STAFFINGSTAFFING

Defined as filling and keeping filled, positions in the organization structure

Done by identifying workforce requirements, inventorying the people available, and recruiting, selecting, placing, promoting,

appraising, planning the careers of, compensating, and training or otherwise developing both candidates and current jobholders so that they can accomplish their tasks effectively and efficiently

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THE SYSTEMS APPROACH TO HUMAN RESOURCE

MANAGEMENT : AN OVERVIEW OF THE

STAFFING FUNCTION

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The present and projected organization structure determines the number of managers required.

The demand is compared with the available talent through the management inventory and analysis is done.

On the basis of the analysis recruitment, selection, placement, promotion are carried out.

Staffing affects leading and controlling , requires an open-system approach and carried out within the enterprise.

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Factors Affecting the Number Factors Affecting the Number and Kinds of Managers and Kinds of Managers

RequiredRequired

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Size and complexity of the organization

Plans for expansion

Rate of turnover of managerial personnel

The ratio between the number of managers and the number of employees does not follow any law

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Determination of Available Determination of Available Managerial Resources:Managerial Resources:

The Management InventoryThe Management Inventory

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Analysis of the Need for Analysis of the Need for Managers:Managers:

External And Internal External And Internal Information SourcesInformation Sources

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Internal FactorsInternal Factors

Personnel policies

The organizational climate

The reward system

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External FactorsExternal Factors

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Economic factors

Social Factors

Legal Factors

Technological Factors

Political Factors

ORGANIZATION

Competitors recruit from same job pool.

So consider: Trends in labor market The demographics Composition of the community wrt knowledge

& skills of labor pool. Attitude towards the company.

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Personnel Actions Based On Personnel Actions Based On Manager Supply And Demand Manager Supply And Demand

Within The EnterpriseWithin The Enterprise

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HIGH LOW

HIGHSelectionPlacementPromotion

Internal:Training and developmentCompensationExternal:Recruitment

LOW Change in company plans. OutplacementLayoffsDemotionsEarly Retirement

Training and development if change in demand is expected in the future.

Supply of Managers

Other Important Factors in the Other Important Factors in the Systems Approach to StaffingSystems Approach to Staffing

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A number of candidates may have to be recruited. Attracting qualified candidates.

Managers or potential managers are selected. Process of choosing the most suitable ones.

Aim – to place people in positions that allow to Utilize personal strengths Overcome weaknesses by getting experience Get training in skills which need improvement

Often results in promotion. 1818

FACTORS AFFECTING STAFFING

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EXTERNAL ENVIRONMENTEXTERNAL ENVIRONMENT

Affect in various degreesGrouped into:

1. Educational

2. Socio-cultural

3. Legal-political

4. Economic constraints or opportunities

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Equal Employment OpportunityEqual Employment Opportunity Laws passed for EEO prohibit employment practices that

discriminate based on: Race Color Religion National origin Sex Age

Based on federal, state and local news

Recruitment and selection for promotion must be in

compliance with these laws2121

Women in ManagementWomen in Management

Women made significant progress in obtaining reasonable positions in last decade.

--excellent example of Indira Nouie- CEO of PepsiCo.

Reasons for development:

1. Laws governing fair employment practices

2. Changing societal attitudes

3. Desire of companies to project favorable image by placing women in managerial positions 2222

Staffing In International Staffing In International EnvironmentEnvironment

Should recognize worldwide changes

Sources for staffing positions in

international operations:

1. Managers from home country.

2. Managers from host country.

3. Managers from third country.2323

INTERNAL ENVIRONMENTINTERNAL ENVIRONMENT

The Internal factors concern :staffing managerial positions from

personnel within the firm as well as from the outside

determining the responsibility for staffing recognizing the need for top

management support in overcoming resistance to change

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Promotion from WithinPromotion from Within

Originally, promotion from within implied :

workers proceeded into frontline supervisory positions and then upward through the organizational structure

Thus, a firm was pictured as recieving a flow of nonmanagerial employees from which future managers emerged.

”When a president retires or dies, we hire a new officer”

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Promotion Within Large Promotion Within Large CompaniesCompanies

A policy of promotion from within is quite suitable for a very large company.

Large businesses and nonbusiness organizations have so many qualified people, that promotion withing almost follows the policy of open-competition .

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Policy of Open CompetitionPolicy of Open Competition

Managers must decide whether the policy of promotion from within must outweigh the policy's shortcomings.

It gives the firm the opportunity to secure the services of the best-suited candidates.

Better and honest means of ensuring managerial competence

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Responsibility for StaffingResponsibility for Staffing

Responsibilty lies with manager at each level

Ultimate responsibilty lies with CEO and top executives

Tasks Developing policy Assigning execution to subordinates Ensuring proper application

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