Strategies for Engaging Data Communities

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Strategies for Engaging Data Communities. DigCCurr Professional Institute June 21-26, 2009 & January 6-7, 2010 Chapel Hill, North Carolina, USA Helen Tibbo, Lead Instructor June 22, 2009. Todays Discussion. Digital Curation Lifecycle model. - PowerPoint PPT Presentation

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  • Strategies for Engaging Data CommunitiesDigCCurr Professional Institute June 21-26, 2009 & January 6-7, 2010 Chapel Hill, North Carolina, USA

    Helen Tibbo, Lead Instructor June 22, 2009DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Todays DiscussionDigital Curation Lifecycle model.Institutional repositories (IRs) as a venue for data preservation.Brief history of IR development. Strategies for IR content collection and community engagement.Bringing digital curation into the picture.DigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    OAIS Functional ModelDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Digital Curation LifecycleDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    *Institutional Repository: DefinitionInstitutional Repository a university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.

    Lynch, C. (2002). Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. ARL Bimonthly Report 226. http://www.arl.org/newsltr/226/ir.htmlDigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    *Institutional Repository: CharacteristicsMost essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.While operational responsibility for these services may reasonably be situated in different organizational units at different universities, an effective IR of necessity represents a collaboration among librarians, information technologists, archives and records mangers, facultyLynch, C. (2002). Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. ARL Bimonthly Report 226. http://www.arl.org/newsltr/226/ir.html

    DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

    *

    *Institutional Repositories: CharacteristicsAt any given point in time, an IR will be supported by a set of information technologies, but a key part of the services that comprise an IR is the management of technological changes, and the migration of digital content from one set of technologies to the next as part of the organizational commitment to providing repository services. An IR is not simply a fixed set of software and hardware.

    Lynch, C. (2002). Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. ARL Bimonthly Report 226. http://www.arl.org/newsltr/226/ir.html

    DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

    *

    *IR LandscapeCNI Survey (2005) http://www.dlib.org/dlib/september05/lynch/09lynch.htmlSurveyed 121 US PhD granting inst.; 81 four-year liberal arts collegesResponses from 97 (78.2% of PhD institutions; 50% overall) 40% report operational IR (20% of population)52% without IR in planning stages Responses from 35 (43.8%) of liberal arts inst.6% (2) report operational IR21% without IR in planning stages

    DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

    *

    *IR Landscape, continuedARL Survey (Winter 2006) http://www.arl.org/bm~doc/spec292web.pdf Surveyed 123 North American academic institutions: 87 respondents (71%)IR Planning and DeploymentNo Current IR Plans: 19 (22%)IR Planning: 31 (35%)Deployed Operational IR: 37 (43%)

    DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

    *

    *IR Landscape, continuedMIRACLE (Census, Fall 2006) http://www.clir.org/pubs/reports/pub140/pub140.pdfSurveyed 2,147 North American academic institutions: 446 respondents (20.8% response rate) IR Planning, Piloting, and DeploymentNo Current IR Plans: 236 (52.9%)IR Planning Only: 92 (20.6%)IR planning and Pilot Testing: 70 (15.7%)Deployed Operational IR: 48 (10.8%)

    Karen Markey, Soo Young Rieh, Beth St. Jean, Jihyun Kim, and Elizabeth Yakel, Census of Institutional Repositories in the United States: MIRACLE Project Research Findings (CLIR, Washington DC, 2007). http://www.clir.org/pubs/reports/pub140/pub140.pdfDigCCurr Professional Institute

    DigCCurr Professional Institute

  • Characterizing IR SuccessDepositsEnd-UseScopeSize$$$

    Human ResourcesCollaborationServicesNeeds And .

    *DigCCurr Professional Institute

    DigCCurr Professional Institute

  • *Repositories in PracticeDSpace at MIT http://dspace.mit.edu/

    e-Prints Soton: University of Southampton's Research Repository http://eprints.soton.ac.uk

    Fedora: Tufts Digital Repository (TDR) Program http://dca.tufts.edu/tdr/faq

    DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Directories of Open Access RepositoriesROAR: Registry of Open Access Repositories.http://roar.eprints.org/ OpenDOAR: Directory of Open Access Repositorieshttp://www.opendoar.org/ ROARMAP: Registry of Open Access Repository Material Archiving Policieshttp://www.eprints.org/openaccess/policysignup/ DigCCurr Professional Institute*

    DigCCurr Professional Institute

  • Selecting Content articles pre-prints post-prints manuscriptscourse content e-learning objects e-portfolios conference proceedings presentations theses monographs technical reports working papers dissertations datasets databases spreadsheetsuniversity electronic records digital images audiomoving images exhibitions performances mapsinterview transcripts plans blueprints GIS datasoftware campus blogs newsletters emaillaboratory protocol web pages web sites*DigCCurr Professional Institute

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    IR Content Acquisition ApproachesSelf depositAssisted depositRecruited depositMandatesROARMAP http://www.eprints.org/openaccess/policysignup/ DigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    EngagementYou will need to engage a variety of stakeholders at various points in the digital content lifecycle:Administrators/resource allocatorsContent creatorsOther information professionalsContent usersDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engaging Resource AllocatorsHigh level administrators in the organizationHeads of other departments/servicesHead of your own department/serviceYou need to talk aboutValue to the organizationBrandingAccountabilityVisibility

    DigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engaging Content CreatorsSet mission & goals for your repository.Have elevator speechEnvision types of content and servicesBe flexibleKnow your target audience.Listen to themKnow what they valueAdjust your vision in terms of what is valuable to the community.

    DigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Envision Your CommunityEnvision your community broadly, for exampleFacultyResearchersAdministratorsStudentsStaffThe publicImplement what is feasible over timeLook for providing value-added services

    DigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engage Other Information ProfessionalsWithin your institutionExternal to your institutionIn consortiaInternationallyDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engage Content UsersOften content providersTeachersResearchersIn-houseStatewide; nationwide; worldwideShowing use adds value to material and encourages deposit and fundingUnderstand the lifecycle for your materials from creation to use and reuseDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engagement StrategiesDevelop an overall marketing plan and strategy for content recruitment and supportIdentify target audience(s) start easyHave a clear vision and elevator speechBrand the repositoryPromote, promote, promoteHave dedicated staffDigCCurr Professional Institute*

    DigCCurr Professional Institute

    Evaluation of Digital Collection UseJune 25, 2009 / Nancy McGovern & Helen Tibbo

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    Engagement StrategiesDeve