Student and District Support Services

Board Report

May 21, 2015

Larry Curell, Chief Operations Officer

In an effort to streamline reports and better communicate to the Board activities of the District

Support and Student Services, we have combined the reports into this new format. You will find

reports from the various departments in this report. We have also attached some supporting

information from some of the departments.

I would like to update the Board on initiatives that are presently going on:

CCMS Construction Project – The baring walls in the new part have been completed.

Drywall is being installed on both levels of the old building. The large steel beams on the

gym have been completed and the decking is being laid. The decking on the walling

track will be completed by the end of this week. We are waiting on the geothermal team

that connects the wells to come and complete that phase so that the well field can be

seeded back.

Athletic Complex – Things are moving rather quickly in preparation for the beginning of

the athletic complex.

21st Century Lighthouse Sheila Chowning, Director

CCMS

Attended several Summer Learning Planning meetings

Requested prior approval for summer field trips

Submitted request for Summer Learning Funds

Submitted Summer Learning Action Plan

Attended 21st CCLC Spring Training at EKU

Attended Youth Service Center advisory council meeting

Attended Champions Executive Coalition meeting

Met with Suzanne to complete QRR

Continued daily activities, tutoring, and clubs at CCMS Lighthouse

Attended Annual Child Abuse Event

Attended two trainings to prepare for testing

Entered data in the Cayen reporting System

Sent out Teacher Surveys

Sent out Student Surveys

Preparing activities and awards for last day of Lighthouse on May 14

CARTMELL

Printing and copying work for students to do.

Doing timesheets and taking them to the Board.

Doing a survey on my students for The PQA.

Went to EKU for training

Making phone calls to Schedule field trips for Summer School

Meetings with Shelia at the Board and her office

Ordered STEM projects for my students

Called Parents

Looked up ideas for kids to make for cooking class, and also for Art class.

Watched a webinar online for Cayen

Making packets for Summer School to be sent home by student.

Entering attendance, and clubs in Cayen System

K-WINN

We currently have 354 students enrolled. This includes students who attended Summer School last year, Lighthouse this year and students who come in for Early Morning Computers.

117 of those students have reached Regular Enrollee status (30 days or more in program.)

With the start of spring ball season, our average daily attendance has dropped to 65 to 70.

Our Kindergarten Discovery Science Club has been busy planting flowers in the pots in front of the building and planting the garden with Mrs. Becraft.

With the beautiful weather, we have been able to get in some extra Physically Active time outside.

Students have been busy planning our last "Fun" week together. We've had Free Choice Monday; Trail Mix Tuesday (to celebrate our "journey" this year); Movie & Pajamas Wednesday and Face Painting & Moving Up Thursday.

Coordinator attended State Training in April at EKU and has been busy planning for Summer School.

Summer School Packets

Champions Hayley Franklin, Coordinator

May 3: Champions for a Drug Free Carroll County helped with Parks and

Rec Concession Stand and will receive 50% of all proceeds made.

May 5: WIKI Grand Opening Ribbon Cutting Ceremony, Champions was

invited and attended as members of Chamber. Business After Hours from

5-7pm at Butler State Park.

May 6: Community Partners Meeting at 12pm at CC Courthouse and Early

Childhood Meeting at 1pm at CC Public Library to talk about Champions

Sponsored Event for Panther Tots. Also, Champions worked the

concession stand for Parks and Rec again on this date from 5:30-7.

May 7: Worthville Town Hall Meeting, topic Heroin. Guest Speaker Dave

Roberts with Kentucky State Police. Coordinator and a few kiddos walked

around the city to hand out fliers in order to gain more attendance,

turnout was decent. Pizza was provided to each attendee and door prizes

were given thanks to The KYASAP Grant. We also had a Chamber of

Commerce Board meeting on this date at 12pm also at Carrollton

Downtown Subway.

May 8: Chamber Committee Meeting at 12pm at Down on Main, met with

Larry Curell briefly to discuss Tobacco Free signage. Made personal cell

phone calls with family members seeking addiction help and addicts in

recovery seeking further help. Handed out a few “NKY Hates Heroin”

Addiction pamphlets to individuals on this date.

May 11: Tobacco Free Signage Meeting at The Sign Shop with Larry

Curell and Vernon States. This was also the last day for Junior Champions

at Cartmell, we had a cupcake celebration. Also gave Mrs. Root a lock box

at CCHS for a family in need on this day. Champions events were

announced at City Council Meetings to get more advertisement and placed

in The News Democrat.

May 12: Chamber Membership Meeting at noon at Butler State Park

Lodge. Last day for Junior Champions at CCMS, we had a cupcake

celebration and played board games from 4-5pm.

May 13: Champions coalition members will work the concession stand at

Parks and Rec and will receive 50% of all sales to go into the general

fund.

May 14: NKYASAP Meeting at 2:30 to discuss upcoming grant

opportunities for our coalition.

May 15: Fiscal Court Meeting at 9am, possible heroin legislation

discussion.

May 20: Panther Tot event at Carroll County Memorial Park from 5:30-

6:30 in conjunction with Early Childhood Development Council, “It’s

Spring!” Sponsored by Champions for a Drug Free Carroll County geared

towards pre-K aged children. “We’ve got better things to do in our town

than drugs!” Champions will also be working the concession stand for

Parks and Rec on this day from 5:30-7pm.

May 21: Sanders Town Hall Meeting, topic Heroin. Guest Speaker Dave

Roberts with Kentucky State Police. Coordinator will walk around the city

to hand out fliers in order to gain more attendance. Food will be provided

to each attendee by Mike Humphrey and door prizes will be given thanks

to The KYASAP Grant.

May 22: Chamber Committee Meeting at 12 at Down on Main

May 25: The News Democrat Article Due, topic Town Hall Meetings.

May 27: United Charities Grant Due by Noon to Crawford and Baxter’s

Office. If awarded Champions will receive ~$2,000 toward 2106 Child

Abuse Awareness Event. We will also work concession for Parks and Rec

on this day from 5:30-7pm.

May 28: Champions for a Drug Free Carroll County Coalition Meeting at

11:30 at The Carroll County Public Library. Open to the public, last

meeting of the summer, no meetings in June/July.

May 29: Honors Day at CCHS, Champions Coordinator will present our 2

Student Senior Representatives (Natalie Abbott and Darian Skirvin) with

2 certificates honoring their work with the coalition throughout the year.

Community Education Jeaneen Crutcher, Community Education Director

Teacher/Guidance Meetings

School Social Work Training in Nashville-5 days

Hospital with students/ MD Consults

Teacher Consults

Met with Mebs and Associates Therapists

Met with CDW

Parent Conferences (one on one and phone)

Met special Education teachers

Student Mediations

Weekly PEEL Meeting District Wide (CCHS, CCMS, ALC, Cartmell, Winn)

Court weekly

Change of Custody Assurance

Behavior Management Meetings

CPS Conferences

Principal and Vice Principal Meetings/consults

Numerous Parental Home visits

Impatient Psych Hospitalization Coordination

One on One student counseling

Resources to parents

CPS Reporting /consultations

District Counselors Meeting

Student Risk assessments

Meetings with school nurse

Organized OLOP Mobile assessment

Met with Center for Accelerated Learning Coord

Meetings with Northkey Therapist/phone conferences

Medication assurance/parent consultations

Classroom Observations

Testified in Court Removal hearing

Risk Assessments for Suicidal Ideations

Referral for Drug Treatment/Substance Abuse

Energy Report Brian Linder, Energy Manager

This report marks the end of the third quarter. The changes and upgrades Dwayne made last

summer are starting to show dividends. Overall district usage is down 9.2% leading to a savings

of $10,458 through the first three quarters of this fiscal year. While the middle school

construction and milder winter have aided, usage is down significantly at the high school, board

office, and field house where upgrades were added last summer. I hope to finish the last quarter

strong and beat last year’s performance significantly.

One note; notice the extreme high usage in February and extreme low usage in March at Winn

Primary School. That was due to a misread of the meter, which is made up the following

month. The meter was over estimated or mis-read in February which lead to a much lower

reading in March.

Please see attachment.

Food Service Lisa Gault, District Nutrition Director

This is a busy time of year for everyone in the district with the school year coming

to an end. It is especially busy for the School Nutrition office.

I have scheduled summer feeding training with summer feeding staff for Tuesday,

June 2. We are instructed to do a review of the program, responsibilities, meal

pattern requirements, counting procedures, and civil rights. We also plan to review

the proper use of equipment. The preparation and serving for the open site will take

place at Cartmell Elementary this year. The Child Development Center will be a

closed site as usual. All meals will be supplied from Cartmell.

As usual, I have been out at several trainings lately. At the end of April, I attended

my annual Director’s Training and Meal pattern Training in Frankfort. I was also

at the annual Spring KPC meeting and training held in Lexington.

I have my monthly OVEC meeting next week.

We had the pleasure of doing the annual Academic Rotary Banquet this past

Wednesday evening. I had four employees step up to work that event. I think it was

a success! I believe the meal was enjoyed by all in attendance.

Shree Richter contacted the office about catering the Senior Breakfast on May 28th

.

I have not heard back from her to confirm that we need to order the food for this

but if she indeed does have the event the High School staff will be glad to do it for

her.

The High School was also used this past weekend by the Rotary Club for the

annual Pancake Breakfast. Monica Meadows was in charge of overseeing the

kitchen for the event. She received many compliments for her organizations and

help. I would like to thank her for her dedication to this program.

We have many field trips, field days, etc. to plan for as the year comes to an end.

Much preparation goes into these type of days on everyone’s part. Hopefully the

weather will hold for these scheduled events and the students will have a chance to

enjoy their lunches outside.

I have talked to Jack’s Catering, who will be providing the closing day meal once

again this year, to discuss the arrangements and details of the menu for that day. As

you well know the date for this event is June 5. Everyone seems to enjoy and be

well pleased with Jack’s so it was decided to continue that option. I’m sure

everyone is looking forward another closing day with Jack’s. We look forward to

seeing you there.

This is a busy time of year for everyone in the district with the school year coming

to an end. It is especially busy for the School Nutrition office.

I have scheduled summer feeding training with summer feeding staff for Tuesday,

June 2. We are instructed to do a review of the program, responsibilities, meal

pattern requirements, counting procedures, and civil rights. We also plan to review

the proper use of equipment. The preparation and serving for the open site will take

place at Cartmell Elementary this year. The Child Development Center will be a

closed site as usual. All meals will be supplied from Cartmell.

As usual, I have been out at several trainings lately. At the end of April, I attended

my annual Director’s Training and Meal pattern Training in Frankfort. I was also

at the annual Spring KPC meeting and training held in Lexington.

I have my monthly OVEC meeting next week.

We had the pleasure of doing the annual Academic Rotary Banquet this past

Wednesday evening. I had four employees step up to work that event. I think it was

a success! I believe the meal was enjoyed by all in attendance.

Shree Richter contacted the office about catering the Senior Breakfast on May 28th

.

I have not heard back from her to confirm that we need to order the food for this

but if she indeed does have the event the High School staff will be glad to do it for

her.

The High School was also used this past weekend by the Rotary Club for the

annual Pancake Breakfast. Monica Meadows was in charge of overseeing the

kitchen for the event. She received many compliments for her organizations and

help. I would like to thank her for her dedication to this program.

We have many field trips, field days, etc. to plan for as the year comes to an end.

Much preparation goes into these type of days on everyone’s part. Hopefully the

weather will hold for these scheduled events and the students will have a chance to

enjoy their lunches outside.

I have talked to Jack’s Catering, who will be providing the closing day meal once

again this year, to discuss the arrangements and details of the menu for that day. As

you well know the date for this event is June 5. Everyone seems to enjoy and be

well pleased with Jack’s so it was decided to continue that option. I’m sure

everyone is looking forward another closing day with Jack’s. We look forward to

seeing you there.

Health Services Carrie Smith, Coordinator

STUDENTS

Health Services has been extremely busy with field trips and new health issues. To date, our

Health Services has seen 15,700 students this year. The majority of our visits are major health

concerns. The day of handing out band aids and caring for minor issues are minimal. We have, at

this time 13 students who have seizure disorders, many of which have frequent seizures (approx..

6). We have 10 diabetics (1 I just found out about yesterday while assisting with Sports

Physicals) and several more serious illnesses. I am currently updating our health issues in IC then

I will be able to give accurate numbers.

Recently, our schools went to Washington D.C and NY. All healthcare needs were taken care of

and students had a good time. We are advertising for an RN to do field trips. I believe we could

also get by with an LPN. Personally I would like to stay in the district so I don’t get behind,

however, If I cont. to go on the 2 out of state trips, I am salary and would cost less for the district

and LPN can stay at the CCHS to cover for me. I am open for whatever benefits our school the

most, just a thought.

FORMS

We have several issues every year getting forms completed and returned such as : physicals,

immunizations, health information ( this is a big issue because if we don’t know the student has

an inhaler or is a Diabetic or allergies etc., then we can’t be prepared to assist them) and so on. I

am working on several forms to pass out to student’s at the end of the year and beginning of year

as reminders. Below is a sample of one form:

Back to School Family Checklist :

From Health Services:

Carrie Smith, RN

Lindsay Noble, LPN

Linda Marsh, NA

Katrina Lipe, LPN

For All Parents/Guardians

q Make sure immunizations are up-to-date.

q Review hygiene tips to prevent the spread of infections.

q Establish a bedtime and wake-up time to ensure adequate and consistent sleep.

q Develop a routine for homework and afterschool activities.

q Eat breakfast each day at home or at school.

q Help make appropriate clothing choices (for example, wear comfortable and safe shoes).

q Keep an open line of communication with your child to ensure that he/she remains safe at

school. If a concern arises (such as bullying), contact the appropriate school officials

immediately.

q Get involved! Sign up for the parent organization (PTA/PTO), school Wellness Committee,

and mark events such as back-to-school night and parent/teacher meetings on your

calendar.

q Ask about the school or district’s wellness policy (for example, how does the school

address nutrition, activity, stress and mental health concerns).

q Advocate for your child to have a school nurse all day, every day by communicating this

message to school administrators and decision-makers.

If Your Student Has a Health Concern

q Make your child’s health concern known to the school and school nurse.

q Introduce yourself and your child to the school nurse.

q Bring current signed healthcare provider orders for treatments and all medications to be

given at school. Bring the medication in the original pharmacy container.

q Together with the school nurse and other appropriate school officials, and family develop

an individualized healthcare plan (or other educational plans, as needed, e.g., 504, IEP).

q Give permission for the school nurse to communicate with your family’s healthcare

provider.

q Provide parent/guardian contact information and update the school with any changes.

q Ask if non-nurses will be providing care (for example, verify who will administer

medication) and how these authorized individuals will be supervised.

q Confirm the school’s disaster/emergency plan. Make sure your child’s medication and/or

medical devices (epinephrine auto-injectors, asthma inhalers, insulin, etc.) will be readily

available in an emergency.

q Let the school know how important it is to have a full-time registered school nurse in the

building all day, every day.

I am still tweaking this form as well. I am getting with Mr. Curell to update our health policies as

well do to several changes and updates in Health Services policies. As a group our school nurses

try to keep student’s in school as whenever possible. That is one of our major goals.

SAFETY

My nurses and I are finding students are still coming to school with medications on them. Some

have purchased them some are given to the students by parents or family. They are told to keep it

in their pocket and use it when needed. This is a major concern to me. We have already had

students overdosing and/or having to go to the hospital for harm to themselves. Some are

bringing in controlled medications as well and we have no knowledge of it until someone sees

them or someone else gets ahold of the medication. Huge safety concern for ALL of our kiddos.

Even an inhaler could be detrimental to a student who doesn’t have a medical need. This is

another reason I am working on health info. forms for parents.

Certification

I am currently looking into becoming a Certified School Nurse. From what I understand this will

allow me to perform physicals in our schools. If this is true it would help greatly with getting

some of our forms in at the beginning of the year. Health Services has an audit every year of our

health exams and screenings. Every year no matter how hard we try our numbers are not going

up like I would like , because we don’t have all of our forms turned in from home. Working on

increasing our numbers.

Maintenance Dwayne Smith, Maintenance Director

Maintenance along with the help of the Ag. Students poured 14 yards of concrete in the head

house and sidewalk to the pavement in front of the green house which will be the new store front

and storage for the green house next year. There was a major water leak in front of the first base

dug out on the softball field, this required high pressure mechanical fittings to resolve but is back

in operation. Dirt has been put around the tennis court parking area and seeded to finish out that

project. The new doors are in at the A.T.C. and that project will soon be complete. The addition

to the HVAC system will start within the next two weeks. I am currently scheduling summer

projects and paint projects. The tech storage building has been relocated to the back of High

School to make way for the new sports complex. Several roof leaks have been addressed after

winter weather. The baseball field 3rd

base bleacher area has a new straight step poured in

concrete to take out the offset and eliminate a trip hazard. Work orders are addressed daily still

maintaining a 24hr rollover when possible.

Student Attendance Larry Curell, Director of Pupil Personnel

Student count for Carroll County Schools May 12, 2015

Kathryn Winn (502)

K 169 1 182

2 151

Cartmell Elementary (438)

3 150 4 153

5 133 2

6 2

Carroll County Middle School (407)

6 137 7 134

8 136

Carroll County High School (498)

7 3 8 1

9 126 10 137

11 130 12 100

14 1

Carroll County Alternative Learning Center (19)

6 1

7 3 8 3

9 3 10 5

11 3 12 1

K-12 Total 1,864

Child Development Center 170

District Total 2,034

Attendance percentages Month 8 Year

Kathryn Winn 94.20% 94.13 %

Cartmell 95.07% 95.48 %

Carroll County Middle School 94.507% 94.36 %

Carroll County High School 93.18% 92.94 %

Carroll County Alternative School 88.52% 87.07 %

District 94.20% 94.13%

Transportation Nadena Mahoney, Transportation Director

We have a driver for every route at this time. Transportation is stay needing 2 full time subs. If

you know someone that would be good at driving and with our children send them our way.

I have started working on our 4 required professional days. I am also looking for places to go

that will hold all the drivers. It is hard to find a place due to the number of people that works out

of the garage.