Supplemental Educational ServicesRegion 2 Regional System of District and School Support

September 4, 2010

Presentation Source of InformationCalifornia Comprehensive Center (CA CC)

California Department of Education (CDE)School Support and Title I Basic Office

California Title I SES Work Group

http://www.cacompcenter.org/cs/sesp/print/htdocs/ses/res.htm

What is SES? Tutoring specifically designed to increase

the academic achievement of eligible children on state assessment(s) and attain proficiency in meeting of state content standards [ESEA Title I Part A, Section 1116(e)(12)] Provided for English-language arts (ELA),

mathematics, or science Provided beyond the regular school day at

designated locations Provided by state-approved SES providers

who are selected by parents of eligible students and contracted by LEAs

Basic Requirements Schools receiving Title I, Part A funds

Program Improvement (PI) school, Years 2-5 SES program is initiated by LEA early in school year

Set asides Up to 20% of DISTRICT Title I funds based on LEA’s

total Title I, Part A allocation Even if only one school is identified

20% is for combination of SES and Choice (min 5% each)

Per Pupil Funding

LEA assigns amount for each student Based on state guidance

Assign lesser of PPA or actual cost of program design as described in provider’s application approved by State Board of Education (SBE)

http://www.cde.ca.gov/ta/ac/ti/supplemental.asp

Sample County SES PPA

Census Count

Title I, Part A Entitlement for

LEA 2011-12

LEA 20% Obligation 2011-12

SES Per Pupil Amount

(PPA) 2011-12

Burnt Ranch Elementary 23 $20,729 $4,146 $901.26 Douglas City Elementary 24 $25,127 $5,025 $1,046.96 Lewiston Elementary 60 $65,517 $13,103 $1,091.95 Southern Trinity Joint Unified 55 $60,548 $12,110 $1,100.87

Mountain Valley Unified 147 $207,60

3 $41,521 $1,412.27

Trinity Alps Unified 165 $168,60

7 $33,721 $1,021.86

Eligibility

Students from low-income families enrolled in PI schools Years 2-5+ (or schools in PI year 1 with a waiver)

Parent makes request to LEA for SES and makes provider selection through LEA process

If demand exceeds available funds, LEA must prioritize eligible students by greatest academic need

Notifications

Letter to Parents

Posting to Website\ http://www.cde.ca.gov/ta/ac/ti/parnotpi.asp

Letter Contents

Tells parents PI status and informs of SES

Lists choices of providers Include sign up information Include time frame for

enrollment Use clear and concise language

Website Posting

• For the current year, a list of available schools for Choice transfer

• The number of students eligible for Choice and SES, beginning with data from 2007-08 and any subsequent years

• The number of students who participated in Choice and SES, beginning with data from 2007-08 and any subsequent years

Website Posting

• A list of SES providers approved to serve the LEA in the current year

• Locations where SES are provided

• A list of providers able to serve SWDs and/or ELs in the current year

• Update this information periodically throughout the school year, as necessary

Contract Language Sample Appropriate contracts are of critical importance for the

purpose of providing quality education for your students. The provided contains limited excerpts from critical pieces of a potential contract that you might use for your supplementary service providers.

All contract elements provided in the sample attempt to comply with the current law and have been reviewed for legal accuracy by the LEAs that have contributed the excerpts.

  Each district might have a slightly different system in place

for delivering SES services to students. When considering language to use in your legal contracts, please remember to inform legal staff of the current system that is in place in your district.

See Handout for Sample Contract

Contract Language Tips Consider setting a time limit for the

length of a session (i.e. one hour) Consider setting a date in your master

contract for the end of service (i.e. early or mid May)

[Your District Name]

Report on Participation in Choice and Supplemental Educational Services (SES)

As Required by Title I Regulations, Section 200.39(c), from 34 CFR Part 200 (U.S. Department of Education, October 2008)

School Year: 2007-2008 2008-2009 2009-2010

Students Eligible [825] [900] [5000]

Student Participants [10] [20] [tbd[

Students Eligible [325] [650] [2000]

Student Participants [100] [300] [tbd]

FOR MORE INFORMATION

Public School Choice: See parent notification letter about public school choice with list of school options to request transfer from a Program Improvement (PI) school to a non-PI school on the public school choice Web page at [link to Web page on your LEA Web site]

Supplemental Educational Services: See list of SES providers approved to serve eligible students in eligible schools in [Your District Name], provider locations for services, and those providers able to serve students with disabilities and English learners on the LEA Web page for SES at [link to Web page on your LEA Web site]. NOTE: This data is based on the public database of State Board of Education-approved providers on the California Department of Education SES Web page at http://www.cde.ca.gov/ta/ac/ti/supplemental.asp.

Satisfies CE 17

Providers

http://www.cde.ca.gov/ta/ac/ti/ap/sspsearch.aspx

Learning Plan

Is developed by the LEA in consultation with parents/guardians and the supplemental educational services (SES) provider selected by parents.

Identifies and reflects specific achievement goals for the student.

Identifies how the student’s progress will be measured.

Provides a timetable for improving achievement.

Is completed by an LEA, or an SES provider on behalf of the LEA, for each student served.

Learning Plan Requirements

Required Components Legal Citation

Specific achievement goals for the student, developed with parents and SES provider

Title I Part A, Section 1116(e)(3)(A); 34 CFR §200.46(b)(2)(i)(A);

A description of how the student’s progress will be measured; how parents and teachers will be regularly informed of that progress

Title I Part A, Section 1116(e)(3)(A)(B); 34 CFR §200.46(b)(2)(i)(B),(ii);

A timetable for improving the student’s achievement Title I Part A, Section 1116(e)(3)(A); 34 CFR.§200.46(b)(2)(i)(C);

A provision for terminating the agreement if the SES provider fails to meet the student’s specific achievement goals and timetables

Title I Part A, Section 1116(e)(3)(C); 34 CFR §200.46(b)(2)(iii)

Provisions governing payment for the services, which may include provisions addressing missed sessions

Title I Part A, Section 1116(e)(3)(D); 34 CFR §200.46(b)(2)(iv)

A provision prohibiting the SES provider from disclosing to the public the identity of any student eligible for or receiving SES without the written permission of the student’s parents

Title I Part A, Section 1116(e)(3)(E); 34 CFR §200.46(b)(2)(v)

An assurance that SES will be provided consistent with applicable health, safety, and civil rights laws

Title I Part A, Section 1116(e)(5)(C) SES Non-Regulatory Guidance,

Items C-19, C-31, C-32

In the case of a student with a disability, the achievement goals, measurement and reporting of progress, and timetable must be consistent with the student’s IEP under Section 614(d) of the IDEA

Title I Part A, Section 1116(e)(3)(A); 34 CFR §200.46(b)(3)

Learning Plan Components Part I: Student Information

Student Name School of Attendance Parent/Guardian Name Grade of Student Services that student receives (sped, EL)

Part II: SES Provider Information Provider Contact Information

Location of ServicesService PeriodTutor-to-Student Ratio

Progress Report

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Part III: Student Learning Plan Achievement Goals Learning Activities Measurement Tools

Part IV: Parent, Provider, District Acknowledgements Parent Notification to LEA Regarding Termination of

Services Align with Individualized Education Program (IEP) Parent Consultation

Learning Plan Components

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Learning Plan Template

Monitoring Student Progress

Product: The student progress report is a required component of SES implementation and must be aligned to the SLP to monitor for: • Tutor planning and effectiveness.

• Delivery of the SES instructional program designed by the SES provider.

• Student attendance and engagement. The SLP achievement goals are recorded and measured on each Student Progress Report with interim and planning assessment information.

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Provider Information SES Provider Entity Name of Tutor SES Provider contact information (e.g.,

phone number, e-mail address) Goals for Student Academic Achievement

Subject area SLP approval date/method of approval) Method of delivery (e.g., one-on-one) Achievement goal (identify mastered or not) Pre- and post-test score (assessment

utilized)

Progress Report Components

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Student Progress Report Time period

Number of hours scheduled/missed/remaining/completed for the period

Skills student have mastered/learned during the reporting period and how assessed

Skills the student will be working on during the next reporting period

SES provider comments

SES provider must address steps taken to address missed sessions/improve student attendance

To whom the report is being submitted

Progress Report Components

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Progress Report Template

Parent OutreachSuggestions:

Use up to 1% of funds to fund compliance

Use the FAQs in information brochure

Use the FAQs as part of a presentation

Add the FAQs to school or district Web site

FAQs can be accessed on the CA CC California’s SES Web page located at www.cacompcenter.org/ses/

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Question: What is the role of parents in supporting student attendance at SES sessions?

Answer: You should ensure that your child attends the SES sessions for which he or she is enrolled. Also, you may be asked to verify your child’s attendance. Your participation in this process is important because it allows you to make sure providers are delivering the services you agreed to during the consultation and development of the individual student learning plan.

Parent Outreach

District and Providers RequirementsSee Handout

Reallocation of Funds

To reallocate unspent funds from the 20 percent obligation to be used for other allowable activities, an LEA must provide satisfactory evidence to the State and maintain records that it has demonstrated success in three areas.

1. Partner with outside groups to inform students and parents of SES and Choice options such as: Community-based organizations; Faith-based organizations; and Business groups

Reallocation

2. Provide a genuine opportunity to sign up for Choice and SES.

Timely, accurate notice to parents

Sign-up forms are distributed directly to parents and made widely available and accessible (SES)

Have two distinct sign-up periods of sufficient length in the school year (SES)

Reallocation

Reallocation3. Ensure that SES providers are given access

to school facilities:

On the same terms as are available to other groups that seek to use school facilities

LEA uses a fair, open, and an objective process

When Reallocation Doesn’t Apply

An LEA cannot provide Choice due to only one school at each grade level.

An LEA cannot provide SES because it is not served by any providers, including online providers.

An LEA enrolled sufficient numbers of eligible students to spend ALL funds reserved for Choice transportation and SES.

When Reallocation Doesn’t Apply All funds encumbered in SES contracts but providers did not fulfill

their contractual obligations.

Enrolled students did not begin or complete services.

The LEA provided Choice and/or SES to ALL eligible students.

o For example, an LEA has an enrollment of 1500 students, 500 are low-income, and the LEA anticipates it only needs 10 percent of their 20 percent obligation to serve the 1500 students for Choice or SES.

Serving only students prioritized for services does not meet this requirement.

Terminating a Provider In letter of notification to provider detail

the period of the termination The rest of the school year or The duration of the providers term on CDE

approved list

Timeline

See Handout for Complete List

GuidebookThe SES Non-Regulatory Guidance (January 2009) can be accessed on the ED Choices for Parents Web page located at http://www.ed.gov/nclb/choice/help/ses/guidance.html