Summer Literacy Learning Program and Planning .Summer Literacy Learning Program and Planning Guide

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  • Summer Literacy Learning Program

    and Planning Guide

    Prepared by the Council of Ontario Directors of Education

    and funded by the Literacy and Numeracy Secretariat

    of the Ontario Ministry of Education.

    The Literacy and Numeracy Secretariat

  • 1Summer Literacy Learning Program and Planning Guide

    Introduction and Acknowledgements

    Development of the Summer Literacy Learning Program and Planning Guide would not have been possible without the commitment, contributions and support of the Boards that participated in both the 2010 and 2011 Summer Literacy Learning Project. Throughout this Guide, their comments, ideas, strategies and successes have been used in order to assist future implementation of the summer program. As well, our sincere thanks and appreciation are extended to the regional leads, lead researchers and lead research assistant. In turn, the Council of Ontario Directors of Education and the lead researchers would like to congratulate the Literacy and Numeracy Secretariat, school boards, parents and community organizations for the successes of the 2010 and 2011 Summer Literacy Learning Programs.

    Collaboration, cooperation and partnerships are powerful tools. The Summer Literacy Learning Program demonstrates that when teachers, principals and parents and our communities work together, the outcome is significant and worthwhile.

    The Council of Ontario Directors of Education

  • 2 Summer Literacy Learning Program and Planning Guide

    Contents

    About This Guide ..................................................................................................... 4

    What does this guide do? ............................................................................. 4

    Background to the 2012 Summer Literacy Learning Project ..................................... 5

    Laying the groundwork: the first Summer Literacy Learning Project .............. 5

    2010 Findings ............................................................................................... 5

    Building on what was learned: the second Project ........................................ 6

    2011 Findings ............................................................................................... 6

    Roles and Responsibilities ........................................................................................ 7

    Why its important ......................................................................................... 7

    What it involves ............................................................................................. 7

    Regional Lead ............................................................................................... 8

    Lead Research Assistant .............................................................................. 8

    Superintendent ............................................................................................. 9

    Board Coordinator(s) ................................................................................... 10

    Site Coordinator .......................................................................................... 11

    Teacher ....................................................................................................... 12

    Support Staff .............................................................................................. 13

    Developing and Implementing the Program ............................................................ 14

    Program Planning: Reporting Requirements ........................................................... 15

    Why its important ....................................................................................... 15

    What it involves ........................................................................................... 15

    April ............................................................................................................ 16

    May ............................................................................................................ 16

    June ........................................................................................................... 17

    July/ August ................................................................................................ 17

    September .................................................................................................. 18

  • 3Summer Literacy Learning Program and Planning Guide

    Students ................................................................................................................ 19

    Students ..................................................................................................... 19

    Identifying and Inviting Primary Students ..................................................... 20

    Considerations ............................................................................................ 20

    Student Feedback ...................................................................................... 20

    Parents .................................................................................................................. 21

    Involving Parents and Building Commitment to the Summer

    Literacy Learning Program .......................................................................... 21

    Home and School Communication and Planning ........................................ 22

    Encouraging Parent Participation ................................................................ 23

    Building Parent Capacity and Communicating Literacy Strategies ............... 24

    Encouraging Childrens Participation ........................................................... 25

    Community ............................................................................................................ 26

    Community Partnerships and Support ........................................................ 26

    Examples of Partnerships that Have Been Identified by Summer

    Literacy Learning Boards in 2010 and 2011 ................................................ 27

    Research Protocol ................................................................................................. 30

    SLLP Research Protocol ............................................................................. 31

    Master Excel Spreadsheet .......................................................................... 31

    Master Excel Spreadsheet: School Identification ......................................... 32

    Master Excel Spreadsheet: Student Identification ........................................ 32

    Filling Out 2012 Master Spreadsheet .......................................................... 33

    Completing Master Excel Spreadsheet ....................................................... 35

    Parent Survey ............................................................................................. 35

    Star Testing ................................................................................................. 36

    Gathering Information About Summer Programs ......................................... 38

    Appendix A: Glossary of Key Research Terms ........................................................ 40

    Appendix B: Frequently Asked Questions ............................................................... 41

    Appendix C: Resources ......................................................................................... 44

  • 4 Summer Literacy Learning Program and Planning Guide

    About This Guide

    After two years of province-wide SLLP implementation, there was wide-spread recognition of how valuable it would be to have a roadmap that all school boards can use. In response to that need, the Summer Literacy Learning Program and Planning Guide has been developed to assist Boards, principals and teachers to implement an effective summer literacy learning program. This Guide is intended to provide information on the key aspects of the summer program and research protocol, and assist in the development of strong connections and partnerships with both parents and the community.

    What does this guide do?The Guide provides an overview of successful strategies used by Boards to implement engaging literacy programs while completing the research requirements. As a reference guide for educators charged with implementing, instructing and overseeing the summer program, it outlines in point form a series of tasks, activities and timelines. It is organized into key responsibilities, activities, strategies and timelines, and details why these aspects of a summer program are important and how they can be brought to life.

    In developing this Guide, there was considerable discussion among summer literacy learning regional leads and lead researchers. The success stories and good ideas they shared with the authors (which helped form the content that follows) were based on the valuable data and anecdotal evidence passed along by the many individual Boards that participated.

  • 5Summer Literacy Learning Program and Planning Guide

    Background to the 2012 Summer Literacy Learning Project

    Laying the groundwork: the first Summer Literacy Learning ProjectFrom the outset, the Summer Literacy Learning Project was designed to examine and determine the effects of a summer literacy program on the reading levels of invited primary students who were experiencing challenges in literacy learning. Consisting of two, integrated components a Summer Literacy Learning Program for students in grades 1, 2 or 3, and a research protocol focused primarily on the effects of sum