enlisted in Annexure – 9, or as mutually agreed upon. HEC may however

identify additional sites and will communicate the same to selected bidder.

Distribution of Laptop computers each year amongst the eligible students, as determined by HEC and

verified by respective HEIs, enrolled at the public sector HEIs all across Pakistan and AJ&K.

i. Prior to distribution, all Laptop computers’ “Serial Number” will have to be entered in an

online web-based system. Online Portal as available at http://helpdesk.hec.gov.pk/ is

intended to maintain records for ease of management and maintain transparency, however

the database shall be used for warranty claims, support services and for future use. Selected

Bidder may be provided soft list of students in order to maintain records of distribution for

web posting.

ii. The serial number will have to be associated to listed HEIs, and prior to distribution each

Laptop computer will be associated with the Student CNIC which will be available in the said

online system.

iii. HEC intends to distribute each tranche of laptops in 30 working days. Bidders are advised to

have warehouse provisions of this purpose accordingly.

Selected bidder will be responsible to deliver the laptops to relevant HEIs and ensure its availability during

the course of laptop distribution amongst the students. However, onward students’ facilitation should be

covered under warranty and support.

4 Project Methodology

The selected bidder will be required to implement the project as to meet the vision and objectives in most

effective manner. The laptop distribution activity may be done in two or more phases but within the

stipulated time. All tranches of laptop computers will have to be distributed amongst the eligible students

as determined by HEC and HEIs within 30 working days of delivery of the same. HEC may however ask for

delivery of 100% in a single tranche or in multiple tranches for which additional days may be given for the

delivery of laptop computers.

The selected bidder shall also setup Service Centers as to provide Warranty and Support services during the

warranty period. Selected bidder will ensure that the Warranty claims by the students are addressed within

the country instead of international warranty claims. Moreover, there will be requirement of setting up (if

not already) at least One (01) Direct Service Center in the Islamabad and provincial capitals of Pakistan.

However, in addition selected bidder will be required to ensure that at least one (01) Authorized Service

Center is available in the host cities of HEIs as listed in Annexure – 9. Selected bidder may be asked to setup

either Direct or Authorized Service Centers within the HEIs where the number of laptop beneficiaries are

more than 2,000 students in order to provide immediate support and services.

5 Deliverables

Following are the expected deliverables from the selected bidder;

A. Delivery of 200,000 Laptop computers (convertible) during the contract period as per the

specifications given in this document, and are to be delivered as well as distributed as per schedule.

B. Distribution of Laptop computers at the destinations listed in Annexure – 9 and/ or sites as identified

by HEC during the contract period.

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C. Assistance in maintenance of records in the Online Portal system for ease of management and

maintain transparency.

D. Setting up Direct Service Centers as per the requirements of HEC and providing Support Services

through Authorized Service Centers in the cities as enlisted in Annexure – 9 and/ or HEIs as per HEC

requirements.

E. Providing Laptop Warranty Claim in Pakistan within the stipulated time as defined in this RFP

Document.

F. Any other requirement(s) as stipulated in this RFP Document.

G. Successful completion of the project within the given time (i.e. successful delivery of laptops at

designated sites).

6 Instructions to the Bidders 6.1 GENERAL INSTRUCTIONS

6.1.1 It will be imperative for each Bidder to familiarize itself with the prevailing socio-economic, political,

and legal situation for the execution of contract. HEC may not entertain any request for clarification

from the Bidder regarding such aspects of submission of the Bid.

6.1.2 It will be the responsibility of the Bidder that all factors have been investigated and considered while

submitting the Bid and no claim whatsoever including those of financial adjustments to the contract

awarded under this Bid Process will be entertained by the HEC. Neither any time schedule, nor

financial adjustments arising thereof shall be permitted on account of failure by the Bidder.

6.1.3 The Bidder shall be deemed to have satisfied itself fully before Bid as to the correctness and

sufficiency of its Bids for the contract and price/ cost quoted in the Bid to cover all obligations under

this Bid Process.

6.1.4 It must be clearly understood that the Terms and Conditions and Specifications are intended to be

strictly enforced. No escalation of cost will be permitted throughout the period of completion of the

contract.

6.1.5 The Bidder shall make all arrangements as part of the contract to supply, deliver and commission

the laptop computers and accessories and provide warranty, maintenance and support services at

various locations at their own cost and transport and logistics.

6.1.6 The Bidder should be fully and completely responsible to the HEC for all the deliveries and

deliverables.

6.1.7 The bidder shall submit detailed design/ specifications of the laptop computers along with sample

of quoted product including backpack in the technical proposal.

6.1.8 The Selected Bidder is expected to offer considerable amount as CSR to be used for educational

purposes in consultation with/ as per requirement of the HEC.

6.2 LANGUAGE OF THE BID:

The Bid prepared by the Bidder as well as all correspondence and documents relating to the Bid shall be in

English only. The supporting documents and printed literature furnished by the Bidder may be in another

language provided they are accompanied by an accurate translation in English duly notarized, in which case,

for all purposes of the Bid, the translation shall govern. Bids received without such translation copy may be

rejected.

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6.3 BID CURRENCY:

Price/ Cost of the Bid should be quoted in Pakistan Rupees as well as in US$ only for the items imported for

which the payments will be made in US$ against the LC as per the provision available in the project. Payment

against other items (if any) shall be made in Pakistani Rupees. With respect to any foreign company

participating in the Bid in any capacity or manner, the law of the land (Pakistan) including the Law, Rules and

Regulations of the Government of Pakistan shall be followed and necessary compliance in this regard will be

the sole responsibility of the Bidder or the Consortium.

6.4 LETTER OF AUTHORIZATION:

A letter of Authorization(s) from the Board of Directors or Managing Director of the Bidder organization or

the Consortium/ Partnership authorizing the Bid submitting authority or a Power of Attorney should be

submitted in the Technical Proposal as per the format given at Annexure – 3. The Bids received without the

Letter of Authorization or Power of Attorney will be summarily rejected. The authority giving such

authorization should ensure its legal capacity to give such authorization.

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6.5 CLARIFICATIONS AND AMENDMENTS:

6.5.1 A prospective Bidder requiring any clarification in the RFP Document may notify the HEC by letter

or by Fax or by email, no later than three (03) days prior to bid submission date.

6.5.2 A Pre-Bid meeting will be held for addressing the clarifications on the date and time mentioned in

the advertisement or any other date to be decided and communicated accordingly by the HEC. The

Bidders are requested/ encouraged to participate in the Pre-Bid meeting and get the requisite

clarifications/ information.

6.5.3 Before the Closing Date of the Bid submission, clarifications and amendments so made shall be

reflected in the RFP Document (if any) and shall be notified on the website mentioned above. The

Bidders should periodically check for the amendments or corrigendum or information from

the HEC till the Closing Date. The HEC will not make any individual communication and will in no way

be responsible for any ignorance pleaded by the Bidders.

6.5.4 No clarifications would be offered by the HEC within 72 hours prior to the due date and time for

opening of the Bids.

6.5.5 Procuring Agency is not responsible for any misinterpretation of the provisions of this Document on

account of the Bidders failure to update the Request for Proposal Documents based on changes/

modifications announced through the website.

6.6 CONTACTING BID INVITING AUTHORITY AND REDRESS OF GRIEVANCES:

6.6.1 Bidders shall not make attempts to establish unsolicited and unauthorized contact with the

HEC/ Procuring Agency or any individual/ authority/ committee/ agency acting on its behalf for the

purpose of this procurement prior to the notification of the award and any attempt by any Bidder

to bring to bear extraneous pressures on the HEC/ Procuring Agency or any individual/ authority/

committee/ agency acting on its behalf for the purpose of this procurement shall be sufficient reason

to disqualify the Bidder.

6.6.2 Notwithstanding anything mentioned above, the HEC may seek bona fide clarifications from Bidders

relating to the Bid submitted by them during the evaluation of their Bids.

6.6.3 However, in case of any genuine grievance, the Bidder may contact the HEC/ Procuring Agency

through a formal request in writing to the Project Steering Committee for redress of its grievance as

provided in Public Procurement Rules 2004 (rev.).

6.7 FORCE MAJEURE:

6.7.1 Subject to sub clause (c), in a Force Majeure situation which directly and materially hinders/

hampers the Selected Bidder’s ability to perform its obligations under the Contract, the Parties will

be excused from performance of their respective obligations under the Contract until the existence/

persistence of the Force Majeure Event.

6.7.2 For purposes of this clause, "Force Majeure" means an event beyond the control of the Selected

Bidder and not involving the Selected Bidder's fault or negligence or not reasonably foreseeable.

Such events may include, but are not restricted to, acts of God, wars, acts of terrorism, fires, floods,

epidemics, quarantine restrictions.

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6.7.3 If a Force Majeure situation arises, the Selected Bidder shall promptly notify the HEC in writing of

such condition and the cause thereof. Unless otherwise directed by the HEC in writing, the Selected

Bidder shall continue to perform its obligations under the Contract as far as is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented by the Force

Majeure event.

6.7.4 If a Force Majeure Event persists for more than three (03) months from the date of the notice under

sub clause (c) above, the Selected Bidder may apply to the HEC seeking termination of the Contract.

If the HEC agrees, the Contract may be terminated.

6.7.5 If a Force Majeure Event persists for more than three (03) months from the date of the notice under

the sub clause (c) above, HEC may at its own absolute discretion terminate the Contract.

6.7.6 In the event of termination under clause (d) or (e), the Selected Bidder shall be entitled to receive

such part of the Contract Price as pertains to the Goods which have been, as on the date of

termination, implemented in accordance with the terms of the Contract. In case, at the time of

termination, any action is pending on the part of the Selected Bidder regarding delivery and

acceptance of the Goods or warranty and maintenance support or services as required under the

contract which cannot be completed, the HEC shall be entitled to utilize the Performance Guarantee

or demand additional sum for such Goods/ Services to ensure continued provisioning thereof. This

shall be without prejudice to any other rights and remedies which HEC may have under the Contract

or under the relevant laws.

6.8 ARBITRATION:

In case of any dispute, the matter will be referred to a sole Arbitrator to be appointed by the Government

of Pakistan under the arbitration laws of Pakistan. The arbitration shall be held in Islamabad, Pakistan and

the language shall be English or Urdu only. Subject to the above, the Courts in Pakistan alone only shall have

jurisdiction in the matter.

7 Bid Cost and Earnest Money

7.1 COST OF BID

The Bidders should bear all costs associated with the preparation and submission of their Bids. The HEC will

in no way be responsible or liable for these charges/costs incurred regardless of the conduct and/ or

outcome of the Bidding Process.

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7.2 REQUEST FOR PROPOSAL DOCUMENT FEE

7.2.1 The RFP Document must be purchased from Accounts Section, Finance Division, Higher Education

Commission, Islamabad on payment of fee in Pak Rupees as mentioned in the Advertisement. The

RFP Document is not transferable to any other Bidder. Potential Bidders ensure that the name on

the receipt is correct and reflect the bidder’s name against which the Bid is to be submitted.

7.2.2 The RFP Document cost must be paid in cash at the cash counter in Accounts Section, Finance

Division, HEC.

7.3 EARNEST MONEY (EM)

7.3.1 A Earnest Money (EM) amount as specified in the RFP Document i.e. 2% of bid value payable by

way of Bank Draft in USD or equivalent PKR drawn on National Bank or a Scheduled Bank in Pakistan

in favur of the “D.G. Finance, Higher Education Commission” payable at Islamabad. The Earnest

Money in the form of Bank guarantee or Insurance guarantee is not acceptable. The Earnest Money

should be enclosed in a separately sealed cover along with the Technical Proposal duly marked as

“Earnest Money”.

7.3.2 The Earnest Money (EM) of the unsuccessful Bidders will be refunded within a reasonable time after

the award of tender to Selected Bidder. The EM amount held by the HEC till it is refunded to the

unsuccessful Bidders may not earn any interest thereof.

7.3.3 The Earnest Money (EM) of Selected Bidder may be converted as part of the Performance Guarantee

(PG) for successful execution of the work.

7.3.4 Subject to the award of contract, the Earnest Money shall be returned in PKR to the Selected Bidder

against submission of 10% Performance Guarantee of the total cost of the bid in the form of Bank

Guarantee.

7.3.5 The Earnest Money (EM) may be forfeited by the HEC, if the Bidder withdraws the Bid during the

period of its validity specified in the RFP Document or if the Selected Bidder fails to sign the Contract,

or the Selected Bidder fails to remit Performance Guarantee within the respective due date.

7.3.6 Earnest Money shall be valid only for one bid as have been required by the HEC as per Technical

Specifications.

8 Bid Submission Requirements

Bidders should examine all Instructions, Terms and Conditions and Technical Specifications as given in the

RFP Document. Failure to furnish information required in the RFP Document or submission of Bids not

substantially responsive or viable in every respect, will be at the Bidder’s risk and may result in rejection of

the Bid. The Bids should be submitted in two parts namely viz. (1) Technical Proposal and (2) Financial

Proposal. The Technical Proposal and Financial Proposal shall be submitted in separate covers. The Bids shall

be addressed to “The Project Director, Prime Minister’s Laptops Scheme”.

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8.1 TECHNICAL PROPOSAL (ENVELOPE – A)

8.1.1 BID PREPARATION

8.1.1.1 The Technical Proposal will enable the HEC to evaluate whether the Bidder is technically competent

and capable of executing the order. Only those Bids which qualify in the Technical stage will be

eligible for the Financial Proposal opening. The Financial Proposals of Bidders who are failed in the

Technical stage will not be opened.

8.1.1.2 The Technical Proposal format and Forms as given in this RFP Document shall be strictly followed,

and filled, signed and stamped in all pages. The HEC will not be responsible for the errors committed

in the Bids by the Bidders.

8.1.1.3 The Technical Proposal should not strictly contain any Price/ Cost indications as such otherwise the

Bids will be summarily rejected.

8.1.1.4 Letter of Commitment (as a legal instrument) should be submitted along with Action Plan for setting

up Assembly Plant and the associated timelines, and should be enclosed within the Technical

Proposal. Since the Letter of Commitment has been asked from OEM HQ or Regional HQ, the

notarized letter on the OEM’s letter head from the origin of letter has to be submitted.

8.1.1.5 Detail of commitment of Corporate Social Responsibility (CSR) component should also be enclosed

within the Technical Proposal.

8.1.2 DETAILS TO BE FURNISHED IN THE TECHNICAL PROPOSAL

8.1.2.1 The Earnest Money of the requisite amount should be submitted in a sealed envelope/ cover along

with Technical Bid, failing which the Bid shall be rejected summarily.

8.1.2.2 Authorization letter from the Board of Directors/ Managing Director or Power of Attorney to submit

the proposal should be submitted. The Bid received without Authorization Letter or Power of

Attorney will not be considered for further processing.

8.1.2.3 The blank RFP Document in full should be printed and signed by the authorized person and stamped

in all pages and should be submitted as a token of accepting the conditions.

8.1.2.4 The Technical Proposal should be duly filled and signed by the authorized person and stamped in

all the pages and should be submitted.

8.1.2.5 The supporting documents to prove Bidder’s Eligibility should be duly signed/ attested and should

be submitted.

8.1.2.6 The published Annual Reports, Tax Returns, Undertakings and valid documentary evidences should

be signed by the authorized person and stamped in all pages and should be submitted.

8.1.2.7 The Bidder should indicate origin of the quoted goods, supply route, quality standards applied

and the manufacturing plant addresses relevant to it.

8.1.2.8 The Bidder should also identify the name and location of Original Design Manufacturer (ODM) who

shall produce the Laptop Computers and setup local Assembling facility under this tender. A

documentary evidence should be provided confirming the same.

8.1.2.9 The Bidders shall undertake supply and commission and quote 200,000 (two hundred thousand)

Laptop Computers. Any quote for less than 200,000 Laptop Computers will not be considered and

the Bid is liable for rejection.

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8.1.2.10 All the required documents insisted in the RFP Document should be enclosed in the Technical

Proposal. No documents would be allowed to be supplemented/ exchanged after opening of the

Bids, unless asked by HEC for the purpose of clarifications.

8.1.2.11 The documentary evidence shall establish Bidder's qualifications to the satisfaction of the HEC.

8.1.3 SIGNING THE BID

8.1.3.1 The Bids shall be typed and shall be signed by the authorized person of the Bidder.

8.1.3.2 All pages of the Bid shall be signed and stamped by the authorized person.

8.1.3.3 Any alterations, deletions or overwriting will be treated as valid only if they are attested by the full

signature by the authorized person.

8.1.4 SEALING THE BID

8.1.4.1 The Technical Proposal shall be placed in a separate cover (Envelope-A) and sealed appropriately.

8.1.4.2 The Technical Proposal cover shall be superscribed with “Technical Proposal for Supply and

Commissioning of 200,000 Laptop Computers” – “FROM” address and “TO” address shall be written

without fail, otherwise the Technical Proposal will be liable for rejection. The envelope containing

Technical Specifications shall be superscribed as “Technical Proposal”. This envelope shall also

contain sealed envelope containing the Earnest Money.

8.2 FINANCIAL PROPOSAL (ENVELOPE – B)

8.2.1 DETAILS TO BE FURNISHED

8.2.1.1 All the Price items as asked in the RFP Document should be filled in the Financial Proposal format

given as Bill of Costs (BoCs) in the RFP Document. The prices quoted shall be both in US$ (for import

items only) and equivalent Pak Rupees. However, for the purpose of Financial bid evaluation, the

Total Bid amount in Pak Rupees shall be used while using the Forex rate of the bid opening date.

The Bid shall be liable for rejection if Financial Proposal contains conditional offers or partial offers.

8.2.1.2 The cost quoted by the Bidder shall include cost and expenses on all counts viz. cost of the

equipment, materials, tools/ techniques/ methodologies, manpower, supervision, administration,

overheads, costs associated to distribution as the designated sites, travel, lodging, boarding, cost of

insurance and outstation expenses, etc.

8.2.1.3 The Financial Proposal shall include the total and unit cost of laptops with software and without

software (as indicated in the Technical Specifications) indicating the price per unit and total, of

hardware and software separately. However, HEC reserves the right to accept the bid with or

without the requisite software. The Procuring Agency may arrange requisite software, completely

or partially and require the bidders to install the same and include/ adjust the same in the Bid Price

at any stage before the award of Contract.

8.2.1.4 The Financial Proposal of the Bidder shall also include the Price breakup of freight (by Ship)/ taxes/

duties. All costs relating to freight/ taxes/ duties as applicable shall be responsibility of the bidder.

If any exemption is obtained by the HEC, the same shall be adjusted accordingly in the final price of

Selected Bidder.

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8.2.1.5 The cost quoted by the Bidder shall be kept firm and unchanged for a period specified in

the RFP Document from the date of opening of the Bids. The Bidder shall keep the price firm/

unchanged during the period of Contract including during the period of extension of time, if any.

Escalation of cost will not be permitted during the said periods or during any period while providing

services whether extended or not for reasons whatsoever. The Bidders should particularly take note

of this factor before submitting the Bids.

8.2.2 SIGNING THE BIDS

8.2.2.1 The Bids shall be typed and shall be signed by the Bidder or a person or persons duly authorized to

bind the Bidder legally to the Contract as mentioned above. All pages of the supporting documents

shall be signed and stamped by the authorized person.

8.2.2.2 Any alterations, deletions or overwriting shall be treated valid only if they are attested by full

signature by the authorized person.

8.2.3 SEALING THE BID

The Financial Proposal (Envelope-B) shall be containing sealed quote as required under Clause 8.2.1 placed

inside. The Financial Proposal cover shall be sealed and superscribed with “Financial Proposal for Supply and

Commissioning of Laptop Computers” Bid Ref.: ______ due on: February 14, 2017, the “FROM” address and

“TO” address shall be written without fail otherwise the Financial Proposal will be liable for rejection.

8.3 OUTER COVER

The Technical Proposal (Envelope-A) and Financial Proposal (Envelope B) shall then be put in a single outer

envelope and sealed. The outer cover shall be superscripted with “Bid for Supply and Commissioning of

200,000 Laptop Computers” Bid Ref. ________ : due on February 14, 2017. The “FROM” address and “TO”

address shall be written without fail, otherwise Bid will be liable for rejection.

8.4 MODE OF SUBMISSION OF BIDS

8.4.1 The Bids should be dropped in the duly sealed Bid Box kept at the office premises of the Project

Director, Prime Minister’s Laptops Scheme; OR at Tender Opening site on the due date and time in

the presence of the officer/ official deputed by the HEC and acknowledgement thereof should be

obtained otherwise no claim of the submission of the Bid shall be entertained.

8.4.2 Alternatively, if the Bidder prefers to submit the Bid by post, the Bidder should use courier service or

registered post which provides tracking facility, and ensure that the Bid reaches the Project

Directorate, PMNLS Project Office on or before the Due Date and Time. However, HEC will not be

liable or responsible for any postal delay or any other delay or damage/ loss etc. whatsoever.

8.4.3 The Bids received after Due Date and Time or Unsealed or Incomplete or submitted by Facsimiles

(FAX) or email will be summarily rejected.

8.5 MODIFICATION AND WITHDRAWAL OF BIDS

The Bids once submitted cannot be modified or amended or withdrawn except as provided under Public

Procurement Rules 2004 (rev.).

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9 Bid Opening and Selection Procedure

9.1 TECHNICAL PROPOSAL OPENING

The Bid’s outer cover and Technical Proposal cover will be opened by the HEC on the date and time as

specified in the Advertisement or any other date published as corrigendum in newspaper and on HEC as well

as PPRA website. The Bids will be opened in the presence of the Bidders who choose to be present. The

representative of the Bidder who chooses to attend the Bid opening shall bring an authorization letter from

the Bidder.

9.2 BID VALIDITY

9.2.1 Bids submitted shall remain valid for a period of 120 days from the date of opening of the

Bids. If the Bid validity is less than 120 days, the Bid will be rejected as non-responsive. The Selected

Bidder shall extend the Bid validity till the completion of the order. Moreover, the Selected Bidder

would be required to submit the Performance Guarantee with the letter of acceptance before

signing Contract.

9.2.2 In exceptional circumstances, HEC may solicit the Bidders to extend the validity. The Bidder shall

extend Bid validity and Earnest Money validity accordingly.

9.3 INITIAL SCRUTINY

Initial Bid scrutiny will be held and the Bids will be treated as non-responsive, if:

A. Bid is not submitted as specified in Clause 8 above in the RFP Document and not signed and stamped

on all pages of the Bid.

B. Bid received without the Letter of Authorization as specified in the RFP Document.

C. Bid received without the Letter of Commitment in shape of legal instrument and supplementary

details as specified in the RFP Document.

D. Bid received without required Earnest Money in shape of Bank Draft in a sealed envelope.

E. Bid found with suppression of facts/ details.

F. Bid with incomplete information, subjective, conditional offers and partial offers.

G. Bid submitted without supporting documents to prove eligibility criteria and evaluation.

H. Bid not complying with any of the clauses stipulated in the RFP Document.

I. Bid received without the mentioned undertakings.

J. Bid with less validity period.

K. Bid without Bid Submission Form(s) as required in the RFP Document.

L. Bid smacks of corrupt, fraudulent and collusive practices of the Bidder.

M. And other mandatory conditions prescribed in this RFP Document.

All responsive Bids will be considered for further evaluation. The decision of the competent authority

communicated by the HEC will be final in this regard.

9.4 CLARIFICATIONS BY THE HEC

When deemed necessary, the HEC may seek bona fide clarifications on any aspect from the Bidder. However,

that will not entitle the Bidder to change or cause any change in the substance of the Bid or cost/ price

quoted. During the course of Technical Proposal evaluation, the HEC may seek additional information or

historical documents for verification to facilitate decision making. In case, the Bidder fails to comply with

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the requirements of the HEC as stated above, such Bids may at the discretion of the HEC be rejected as

technically non-responsive.

10 Evaluation Criteria

Technical Evaluation Criteria and form (to be filled in by the bidder and submit as part of the

Technical Proposal)

Note: Please ensure to mention Reference Page no. of your bid against each requirement

Part A) Mandatory

S. No.

Basic Requirement

Specific Requirement Documentary proof

Required ( Please mention Reference Page#)

Reference Page No.

1. Legal Entity

The Bidder and/ or the local partner of the Consortium/ Partnership (if any) should be in Operations in Pakistan from last three calendar years.

Copy of Certificate(s) of incorporation or registration document showing legal status for operations in Pakistan.

2. Tax registration

The Bidder or the local partner of the Consortium/ Partnership should have registration with FBR for Tax purpose.

Copies of National Tax Number (NTN) registration Certificates, Sales Tax, if applicable

3. Status

The Bidder shall be an OEM (Original Equipment Manufacturer). Alternately, an OEM may authorize its Liaison Office in Pakistan. However, in case the Bidder is a Consortium or Partnership with a Local Company in order to meet the requirements of this tender, Prime Bidder shall be an OEM. Consortium/ Partnership should not exceed two (02) partners of which one partner (i.e. Prime Bidder) can be a foreign company incorporated/ registered internationally for at least three (03) years; whereas the other partner (i.e. Local Company) should be incorporated/ registered in Pakistan for at least three (03) years. Both partners should be involved in IT business. The Contract as an outcome of this tender will however be signed with Prime Bidder only; OR a Tri-party Contract, i.e. Prime Bidder, Local Company and HEC may be considered as well. Both partners of the Consortium/ Partnership shall be liable jointly and

Proof of registration as an OEM. Authorization Certificate from OEM to Bid on behalf of OEM (In case of liaison office only) Or Consortium Agreement (duly notarized) with the Local Company for the Contract clearly indicating the division of work with respect to the Scope of Work. The Agreement should be of legal standing in Pakistan and should be clearly stating that the Agreement is applicable to this RFP and shall be binding on them

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severally for the execution of the Contract in accordance with the contract terms and conditions, and a statement to this effect shall be included in the Undertaking to be submitted. The Undertaking should clearly authorize the Bidder to act on their behalf for the entire Bid Process and execution of the contract.

4. Readiness towards local assembling

Bidders should have setup or readiness for setting up Assembly Line in Pakistan for ensuring local assembling of laptop computers and some parts manufacturing as per the schedule defined in this RFP.

Documentary evidence to proof that the Bidder 1. Has already acquired

appropriate facility; OR land to construct the facility; OR has arrangements with local company possessing the required facility.

2. Has its own arrangement of Assembly Line; OR has an agreement with ODM (Original Design Manufacturer) to setup required Assembly Line

in Pakistan and supply the locally assembled laptops, leading towards manufacturing of at least some parts locally.

3. Has detailed business plan for the laptops and other IT equipment; its local assembling, manufacturing of parts within Pakistan within next four (04) years along with timelines. The business plan should also explain the strategy to capture sizable local market share of sales of laptops in Pakistan.

5. Market Penetration

The quoted brand/ product must have sale of more than 100,000 laptops/ tablets annually and have international rankings.

Relevant documents of sale of laptops/ tablets, OR a Third part report, e.g. IDC or equivalent

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6. Industry Compliances

Compliance with Environment, Health and Safety Laws.

Copy of Relevant Certificates to be provided.

7. Blacklisting

Bidder shall not be eligible to participate in this project if the firm has been blacklisted/ debarred by any Government/ Semi Government organization in Pakistan in participating in any procurement activities for fraudulent or corrupt practices, or in litigation.

An affidavit duly notarized by the Notary Public to the effect that the firm has not been blacklisted/ debarred/ in litigation with/ by any Government/ Semi Government organization

8. Quality Compliance

ISO 9001:2008 or higher Certification or equivalent for manufacturing, management and quality (whichever is applicable)

Copy of Relevant Certificates

9. Manufacturing Compliance

Conformance with European Standards (CE)

Copy of Relevant Certificates

Conformance with International Energy Star standards

Copy of Relevant Certificates

Conformance with FCC standards Copy of Relevant Certificates

Conformance to Restriction of Hazardous Substances

Copy of Relevant Certificates

10. Specification Compliance

Bidders should conform to the required specifications of Laptop (convertible) as stipulated in Annexure – 1. Moreover, signing of Annexure – 3 which is mandatory for the acceptance of the bid.

Detailed specifications with Brand and model along with samples

11. Turnover

Annual Turnover should be at least Rs. 500 million or equivalent in US$ from ICT/ ICT Services of the bidder during each of the last three financial years (as per the last published audited balance sheets) globally.

Audited financial report with Auditor’s Registration Number and Seal indicating total turnover from ICT/ ICT Services of the bidder in past 3 years.

12. Service Centers (SCs)

The bidder should have Direct Service Support Centre as well as Authorized Service Support Centers through Partners available in Cities as listed in Annexure – 9 of this RFP Document, OR If the Bidder does not have any Direct Service Support Centre and Authorized Service Support Centers through Partners available at Cities as listed in Annexure – 9, Bidder shall submit an undertaking to establish the same as referred in this document at the time of signing of Contract.

Certificate from the Company Secretary of the OEM clearly specifying the List , address , type of SCs as per the given format

OR Affidavit to establish the SCs with the proposed locations

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13. Local Presence and availability of parts

OEM or Authorized Distributor should have at least one (01) warehouse and presence for last three (03) years in Pakistan

Certificate from the OEM authorized person clearly specifying the List, address and the items in warehouse, and distributor’s minimum stock maintenance level in percentage as per the format given.

14. Minimum Experience in similar project

OEM/ ODM directly or through its partner must have completed at least Two (02) Projects globally for the supply of laptops (with on-time delivery of minimum 20,000 laptops in a single project)

Successful Completion Certificates along with a list of all such projects with numbers

15. Completeness of Bid/ Proposal(s)

Bidder has provided all essential information requested in the RFP for proper evaluation.

Completely filed Bid Submission Forms along with Supporting documents.

S. No.

Attributes Max. Score

Weightage

Criteria

Reference Page# Documentary Proof

Part B) General Evaluation - Corporate Profile

Corporate Profile

I. Company In Operation In Pakistan

10 10 No. of Years of Bid in consideration/ Maximum No. amongst all the Bids * 10

II. Location of Direct Offices / Branches

10 10 No. Offices of Bid in consideration/ Maximum no. of offices amongst all the Bids * 10

III. Service Centers (SCs)

In operation Direct Service Support Centre/ Authorized Services Centre through Partners in Pakistan

10 10 No. SCs of Bid in consideration / Maximum number amongst all the Bids * 10

IV. Service Centers (SCs)

In operation Direct Service Support Centre / Authorized Services Centre through Partners covering Cities in Pakistan

10 10 No. Cities having SCs of Bid in consideration/ Maximum No. of cities having SCs amongst all the Bids * 10

V. OEM No. of Products (LCDs, Keyboards, Touch pads, other electronics, etc.)

10 10 No. of products produced of Bid in consideration/ Maximum No. of products amongst all the Bids * 10

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produced through OEM Established Facility in Pakistan

VI. OEM No. of Products (LCDs, Keyboards, Touch pad, other electronics, etc.) made available through OEM Distributors in Pakistan

10 10 No. of products of Bidder in consideration/ Maximum No. of products amongst all the Bidders * 10

VII. Logistic Network

In-operation Direct Equipment Logistics offices in Pakistan (with at least two Human Resource, Storage handling machines, delivery mechanism )

10 10 No. of offices of Bid in consideration/ Maximum No. of offices amongst all the Bids * 10

VIII. Quoted Product Services Support Relevant Human Resource Strength in Pakistan (Certified Engineers)

10 10 Total Number of employees of Bid in consideration/ Maximum total Number of employees value amongst all Bids * 10

IX. Location of OEM equipment Own Warehouses/ supplies depot in Pakistan ( with adequate products and parts stock and proper procedure of stock maintenance and disbursement)

10 10 No. Warehouses or Depot of Bid in consideration/ Maximum no. of Warehouses or Depots amongst all the Bids * 10

X. Location of OEM equipment Warehouses/ supplies depot through local distributors in Pakistan (with adequate products and parts stock and proper procedure of stock maintenance and disbursement)

10 10 No. of Warehouses or Depots of Distributors of Bid in consideration/ Maximum No. of Warehouses or Depots of Distributors amongst all the Bids * 10

XI. Covered Area (in Sq. feet) of OEM equipment Own Warehouses/ supplies depot in Pakistan ( with adequate products and parts stock and proper procedure of stock maintenance and disbursement)

10 10 Facility Covered Area of Bid in consideration/ Maximum of facility Covered Area amongst all the Bids * 10

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XII. Financial Strength (last Three years)

10 10 Turnover of Bid in consideration/ Maximum Turnover amongst all the Bids * 10

XIII. Firm has completed Similar Projects Internationally (Delivery of minimum 20,000 or more laptops in a single project, and successful after sale services through designated SCs).

10 10 No. of Projects of Bid in consideration/ Maximum No. of Projects amongst all bids * 10

XIV. Number of Computers delivered in Similar Projects (Delivery of minimum 5000 or more computers in a single project and successful after sale services through designated SCs).

10 10 No. of Computers delivered for Bid in consideration/ Maximum No. of computers amongst all bids * 10

XV. Firm has Similar Projects in Hand (Delivery of minimum 10,000 or more Computers in a single project and after sale services through designated SCs).

10 10 No. of Projects in hand for Bid in consideration/ Maximum No. of Projects in hand amongst all bids * 10

XVI. Firm has Projects In hand (Firms has Maintenance Contract/ Frame delivery contract with organization with more than 2000 laptops/ desktops in service)

10 10 No. of Projects of Bid in consideration/ Maximum No. of Projects amongst all bids * 10

XVII. OEM Human Resource Strength in Pakistan

10 10 Total Number of employees of Bid in consideration/ Maximum total Number of employees amongst all Bids * 10

XVIII. OEM’s Investment already made in Pakistan in establishment of service support/ manufacturing / assembly line (in million US$)

10 10 Total investment (million US$) of Bid in consideration/ Maximum total investment value amongst all Bids * 10

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XIX. Covered Area (in Sq feet) of OEM’s established manufacturing/ assembly line plant (with capability of assembling Semi Knock Down (SKDs) units)

10 10 Facility covered Area of Bid in consideration/ Maximum Facility covered area amongst all Bids * 10

XX. OEM contribution to National economic growth in terms of Re-export assembled electronics parts from Pakistan during past 5 years (exports in PKR millions)

10 10 Total amount of re-export (million PKR) of Bid in consideration/ Maximum total amount of re-export (million PKR) value amongst all Bids * 10

I. Subtotal 200

Weight of the Part (B) in Technical Evaluation is 15% and firm's Score will be calculated using following formula Firm's Score = Marks Obtained by Firm in Part B/ Total Max. Marks of Part B * 15

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Part C) Product Technical Strength

I. OEM Financial Strength in Region (No. of quoted Brand Laptop Sold during last two years)

10 10 Sales turnout value of Bid in consideration/ Maximum Sales turnout value amongst all Bids * 10

II. OEM Human Resource Strength in Region

10 10 Total No. of employees of Bid in consideration/ Maximum total No. of employees amongst all Bids * 10

III. OEM Product services support Relevant Human Resource Strength in Region (Certified Engineers)

10 10 Total No. of Certified Engineers of Bid in consideration/ Maximum total No. of Certified Engineer amongst all Bids * 10

IV. Number of Hardware Products of OEM (List of products is required)

10 10 No. of products of Bid in consideration/ Maximum No. of products amongst all the Bids * 10

OEM Contribution in Research and Education

V. Innovation/ research Centers in collaboration with Academia or in Government projects

10 10 No. of Centers for Bid in consideration/ Maximum No. of Centers amongst of all Bids * 10

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VI. OEM hardware product in portfolio for students (OEM discounted laptop or specialized laptop model announced for students).

10 10 No. of products of Bid in consideration/ Maximum No. products amongst all bids * 10

VII. OEM software product in portfolio for students (OEM applications designated for academia e.g. digitization, lab management etc.).

10 10 No. of products of Bid in consideration/ Maximum No. products amongst all bids * 10

OEM R& D spending

VIII. OEM R&D annual Spending

10 10 Last year R&D Spending of Bidder in consideration/ Highest last year spending amongst of all Bidders * 10

Product Features Rating

IX. Quoted Product Compliance to international standards ruggedness (Ingress Protection (IP), MIL-SPEC etc.)

10 10 No. of standards of product of Bid in consideration/ Maximum No. of standards amongst all the Bids * 10

X. Quoted Product extra core features bundled other than required in RFP ( 3G/4G SIM support , GPS Support , Additional USB or memory Card Support etc.

20 20 No. of extra features of product of Bid in consideration/ Maximum No. of features amongst all the Bids * 20

XI. Quoted Product extended warranty without any additional cost (in months)

30 30 No. of months for product warranty of Bid in consideration/ Maximum No. of months for product warranty amongst all the Bids * 30

XII. Quoted Product Compliance to the security technologies

(in months)

20 20 Quoted product Compliance to ( TPM 1.2 or Intel Computer tracing Agent)

XIII. Quoted Product Optimum Weight (in pounds)

20 20 If the quoted product weight of bid in consideration is lesser than the weight of all the quoted products in all bids

10 If the quoted product weight of bid in consideration is lesser than or equal to

33

MEAN of weights of all the quoted products in all bids

XIV. Quoted Product Optimum Size

20 20 If the quoted product size of bid in consideration is lesser than size of all the quoted products in all bids

10 If the quoted product size of bid in consideration is lesser than or equal to MEAN of sizes of all the quoted products in all bids

Subtotal 200

Weight of the Part (C) in Technical Evaluation is 15% and firm's Score will be calculated using following formula Firm's Score = Marks Obtained by Firm in Part (C)/ Total Max. Marks of Part (C) * 15

15

Part D) Project Execution

I. Project Execution Plan 10 10 (Project Execution time (days) of the

bid in consideration) ≈ Mean (Project Execution time (days) of all the bids in consideration)

7 > Min. (Project Execution time (days) of the bids in consideration) OR <Max. (Project Execution time (days) of the bids in consideration)

3 Min. (Project Execution time (days) of the bids in consideration) OR Max. (Project Execution time (days) of the bids in consideration)

II. HR dedicated for the project

10 10 (Dedicated Personnel of the bid in consideration) ≈ Mean (Dedicated Personnel of all the bids in consideration)

7 > Min. (Dedicated Personnel of the bids in consideration) OR < Max. (Dedicated Personnel of the bids in consideration)

3 Min. (Dedicated Personnel of the bids in consideration) OR Max. (Dedicated Personnel of the bids in consideration)

III. No. of Days required for Shipping of SKD/ CKD kits

10 10 Min. No. of days from all bids)/ no of days for the bid in consideration) * 10

34

of laptops first tranche of order in Pakistan

IV. No. of Days required to deliver laptop first tranche of order in Pakistan warehouse

20 20 Min. No. of days from all bids)/ no of days for the bid in consideration) * 20

V. No. of Days required to deliver laptop 2nd tranche of order in Pakistan warehouse

10 10 Min. No. of days from all bids)/ no of days for the bid in consideration) * 10

VI. No. of Days required to commence the Local Assembling of 1st tranche

20 20 Min. No. of days from all bids)/ no of days for the bid in consideration) * 20

VII. No. of Days required to complete the Local Assembling of 1st tranche

20 20 Min. No. of days from all bids)/ no of days for the bid in consideration) * 20

VIII. No. of Days required to commence the manufacturing of at least three (03) parts/ components of laptops within Pakistan

20 20 Min. No. of days from all bids)/ no of days for the bid in consideration) * 20

IX. No. of parts of laptop committed to be locally manufactured within the project duration

20 20 Min. No. of parts from all bids/ no of parts committed by the bid in consideration) * 20

X. No. of Days OEM can hold equipment in warehouse before distribution

10 10 No. of days of Bid in consideration/ Maximum No. of days amongst all the Bids * 10

XI. No. of Supply depot designated for supply of laptops for project implementation.

10 10 No. of depot of Bid in consideration/ Highest No. of depot amongst all the Bids * 10

XII. Proposed project management/ communication system

30 30 If the OEM has proposed any Comprehensive online portal

a. online portal to show the equipment stock

b. Delivery and commissioning status

c. users registration mechanism for delivery of laptops to end users

d. Onward feedback (users / Project Sponsor/Managers)

35

15 If the OEM has proposed any online portal

a. users registration mechanism for delivery of laptops to end users

b. Onward feedback (users / Project Sponsor/Managers)

5 If the OEM has proposed any online portal

a. online portal to show the equipment stock

b. Delivery and commissioning status

XIII. Proposed Area (Sq feet) for establishment of Assembly Plant.

10 10 Proposed Area of Assembly Plant (In Sq. feet) of Bid in consideration/ Maximum Proposed Area of Assembly Plant (In Sq. feet) amongst all the Bids * 10

XIV. Assembly of laptops from CKD (Complete Knock Down kit) in Pakistan

20 20 If bidders proposes Assembly of laptops from CKD (Complete Knock Down kit) in First lot before committed delivery time or If the bidders proposes Assembly of laptops from SKD (Semi Knock Down kit ) in First lot with more quantity as desired in RFP.

15 If bidders proposes Assembly of laptops from CKD (Complete Knock Down kit ) in 2nd lot before committed delivery time

10 If bidders proposes Assembly of laptops from CKD (Complete Knock Down kit ) in 3rd or remaining lots before committed delivery time

XV. Assembly of laptops from SKD (Semi Knock Down kit) in Pakistan

30 30 If bidders proposes Assembly of laptops from SKD (Semi Knock Down kit) in First lot before committed delivery time or If the bidders proposes Assembly of laptops from SKD (Semi Knock Down kit) in First lot or 2nd lot more quantity as desired in RFP.

20 If bidders proposes Assembly of laptops from SKD (Semi Knock Down kit ) in 2nd lot before committed delivery time

10 If bidders proposes Assembly of laptops from SKD (Semi Knock Down kit

36

) in 3rd or remaining lots before committed delivery time

XVI. Principle HR dedicated for proposed Quality insurance of Packaging/ distribution/ assembly facility the project

10 10 No. of HR of Bid in consideration/ Maximum No. of HR amongst all the Bids * 10

XVII. OEM product local market annual expected growth

10 10 Proposed No. for laptops expected sale in the local consumer market during first year of the project / Maximum Proposed No. for laptops expected sale in the local consumer market during first year of the project

XVIII. HR dedicated for proposed Packaging/ distribution/ assembly facility the project

10 10 No. of HR of Bid in consideration/ Maximum No. of HR amongst all the Bids * 10

XIX. Dedicated Technical HR proposed to deliver technical services through OEM Services Centers.

10 10 No. of HR of Bid in consideration/ Maximum No. of HR amongst all the Bid * 10

XX. Project Execution (Responsibility area matrix, Standard Operating Procedures (SoP), etc)

10 10 (Responsibilities (rows) x no. of parties (Columns) ) + no. of processes in the SoP) of the bid in consideration/ (Highest Value from all the bids in consideration) * 10

Sub Total 300

Weight of the Part (E) in Technical Evaluation is 30% and firm's Score will be calculated using following Firm's Score = Marks Obtained by Firm in Part (E)/ Total Max. Marks of Part (E) * 30

30

Part E) Onward Operation and Maintenance

Warranty Comprehensiveness Services

I. Dedicated Resources deputed to run O&M

10 10 Min. No. of resources among all bids/ No. of resources of bid in consideration * 10

II. Direct Service Centers (SCs)

Proposed Direct Service Support Centre in

20 20 No. of SCs proposed in Bid in consideration/ Maximum No. of SCs proposed amongst all the Bids * 20

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designated cities as in Annexure – 9.

III. Authorized Service Centers (SCs)

Proposed Service Authorized Services Partners in designated cities as per Annexure – 9.

20 20 No. of SCs proposed in Bid in consideration/ Maximum No. of SCs proposed amongst all the Bidders * 20

IV. Items Warranty claim/ replacement time for end users through SCs

20 20 Minimum time for all fault severity levels from all bids/ Time for all fault severity levels of the bid in consideration * 20

V. Availability of stock OEM‘s warehouse for onsite replacement of faulty equipment (Main Components, e.g. Boards, Chassis, LCDs, other electronics etc.). Percentage of total proposed Quantity

20 20 Percentage proposed of Bid in consideration/ Maximum Percentage proposed amongst all the Bidders * 20

VI. Availability of stock OEM’s warehouse for onsite replacement of faulty equipment (minor Components e.g. Batteries, Adaptors, RAMs, Sound Cards, other electronics etc.)

Percentage of total proposed Quantity

20 20 Percentage proposed of Bid in consideration/ Maximum Percentage proposed amongst all the Bidders * 20

VII. Availability of stock OEM’s warehouse for onsite replacement of additional items/ equipment beyond warranty requirements (minor components e.g. Batteries, Adaptors, RAMs, Sound Cards, Other electronics etc.) available for students to purchase from service centers

Percentage of total proposed Quantity

10 10 Percentage proposed of Bid in consideration/ Maximum Percentage proposed amongst all the Bidders * 10

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VIII. Proposed Services management/ communication system

30 30 If the OEM has proposed any Comprehensive online portal

a. Users registration mechanism for trouble ticket system of laptops to end users

b. Onward feedback (users/ Project Sponsor/ Managers reports)

IX. Proposed Logistic points

In operation Direct Equipment Logistics offices designated to services/ supply in Pakistan ( with at least two Human Resource , Storage handling machines, delivery mechanism )

10 10 No. of offices of Bid in consideration/ Maximum No. of offices amongst all the Bids * 10

X. HR dedicated for the O&M ( Engineers)

10 10 No. of HR of Bid in consideration/ Maximum No. of HR amongst of all Bids * 10

XI. Proposed Resolution Time for this project

20 20 Min. time for all fault severity levels from all bids in consideration/ Time for all fault severity levels of the bid in consideration * 20

XII. Operations Plan (Responsibility area matrix, Standard Operating Procedures (SoP), etc)

10 10 [Responsibilities (Rows) x No. of Parties (Columns) + No. of processes in the SoP of the bid in consideration]/ Highest Value from all the bids in consideration * 10

Sub Total 200

Weight of the Part (D) in Technical Evaluation is 10% and firm's Score will be calculated using following formula Firm's Score = Marks Obtained by Firm in Part (D)/ Total Max. Marks of Part (D) * 10

10

Part F) Presentation/POC I.

Distinguished Features of product / Product Demo

20

To be assigned by Technical Committee

39

II. Bidder’s offered Value Added Features for project

(Project fast tracking, enhancement in end users experiences, Academia Infrastructure strengthening etc.)

20 To be assigned by Technical Committee

III. Project Roll out Methodology and Phasing

20 To be assigned by Technical Committee

IV. Product after sale support/ service support, end user management etc.

20 To be assigned by Technical Committee

V. Any value addition specific to this project in terms of investment, long-term sustainability,

Re-export opportunities, Local Assembly Plant etc. Roll out plan and success KPIs

20 To be assigned by Technical Committee

100

Weight of the Part (F) 30% and firm's Score will be calculated using following Firm's Score = Marks Obtained by Firm in Part (F)/ Total Max. Marks of Part (F) * 30

30

Firm's Total Score = Part (B:F) 100

No Score will be marked for the information without documentary proof.

In case of Confidentiality of any documentary proof, score will be considered subject to the

availability of relevant Non-Disclosure Agreement (NDA) in the BID

T (Technical Score of the bidder) = As awarded per technical evaluation criteria above

Note: Bidders are required to secure at least 70% score (i.e. 70 points) in total in order to be declared

as technically qualified and so considered further for evaluation.

10.1 Financial Evaluation

Financial bids shall be evaluated of only Technically Qualified bidders. While doing financial evaluation, total

bid value shall be considered provided the financial bid includes all the costs involved in the project as per

the requirements set forth in this document, and strictly following the format given in BoC.

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10.2 Award of Tender

For the purpose of award of tender, the Least-Cost-Selection (LCS) of the PPRA 36 (b) shall prevail, and

Lowest Evaluated Bid amongst the technically qualified bidders shall be accepted for the award of tender.

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11 Sufficiency of Bids

11.1 SUPPRESSION OF FACTS AND MISLEADING INFORMATION

11.1.1 During the Bid evaluation, if any suppression or misrepresentation of information is brought to the

notice of the HEC, the HEC shall have the right to reject the Bid and if it happens so after selection

of the Bidder, the HEC may terminate the Contract or award of the Contract or further processing

of the Bid as the case may be and that will be without any compensation to the Bidder and the

Earnest Money, as the case may be, shall be forfeited.

11.1.2 Bidders should note that any facts or figures in the supporting documents submitted by the Bidders

for proving their eligibility if found suppressed or erased, the HEC shall have the right to seek the

correct facts and figures or reject such Bids.

11.1.3 It is up to the Bidders to submit the full, complete and attested copies of the supporting documents

to meet out the criteria/ requirements in the RFP Document. Otherwise, the HEC at its discretion

may or may not consider such documents.

11.1.4 It is the Bidder’s responsibility to prove the Bidder’s requisite qualification, experience and capacity

to undertake the project to the entire satisfaction of the HEC failing which the Bid may be rejected.

11.1.5 Bidders must indemnify HEC against all third party claims of infringement of patent trade mark,

industrial design rights arising from use of the goods of any part thereof in Pakistan

11.2 TECHNICAL PROPOSAL EVALUATION

11.2.1 The Bidders who have duly complied with the Evaluation Criteria will be eligible for further

processing.

11.2.2 The Bids which do not conform to the Technical Specifications or Bid conditions or the Bids from the

Bidders without adequate capabilities for supply and maintenance/ warranty services will be

rejected. The Technically Qualified Bidders alone will be considered for further evaluation.

11.3 FINANCIAL PROPOSAL EVALUATION

11.3.1 Bidders who are qualified in Technical Proposal(s) only will be called for opening of the Financial

Proposal(s). The Financial Proposals will be opened in the presence of the Bidders who chose to be

present at the time and venue indicated by the HEC subsequently. The Bidders or their authorized

representatives will be allowed to take part in the Financial Proposal(s) opening.

11.3.2 The Financial Proposal evaluation will be conducted under the PPRA 36 (b), i.e. LCS. The Price

evaluation will include all duties, taxes and expenses, etc. In case of any exemption of duties and

taxes made by the Government in favor of the HEC, the Selected Bidder shall be bound to adjust

the same in the Financial Proposal.

11.3.2.1 In cases of discrepancy between the cost/ price quoted in Words and in Figures, the lower of

the two will be considered.

11.3.2.2 If there is a discrepancy between unit price and total price in the submitted bid which is obtained

by multiplying the unit price and quantity, the unit price shall prevail and total price shall be

corrected. If there is a discrepancy between the words and figures, the amount in words shall

prevail. If there is a mistake in addition/ totaling, that shall be corrected. If the bidder does not

accept the corrected amount of bid, his bid shall be rejected and his Earnest Money forfeited.

11.3.2.3 In evaluation of the price of an imported item, the price will be determined and considered inclusive

of the customs and other import duties, etc.

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11.3.2.4 In evaluation of the price of articles/ goods which are subject to excise duty, sales tax, income tax

or any other tax or duty levied by the Government, the price will be determined and considered by

combining all such duties and taxes for financial bid comparison.

11.3.3 All applicable taxes will be deducted as per Government of Pakistan rules.

11.4 AWARD OF CONTRACT

11.4.1 Subsequent to approval of the Technical Proposal and the Financial Proposal and finalization of the

Bid Process as referred in clause 10.3, the Contract may be awarded to the Lowest Evaluated Bidder

in accordance with the Public Procurement Rules, 2004 (rev.).

11.4.2 No dispute can be raised by any Bidder whose Bid has been rejected and no claims will be

entertained or paid on this account.

11.5 HEC, RESERVES THE RIGHT TO

11.5.1 Insist on quality/ specification of materials to be supplied prior to issuance of PO.

11.5.2 Modify, reduce or increase the quantity up to 15% as permissible under PPRA Rules and as specified

in the bid document.

11.5.3 Change the list of areas of supply locations from time to time based upon the requirement of the

HEC.

11.5.4 The supply and commissioning of laptops be made by the Selected Bidder as per delivery schedule

within the specified delivery time.

11.5.5 If delivery of the goods/ services is not as per delivery schedule, then the HEC reserves its right to

procure the left over quantity at the risk and cost of the bidder and in that case no compensation

shall lie against it.

11.5.6 In pursuance of the terms and conditions of contract agreement, the HEC reserves its right to

withhold any amount for the deficiencies in the delivery and service of Laptop computers distributed

to the end users/ beneficiaries.

12 EXECUTION OF WORK

12.1 ACCEPTANCE OF THE BID

The final acceptance of the Bid is entirely vested with the HEC which reserves the right to accept or reject

any or all of the Bids in full or in part. HEC may also reject the Bids for reasons such as changes in the scope

of procurement, new technologies, court orders, accidents or calamities and other unforeseen

circumstances. After acceptance of the Bids by the HEC, the Bidders shall have no right to withdraw their

Bids or claim higher price.

12.2 LETTER OF ACCEPTANCE (LOA)

After acceptance of the Bids by the HEC, a Letter of Acceptance (LOA) will be issued only to the Selected

Bidder.

43

12.3 PAYMENT OF PERFORMANCE GUARANTEE (PG)

12.3.1 The Successful Bidder will be required to remit the Performance Guarantee (PG) equal to 10%

(Ten percent) of the value of the overall contract price. The PG should be paid by way of Bank Draft

or Bank Guarantee drawn in favor of “D.G. Finance, Higher Education Commission” payable at

Islamabad as unconditional and irrevocable Guarantee, valid until satisfactory completion of the

entire supply of goods as per contract. The PG should be submitted within two weeks from the date

of issuance of Letter of Acceptance and before signing the contract, to the HEC.

12.3.2 The Performance Guarantee will be refunded to the Selected Bidder only after successful

completion of the deliverables, i.e. successful delivery of Laptops at the designated sites. The

Performance Guarantee held by the HEC till it is refunded to the Selected Bidder will be dealt as per

laws applicable in Pakistan and no such claim by the Selected Bidder shall lie against the HEC.

12.3.3 The Performance Guarantee will be forfeited if the Selected Bidder withdraws the Bid during the

period of Bid validity specified in the RFP Document or after issuance of LOA/ PO or if the Bidder

fails to sign the contract/ amendment.

12.3.4 The Performance Guarantee may be utilized as per discretion of the HEC under the relevant

clauses of this document.

12.4 EXECUTION OF AGREEMENT

12.4.1 The Selected Bidder shall execute a Contract on a stamp paper of an appropriate amount bought in

favor of the HEC only in the name of the Bidder, within one week from the date of Letter of

Acceptance issued by the HEC.

12.4.2 The Successful Bidder shall not assign or make over the contract, the benefit or burden thereof

to any other person or persons or body corporate for the execution of the contract or any part

thereof without the prior written consent of the HEC.

12.5 ESTABLISHING LOCAL OFFICE IN ISLAMABAD

The Selected Bidder should set up local office(s) if not existing, in Islamabad within 30 days from the date of

issue of Letter of Acceptance by the HEC as otherwise the Performance Guarantee remitted by the Selected

Bidder may be forfeited.

12.6 REFUND OF EARNEST MONEY (EM)

The Earnest Money (EM) of the Selected Bidder may be adjusted towards Performance Guarantee payable

by the firm. If the Selected Bidder submits Performance Guarantee for the stipulated value in full by way of

Bank Draft and/ or Bank Guarantee, the EM will be refunded. The EM of the unsuccessful Bidder will be

refunded after signing of the Contract with the Selected Bidder. The Earnest Money of the Selected Bidder

shall be released upon request provided the bidder submits Ten Percent (10%) Performance Guarantee in

the shape of Bank Draft and/ or Bank Guarantee.

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12.7 DELIVERY SCHEDULE

12.7.1 The Supply and Commissioning of all the ordered items/ goods shall commence immediately from

the date of opening of LC for the corresponding year by the Higher Education Commission,

Government of Pakistan and the entire supply for that year shall be completed within 240 calendar

days.

12.7.2 Delivery of at least 10% Laptop computers locally assembled within 120 days from the date of opening

of LC, delivery of next 20% laptop computers locally assembled within next 30 days, delivery of next

20% laptop computers locally assembled within next 30 days, delivery of next 25% laptop computers

locally assembled within next 30 days and remaining 25% Laptop computers locally assembled in next

30 days; are to be supplied at the designated sites as enlisted in Annexure – 9, or as mutually agreed

upon delivery schedule. In case of difference of opinion, the HEC shall have right to ask for

delivery schedule with reasonable time intervals.

12.7.3 The Selected Bidder shall augment the manufacturing and supply mechanism of the Laptop

Computers accordingly as Time Factor is an important part of this initiative.

12.7.4 The Laptop Computers shall be delivered at the designated institutions in all the public higher

education institutes across Pakistan and AJK, as identified by HEC.

12.7.5 Separate guidelines for the delivery, commissioning, inspection and acceptance may be issued by

the HEC.

12.8 RELEASE OF PERFORMANCE GUARANTEE (PG)

The Performance Guarantee will be refunded to the Selected Bidder on completion of satisfactory delivery

and subject to the satisfaction of the HEC that all the terms and conditions have been satisfactorily

adhered to by the Selected Bidder. Satisfaction can be defined and considered as satisfaction as per the

scope of work laid down in RFP.

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12.9 TERMINATION OF CONTRACT

12.9.1 TERMINATION FOR DEFAULT

12.9.1.1 The HEC may, without prejudice to any other remedy for breach of contract, by written notice of

default with a notice period of 7 days, sent to the Selected Bidder, terminate the contract in whole

or part, (i) if the Selected Bidder fails to deliver any or all of the goods within the time period(s)

specified in the Contract, or fails to supply the items as per the Delivery Schedule or within any

extension thereof granted by the HEC; or (ii) if the firm fails to deliver the goods and services as per

its technical specifications offered in the bid or mutually agreed upon in subsequent years; or (iii) if

the Selected Bidder fails to perform any of the obligation(s) under the contract; or (iv) if the Selected

Bidder, in the judgment of the HEC, has engaged in fraudulent and corrupt practices in competing

for or in executing the Contract.

12.9.1.2 In the event, the HEC terminates the Contract in whole or in part, the HEC may procure, upon

terms and in such manner as it deems appropriate, the goods and services similar to those

delivered and the Selected Bidder shall be liable to the Government of Pakistan for any additional

costs for such similar goods. However, the Selected Bidder shall continue the performance of the

contract to the extent not terminated.

12.9.2 TERMINATION FOR INSOLVENCY

The HEC may at any time terminate the Contract by giving written notice with a notice period of 7 days to

the Successful Bidder, if the Successful Bidder becomes bankrupt or otherwise insolvent. In this

event, termination will be without compensation to the Successful Bidder, provided that such

termination will not prejudice or affect any right of action or remedy that has accrued or will accrue

thereafter to the HEC.

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13 SUPPLY AND COMMISSIONING

13.1 INSPECTION

13.1.1 FOR THE LAPTOP COMPUTERS MANUFACTURED/ ASSEMBLED IN PAKISTAN

13.1.1.1 Selected Bidder (if local OEM) shall arrange prior- inspection of Laptop Computers as per finally

approved specifications at its own expenses from an internationally reputed third party firm, as per

satisfaction of the HEC.

13.1.1.2 Selected Bidder (if international OEM) may be required to arrange inspections of an agreed upon

number of Laptop Computers which are locally assembled at its own expenses for HEC designated

team.

13.1.1.3 100% quantitative inspection shall be undertaken during prior inspection, while, the qualitative

inspection shall be to the extent of 2% or so of supplied goods.

13.1.1.4 The goods shall not be dispatched to the HEC, until valid satisfactory inspection certificate is issued

by the inspecting firm for the respective batch, in case of local OEM.

13.1.1.5 Laptop Computers and Accessories to be supplied must give same performance results or better

results with respect to technical evaluation results and approved specifications.

13.2 PACKING AND STORAGE

13.2.1 PACKAGING

Each package would contain the month and year of manufacture, manufacturer's serial number and

barcode printing of manufacturing details as per international industry standards. HEC may require the

Selected Bidder to ensure that the laptop computers are delivered with pre-install genuine/ licensed

software(s). HEC may require the Selected Bidder to deliver a set of CDs with each laptop at the time of

delivery in the designated institutions. A packing list should be prepared for each item which inter alia

include.

i. Laptop model number, batch number and serial number

ii. List of accessories

iii. Do’s and Don’ts instruction leaflet in English and if feasible in Urdu.

iv. Warranty Card, its manual and Direct Service Center/ Authorized Service Center details.

v. List of CDs or any additional item

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13.3 DELIVERY OF THE LAPTOP COMPUTERS

13.3.1 Delivery of the Laptop Computers and Accessories shall be made by the Selected Bidder to the

individual institutions – public sector universities across Pakistan and AJK as per the consignee

addresses to be provided to the Selected Bidder by the HEC.

13.3.2 The items shall be delivered at the distribution centers in the designated institution on free

consignee’s end basis and items shall be handed over to the authorized persons/ acceptance teams

concerned at the locations. The list of locations and respective quantity will be provided to the

Selected Bidder by the HEC.

13.3.3 Insuring the goods in transit is the responsibility of the Selected Bidder.

13.3.4 The Selected Bidder shall send status report on delivery and acceptance in the format to be

prescribed in such intervals as may be required by the HEC from time to time till the completion of

the entire order.

13.3.5 The Selected Bidder shall undertake to supply spares free of cost for the maintenance of the

offered items for a period of one year or the extended warranty as offered by the firm. At least 1%

inventory of critical spares of the delivered goods shall be maintained at Direct Service Centers at

each of the five locations, i.e. Islamabad and four provincial capitals, till the completion of the

warranty period. The Selected Bidder should keep the spares available for sale at least for a period of

two years for each year supply after the completion of the warranty or extended warranty period, if

applicable.

13.3.6 A number of Direct Service Centers/ Authorized Service Centers, as required by HEC and/ or offered

by the Selected Bidder in its bid in each geographical region of Pakistan be maintained by the Selected

Bidder under intimation to the HEC. A leaflet containing the details of the Service Centers responsible

to attend the warranty services at each geographical area, name and designation of the contact

persons and/ or Center in-charge, higher level in-charge who is responsible to oversee the Service

Centers, person to whom complaints can be made in case the service provided by any Center

is not satisfactory, phone, fax, mobile numbers and email address must be provided along with each

laptop delivered. This would enable the beneficiaries to directly approach the service centers in the

event of repairs.

13.3.7 In case the Successful Bidder fails to carry out the warranty obligations, the HEC would engage

any other operator and carry out the service/ replacement and deduct the amounts from the amount

retained by the HEC as per the payment terms or from their pending bills or any money due or

payable.

13.4 INSURANCE

The delivery of goods to the destination is the responsibility of the Selected Bidder only. The goods supplied

under the contract should be covered with comprehensive insurance by the Selected Bidder till delivery and

acceptance by the authorized person/ persons.

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13.5 ACCEPTANCE

13.5.1 The Head of the institutions or their authorized persons/ teams will make suitable arrangement

for verifying the Laptop Computers supplied and accepting the same. Suitable guidelines may be

issued in this regard.

13.5.2 The acceptance team will issue the acceptance certificate in the prescribed format and based on that

respective payment will be released.

13.6 BILLING

13.6.1 Subject to fulfillment of other terms and conditions of RFP Document and LC and on receipt of the

Clearance and Possession Certificate from the authorized representative(s) of the HEC, the

Selected Bidder shall raise the payment invoice for the Laptop Computers supplied to the HEC. The

timeline to issue such certificate depends on the complete documentation, after which it should not

be taking five (05) working days to issue such certificate.

13.6.2 The invoice along with the other relevant documents as per terms and conditions of Contract/ LC

shall be presented to the LC opening bank in the prescribed format.

13.6.3 The invoice shall be raised for payment of a minimum of 10,000 laptop computers supplied to the

HEC.

13.7 SERVICE CENTERS

The selected bidder shall also setup Service Centers as to provide Warrant and Support services during the

warranty period. Selected bidder will ensure that the Warranty claims by the students are addressed within

the country instead of international warranty claims. Moreover, there will be requirement of setting up at

least One (01) Direct Service Center in the Islamabad and provincial capitals of Pakistan. However, selected

bidder will be required to ensure that at least one (01) Authorized Service Center is available in the host

cities of HEIs as listed in Annexure – 9. Selected bidder may be asked to setup either Direct or Authorized

Service Centers within the HEIs where the number of laptop beneficiaries are more than 2,000 students in

order to provide immediate support and services.

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13.8 SUPPORT SERVICES

13.8.1 The Selected Bidder should provide comprehensive maintenance of the Laptop Computers.

13.8.2 The service personnel of the Selected Bidder should schedule occasional visits to the designated

institutions for attending the complaints or service calls. Higher Education Commission may monitor

such visits.

13.8.3 The maintenance shall include replacement/ repair of all parts. If the Laptop Computer is non-

functional, the same should be repaired or restored within seven (07) days at the most. Selected

bidder will ensure that the Warranty claims by the students are addressed within the country instead

of international warranty claims. If the Selected Bidder, having been notified by the HEC, concerned

institution or the end user (student), fails to rectify the defect(s) and restore the items in good

working condition within the period specified above, a penalty of 1% of the cost of the laptop

computer per day over and above the period specified in this clause shall be levied. This may be

deducted from the bills due/ Performance Guarantee/ Retained money.

13.8.4 HEC reserves the right to terminate the warranty maintenance and invoke the Security Bank

Guarantee in the event of unsatisfactory maintenance and claim damages and costs for non-

fulfillment of contract.

14 WARRANTY 14.1.1 The Laptop computers supplied shall be under free warranty for a period of at least 12 months or the

extended time as offered by the firm in its bid from the date of delivery of the laptop to the end users

including the Batteries used in the Laptop computers. The warranty period should start from the date

of delivery of equipment to ultimate consignee at the designated site and delivery to the student.

14.1.2 The free warranty at the designated Service Centers covers breakages, malfunctions and breakdowns

due to manufacturing defects, but does not include physical damages by the End User.

14.1.3 Irrespective of the warranty obligations, the Selected Bidder is liable for replacing a faulty Laptop

computer due to any manufacturing defect within 07 days during the first 60 days from the date of

delivery of laptop computer to the End User. Replacement of spare parts during warranty period

arises only after the above stated 60 days period is over.

14.1.4 The warranty will cover all the materials and goods supplied by the Selected Bidder under this

contract irrespective of the fact whether these have been manufactured by the Selected Bidder or

not.

15 TRACEABILITY OF LAPTOP COMPUTERS SUPPLIED

The Laptop Computers supplied under this scheme are meant to be distributed to the students of

educational institutes of the Government of Pakistan on free of cost basis, for educational purposes. In order

to prevent the misuse of the Laptop Computers such as unauthorized sale by the beneficiaries or diversion

to the open market, the following incorporations may be made in the laptop computers:

A. Screen printing of Government of Pakistan’s Logo or indicated script or both at suitable place of the

laptop computer, backpack, packing, etc. (instructions will be issued by the HEC to the Selected

Bidder)

B. Government of Pakistan’s logo or any other logo as provided by HEC is to be programmed within

the laptop computer BIOS as to appear at boot up time, and also within the Operating System.

50

C. Screen printing on the top of the Laptop computer (layout) will be given by

HEC to the Selected Bidder.

D. Embroidery on the front side of the backpack of the laptop computer (layout will be given by the

HEC to the Selected Bidder).

E. If it is found that the Selected Bidder misuses the customized features of Pakistan Government for

any purpose other than for the supply of Laptop computers to the HEC, the Procuring Agency and/

or the Government would have the right to proceed against the Selected Bidder. The Selected Bidder

will be liable to pay agreed sum of Rs. 1 million (Rupees One million only) as penalty every time such

violation is noticed. This penalty would be in addition to the other liability arising out of any other

legal provisions. The Government of Pakistan would also have the right to blacklist such Selected

Bidder for any such offence.

Note:

Design approval for the logo or the customized features and layout approval must be obtained by the

Selected Bidder from the HEC before production. These features are meant for the specific supply to the

Higher Education Commission, Government of Pakistan and the Selected Bidder is not permitted to use any

of these for normal sale operations.

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16 PAYMENT TERMS 16.1.1 HEC shall establish minimum two (02) Letters of Credit for 300 days, with the permission of partial

shipment in favor of the Selected Bidder. Both LC’s shall have US dollar component to cover the

imported items with the international bank of preference of Selected Bidder against the imported

equipment/ items; whereas PKR component to cover local components/ services/ taxes with the local

bank. The terms and conditions of the LCs shall be mutually agreed between the Selected Bidder and

the HEC. In case of difference of opinion the decision of HEC shall prevail.

16.1.2 In pursuance of the LC terms, 70% payment of the delivered goods of each year will be due on receipt

of the Clearance and Possession/ Taking-over Certificate from the authorized representative(s) of the

Purchaser, the Successful Bidder shall raise the payment invoice for the Laptop Computers supplied

to the Purchaser. Custom clearance shall be the responsibility of the Selected Bidder.

16.1.3 30% payment of the delivered goods of each year shall be due after successful delivery of the goods

to the respective Delivery Sites and the certificate has been received from the concerned authorities.

16.1.4 However, 5% deduction shall be made from each invoice as (Retained Money), for any deductions as

applicable under the contract, and will be released subject to successful fulfillment of warranty and

service related obligations and claim for it would lie after completion of (extended) warranty period

of each year supply. Selected Bidder may extend Performance Bank Guarantee or provide fresh Bank

Guarantee equal to 5% in lieu of Retention Money.

16.1.5 The Selected Bidder shall have full and inclusive liability for payment of all Duties, Taxes and other

statutory payments payable under any or all of the Statutes/ Laws/ Acts, etc. in Pakistan. For this

purpose, 2nd LC will be established as referred above.

16.2 RETAINED MONEY

16.2.1 An amount equal to 5% as specified above, shall be deducted and retained from the payments as

Retained Money. Alternately, Selected Bidder may extend Performance Bank Guarantee or provide

fresh Bank Guarantee equal to 5% as to meet the Retention Money requirement. All amounts so

retained shall be kept by the HEC until the issuance of Warranty Completion Certificate by the Higher

Education Commission as part of security for Selected Bidder’s due diligent, honest and timely

performance of the Contract.

16.2.2 The HEC will have unconditional and unequivocal authority to utilize the Retained Money or claim the

Bank Guarantee and any part thereof to compensate for any loss or damage or over payment, if any,

that the HEC may suffer due to the Selected Bidder’s default during the warranty period. The Retained

Money, after deductions, if any, will be refunded by the HEC to the Selected Bidder, on an application,

after Satisfactory Completion of the Warranty Period and on issuance of Warranty Completion

Certificate.

17 LIQUIDATED DAMAGES 17.1.1 This is a time bound project. Any delay may affect the project deliverables. Hence if the Selected

Bidder fails to deliver the materials as per schedule specified, the following liquidated damages (LD)

will be applied.

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17.1.2 In the event of non-fulfillment of the delivery schedule, Liquidated Damages at the rate of 2% on the

quoted/ approved value of the undelivered quantity of the order will be levied per month and LD will

be counted on daily basis (i.e. 2%/30 days = 0.067% per day). The amount of the Liquidated Damages

will be automatically deducted from the Bills submitted by the Selected Bidder. If the delivery is not

completed after the lapse of consecutive three months from the signing of the contract, the Procuring

Agency may make alternative arrangement and the cost incurred by the Procuring Agency for doing

the same will be deducted from the Selected Bidder.

17.1.3 Liquidated damages shall also be applicable against the delays of any scheduled or committed

timelines for the supply of goods and other activities as agreed upon in the Contract.

18 Meet or Exceed Specifications

The specifications provided in this RFP are the minimum requirements of HEC. The Bidders must meet

or may exceed these specifications to meet the actual requirements of this Project and its successful

practical implementation. But in such a case additionally proposed or altered specifications must clearly

be highlighted to enable HEC to clearly identify modified specifications.

19 Clarifications

Queries regarding this RFP shall be submitted in writing to:

Mr. Abdul Khaliq Technical Monitoring Officer Higher Education Commission H-9, Islamabad Phone: +92 (51) 90402242 Fax: +92 (51) 90402202 E-mail: akhaliq@hec.gov.pk

Syed Fauad Haider Naqvi Project Manager Higher Education Commission H-9, Islamabad Phone: +92 (51) 90402242 Fax: +92 (51) 90402202 E-mail: fhaider@hec.gov.pk

Mr. Anwar Amjad Director General (IT) Higher Education Commission H – 9, Islamabad. Phone: +92 (51) 90402200-01 Fax: +92 (51) 90402202 E-mail: aamjad@hec.gov.pk

53

20 Annexures

Annexure - 1: Minimum Technical Specifications

Specifications – Laptop convertible (Hardware)

Sr. # Item Description

1. Special Feature Convertible Multi-Touch 1366 x 768 resolution or higher

2. Mobile Processor Intel® Core i53 - 7th Generation Processor (Base frequncy min 2.0 GHz); Or Intel® Core M35 - 7th Generation;- oORr higher (i.e. Core M57/ i57 or Core M7/ i7-7th Generation)

3. Chipset/ Motherboard Integrated Motherboard

4. Memory 8 4 GB LPDDR-IIIL or higher

5. Tablet ROM N/A

6. Hard Disk Drive Min 1 TB500 GB SATA Hard Disk Drive with 5400 RPM or Higher

7. Weight Total Weight: 4.0 lb or lower

8. Display Graphics Card Integrated HD graphics with 3 Display support

9. Speakers Built-in Speakers (min sound 85 dB) and Microphone (min playback sound 35 dB)

10. Screen Display Minimum 11.6" Widescreen High Definition Touch Display

11. Integrated I/O Interfaces MicroSD Card reader;

2 USB (2.0 & 3.0) Ports,; mini USB-;HDMI Port or VGA Port (in case VGA, the VGA to HDMI convertor or vice versa; OR in case mini HDMI port a convertor to standard HDMI, should be provided); RJ-45 Port; VGA Port; along with other standard features

12. Wireless LAN Wireless 802.11b/g/n/ac 2 x 2 MIMO* compatible with Microsoft Windows 10 and Linux Supportive

13. Web Cam Built-in High Definition Web Camera with integrated microphone

14. Batteries & Power Supply Li-ion or integrated re-chargeable battery pack (min 3.7V 5000 mAh with at least seven (07) hours backup time) and Power Supply as per manufacturer standard

15. Click pad & Key Board 84/ 85 keys pad and integrated Click Pad with multi-touch gesture support (with the option feature to disable whenever convertedin tablet mode)

* Bidders may specify the cost and other associated impact of this additional feature separately/ explicitly.

Formatted: Right

54

Optional Upgrades specifications:

The bidders are required to quote the differential costs of the following optional upgrades in the financial

bid. For the purpose of Financial bid evaluation and to calculate the total bid value, the differential costs of

following optional upgrades shall be added to the unit cost of the laptop. However, HEC at its sole discretion

can choose the minimum specifications as referred in table above, or choose any or all optional upgrade

specifications at the time of issuance of Letter of Acceptance (LOA).

Sr. # Item Description

1. Mobile Processor Intel® Core i5 - 5th Generation Or Intel® Core M5 - 5th Generation

2. Memory 8 GB LPDDR-IIIL

3. Hard Disk Drive 1 TB SATA Hard Disk Drive with 5400 RPM

4. Active Pen/ Stylus Classic stylus with fine tip

Formatted: Caption

Formatted: Centered

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55

Specifications – Laptop (Software, Accessories & Warranty)

Sr. # Item Description

Software (Microsoft Shape-the-Future Eligibility Code: # to be communicated later)

1 Operating System Windows 10 starter or higher (pre-installed, activated and personalized for this scheme)

2 Productivity Applications Microsoft Office 2013 365 Pro Plus (Only installation will be required by the bidder against the HEC Office 365 subscription) or higher

Accessories

3 Standard accessories Power cable with two/ three pin socket and plug, Interface cable, Power adopter, charger and standard instructions

4 Customized Features Customized Project Logo on laptop LID

5 Carrying bag (Detailed specification given below)

Polyester fabric Soft backpack carrying bag; Government, image and Scheme name shall be embroidered on the front pocket as per the designed Logo

Warranty/ Certifications

10 Warranty (Certificate from the manufacturer)

Minimum 1 year comprehensive warranty including battery

11 Certifications RoHS and other certificates

Tentative Specification for Laptop Computer Backpack (OEM’s brand)

1. Suitability To accommodate minimum 11.6”size laptop computer (Convertible)

2. Size 43 cm (h) x 33 cm (w) x 23 cm (d) approximately

3. Material Polyester fabric, nylon bonded thread, branded zippers and sliders

4. Compartments Compartment bag (Laptop, Text book, Power adapter, utility pocket) with padded sleeve, Utility pocket in the front and side pockets

5. Padding Padded handle, Padding on the back for comfort and air flow curved and padded contoured shoulder straps

6. Logo and image Government Logo, Image and Scheme name etc. shall be embroidered on the front pocket as per the design which will be given by the HEC

Note 1:

1. Two (02) sample laptop must be provided by all bidders as part of Technical proposal.

1.a. One (01) sample laptop with Minimum Specifications and one (01) sample

laptop with the Optional Upgrade Specifications

2. Two (02) sample laptops along with external logo and back pack must be submitted by the

Selected Bidder to the HEC, before commencing bulk production.

Note 2:

HEC may require from the successful bidder to provide the laptops with pre- installed

Windows (activated) and Office, OR open source software as per its requirement.

Formatted Table

Formatted

56

Annexure - 2: Prime Bidder’s Undertaking Covering Letter

(Letter should be submitted by Bidder(s) on Company’s Letter Head)

Date:

To The Project Director PM’s (National) Laptops Scheme Higher Education Commission Islamabad.

Subject: Tender for Supply and Commissioning of 200,000 Laptop Computers under the scheme

“Prime Minister’s Laptops Scheme”

Dear Sir,

Ref: Advertisement in Daily….. Dated……

1. We, [names of Prime Bidder and Consortium Partner(s), if any], have examined the RFP

Document for Supply and Commissioning of the 200,000 Laptop Computers (convertible). We

undertake to meet the requirements regarding supply and commissioning of Laptop

Computers, and warranty and services as required and as prescribed in RFP Document.

2. We attach our Technical and Financial Proposals in separate sealed envelopes as required by

the RFP Document, both of which together constitute our Proposal, in full conformity with

the said RFP Document.

3. We have read the provisions of RFP Document and confirm that these are acceptable to us.

4. We further declare that additional conditions, variations, deviations, if any, found in our

response shall not be given effect to.

5. We undertake, if our Bid is accepted, to adhere to the scope of work as specified in the RFP

Document including CSR or such modified plan as may subsequently be described and

intimated.

6. We agree to unconditionally accept all the terms and conditions set out in the RFP

Document and also agree to abide by this Bid response for a period as mentioned in the RFP

Document from the date fixed for Bid opening and it shall remain binding upon us with full

force and virtue, until within this period a formal contract is prepared and executed, this Bid

response, together with your written acceptance thereof in your notification of award, shall

constitute a binding contract between us and the HEC.

7. We affirm that the information contained in the Technical Proposal(s) or any part thereof,

including its exhibits, schedules, and other documents, undertakings and instruments

delivered or to be delivered to the HEC is true, accurate, and complete.

8. We agree that the HEC is not bound to accept the lowest or any of the Bid received.

9. We also agree that the HEC reserves the right in absolute sense to reject all or any of the

products/ services specified in the Bid Response while assigning reason(s).

57

10. We also agree that the decision of evaluating committee shall be final and cannot be

challenged on any ground at any forum, and the evaluating committee will not be liable for

any loss or damage to any party acting in reliance thereon.

11. This proposal includes all information necessary to ensure that the statements therein do not

in whole or in part mislead the HEC as to any material fact.

12. We also declare that our Company/ Organization is not blacklisted by any of the Federal or

Provincial Government and organizations of the Federal or Provincial Government in

Pakistan in the past three years as on February 14, 2017.

13. It is hereby confirmed that I/ We are entitled to act on behalf of our company/ organization

and empowered to sign these RFP Document as well as such other documents, which may be

required in this connection.

Signature of authorized person:

Name of authorized person:

Designation:

Name and Address of bidder:

Stamp of Prime Bidder:

58

Annexure - 3: Technical Compliance certificates/Compliance Undertaking

(To be filled by the bidder as part of technical proposal)

I, (Name); (CNIC#); (Designation), (Company Name) have gone through the Terms/ Conditions of

this RFP and have found the document in whole as non-biased to any particular vendor or

product/ brand. I hereby undertake and firmly bound myself to abide by/ comply all sections of

this RFP.

Signature of authorized person:

Name of authorized person:

Designation:

Name and Address of bidder:

Stamp of Prime Bidder:

59

Annexure - 4: Certificate as to Authorized Signatory (ies)

I/ we certify that I/ we are ________________________ of the ___________________________,

and that ____________________ [who signed the above RFP Document and the Bid] has/ have

been duly authorized to sign the same on behalf of our Company/ Firm/ Organization Or

Consortium (if any).

(Note: Please get it signed by all the members of the Board of Directors/ Owners/ Partners)

Date: Signature: Seal:

60

Annexure - 5: Letter from Original Design Manufacturer’s

Date:

To The Project Director PM’s (National) Program for Provision of Laptops to Talented Students Higher Education Commission Islamabad.

Subject: Tender for Supply and Commissioning of 200,000 Laptop Computers under the scheme

“Prime Minister’s Laptops Scheme”

Dear Sir,

We hereby certify that ____________________ [type the Name and Address of the OEM/ Bidder]

intends to submit the Bid and sign contract with the Higher Education Commission against the Bid

Ref. _______________: Advertisement ____________________ [name], dated __________ for

the Supply and Commissioning of 200,000 Laptop Computers (Convertible), manufactured by us as

Original Design Manufacturer.

We also certify that ________________ [name of OEM] and ____________ [name of ODM] are

enjoying good business relationship for past more than three (03) years. We hereby confirm that

the Laptop Computers are manufactured on our plants, and the Standard Warranty and the

Extended Warranty as offered by _____________ [name of OEM] shall be ensured. Moreover, we

shall provide all technical assistance to ___________[name of OEM]__________ for setting up

Assembling Plant in Pakistan as per the requirement of this tender.

(Signature and Stamp for and on behalf of Original Design Manufacturer)

61

Annexure - 6: Bid Submission Forms

TECHNICAL PROPOSAL (ENVELOPE-A) All pages of the Technical Proposal should be organized section-wise, annexed with supporting

documents, serially numbered and stitched intact and submitted. Additional columns and rows/

fields can be added, if required. The certificates/ undertakings/ documentary evidence wherever

required from the Bidder must be provided, otherwise no explanation shall be accepted.

Part – A) Mandator y Requirem ents

Name of the Company: ___________________________________________________________

Sr. #

Particulars Bidder’s Information

Reference Document Page # 1. Year of incorporation

2. FBR National Tax Number

3. OEM Registration Number

4. Written Commitment Letter Number

5. Number of Laptops sold last year

6. Certificate number of Environment, Health and Safety conformance

7. Affidavit number of not being blacklisted

8. Certificate Type and Number for quality conformance

9. Certificate number of European Standards

Certificate number of International Energy Star Standards conformance

Certificate number of FCC Standard

Certificate number of use of non-hazardous substances

10. Quoted model with 1-to-1 compliance to required specifications

11. Annual Turnover during last three financial years (in US $)

2014-11

2015-12

2016-13

12. Please refer to Part B – III

13. Please refer to Part B – X

14. Please refer Part B – XIV

15. Please confirm if all the Bid Submission Forms are duly signed and stamped

Part – B) General Evaluation – Corpora te Prof i le

I. Presence in Pakistan

Registered Name of Company in Pakistan Year of Operation in Pakistan

Reference Document Page #

II. List of Offices/ Branches S. # Name of Office Address City Status

(Main/ Branch)

Reference Document Page #

1.

Sign & Stamp of Authorized Person

62

2.

…..

n

III. List of Service Centers S. #

Name Address City Type (Direct/ Authorized)

Proposed for Project

(Yes/ No)

Reference Document Page #

1.

2.

…..

n

IV. Please refer Part B – III V. List of Products

S. #

Name of Product

Model(s)

Type Target Users Locally Produced/ Distributed

Reference Document Page #

Hardware

Software

General

Students

1.

2.

…..

n

VI. Please refer Part B – V VII. List of Logistics Offices

S. # Name of Office Address City No. of Human Resources

Reference Document Page #

1.

2.

…..

n

VIII. List of Human Resources in Pakistan S. #

Name Designation Engineer of Quoted Product (Yes/ No)

Certificate (if any)

Role (O&M/ SC/ Project Imp.)

Status (Dedicated/ Others)

Reference Document Page #

1.

2.

…..

n

IX. List of Warehouse and Items kept in Stock (including Quoted Product)

Sign & Stamp of Authorized Person

63

S. #

Name Address City Items in Stock Covered Area (Sq. ft.)

Status (Own/ Distributor)

Reference Document Page #

1. Item 1.

Name

____ %

Item 2. Name

____ %

…..

Item n. Name

____ %

2. - Do - ____

%

….. - Do - ____

%

n - Do - ____

%

X. Please refer to Part B – IX XI. Please refer to Part B – IX

XII. Please refer to Part A – 11 XIII. Please refer to Part B – XVI XIV. Please refer to Part B – XVI XV. List of Similar Projects with more than 5,000 computers

S. #

Customer Name Country No. of Computers delivered

Status (Completed/ In Progress)

Reference Document Page #

Laptops Desktops

1.

2.

…..

n

XVI. List of Projects for Operation & Maintenance of more than 2,000 computers S. #

Customer Name Country No. of Computers Status (Completed/ In Progress)

Reference Document Page #

Laptops Desktops

1.

2.

…..

n

XVII. Please refer to Part B – VIII XVIII. Details on Investment made in Pakistan

Sign & Stamp of Authorized Person

64

S. #

Name of Facility

Address

City Investment Worth (in US $)

Covered Area (in Sq. Ft.)

Assembly Type

Status Reference Document Page #

SKD CK

D

Already Exist

Plan for 1st/ 2nd/ 3rd lot during this project

In future

1.

2.

…..

n

XIX. Please refer to B – XIX XX. Contribution towards Pakistan’s Economic Growth during past five (05) years

S. #

Year Re-export Amount (in US $) Reference Document Page #

1. 2015 – 2016

2. 2014 – 2015

3. 2013 – 2014

4. 2012 – 2013

5. 2011 – 202

65

Part – C) Product Technical Strength

I. Quoted Product Sold during last two years in Region (Asia -Pacific, MEA, etc.) S. # Year Name of

Country [Please mention Region here]

No. of Units Sold Product/ Model

Sales turnout (in US $)

Reference Document Page #

1. 2015 – 16

2. 2014 – 15

….. 2013 – 14

n 2013 – 13

II. Number of Human Resources in the Region (Asia-Pacific, MEA, etc.) S. # Name of Country

[Please mention Region here]

No. of Human Resources Reference Document Page #

Management Services Support (Engineers)

Other Staff

1. Name of Country 1

2. Name of Country 2

…..

n Name of Country n

III. Please refer to Part C – II IV. Please refer to Part B – V V. Details of R&E Contribution

S. # Title of the Project

Name of Institution

Type (Academic/ Government)

Country Year of Establishment

Reference Document Page #

1.

2.

…..

n

VI. Please refer to Part C – IV VII. Please refer to Part C – IV

VIII. Details on Annual R&D Spending (average of last three years) S. # Product Model Country R&D Spending (in US $) Reference Document Page #

1.

2.

…..

n

Sign & Stamp of Authorized Person

66

IX. List of International Standards complied S. # Title of

Standard Awarding Organization

Country Year Acquired Reference Document Page #

1.

2.

…..

n

X. List of Features of Quoted Product S. # Description Status

(Asked in RFP/ Additional)

Offer (Within cost/ Additional)

Reference Document Page #

1.

2.

…..

n

XI. Details of Extended Warranty/ End of Sale of Quoted Product Quoted Product/ Model

Extended Warranty without

additional cost (in months)

End of Sale (in months)

Offered by (OEM/ ODM)

Reference Document Page #

XII. Please refer to Part C – XVII XIII. Details of the Anti-theft Application

______________________________________________________________________

______________________________________________________________________

XIV. Details of Cloud Storage offered as Bundle within Quoted Cost

______________________________________________________________________

______________________________________________________________________

________________________________________________________ ______________

Part – D) Project Execution

I. Project Implementation Plan S. #

Activities No. of Days from Opening of LC

Reference Document Page #

1. Manufacturing Time

2. Shipping Time (FOB Islamabad)

3. Delivery of 1st tranche of Laptops

4. Distribution of delivered Laptops at all HEIs

Sign & Stamp of Authorized Person Sign & Stamp of Authorized Person

67

5. Delivery of 2nd tranche of Laptops

6. Distribution of remaining Laptops at all HEIs

…..

n Total Project Completion Time

II. Please refer to Part B – VIII III. Please refer to Part D – I IV. Please refer to Part D – I V. Please refer to Part D – I

VI. Warehouse/ Depot Services for this Project S. # Name Address City Is this designated for

this Project Implementation

(Yes/ No)

No. Days Quoted Product can be kept without additional

cost

Reference Document Page #

1.

2.

…..

n

VII. Please refer to Part D – VI VIII. Features of Online Service Management & Communication

S. # Features Available (Yes/ No)

Purpose Reference Document Page # For Project

Implementation For O&M

1. Registration

2. Users Feedback

3. Manager Feedback

4. Shows Stock Status

5. Shows Delivery Status

6. Shows Commissioning Status

`

7. Others

IX. List of Logistic Points S. #

Name & Location

City Status Purpose Reference Document Page # Direct Partner’s For Project

Implementation For O&M

1.

2.

…..

n.

68

X. Please refer to Part B – XIX XI. Please refer to Part B – XIX

XII. Please refer to Part B – VIII XIII. Please refer to Part B – VIII XIV. Details of Responsibility Area Matrix

S. #

Activities Bidder HEC HEI Purpose Reference Document Page # For Project

Implementation For O&M

1.

2.

…..

n.

Part – E) Onward Operation and Maintenance

I. Please refer to Part B – VIII II. Please refer to Part B – III

III. Please refer to Part B – III IV. Details of Warranty Claim/ Replacement Services

S. #

Severity Level Definition Replacement Time (in Days)

Repair/ Resolution Time

(in Hours)

Reference Document Page #

1. Severe Complete breakdown of Laptop

2. Critical Malfunctioning of Critical components (e.g. Display, RAM, Battery, etc.)

3. Moderate Issues with less critical components (e.g. Sound card, Charger, etc.)

V. Committed Stock of Components for the O&M during Warranty/ Service S. #

Components % in Stock Reference Document Page #

As required for project in RFP

Additional beyond Project requirements

1. Boards

2. Chipset

3. Processor

4. RAM

5. Casing

6. Display (LCD/ LED)

7. Keyboard

8. Batteries

9. Adapter

10. Other components (please enlist all)

Sign & Stamp of Authorized Person

69

VI. Please refer to Part E – V VII. Please refer to Part E – V

VIII. Please refer to Part D – VIII IX. Please refer to Part D – IX X. Please refer to Part B – VIII

XI. Please refer to Part E – IV XII. Please refer to Part D – XIV

Part – F) Presentation/ Proof of Concept (POC)

I. To be taken care of by the Bidder during Presentation II. To be taken care of by the Bidder during Presentation

III. To be taken care of by the Bidder during Presentation IV. To be taken care of by the Bidder during Presentation V. To be taken care of by the Bidder during Presentation

OTHER IMPORTANT INFORMATION S. #

Description Parameters Bidder’s Response

1. Bid Signing Authority

Name

Address

Phone No.

Email

Authorization or Power of Attorney Issued by

Address for communications under the

current Bid

2. Banker's

Name

Address

Bank Account Numbers

3. OEM Production Capacity of Quoted Product (per Day)

4. Earnest Money Name of the Bank

Date

5. Details about Corporate Social Responsibility

Please provide undertaking

Sign & Stamp of Authorized Person

70

Annexure - 7: Bill of Quantity

Sr. # Items Description Unit QTY

1.

Laptop computers as per Technical Specification Numbers 200,000

2.

User instructions in English 200,000

3 Do’s and Don’ts instruction guide in English and if feasible in Urdu as well

200,000

4.

Laptop Backpack as per tentative specification 200,000

6.

CDs ( Software CDs and other) (if required) As per

requirement

200,000

7.

Other quantifiable items as required by the HEC

according to bid document

Number 200,000

8 Differential Cost of Optional upgrade specifications 200,000

9 Optional components* 10,000

* HEC has asked the prices of these optional components for the purpose of facilitating the

beneficiary students beyond the warranty period for next two (02) years OR during the warranty

period for situations which are not covered under warranty. These prices will be locked and

mentioned in Warranty Card for students’ information and facilitation. HEC shall not be making

these optional components as part of the LOA. However, these prices shall be included in order

to determine the total bid value for the purpose of Financial Bid Comparison.

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71

Annexure - 8: Bill of Cost(s)

Cost per Laptop Computers should be inclusive of Accessories, Services/ Maintenance and Warranty etc.

Cost Component 1: Hardware: Laptop Computers

A1: Laptop Parts to be imported as SKD/ CKD to produce locally assembled Laptops

Sr. #

Details

Cost per Laptop Computer (200,000 SKD/ CKD units)

US $ PKR

1. Basic Cost (As per minimum specifications mentioned at Annexure-I)

2.

Mobile Processor (Upgrade differential cost from Core i3/ M3 7th Generation to Core i5/m5 5th Generation)

3. Memory (Upgrade differential cost from 4GB LPDDRIIIL to 8 GB LPDDRIIIL)

4. Hard Disk Drive (Upgrade differential cost from 500 GB to 1 TB)

5. Stylus (Classic stylus with fine tip) 2.6. Freight By Ship

3.7. Custom and other import duties

4.8. Excise Duty if any

5.9. General Sales Tax (GST)

6.10. Income Tax (IT)

7.11. Other Taxes/ Duties (Please mention without which it will not be accepted)

8.12. Others fees/ charges (Please mention)

a. Total SKD/ CKD Cost per Laptop without Taxes (S. No. 1 + 2 + 3 + 4 + 5)

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72

b. Total SKD/ CKD Cost per Laptop with Taxes (Sum of S. No. 1 to 12)

c. Total Cost of All (200,000) SKDs/ CKDs Laptops for the year without Taxes

d. Total Cost of All (200,000) SKDs/ CKDs Laptops for the year with Taxes

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73

A2: Cost of Optional Components (inclusive of all taxes and duties)

Sr. # Details

QTY Unit Cost (US$) Total Cost (US $) Total Cost (PKR)

1. Display Screen 10,000 2. Keyboard 10,000 3. Battery 10,000 4. Hard Disk Drive (500 GB) 10,000

5. Memory 4 GB LPDDRIIIL 10,000

B: Local Services (including Assembling, Logistics, Distribution, etc.) Costs

Sr. # Details

Services Cost per Laptop Computer (200,000 units)

Local Assembled (200,000 units)

PKR

9.6. Assembling For 200,000 units

10.7. Logistics

11.8. Distribution

12.9. Other(s)

13.10. Services Tax

14.11. Income Tax (IT)

15.12. Other Taxes/ Duties (Please mention without which it will not be accepted)

16.13.

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17.14.

18.15. e. Total Services Cost

per Laptop without Taxes

19.16. f. Total Services

Cost per Laptop with Taxes

20.17.

g. Total Services Cost for All Laptops for the year without Taxes

h. Total Services Cost for All Laptops for the year with Taxes

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Cost Component 2: Software: Operating System, Office & Antivirus

Sr. #

Details Software Cost per Laptop Computer

(200,000 units)

US $ PKR

1.

Basic Cost

2.

Custom and other import duties

3.

Excise Duty if any

4.

General Sales Tax (GST)

5.

Income Tax (IT)

6.

Other Taxes/ Duties (Please mention without which it will not be accepted)

7. Others fees/ charges (Please mention)

76

8. Total (Taxes, Duties, and Fees/ charges etc.)

Total Cost per Laptop (Software) without Taxes

Total Cost per Laptop (Software) with Taxes

Total Cost of All Laptops (Software) for the year without Taxes

Total Cost of All Laptops (Software) for the year with Taxes

Per Unit Cost of Laptop Computers including Hardware, Software and Local Services without

Taxes

Figures (PKR):

Words (PKR):

Per Unit Cost of Laptop Computers including Hardware, Software and Local Services with Taxes

Figures (PKR):

Words (PKR):

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77

SUMMARY OF TOTAL COST (WITHOUT DUTIES & TAXES)

Sr. #

Details

Cost of Laptop Computers (200,000 units)

US $ PKR

21.18. Cost Component 1 Without Taxes

A. A1: Laptop Parts to be imported as SKD/ CKD to produce locally assembled Laptops

Enter Cost in US$ for 200,000 SKD/ CKD units

Enter equivalent Cost in PKR for 200,000 SKD/ CKD units

A2: Cost of Optional Components

10,000 Units 10,000 Units

B. B. Local Services (including Assembling, Manufacturing, Logistics, Distribution, etc.) Costs

N/A (Please do not fill in any

amount here)

Enter Cost in PKR against Local Services for 200,000 Laptops for the year

22.19. Cost Component 2 Without Taxes

TOTAL COST OF ALL LAPTOP COMPUTERS FOR THE YEAR WITHOUT TAXES

Total Cost of Two Hundred Thousands (200,000) Laptop Computers including Hardware,

Software, and Local Services without Taxes

Figures (PKR):

Words (PKR):

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78

SUMMARY OF TOTAL COST (INCLUSIVE OF ALL COSTS OF GOODS, SERVICES, DUTIES & TAXES)

Sr. #

Details

Cost of Laptop Computers (200,000 units)

US $ PKR

23.20.

C.A. Laptop Parts to be imported

as SKD/ CKD Enter Cost in US$ for 200,000 SKD/ CKD units

Enter equivalent Cost in PKR for 200,000 SKD/ CKD units

A2 : Cost of Optional Components

D.B. Local Services (including Assembling, Manufacturing, Logistics, Distribution, etc.) Costs

N/A (Please do not fill in any

amount here)

Enter Cost in PKR against Local Services for 200,0000 Laptops for the year

24.21. Cost Component 2 With Taxes

TOTAL COST OF ALL LAPTOP COMPUTERS FOR THE YEAR WITH TAXES

Total Cost of Four Hundred Thousands (200,000) Laptop Computers including Hardware

and Software with Taxes

Figures (PKR):

Words (PKR):

Note: In cases of discrepancy between the cost quoted in Words and in Figures, the

lower of the two will be considered.

Signature of the authorized person:

Name of the authorized person:

Designation:

Name and Address of Bidder:

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79

Annexure - 9: List of Public Sector Higher Education Institutes (HEIs)

S. # Province City Universities

1. Azad Jammu & Kashmir [5] Mirpur Mirpur University of Science & Technology

2. Bagh Women University of Azad Jammu & Kashmir

3. Muzaffarabad University of Azad Jammu & Kashmir

4. Rawalakot University of Poonch

5. Kotli University of Management Sciences and Information

Technology, Kotli

6. Balochistan [7] Quetta [3] Balochistan University of IT, Engineering & Management Sciences

7. Sardar Bahadur Khan Women University

8. University of Balochistan

9. Khuzdar Balochistan University of Engineering & Technology

10. Lasbela Lasbela University of Agriculture, Water and Marine Sciences

11. Loralai University of Loralai

12. Turbat University of Turbat

13. Federal [15] Islamabad [15] National University of Sciences & Technology

14. Air University

15. Allama Iqbal Open University

16. Bahria University

17. COMSATS Institute of Information Technology

18. Federal Urdu University of Arts, Sciences & Technology

19. Institute of Space Technology

20. International Islamic University

21. National Defense University

22. National University of Modern Languages

23. National University of Medical Sciences

24. Pakistan Institute of Development Economics

25. Pakistan Institute of Engineering & Applied Sciences

26. Shaheed Zulfiqar Ali Bhutto Medical University

27. Quaid-e-Azam University

28. Gilgit-Baltistan [1] Gilgit Karakurum International University

29. Khyber Pakhtunkhwa [23] Peshawar [7] Shaheed Benazir Bhutto Women University

30. Institute of Management Science

31. Islamia College University

32. Khyber Medical University

33. Khyber Pakhtunkhwa Agriculture University

34. University of Engineering. & Technology

35. University of Peshawar

36. Mardan Abdul Wali Khan University

80

37. Charsadda Bacha Khan University

38. D.I.Khan Gomal University

39. Dodhial – Mansehra

Hazara University

40. Kohat Kohat University of Science & Technology

41. FATA University of FATA

42. Sheringal - Dir Shaheed Benazir Bhutto University

43. Chakdara – Malakand

University of Malakand

44. Bannu University of Science & Technology

45. Swat University of Swat

46. Haripur University of Haripur

47. Swabi [2] University of Swabi

48. University of Swabi for Women

49. Abbottabad [2] Pakistan Military Academy

50. Abbottabad University of Science and Technology

51. Karak Khushal Khan Khattak University

52. Punjab [32] Lahore [13] National College of Arts

53. Virtual University

54. Pakistan Institute of Fashion & Design

55. Government College University

56. Information Technology University

57. King Edward Medical University

58. Kinnaird College for Women University

59. Lahore College for Women University

60. University of Education

61. University of Engineering & Technology

62. University of Health Sciences

63. University of the Punjab

64. University of Veterinary & Animal Sciences

65.

Multan [5] NFC Institute of Engineering & Technology

66.

Bahauddin Zakariya University

67. The Women University

68. Muhammad Nawaz Shareef University of Agriculture

69. Muhammad Nawaz Sharif University of Engineering & Technology

70. Rawalpindi [2] Fatima Jinnah Women University

71.

Pir Mehr Ali Shah Arid Agriculture University

72. Faisalabad [4] Government College University

73. Government College for Women University

74. University of Agriculture

75. National Textile University

81

76. Bahawalpur [2] Islamia University

77. Government Sadiq College Women University

78. Taxila University of Engineering & Technology

79. Gujrat University of Gujrat

80. Sargodha University of Sargodha

81. Sialkot Government College for Women University

82. Rahim Yar Khan Khawaja Freed University of Engineering & Information Technology

83. Dera Ghazi Khan Ghazi University

84. Sindh [21] Karachi [10] Dawood College of Engineering & Technology

85. Benazir Bhutto Shaheed University Lyari

86. Shaheed Zulfiqar Ali Bhutto University of Law

87. DOW University of Health Sciences

88. Institute of Business Administration

89. NED University of Engineering & Technology

90. Sindh Madressatul Islam University

91. University of Karachi

92. Pakistan Naval Academy

93. Jinnah Sindh Medical University

94. Jamshoro [3] Liaquat University of Medical & Health Sciences

95. Mehran University of Engineering & Technology

96. University of Sindh

97. Nawabshah [3] Peoples University of Medical & Health Sciences for Women

98.

Quaid-e-Awam University of Engineering, Science & Technology

99. Shaheed Benazir Bhutto University, Shaheed Benazirabad

100. Khairpur [2] Shah Abdul Latif University

101. Gambat Institute of Medical Sciences

102. Larkana Shaheed Mohtarma Benazir Bhutto Medical University

103. Tandojam Sindh Agriculture University

104. Sukkur Sukkur Institute of Business Administration

105. Sakrand Shaheed Benazir Bhutto University of Veterinary & Animal

Note: HEC may modify (i.e. add or remove) this list during the course of Contract on its sole

discretion.

82

Annexure - 10: Integrity Pact

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC

PAYABLE BY THE SUPPLIER OF GOODS, SERVICES & WORK IN CONTRACTS WORTH

RS. 10.0 MILLION OR MORE

(To be filled by the bidder as a part of technical proposal)

Contract Number: ____________________ Dated: __________________

Contract Value: ______________________

Contract Title: _______________________

_________________ hereby declare that it has not obtained or induced the

procurement of any contract, right, interest, privilege or other obligation or benefit from

Government of Pakistan or any administrative subdivision or agency thereof or any other entity

owned or controlled by it (GoP) through any corrupt business partner.

Without limiting the generality of the forgoing, _________________ represents

and warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to

anyone and not given or not given or agreed to give and shall not give or agree to give to anyone

within or outside Pakistan either directly or indirectly through any nature or juridical person,

including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder,

sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether

described as consultant fee or otherwise, with the object of obtaining or inducing the

procurement of a contract, right, interest, privilege or other obligation or benefit in whatever

from GoP, except that which has been expressly declared pursuant hereto.

________________ certifies that it has made and will make full disclosure of all

agreements and arrangements with all persons in respect of or related to the transaction with

GoP and has not taken any action or will not take any action to circumvent the above declaration,

representation or warranty.

83

________________ accept full responsibility and strict liability for making any

false declaration, not making full discloser, misrepresenting facts or taking any action likely to

defeat the purpose of this declaration, representation and warranty. It agrees that any contract,

right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall,

without prejudice to any other right and remedies available to GoP under any law, contract or

other instrument, be voidable at the option of GoP.

Notwithstanding any rights and remedies exercised by GoP in this regard,

________________ agrees to identify GoP for any loss or damage incurred by it on account of its

corrupt business practices and further pay compensation to GoP in an amount equivalent to ten

time the sum of any commission, gratification, bribe, finder’s fee or kickback given by

_______________ as aforesaid for the purpose of obtaining or inducing the procurement of any

contract, right, interest, privilege or other obligation or benefit in whatsoever from GoP.

____________________ ________________________

[Buyer] [Seller / Supplier]