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Strategic Purchasing Division Operation Contracts Cost Reduction Friday March 13, 2009 Presented by Calvin D. Wells, Deputy Director Strategic Purchasing Division Pre - Proposal Conference S72 - T26210 On - Demand Marketing Services for the Houston Airport System Wednesday July 26, 2017 1:00 PM Yvette Smith Sr. Procurement Specialist

Strategic Purchasing Division – Operation xxxxpurchasing.houstontx.gov/bids/T26210/On-Demand Marketing Services... · Strategic Purchasing Division Operation Contracts Cost Reduction

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Page 1: Strategic Purchasing Division – Operation xxxxpurchasing.houstontx.gov/bids/T26210/On-Demand Marketing Services... · Strategic Purchasing Division Operation Contracts Cost Reduction

Strategic Purchasing Division Operation Contracts Cost

ReductionFriday March 13, 2009

Presented by Calvin D. Wells, Deputy Director

Strategic Purchasing Division

Pre-Proposal Conference S72-T26210 – On-Demand Marketing Services for the

Houston Airport System

Wednesday July 26, 20171:00 PM

Yvette SmithSr. Procurement Specialist

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PRE-PROPOSAL CONFERENCEAGENDA

ON –DEMAND MARKETING SERVICESI. Opening Remarks Yvette Smith / SPD

II. Office of Business Opportunity Eduardo Mejia/ HAS

III. Solicitation Introduction Yvette Smith

IV. Project Scope and Overview Dana Maurer /Kathleen Boyd/HAS

V. Instructions to Proposers Yvette Smith

VI. Questions/Answers Vendors/ SME

VII. Closing Remarks Yvette Smith

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I. OPENING REMARKS

Partnering to better serve Houston

Yvette Smith

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Partnering to better serve Houston

Round Table Introductions Telephone participants

In attendance

From upon issuance of the solicitation advertisement through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda decisions, all correspondence is to be routed through the Buyer, Yvette Smith.

Sign in Sheet Telephone participants, please send me an email to me stating that you did

call in to the pre-proposal , a list of call-ins will be made.

Sign in sheet will be posted to the E-Bid site for future references

VENDORS, Please do not contact any City of Houston Employees from the sign in sheet.

No Contact/Quite Period

Questions There will be an opportunity to ask questions once after each presenter has

delivered their information. (more details to come)

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II. OFFICE OF BUSINESS OPPORTUNITY

Partnering to better serve Houston

Eduardo Mejia

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Office of Business Opportunity

1. MWBE Goal- 11%2. Pay or Play3. Hire Houston First4. COH Certifications (Sign–in Sheet Options)

Partnering to better serve Houston

Eduardo Mejia

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III. SOLICITATION INTRODUCTION

Partnering to better serve Houston

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RFP Objective

The City of Houston is seeking qualified Proposers (also referred to as “Firm”) wanting to enter into an agreement with the City , who will assist with a broad range of marketing initiatives: promotion of revenue-producing airport products, airport programs and services; development of an HAS marketing strategy and marketing plan; a customer experience strategy; new product research, positioning and launch support; and website development and support.

Partnering to better serve Houston

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IV. PROJECT SCOPE AND OVERVIEW

Partnering to better serve Houston

Dana Maurer

&

Kathleen Boyd

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HOU 13 million annual passengers 5 airlines, 57 nonstop destinations 9 international destinations (Southwest) New west concourse & Blue Garage New concessions: MAC, Pappasito’s, Chick-fil-A

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IAH• 42 million annual passengers• 27 airlines, 180 nonstop destinations• Only airport in Western Hemisphere to serve all 6

inhabited continents nonstop• New concessions: The Breakfast Klub, Hugo’s

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EFD• NASA• U.S. Military (Coast Guard, National Guard,

Flying Tigers)• General Aviation- FBO• New fueling facility• Location of future Spaceport

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HAS Mission & Vision

MISSION: We exist to connect the people, businesses, cultures, and economies of the world to Houston.

VISION: Establish Houston as a five-star global air service gateway where the magic of flight is celebrated.

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HAS Strategic Priorities

• Make our passengers happy• Achieve “opening day fresh” condition for our

airports• Build the platforms for future success• Invest in our partnerships and our employees

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Before

Making our Passengers Happy: New Website

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Making our Passengers Happy: New Website

After

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New WebsiteGeared to passenger journey

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Hobby Brand

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Hobby Brand, continued

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Hobby Brand, continued

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IAH Brand

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IAH Brand, continued

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Brand Guidelines

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V. INSTRUCTIONS TO PROPOSERS

Partnering to better serve Houston

Yvette Smith

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Partnering to better serve Houston

No-Contact Period / Quite Period

Neither Proposer(s) nor any person acting on Proposer(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of favors, or anything of value to any appointed or elected official or employee of the City of Houston, their families or staff members.

All correspondence is to be routed through the Buyer, Yvette Smith.

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Additional Information & Specification Changes

Partnering to better serve Houston

Requests for additional information and questions shall be addressed to the Finance Department, Strategic Procurement Division Buyer Yvette Smith, telephone: 832.393.8765, or e-mail (preferred method to): [email protected] no later than 2:00 P.M., CST Monday, July 31, 2017. The City of Houston shall provide written responses to all questions received in writing before the Submittal deadline.

Questions received from all Proposer(s) shall be answered and sent to all Proposer(s) who are listed as having obtained the RFP. Proposer(s) shall be notified in writing of any changes in the specifications contained in this RFP in the form of a Letter of Clarification.

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Partnering to better serve Houston

Submittal Instructions & Contents Number of Copies: Submit seven (7) hard copies of your

Proposal, for one (1) of the seven (7) hard copies, please includeone (1) printed copy of the O ff e r & S u b m i t t a l F o r m( E x h ib i t 1 - A ) signed in ORIGINAL BLUE WET INKand marked as original.

Also, add an additional seven (7) electronic thumb drivessubmitted in a sealed envelope clearly labeled On- DemandMarketing Services RFP No. S72-T26210,

Send the RFP documents to:City Secretary’s OfficeCity Hall Annex, Public Level900 Bagby StreetHouston, Texas 77002

PROPOSAL DEADLINE : AUGUST 10, 2017 by 4:00 P.M., CST

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Proposal Content Requirements:

1.0 Table of Contents

2.0 Offer and Submittal Form (EXHIBIT I-A)

3.0 Letter of Transmittal

4.0 Executive Summary

5.0 Expertise/Experience /Qualifications

6.0 Organization/Staffing & (List of Subcontractors EXHIBIT I-C)

7.0 Proposed Strategy Approach

8.0 List of References (EXHIBIT 1-B)

9.0 MWBE Forms (EXHIBIT II)

10.0 Financials (Submit in a separate sealed envelope)

11.0 Rate Proposal (EXHIBIT XIII & IX, submit in a separate sealed envelope)

Partnering to better serve Houston

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Proposal Content Requirements (Continued):

12.0 Fair Campaign Ordinance Form “A” (EXHIBIT III)

13.0 Affidavit of Ownership or Control (EXHIBIT IV)

14.0 Anti-Collusion Statement (EXHIBIT V)

15.0 Statement of Residency (EXHIBIT VI)

16.0 Conflict of Interest Questionnaire (EXHIBIT VII)

Required forms are available at the City of Houston Strategic Procurement Forms website: http://purchasing.houstontx.gov/forms.shtml

Partnering to better serve Houston

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Evaluation and Selection Process:

Proposals will be evaluated on the basis of the following criteria.

Responsiveness of Proposal Pass/Fail

Experience/ Expertise /Qualifications 30 Points

Organization/Staffing 25 Points

Proposed Strategy Approach 25 Points

MWBE Plan Pass/Fail

Financial Stability Pass/Fail

Price (Rate Proposal) 20 Points

Total 100

Partnering to better serve Houston

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VI. QUESTIONS & ANSWERS

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32Partnering to better serve Houston

Open for Questions & Answers

For questions and answers to be a part of this official RFP process, they must be in writing and directed to the Strategic Purchasing Division’s assigned procurement specialist, Ms. Yvette Smith. Ms. Smiths’ contact information is as follows:

* Email: [email protected]* Phone: (832) 393-8765

Responses to official questions will be posted under the solicitation file as a Letter(s) of Clarification, prior to the Proposal due date..

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33Partnering to better serve Houston

VII. CLOSING REMARKS

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34Partnering to better serve Houston

1. Review RFP Submission Instructions/Contents2. To submit Signed wet blue ink original page of the Offer & Submittal form3. Important key solicitation dates4. No Contact/Quite Period

Summary

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35Partnering to better serve Houston

THE END - THANK YOU !