STEP‐BY‐STEP ONLINE APPLICATION GUIDELINES FOR ......Yes, I want to upload documents / additional documents – Have your student number and pin ready ‐ Refer to the header :

2020OnlineApplications Page1

STEP‐BY‐STEP ONLINE APPLICATION GUIDELINES FOR APPLICANTS WITH AN EXISTING CPUT STUDENT NUMBER Please contact the Call Centre: (021) 959 6767 should require more information not covered in this document or the Online Application Frequent Asked Questions (FAQ’s) CPUT has TWO different methods of applying:

Online Web application – Free of Charge

Paper‐based Application (manual application process) = R100 Application Fee

WHO WILL NOT BE ABLE TO APPLY ONLINE

Non‐South African citizens

South African citizens with international qualifications

Applicants with permanent residency in South Africa

Applicants with Refugee Status/an Asylum Seeker permit

Applications for RPL (Recognition of Prior Learning)

Paper‐based application forms must be submitted to CPUT and cannot be faxed or e‐mailed.

Follow the 7 steps outlined in the CPUT prospectus

WHO MUST APPLY ONLINE

South African citizens with South African qualifications

Returning students with break in studies (more than 1‐year break)

South African citizens transferring from other institutions

Applicants must have a valid e‐mail address and cell phone number in order to apply online. All communication with regard to your application will be sent via e‐mail/sms. Should you not have a valid e‐mail address you can create an e‐mail account using Gmail, Yahoo Mail or any other e‐mail provider you may prefer

The online application has been tested and can be accessed via a PC or laptop. It is not guaranteed to cater for Tablets or Mobile Phones

The online application has been tested using Internet Explorer and Chrome web browsers

Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be entered

When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

Each document must be scanned and uploaded as separate attachments.

Documentation must be certified (not less than 3 months old)

IMPORTANT INFORMATION


Outstanding documentation can be uploaded by answering YES to the question: Have you already started an online application with CPUT and then select YES, I want to submit additional documentation.

Please follow the 5 STEPS for applying online Step 1: access the CPUT website for further information by

visiting www.cput.ac.za

Step 2: Gather your documents ‐ refer to the CPUT brochure as

indicated in step 1 or refer to further details visiting

www.cput.ac.za/study/apply

Step 3: This is the online application guiding document

Step 4: See detailed information below on how to complete

the information online

Step 5: Applications are forwarded to Faculties for selection.

The outcome of the selection can be viewed by visiting

www.cput.ac.za/study/track

The 2020 Registrations will only be possible from January

2020. Registration schedules will be available on the website

as from end October 2019

Access the following link: http://www.cput.ac.za/study/apply

Follow the leading questions and select the appropriate one:

STEP 4: COMPLETE YOUR APPLICATION ONLINE


Select NO to proceed to the next leading question

Yes, but I did not finish the process – Select Yes in the case where you have left the online application process without a student number allocated to you

Yes, I want to find the status of my application – This will take you to the Application Tracking System on the website whereby you can view the admission status and also be able to download any acceptance/rejection letters

Yes, I want to upload documents / additional documents – Have your student number and pin ready ‐ Refer to the header : How to upload additional/outstanding documentation further down in the document


Please click on http://www.cput.ac.za/study/rpl for more information regarding RPL


Yes – Select to download the manual application form. Applicants are not allowed to use online system for applications for Recognition of Prior Learning

Have you already started an online application with CPUT? (*)

Do you intend to apply for Recognition of Prior Learning (RPL)? (*)



The following question will be displayed when selecting YES

YES – will display the following:

NO – will take you to the next leading question I’m not sure – will take you to the application tracking system to look‐up your student number

Yes – Select YES to proceed to the next leading question

No ‐ Applicants will not be able to proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paper‐based application process

I am in possession of Permanent Residency in South Africa ‐ Applicant will not be able to proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paper‐based application process

Have you previously applied to or studied at CPUT for any qualification including Short Courses

(Short Learning Programmes)? (*)

Do you have a valid CPUT student number? (*)

Are you in possession of a South African ID? (*)



No ‐ Applicants will not be able to proceed. Currently online applications are only available to South African citizens who have completed or are busy with a South African School Leaving type. Applicants must follow the paper‐based application process


No ‐ download supporting documentation guidelines and documents for completion and submission

Unsure (See PDF) – Check for additional requirements as stipulated per qualification in the list provided

Do you have all required information and supporting documentation? (*)

Have you completed or are you busy with a South African Matric (Grade 12/NCV)? (*)


No – Minor (younger than 18 years) must download the Minor Declaration form which the parents or legal guardians must sign. Sign and scan the

Are you 18 years or older? (*)


document and have it ready to submit online during the online application process.

Yes – The following will be displayed

Click on the Start the online application process to proceed with your application and the following screen will display

The following are compulsory steps once you have completed the above leading questions:

Step 1: Login Step 2: Acceptance of POPI Act Clause Step 3: Verification/updating of Biographical Information and Residence Required Step 4: Verification/updating of Applicant’s Address Information Step 5: Verification/updating of Applicant’s Contact Information Step 6: Verification/updating of Next of Kin and Address Information Step 7: Verification/updating of Disability Information Step 8: Verification/updating of School Leaving Information Step 9: Verification/updating of Previous Studies (if any) Step 10: Submission of Academic application and Acceptance of Rules and Regulations Step 11: Submission of required documentation (compulsory step)

Student Number: Enter your CPUT student number (e.g. 213003888)

Pin: Enter your 5 digit Pin (e.g. 69321)

Rules for the pin: o Pin length must ONLY be 5 numbers long (e.g. 24683) o Must not start or end with a zero o Must not contain any alphabetical characters (e.g. Aa369) o No Spaces allowed in the pin (e.g. 36 302) o No adjacent repeating numbers (e.g. 11234) or simple sequences (e.g. 23456)

Select the login button

Please contact the Call Centre should you have difficulties in obtaining your pin

Select Returning Students Application

STEP 1: LOGIN


The following page will be displayed

Select the Popi Act link Consent to Process Personal Information

Scroll down with scroll bar to read the entire POPI Act clause

Click I ACCEPT and Select RETURNING STUDENTS APPLICATION process.

You will not be able to proceed If you select the I DO NOT ACCEPT button

Biographical Information

Select Show Biographical and select the UPDATE BIOGRAPHICAL INFORMATION button

STEP 2: ACCEPTANCE OF POPI ACT CLAUSE

STEP 3: VERIFICATION OF BIOGRAPHICAL INFORMATION


COMPULSORY STEP: CPUT

Residence Required Y/N: Please enter Y or N

Only the Residence Required, Title, Alternate Surname, Maiden Name, Marital Status, Home

Language and School attended fields are updateable.

Submit a request to the Admissions and Registration Centre should you want to amend any other information

Select the SAVE button and then the ‘RETURNING STUDENTS APPLICATION process to proceed with application

Applicant’s Address Information (Street and Postal Address)

Select Show Addresses and select the UPDATE ADDRESS DETAILS button

Verify the displayed Student Postal and Study Addresses – both addresses are compulsory

If incorrect, then select STUDENT POSTAL ADDRESS and/or STUDENT STUDY ADDRESS to update

Re‐type with the correct

information: Address Line 1: Enter your Street Number and Name

(e.g. 6 Blue Street)

Address Line 2: Enter your Suburb Name (e.g. Disa Heights)

Address Line 3: Enter your Town Name (e.g. Brakpan)

Address Line 4: Enter your Province Name (e.g. Western Cape)

Postal Code: Enter the Postal Code or Select the

button to search for the Postal Code

STEP 4: VERIFICATION OF ADDRESS INFORMATION


Select the SAVE button to save the changes or select the REVERT CHANGES button should you want to exist the displayed screen

Select the NEW RECORD button if you

want to add one of the missing compulsory Student Addresses (Postal Address and Study Address)

Select the button to select either the Student Postal Address or Student Study Address

Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

Address Line 2: Enter your Suburb Name (e.g. Disa Heights)

Address Line 3: Enter your Town Name (e.g. Brakpan)

Address Line 4: Enter your Province Name (e.g. Western Cape)

Postal Code: Enter the Postal Code or Select the button to search for the Postal Code

Select the SAVE button to save the changes or select the CLEAR FORM button should you want to exist the displayed screen

Select the RETURNING STUDENTS APPLICATION process to proceed with application

Applicant’s Contact Information

Select Show Contacts and select the UPDATE CONTACT DETAILS button

Verify the displayed contact details

STUDENT CELLPHONE NUMBER and STUDENT E‐MAIL ADDRESS are compulsory

If incorrect, then select STUDENT CELLPHONE NUMBER and/or STUDENT E‐MAIL ADDRESS to update

Select the NEW RECORD button if you want to add one of the missing compulsory Student Contact Details (Student Cell phone Number and Student E‐mail Address)

Select the button to select the relevant Contact Type

Cell phone number: Enter your 10‐digit without any leading + (e.g. 0829996229. Do not enter spaces or any other characters (compulsory)

Work Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

Home Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

STEP 4: VERIFICATION OF CONTACT INFORMATION


E‐mail: Enter a valid e‐mail address (compulsory)


Select ‘Returning Students Application’ process to proceed with application

Contact Person’s Information (Next of Kin and Account Information)

Select Show Contact Persons and select the UPDATE CONTACT PERSONS button

Verify the displayed Contact Persons

PRIMARY ADDRESS: Do not change. This is the applicant’s details

ACCOUNT CONTACT INFORMATION

ACCOUNT CONTACT information is compulsory and must be entered or corrected.

Update the NAME and RELATIONSHIP fields if incorrect

Select the ADDRESS DETAIL button to verify the information and update if required

o Account Contact’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

o Account Contact’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights)

o Account Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) o Account Contact’s Postal Address Line 4: Enter your Province Name (e.g. Western Cape)

o Postal Code: Select the button. All possible Postal Codes will be displayed

Select the CONTACT DETAIL button and verify the information. The following contact details must be entered:

o Account Contact’s Cell Numbber: Enter your 10‐digit without any leading + (e.g. 0829996229 Cell Phone Number. Do not enter spaces or any other characters

o Account Contact’s Home Telephone Number: Enter the home telephone number without any spaces or – (e.g. 0224603139)

o E‐mail: Enter a Account Contact’s e‐mail address

NEXT OF KIN CONTACT INFORMATION

NEXT OF KIN CONTACT information is compulsory and must be entered or corrected.

Update the NAME and RELATIONSHIP fields if incorrect

Select the ADDRESS DETAIL button to verify the information and update if required o Next of Kin’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue

Street)

STEP 6: VERIFICATION OF NEXT OF KIN AND ACCOUNT INFORMATION


o Next of Kin’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) o Next of Kin’s Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) o Next of Kin’s Contact’s Postal Address Line 4: Enter your Province Name (e.g. Western

Cape)

o Postal Code: Select the button. All possible Postal Codes will be displayed

Select the CONTACT DETAIL button and verify the information. The following contact details must be entered:

o Next of Kin Cell Numbber: Enter your 10‐digit without any leading + (e.g. 0829996229 Cell Phone Number. Do not enter spaces or any other characters

o Next of Kin Home Telephone Number: Enter the home telephone number without any spaces or – (e.g. 0224603139)

o Next of Kin Work Telephone Number: Enter the work telephone number without any spaces or – (e.g. 0224603139)

o E‐mail: Enter a Next of Kin e‐mail address

Select the NEW RECORD button if you want to add one of the missing compulsory Contact Peron’s Details

Select the button to select the relevant Contact Type



Disabilities

Select Show Disabilities and verify the displayed information or select the VIEW/UPDATE DETAILS button to update

Select the arrow down button to add a disability. Select from the list of values. You may add remarks to the REMARK field Select the SAVE button and then RETURN TO THE APPLICATION PROCESS

STEP 7: VERIFICATION OF DISABILITY INFORMATION


School Leaving Subjects

Select Show School Leaving Subjects and verify the displayed information or select the VIEW/UPDATE DETAILS button to update

Your National Senior Certificate (NSC) or National Certificate Vocational (NCV) results will automatically be displayed and cannot be altered. Please upload your latest NSC/SCV results in the case where results differ from your School Leaving Certificate obtained

Description of Matric Types:

NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance endorsement

NSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate entrance endorsement

NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance endorsement

NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor entrance endorsement

NCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate entrance endorsement

NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma entrance endorsement

NTC3/N3/NSC – Applicants that have studied towards a National Technical Certificates/N3 certificate/N4 certificate

Other Senior Certificate – Applicants currently/already completed Home Schooling OR Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR 1 Higher Grade and 5 Standard Grade subjects OR 1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects

STEP 8: VERIFICATION OF SCHOOL LEAVING INFORMATION


Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on Higher Grade OR 5 Higher Grade and 1 Standard Grade subjects

Ordinary Conditional Exemption ‐ Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2 Standard Grade subjects

Applicants applying for Entrance into Grade R without a School Leaving Certificate: o Year: Enter 2018 o Matric Type: Entrance into Grade R o Grade 12 %: 0 o Grade 12 Symbol: N/V

Description of Symbols: Symbol (Achievement Level)

Percentage Range

1 0 – 29%

2 30 – 39%

3 40 – 49%

4 50 – 59%

5 60 ‐ 69%

6 70 – 79%

7 80 – 100%

Select ARE YOU UPGRADING YOUR MATRIC/GRADE 12 RESULTS: Only enter YES if you are currently improving your Final Grade 12/NCV results. A letter from the Department of Education is required stipulating which subjects you have enrolled for to improve results. Please upload you final results in the case where you have upgraded or results have been amended.



Previous Studies

Select Show Previous Studies and verify the displayed information or select the VIEW/UPDATE DETAILS button to update or add

This section must only be completed by applicants that have studied elsewhere before applying

at CPUT

STEP 9: VERIFICATION OF PREVIOUS STUDIES INFORMATION


Grade 12 learners: Please no not enter this section

Institution Name: Select the

button. All possible Institution Codes will be displayed. You can also search by entering part of the institution’s description (e.g. %Central)

o Select the SEARCH button to display the appropriate list of values. Select the relevant institution from the list of values provided

o Please upload an academic record of previous studies during the step: Upload Documents

CPUT students must not complete this section

Period of Registration: Start Year: When you have started with your studies at another institution

End Year: Up until when you have studied at the another institution

Student Number from previous institution: (optional) e.g. 213003876

Qualification: Enter the qualification obtained/studied towards at another institution

Was the Qualification Awarded?: Select YES if you the qualificaiton has been awarded or NO if you have not completed your studies

Post‐graduate/Post‐diploma qualification?: Select YES for Master and Doctoral Degrees. Else select NO

Qualification Level: Optional field

National Level: Optional field

Result: Optional field ‐ Failed or Passed or leave blank

Remarks: Optional field



Academic applications

Select Show Academic Applications. ADD

NEW ACADEMIC APPLICATION button to proceed with academic applications

STEP 10: SUBMIT YOUR ACADEMIC APPLICATIONS (CHOICES)


A maximum of 3 academic choices can be submitted

Important: Your first choice of qualification to study towards must be selected and captured. The next qualification that will be selected will become your second choice

The second and third choice of qualificaiton is optional

Non‐South African citizens will not be able to list any qualifications – please follow the manual application process

Academic Year: Enter 2019 ‐ the year of you are applying to commence with your planned studies

Find a Programme or Qualification Containing: Enter a character as contained in the qualification description: e.g. N or E or CIV or ENG etc. to retrieve ND: ENGINEERING: CIVIL qualification – Please refer to the 2019 qualification list on the website for full Qualification descriptions

Restrict the Search to: o Select DO NOT RESTRICT ANY PROGRAMME should you want all qualifications to be

listed (undergraduate and postgraduate qualifications) o Select RESTRICT TO UNDERGRADUAGE PROGRAMMES ONLY should you want to list only

Undergraduate qualifications (e.g. Higher Certificate, Diploma and BeD qualifications) o Select RESTRICT TO POSTGRADUATE PROGRAMMES ONLY should you want to list only

Postgraduate qualifications (e.g. BeD Honours, Masters and Doctoral studies) o 1 year B Tech qualifications are listed under Postgraduate Studies as well as ND

Accountancy (NDACC), ND Financial Information Systems (NDFIS), ND Cost and Management Accounting (NDCMAC) and ND Internal Auditing (NDIAUD)

Select the relevant qualification code (e.g. D3CIVL)

Only the following qualifications will be displayed: o Qualifications allowed for online applications o Active Qualifications o Current registered students with a break in studies will be able to select qualifications

that they have studied towards (i.e. previous registration records) at CPUT o Qualifications where the application cycle is still open (different qualifications have

different closing dates)

How would you like to study for the

qualification?

Select the button and select the mode of study (e.g. Fulltime or Part‐time) as well as the Campus of Study (e.g. Part‐time Bellville Campus)

o Education Faculty qualifications: Classes are offered in Afrikaans at Wellington Campus and English at Mowbray Campus

When would you like to study for the qualification? The field will be auto filled with YEAR (Jan‐Nov)

In which period are you intending to study? Select the button and select the appropriate Year of Study e.g. Year One (Undergraduate Studies only)


o Select YEAR 0 if you are applying for the first year of studies towards Extended Curriculum qualifications (3 year diplomas offered over 4 years)

o Select YEAR ONE if you are applying for the first year of studies (even though the qualification will be offered over 3 or 4 years)

o Students transferring from other institutions and students with break in studies must select the intended year of entering into the Qualification (e.g. Year Two, Year Three)

Academic Preference? Enter 1 (for choice 1)

Select SAVE AND CONTINUE button to proceed to be able to submit choice 1 application or select RESTART PROCESS should you want exit information captured thus far

Ignore the VIEW CALENDAR INFORMATION button

Read the Academic Rules and Regulations and select I ACCEPT button to be able to submit choice 1 application

You will not be able to proceed with the submission of the choice 1 application if selecting I DO NOT ACCEPT button

Select ACCEPT APPLICATION if you are ready to submit choice 1 or select RESTART PROCESS should you want to quit the submission thereof.

Ignore DISPLAY PRO FORMA OF COSTS button

You may print or e‐mail the Rules and Regulations by selecting the PRINT DETAIL or EMAIL DETAILS buttons

Repeat above steps should you want to submit a choice 2 and 3 applications.

Upload documents

Select Show Upload Documents Important:

All documents must be certified (except programme specific requirements e.g. cover letter)

STEP 11: SUBMIT YOUR REQUIRED DOCUMENTATION (COMPULSORY STEP)


When uploading documents, ensure that the scanned file does not exceed 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

Each document must be scanned and uploaded as separate attachments.

Your application will not be processed until all documents have been submitted.

Select the UPLOAD DOCUMENTS button

The following screen display:

Click on the Load/View Document to submit your first document (e.g. Final Gr 12/School Leaving Results)

The following screen will be displayed:

Click on the UPLOAD DOCUMENT button

Select the button

Select your saved scanned Matric document (document must be saved as .tiff, pdf, .jpg or .gif) from your device

Click on OPEN button and the following screen will be displayed:


Click on the SAVE and then the CLOSE button

Click on the CLOSE button again

Continue to upload all the other required documents by following the above steps.

Select RETURN TO APPLICATION PROCESS button to finalise your online application process