Sr no Name of the service List of documents charater english.pdf · Name of the Service List of documents ... be in duplicate 2) charcter certificate ... School leaving certificate

Sr no Name of the service List of documents required

Timelines for providing the service (in days)

Officer responsible

Supervisor officer responsible (in case of escalation)

NICU

1 UG and PG teaching NA NA Associate Professor, Assistant Professor

Professor Neonatology

2 Research NA NA

3 Admission of Critical inborn babies to NICU 24X7 (36 beds)

NA Immediate

4 High Risk Follow up for NICU Gradiates in OPD 133 Every Wednesday 8.30 am to 12 MD

NA NA



Officer responsible


MEDICINE

1 O.P.D. Consultation * Old medical records * Medicine prescription paper * BPL Card *Rajiv Gandhi Health Scheme Card * HMIS /MRD No

30 Min Unit Incharge HOD

2 Indoore Patients * Old medical records * Medicine prescription paper * BPL Card *Rajiv Gandhi Health Scheme Card * HMIS /MRD No

With in 15 min of Admission

Assistant prof. of concerned unit

3 Casualiy patient * Old medical records * Medicine prescription paper * BPL Card *Rajiv Gandhi Health Scheme Card

With in 15 min of Admission

Assistant prof. of concerned unit

* HMIS /MRD No

4 ECG * Old medical records * Medicine prescription paper * BPL Card

Health Scheme Card * HMIS /MRD No

With in 30 min ECG Technition

5 Stress test * Old medical records * Medicine prescription paper * BPL Card


Daily with in 4 hrs.

I/C Cardiology

6 2 D Echo * Old medical records * Medicine prescription paper * BPL Card


Mon to Friday as per appointments.

I/C Cardiology

7 Angiography * Old medical records * Medicine prescription paper * BPL Card


By appointment I/C Cardiology

8 Angioplasty * Old medical records * Medicine prescription paper * BPL Card


By appointment I/C Cardiology

9 Hemodialysis * Old medical records * Medicine prescription paper * BPL Card


Urgent , immedialtly with 24 hrs.

I/C Nephrology

10 Peritonal dialysis * Old medical records * Medicine prescription paper

immediately if indicated

I/C Nephrology

* BPL Card




Officer responsible


SURGERY

1 Trauma/ Emergency /Casualty

None Instantly Assistant Prof /Residents Of On Call Unit

On Call Unit Incharge

2 OPD Id Proof , Ration Card (If Need Concession), OPD Registration

In OPD Timings On Specific Days Of Respective Units

Assistant Prof /Residents Of Respective Unit

Respective Unit Incharge

3 Minor OT Surgeons Reference , Fees Receipt , Accompanying Person, Consent

OPD Timings Same Day Or As Per Appointment.

Assistant Prof /Residents Of Respective Unit In Minor OT

Respective Unit Incharge In Minor OT

4 I P D OPD /Emergency Reference For Admission

Same Day Assistant Prof /Residents Of Respective Unit

Respective Unit In charge

5 Endoscopy Surgeons Reference ,Fees Receipt , Appointment , Serological Tests Report, Consent

As Per Appointment

Unit Ii Surgery Resident/Assistant Prof

Unit II Incharge

6 Laparoscopy Surgeons Reference, After Admission In Ward

As Per Appointment

Unit 1 And 3 Incharge

Unit 1 And 3 Incharge

7 ESWL Surgeons Reference Appointment Letter ,Fees Receipt, All Xrays , Investigations Reports

As Per Appointment Morning Hours

Assistant Prof And Residents Of Respective Units

Unit Incharge Of Respective Units

8 Burns None , Admission Through Casualty/OPD

Instantly Assistant Prof And Residents Of Respective Units

Unit Incharge Of Respective Units



Officer responsible


CARDIOLOGY

1 Angiography, Angioplasty, Permanent Pacemaker, BMV, 2 D Echo, Stress- Strain

Dr. Ganesh V.Patil Cardiologist Dr. Mangala Borkar Professor and Acting HOD, Cardiology.

02 days to 15 days

Dr. Mangala Borkar Professor and Acting HOD, Cardiology, GMCH, Aurangabad



Officer responsible


ORTHOPEDIC

1. Orthopedic Outpatient Clinic

For Special Scheme Clients Adhar card, Id card

Same Day Assistant Professor & JR-3 & JR-2

Professor or Associate Professor Or Unit Incharge of respective Unit

2. Handicap Certificate Outpatient Clinic

Address proof, ID proof, Documents supporting Handicap claim

Same Day Assistant Professor & JR-3 & JR-2


3. Orthopedic Emergency Operations

For Special Scheme Clients Adhar card, Id card, RGJY Card, BPL Card.

Immediate care in OPD 117, Casualty. Emergency Services offered 24X7

Assistant Professor & JR-3 & JR-2


4. Orthopedic Routine Operations ( Planned Trauma Operations, Spine Operations, Joint Replacement Operations, Deformity correction Operations, Arthroscopy operations )

For Special Scheme Clients Adhar card, Id card, RGJY Card, BPL Card.

Planned Operations after fitness within 7 days

Assistant Professor & JR-3 & JR-2




Officer responsible


ANAESTHESIA (CVTS)

1 Pre Operative Evaluation

No medical reports on first Visit. Referrnce from CVTS Surgeon required

On same day Assistant Professor, Assoicate Professor

Porofessor

2 Anaesthesia for CVTS Surgey & Cardiology Procedure

Investigation Reports, Pre anaesthesia evlaution report CVTS

Surgery at the earlist after required

Assistant professor, Assoicate

Professor

surgery preparation. investigations (04 to 08 days)

professor

3 Post operative Care Investigation Reports, Anaesthesia Notes Opertative Notes

Till the patient is fit &Fine (till the

patients is discharged

Assistant Professor, Assoicater professor

Professor

Sr. no.

Name of the SerVice List of Required Documernts

Time Line for Providing Service

&in days *

Officer Rroviing Service

Supercisor Officer

CVTS

1 CVTS OPD, CVTS IPD ICCU, Post operative care,

Adhar card, Ration Card (B.P.L)

Same days Dr.Sadanad Patwari Assistant Professor

CVTS

Dr.Bhosle Professor

And Head CVTS

Sr. No.

Name of the Service List of documents Required

Timelines for Providing Service ( in Days )

Officerer Responsible

Superviser Oficer Responsible ( In case of Escalation )

DEAN OFFICE

1 Received letter on dean address. After marking these letter are sent to related

Application Urgently or 3 to 7 days

Personal Secretary of dean

DEAN Govt. Medical College & Hospital, aurangbad.

2 Acceptance of letter and other pesonals letter resend to related




3 Take decision on board of visitor visit with dean sir &




other related works with visit

4 Send email & fax also received email & fax is send to the related departments for further




5 Received & connect calls & Urgent calls is given to dean sir. Information is given on`




Sr. No.

Name Of The Service

List Of Documents Required

Timelines For Providing Service

(In Days)

Officer Responsible

Supervisor Officer Responcible (In Case

Of Escalation)

Medical Superintendent

1) Injury Certificate Under Medico Legal Cases

Requisition From Police Authorities

15 Days Casualty Medical Officer


2) Medical Certificate Of Illness Counter Signature

Original Illness Certificate Issued By Clinician

3 Days Deputy Medical Superintendent


3) Medical Fitness Certificate

All Reports Of Investigation As Suggested By Clinician

3 Days Recident Medical Officer


Sr. No.





ADMINISTRATIVE OFFICE

1 1) Work as D.D.O (Drawing & Disbursment Officer) 2) According to rules action taken on files/letter/reference/from establishment department, Account section, Account section, Academic Section, cash section, cash section, library & Legal cell. Same to be produced infornt of dean govt. Medical & hospital, Aurangabad 3)Work of Public information officer

Urgently or 3 to 7 days

Administrative officer

Dean

Sr. No.

Name Of The Service



(In Days)

Officer Responsible


Of Escalation)

Est 1 & 2

Governmental & DMER Level Work

1) Akrubtibandh (post Review)

Govt.Decided Different Profarm’s

Head office date Incharge clerk Office superintendent est.Section

2) After preparing proposal of Extension of temporary post. It should submitted to DMER

Govt.Decided Different Profarm’s

Head office date Incharge clerk Office superintendent est.Section

3) Assembly LAQ’S/Non LAQ’S

Governmental & DMER Received letters

Urgent Incharge clerk Office superintendent est.Section

Answers to prepare information Required by Govt.& DMER

4) Submit information which asked by Government & DMER

Governmental & DMER Received letters


TO produce Divisional level information

1) Regular Meeting’s held with collector in meetings should be ready

Colletor office order & their proform’s

Meetings date of at the time of meetings

Incharge clerk Office superintendent est.Section

2) For election work officers appointed by collector office

Collector office letter, office releve order

Collectors order date


3) Prepare information for statistic department

Profoma received from statistic department

Date fixed by static department


4) Newly appointed officer’s Retirement pay & new DCPS scheme & NPS form to be fild & should be submitted to the treasury office & should be present for the meeting

Treasury officer letter Seven days after filling up the specimen from of the office


5) AG Office Nagpur/Mantralaya Mumbai/DMER/Mumbai/treasury office aurangbad to provide record to the Audit

To give Available Record to the audit

Emergency Incharge clerk Office superintendent est.Section

6) To provide information to the candidate According to RTI 2005

Received RTI application

One month before the date of candidates


7) To provide information time to time bonded/Non bonded Assistant professor Vacant post

DMER Order Date Dicided by DMER


Information Regarding of Officers

1) Estabiliment 1,2 Sanctioned 233 post since their Appointment till Retirment Record should be update

Muster Roll, Casual leave Register, Document should be kept files

Emergency Incharge clerk Office superintendent est.Section

2) Government Appointed Candidates Appointment order should be on the vacant post

1) Government appointed order copy. 2) Educational qualification certificate 3) Reserve candidates cast certificate & cast validity Certificate 4) Small family certificate

After producing the above documents candidates joined on same date


3) Specified form of DCPS/NPS scheme

Candidate should 1) specimen form

After filling of the form by the


should be filled 2) Aadhar Card 3) Pan Card 4) Bank pass book fornt page Xerox copy produce

candidate all the information should be fild in maharasevarth & to be submitted to the treasury office same day. DCPS/NPS Account no received from treasury office should be submitted to the account office urgently

4) Regarding newly appointed candidate should be send to medical examination

Office order Since joining before 2 months


5) Newly appointed candidate’s signed format (character certificate) send to related district office of the police

1) Govt’s prescribed filled candidates’s signed form should be in duplicate 2) charcter certificate of candidate should be scrutinized by the office incharge

From date of appointment of the candidate before 3 months & candidates daste of submition of priscriscribded form after 7 days


6) To send officer’s caste validity’s

1) competent authority’s caste certificate 2) School Nirgam utara 3) School leaving certificate 4) father’s & grandfather’s caste certificate 5)heiriditary affidavit 6) near relatives caste validity certificate

After submitting related document 3 days before


7) To prepare officer’s caste validity’s

Copy of Appointment order & educational qualification & other documents


8) To prepare service book of newly appointed officer

1) appointed govt. Order 2) Joining Order 3) educational qualification documents 4) character certificate 5) Medical fitness certificate 6) Nomination certificate 7) Caste certificate & caste validity certificate 8) G.P.F/D.C.P.S 9) G.I.S. Scheme 10)Small family certificate 11) Relaxation from state board of Marathi/Hindi language 12) Computer examination passed

From date of appointment six month before all documents. After submition 7 days before


certificate 13) PRAN KIT 14) Native place

9) Cases of the court should be immediately confirmed to legal cell

Related judiciary documents


10) Permenant job certificate to be issued

1) Govt. Appointment order 2) Caste certificate & caste validity certificate 3) preciribed format perposal 4) No divisional enquiry certificate 5) Small family certificate 6) physically fitness certificate 7) govt.order of probation period 8) State board of Marathi/Hindi language examination passed certificate 9) Computer exam passed certificate 10) first appointed post 3 years service 11) officer’s service record (confidential report presently report, work efficiency etc. Good ness)

7 days before Incharge clerk Office superintendent est.Section

11) Deputation Officer order Urgent Incharge clerk Office superintendent est.Section

12) Request/Administrative changes

Government order Urgent Incharge clerk Office superintendent est.Section

13) Mahasevarth online work 1) appointment of candidate on the vacant post 2) candidate should be releave for transfer 3) upgrade temporary post according to govt orders 4) yearly increments 5) to prepare pension papers 6) rerired candidates to end service

1) DMER order 2) other office realeving letter 3) last pay certificate 4) Retired candidates required documents

Releated no 1 to 3 urgent & no.4 before 6 months after retirement


14) Sanction Leave 1) L.T.C benefit

1) once in a four year as per government decision 2) candidate should give application before one month

Candidate haven’t took L.T.C benefit 7 days before


15) Native place travelling benefit

1) once in a two year as per government decision 2) candidate should

Candidate haven’t took native place benefit, 7 days


give application before one month

before

16) Maternity leave 1) specified format should be filled by the candidate before giving on the leave 2) after completing the leave period candidate should produce medical fitness certificate is must

Before 7 days Incharge clerk Office superintendent est.Section

17) T.B. leave/paralysis leave

1) specified format should be filled by the candidate before giving on the leave 2) candidate should produce medical board recommendation certificate is must

Within 7 days medical board recommendation


18 Earn leave Candidate should be recommended by his authority in prescribed format before one month

As per rule after completion of related documents mentioned


19 Medical leave/ half pay leave

Before giving on leave Doctor’s advice medical certificate & medical leave application should be submitted 2) while joining on duties

Within 7 days after completion of related documents mentioned


20 Half pay leave Submitted prescribed application before 1 month

As per rule before 7 days


21 Letter form vipassana office employees who applied for vipasanna. With application form.

With in 7 days after completion of related documents mentioned


22 1) issue Notice regarding retirement before 6 month 2) employee should produced documents regarding retirement benefits 3) Service book of employee should send to treasury for verification 4) objection should resolved which take by treasury office 5) After verification of service book, office staff should fill up information of employee regarding retirement on mahasevarth website. 6)Hard copy of informa on of employee which II up on mahasevarth

1) Documents of employees regarding retirements 2) Santioned order copy of pension from Account general office, Nagpur 3) leave in cashment of employee in prescribed format which fill up by employee. 4) NOC from related departments

Submit document which mentioned within 7 days


Website & Service book should send to Account General, Nagpur for sanctioned of retirement benefits. 7) Taking note regarding retirement of employee in service book 8) order of leave in cashment of earn leave. 9) As per received sanctioned of pension benefits from A.G.O order should send to account section. 10) NOC would issued as per receive NOC from related departments.

Sr. No.

Name Of The Service



(In Days)

Officer Responsible


Of Escalation)

HOUSE OFFICER

1 Ho filling Appointment

Candidate passed MBBS Degree course & others Documents as mentioned in Ho appointment advertisement college notice board ( Ho advertisement valid to six month)

As per Advertisement GMC Aurangabad

Section clerk Office superintendent

Sr. No

Name of the Service List of Documents Required

Timelines for Providing Service (in Days)

Officer Responsible

Supervisor Officer Responsible (in case of Escalation)

EST -3

01 Sanction Post Various format of Government

Date declared by Head Office

In charge Clerk Est-3

O S Administration

02 Continuation for Temporary Class -3 Post

Various Format of Government

Date Declared by Head Office

In charge Clerk Est-3

O S Administration

03 Giving answer to Legistative Session Question Issued by Lestistative Members

Letter received from Government in case of legistative Question

Urgent Incharge Clerk-Est-3

O.S. (Administration)

4 Information about Santioned,Fiilup&Vaccant post

Letter from DMER,Mumbai or Mail

Date Declared in DMER Letter

Incharge Clerk-Est-3


Divisional Level Information

1 Promotion &Nomination Roster Complation from Divisional Office (Backword class)

Promotion&Nominatoncategeory wise complite roster

Per 2 Years Incharge Clerk-Est-3


2 Information About Compossinate Ground Meeting

1) Collector office order

2) Collector office format

3) Senarity list of companisinate

Ground of this Office

Organize at the day of meeting



3 Appointment of 1) collector office As per Collector In charge O.S.

employees for Election Duties

order

2) Officer Relieving Order

officer order date

Clerk-Est-3 (Administration)

4 Proposal of compassionate Ground send to collector office

1) Received fill-up proposal from Candidate

2) Candidate Qualification certificate

3) Other Blood Relative NOC

4) Succession certificate by court if not given Nomination

7 days (If candidate provided all doucument )

In charge Clerk-Est-3


5 Information About Statical Department

Received Information Letter from Statical Office

Date Declared by concern Office



6 Fillup DCPS & NPS form which Employee first join in this office & Attend the meeting &Traning at Treasury office

Treasury office Letter 7 days and Declair Date of meeting



7 Present at collector Collector officer order As per Collector In charge O.S.

8 Audit for A.G. Nagur, Mantralya Mumbai, Director office, Mumbai, Head Treasury office, A,bad

Demand by All Concern Audit Dept. provided for office Availabe Record

Urgent In charge Clerk-Est-3


9 RTI ACT - 2005 Information provid to RTI Applicant

Received Application from RTI Applicant

Reveived application from

1 month



Service about office Employe

1 Sanction post 175 All cadre of class-3 employes maintain record from Joining to Retirement

1) Attendence Register

2) Casul Leave Register

3) post Register

4) Retirement Register

5) Employee file record Register

Update Time to time



2 Selected candidate from Director office join to this Institute

1) Director office joining order

2) Qualification certificate

3) cast certificate & cast validity if backword catgory

same day Incharge Clerk-Est-3


3 Prepaid Senarity List for Compossinate Ground

1) Given proposal from concern

Applicant

2) Required Qualification Certificate

3) Other Blood Reletive NOC

4) Succession certificate

If Provided concern

doucument by applicat after

inculded Name in senarity list



4 Appointment of employees on vaccant post of class-3 & issued order

1) Minimum lenth of service of 10 years

2) Qualification

7 days and Declair Date of meeting



according to Organising meetings of Lab Asst. to Lab. Tech. Committee & rules and regulation of government resolution.

Certificate

3) Cast Certificate & Cast Validity if Employee belongs to backword Category

4) Committee Recommendation

5) Sanction office Tippani

5 Fill up DCPS & NPS form for New joining employees

Issued form should be Updated &submiteed to this office

Information of employe should

be submitted in 7 days to treasury

office & Received DCPS No. & NPS No. should

inform to account section for

further action.



6 Regarding issued Medical Certificate of New Join employee.

Office Order Copy Within 2 month after Joining.



7 Regarding sending Attestation Form(Character Certificate of employee to district police headquarters.

1) fill up form prescribed form by government from employees in 2 copies.

2) Letter from head institute for Character Certificate.

within 3 month after date of

Joining. Within 7 days after

employees submitted

Prescribed form



8 Sending Proposal of Caste Validity certificate of employees

1)Caste Certificate duly signed by Responsible officer

2) School leaving certificate

3) father,grandfather& blood relation caste certificate & caste Validity. 4) Trees of Family Certificate

Within 7 days After submiting

documents mentioned



9 Prepared files of employees

1) Appointment order

2) Qualification Certificate

3) Medical Certificate

4) Police Character

5) Letter regarding related employees

Time to time update



10 Preparing Service Book




4) Police Character

5) Nomination form

6) Caste Certificate if employee belongs to backward Class 7) Small Family

Within 6 months

After date of joining



Certificate

11 cofidential Report 1) Gvot. Format Every year month of April



12 Submitting information regarding Court case to legal cell.

information produced Regarding writ petition from available records.



13 Prepare Temporay& Permanent Senirority List of Employee for post of Lab Tech.

Received information prescribed format fromGMCH,A.bad,GMC A.bad,GMCH dental A.bad,Govt.Cancer Hospital & health rural,paithan

Temporary & Permanent Seniority list disclosed upto

May end of year



14 Sending Proposal of Common Seniority list Compensate employees (Anukampa)

1)Apply Within 1 year after death of employee. 2) Death Certificate of employee. 3) Candidates qualification Certificate. 4) If employee son want appointment then son should produced NOC of Employees Wife. 5) NOC of blood relative of employee 6) If employees is not Nominated then employees should produced court succesation Certificate.

Within 7 days After Completing things Mentioned.



15 Benfit 12 & 24 year (Aswasit Pragati Yojena)

1) Promotion Qualification

2) cast validity if Backword category

3) confiditial Report

4) Medical fitness

5) recommendation of committee




16 Permemanacy Benefit Certificate

Appointmet letter Minimum three years of permenantccontinue service No gap in the continue three years services No departmental enquiry/Legal matters confidatial Report Medical Fitness

Min:3 to 7 days Incharge Clerk-Est-3


17 ReleventSevaarth Information (Lad-Page/Anukampa)

Appointment order Joining order Committee Recommendation If applicable caste Ceretificate& ValiditySmallFalimy



Certificate

Leave Benefits

1 LTC/Maharashtra Application minmun 1 month before



2 Native Place Visit Application minmun 1 month before Applicable only once in 2 year



3 Maternity Leave Application ANC Card Xeroxes/papers Medical certificate at the time of joining



4 Conditon :TB& Paralysis affected

Application Medical Board recommendation Medical certificate at the time of joining



5 Earn Leave Application minmun 1 month before through Proper channel and recommendations of concerned department head/Section



6 Medical Leave Application with recommendation of concerned Incharge Medical Certificate at the time of application mension reason medical fitness certificate at the time of Joining

Min:3 to 7 days Incharge O.S.

7 Half pay Leave Application minmun 1 month before through Proper channel and recommendations of concerned department head/Section



8 Without Pay Absent employee: Only after recommendations of concerned department head/Section

Min:3 days Incharge Clerk-Est-3


9 Special Leave/Meditation

Application with Approval of Meditation office/class to be submitted through Proper channel and recommendations of concerned department head/Section



RETIREMENT BENEFITS

1 Notice 6 months in advance before retirment

As per Service Book records

As per situation Incharge Clerk-Est-3


2 Pensioner person and all documents

Husband and Wife Joined Photo

Min: 3 -7 days after Notice



required for benefits Husband and Wife Joined ID Proof Address Proof Children details and birth certificates

3 Verification of Pentioner service book only after receiving above documents

Updated Serevice Book Forwarding letter of head of the institute



4 Treasury Office Querries

Service book related querries of pentioner..he/she will have to comply all the requirements as needed within working 7 days

Min: 3 -7 days Incharge Clerk-Est-3


5 Online pentioninformations once above all is cleared

online inforamtion will

be filled and the same

will be forwarded to

AG

Nagpur Hard copy of online inforamation along with service book to be forwarded to AG Nagpur



6 official Retirement Office Orders Min: 3 -7 days Incharge Clerk-Est-3


7 Leave encashment Application Verification in the service Book



8 Approved Pension papers received from AG Nagpur

sanctioned Pention paper approved by AG nagpur



9 NOC certificate Institute level concerned departments/sections NOC



10 Appointment of employees on vaccant post of class-3 & issued order according to Organising meetings of Lab Asst. to Lab. Tech. Committee & rules and regulation of government resolution.

1) Minimum

lenth of service of 10

years

2) Qualification

Certificate

3) Cast

Certificate & Cast

Validity if

Employee belongs to backword Category

4) Committee

Recommendation

5) Sanction

office Tippani




11 Fill up DCPS & NPS

form for New joining

employees

Issued form should be Updated &submiteed to this office

Information of

employe should

be submitted in

7 days to

treasury

office & Received DCPS No. &

NPS No. should

inform to

account

section for further



action.

12 Regarding issued Medical Certificate of New Join employee.

Office Order Copy Within 2 month after Joining.



13 Regarding sending Attestation Form(Character Certificate of employee to district police headquarters.

1) fill up form

prescribed form by

government from

employees in 2

copies.

2) Letter from

head institute for

Character Certificate.

within 3 month

after date of

Joining. Within

7 days after

employees submitted

Prescribed form




1)Caste Certificate duly signed by Responsible officer

2) School

leaving certificate

3) father,gran

dfather& blood

relation caste

certificate & caste

Validity. 4) Trees of

Family Certificate

Within 7 days After submiting

documents mentioned





2) Qualification

Certificate


4) Police Character

5) Letter regarding

related employees

Time to time update




1) Appointmen

t order

2) Qualification

Certificate

3) Medical

Certificate

4) Police

Character

5) Nomination

form

6) Caste

Certificate if employee

belongs to backward

Class 7) Small Family

Certificate

Within 6 months

After date of joining



17 cofidential Report 1) Gvot. Format Every year month

of April




information produced Regarding writ petition from available records.



19 Prepare Temporay& Permanent Senirority List of Employee for post of Lab Tech.

Received information

prescribed format

fromGMCH,A.bad,GM

C

A.bad,GMCH dental A.bad,Govt.Cancer Hospital & health rural,paithan

Temporary & Permanent Seniority list

disclosed upto

May end of year



20 Sending Proposal of Common Seniority list Compensate employees

1)Apply Within 1

year after death of

employee.

2) Death

Within 7 days After Completing things



(Anukampa) Certificate of

employee. 3)

Candidates

qualification

Certificate.

4) If employee son want appointment then son should produced NOC of Employees Wife. 5) NOC of blood relative of employee 6) If employees is not Nominated then employees should produced court succesation Certificate.

Mentioned.

21 Benfit 12 & 24 year (Aswasit Pragati Yojena)

1) Promotion

Qualification

2) cast validity if

Backword category


4) Medical fitness

5) recommendation

of committee




22 Permanency Benefit Certificate

Appointment letter Minimum three years

of permeant continue

service

No gap in the

continue three years

services

No departmental enquiry/Legal matters confidential Report Medical Fitness

Min:3 to 7 days In chargeClerk-Est-4


23 RelevantSevaarth Information (Lad-Page/Anukampa)

Appointment order Joining order Committee Recommendation If applicable caste Certificate& ValiditySmall Family Certificate

Min:3 to 7 days In charge Clerk-Est-4


Leave Benefits

1 LTC/Maharashtra Darshan

Application minimum 1 month before Applicable only once in 4 year



2 Native Place Visit Application minimum 1 month before Applicable only once in 2 year






4 Condition: TB& Paralysis affected

Application Medical Board Recommendation Medical certificate at



the time of joining

5 Earn Leave Application minimum 1 month before through Proper channel and recommendations of concerned department head/Section



6 Medical Leave Application with

recommendation of

concerned incharge

Medical certificate at the time of Application mentioning reason Medical fitness certificate at the time of joining







Min:3 days Incharge Clerk-Est-4






RETIREMENT BENEFITS

1 Notice 6 months in advance before retirement


As per situation In charge Clerk-Est-4


2 Pensioner person and all documents required for benefits

Husband and Wife Joined Photo Husband and Wife Joined ID Proof Address Proof Children details and birth certificates




3 Verification of Pensioner service book only after receiving above documents

Updated Service Book Forwarding letter of head of the institute

4 Treasury Office Queries

Service book related queries of pensioner. He/she will have to comply all the requirements as needed within



working 7 days

5 Online pentioninformations once above all is cleared

online inforamtion will

be filled and the same

will be forwarded to

AG

Nagpur Hard copy of online inforamation along with service book to be forwarded to AG Nagpur



6 official Retirement /VRS/Death In above situation Enteries to be done in service book

Office Orders Death Certificate













LEGAL & RTI

1 Right to Information R.T.I. Application 30 days Incharge Clerk R.T.I.


2 Legal Cases Writ Petition - Orginal Application Contempt Petition

7 Days Incharge Clerk R.T.I.


3 Vehicles Providing Required Application Urgent Incharge Clerk R.T.I.


Sr. No.

Name of the service List of Documents Required

Timeline for providing Service (ln Days)

Officer Responsible

Supervisor Officer Responsible (In case of Esalation)

ESTABLISHMENT - 4

Government & Director level work

1 Sanctioned Post Various Format of Government




2 Continuation for Temperory Class-4 post





3 Giving answer to Legislative Session Question Issued by Legislative Members

List of Documents Required




4 Information about Sanctioned Fillup & Vacant post

Letter from DMER, Mumbai or Mail




Divisional Level Information

1 Promotional & Nomination Roaster Compilation from Divisional Office (Backward class)

Promotional & Nomination categorywise complete roster

per 2 Years Incharge Clerk-Est-4


2 Information about Compassionate ground meeting for

1)Collector office order

Organise at the day of meeting



2) Collector office format

3) Seniority list of composite Ground of this Office

3 Proposal of continuation Ground send to collector office

1) Received list of compisite ground of this Office

7 days Incharge Clerk-Est-4


2) Candidate Qualification certificate


4) Succession certificate by court if not giver Nomination

4 Information About Statistical Department

Received information Letter from Statistical Office

Date Declared by Concern Office



5 Fill up DCPS form which Employee first join in this office &

Treasury office Letter 7 Ddays and Declare Date of meeting



6 Audit for A.G. Nagpur, Mantralaya Mumbai, Director office Mumbai, Head Treasury office, A,bad

Demand by All concern Audit Dept.provided for office Available record



7 RTI ACT - 2005 Received Application from RTI Applicant

Received application from 1 month



Information privide to RTI Applicant



Service for office Employee

1 Sanction post 124 All cadre of class-4 employees maintain record from Joining to Retirement

1) Attendance Register

update Incharge Clerk-Est-4


2) Casual Leave Register

Time to time

3) post Register

4) Retirement Rigister

5) Employee file record Register

2 Prepare Seniority List for Compassionate Ground

1) Attendance Register

update Incharge Clerk-Est-4


2) cacual Leave Register

Time to time

3) post Register

4) Employee file tecord Register

3 Prepare Seniority List for Lad-page

committee Applicant

1) Given proposal from concern Applicant

If provided concern document by applicant after included Name in siniority list



2) Required Qualification Certificate


4) Succession certificate

5) Required cast cert. & cast validity for SC category

4 Appointment of employees on vacant post of class-4 & issued order according to Organizing meetings of Lad-page & Component Committee & rules and regulation of government

1) Officer Joining order

Join same day after submitting documents which mentioned list of documents required




3) Cast Certificate & Cast Validity if Employee belongs to SC Category

4) Small Family Certificate in Performa

resolution Of Government

5 Fill up DCPS form for New joining employees

Issued form should be Updated & submitted to this office

Information of employee should be submitted in 7 days to treasury office & Received DCPS No. & NPS. No. should inform to account section for further action



6 Regarding issued Medical Certificate of New Join

Office order copy Within 2 month after joining



7 Regarding sending Attestation Form (Character Certificate of employee to district police headquarters

1) Fill up form prescribed form by government from employees in 2 copies

within 3 month after date of joining. Within days after emloyees



2) Letter from head institute for Character certificate

8 Sending proposal of Caste Validity certificate of employees

1) Caste Certificate duly signed by Responsible officer

within 7 days after submitting documents mentioned



2) School leaving certificate

3) father, grandfather & blood relation caste certificate & caste Validity


1) Appointment order Time to time update


O.S.(Administration)



4) Police Character


10 Preparing Service role 1) Appointment order within 6 months after date of joining





4) Police Character

5) Nomination form

6) Caste Certificate if employee belongs to backward class

7) Small Family Certificate

11 submitting information regarding court ase to legal cell

information produced regarding writ petition from available records



12 Prepare Temporary & Permanent Seniority List of class 4 employee for post of Lab.Assistant

Received in prescribed format from GMCH A'bad

Temperory & Permanent Seniority llist disclosed upto May end of year



GMCH A'bad

13 Prepare Temporary & Permanent Seniority List of class 4 employee for post of Lab.Assistant

Received information prescribed format from GMCH A'bad

Temperory & Permanent Seniority llist disclosed upto May end of year



14 Prepare Temporary & Permanent Seniority List of class 4 employee for post of upper class 4 post (naik,daptari. &lift

1) According to Government rules

Temporary & Permanent seniority list disclosed upto May end of year



2) Completed Service for 3 years


4) Caste Certificate & Cast Validity if Employee belongs to backward Class

15 Organized meeting for promotion of class 4 to junior clerk, class 4 to lab assistant, class 4 to class 4 upper post

1) All Cadres permanent Seniority list

within 7 days after compliting things Metioned



2) Qualification for promotion post

3) Caste Certificate & Cast Validity if Employee belongs to backward Class

4) Enquiry of court case & Police should not be against employees.

5) Meeting of Committee & Proposal of Committee.

6) Approved Tipanni of office

16 Sending proposal of common seniority list copmensate employees (Anukampa)

1) Apply Within 1 year after death of employee.

within 7 days after compliting things Metioned



2) Death Certificate of employee

3) Candidates qualification Certificate.

4) If employee son want appointment then son should produce NOC of Employees Wife.

5) NOC of blood relative of employee

6) If employees are not Nominated then employees should produce then employees court succession Certificate.

17 Permanency Benefit Certificate

appointment letter minimum three years of permanent continue service

min: 3 - 7 days Incharge Clerk-Est-4


No gap in the continue three years services

no departmental enquiry/legal matters

medical fitness

18 Relecant sevaarth information

appointment order min: 3 - 7 days Incharge Clerk-Est-4


joining order

committee recommendation

if appllicable caste cert.& validity small family cert.

Leave benefits

1 LTC/Maharashtra Darshan

Application min:1 Month before



Applicable only once in 4 year

2 Native place visit application min:1 month before



applicable only once in2 year

3 Maternity leave ANC Card Xerox/papers



medical certificate at the time of joining

4 Condition:TB & Paralysis affected

Application min:1 Month before



medical board recommendation

medical certificate at the time of joining

5 Earn leave Application min:1month before



through ;proper channel and recommendations of concerned department head/section

6 Medical leave application with recommendation of concerned incharge



Medical certificate at the time of application reason

medical fitness certificate at the time of joining

7 Half pay leave Application min:1 Month before



through ;proper channel and recommendations of concerned department head/section

8 Without pay absent employee only after recommendation of concerned department head/sectioon

min: 3 days Incharge Clerk-Est-4


9 Special leave / meditation

applicaation with aporoval of Meditation officce / class to be submitted



RETIREMENT BENEFITS

1 Notice 6 months in adcance before terirement

as per service book records

as per situation Incharge Clerk-Est-4



Husband & wife joined photo

Husband & wife joined proof

address proof

children details and birth certificates

3 Verification of Updated Service book Incharge Clerk- O.S.(Administration)

Pensioner service book only after receiving

Forwarding letter of head of the institute

Est-4

4 Treasury Office Queries

Service book related queries of pensioner. He / she will have to comply ;all the requirements as needed within working 7 days



5 Online pension information once above all is cleared

online information will be filled and the same will be forwarded to AG Nagpur



Hard copy of online information along with service book to be forwarded to AG Nagpur

6 official Retirement / VRS / Death

office order min: 3 - 7 days Incharge Clerk-Est-4


In above situation Entries to be done in service book

Death Certificate

7 Leave encashment Applicaton min: 3 - 7 days Incharge Clerk-Est-4


Verification in the service book


Sanctioned Pension paper approved b AG Nagpur



9 NOC certificate institute level concerned departments / sections NOC

Sr. No

Name of Service List of Documents Rrquired

Timelines for Providing service (in days)

Officer Responsible

Supervisor Officer Responsible (in Case of Escalation)

BUILDING DEPARTMENT

1 Major Work

As Requirement from this institute & Approved Estiment from public Work Department Map of land justification of Dean, Certification o Dean and Format A&B.

Minimum 15 days & Maximum 20 day

Incharge Clerk, Constrution Department

Office Supritendend (Adminstration)

2 Minor Work

As Requirement from this institute & Approved Estiment from public Work Department Map of land justification of Dean, Certification o Dean and Format A&B. Administrtive Approl upto 20 Laks has been given by institute level. All Hospital building Repairing works



Office Supritendend (Adminstration)

3 Payment of Water bill & Property duties of Municipal Corporation of Aurangabad

Regarding Water bill invoice of Municipal Corporation of Aurangabad certified by DDO (Adminstrative officer)



Office Supritendend (Adminstratio)

then its send to account section of this department. Regarding property duties invioice of Muncipal corporation, Aurangabad certified by DDO (Adminstrative officer) then its send to account section of this

4 Parking &Swachatagrah tender process & Received rent payment

Advertisement has been issued in State level Newspaper & Tender has called Then highest bidder gets order for Parking & Swachatagrah

Tender process required 30 day


Office Supritendend (Adminstration

5 Rent payment received from various Govt.& non Govt. Department which had rented office in this institute

Monthly Rent payment received from Govt.& Non Govt- department

Monthly Incharge Clerk, Constrution Department

Office Supritendend (Adminstration

Sr No.


Timelines for Providing Service

(in Days)

Officer Responsible

Supervisor Officer Responsible (In case of Escalation)

RTI

01 Right to Information Act Application

Application of the applicant under right to Information Act-2005 in prescribed format, If applicant belongs to below poverty line (B.P.L.)

Application received within 30 days provide.

1. Shri.P.N.Dehade, Information

Officer Or Administrative

Officer.

02.Shri.Ramesh Vasnik,

Information Officer,

Technicians Or Deputy Medical

Superintendent.

Shri.B.K.Gaikawad Assistant Information Officer Or

Office Superintendent

02 Right to Information Act Appeal Application

Application under right to Information

Act in prescribed format xerox copy of the letter information received throw Public Information Officer in

response to application submitted

under Right to Information Act-2005.

Application received within 30 days provide.

Shri.Sudhir Choudhary,

Appeal Information Officer Or Medical

Superintendent

Shri.B.K.Gaikawad Assistant Information Officer Or

Office Superintendent

Sr.no Name of The Services List of Required Documents

Time Line for Provided Services (in Days)

Officers Responsible

Supervisor Officers Responsible

Drug Dept.

Drug Purchase Drug purchase on Govt.(DMER) rate contract if Govt (DMER)rate contract not available than purchase on other govt rate contract (ESIC,BMC,GU ) etc

45 Days Pharmacist Class-III, Pharmacist Class-II & drug purchase commiittee

Asso Proffesor Pharmacology Dept . & Pharmacist Class II

Local Drug Purchase Govt rate contract not available, essential for

10 to 15 days Pharmacist Class-III,

Asso Proffesor Pharmacology Dept .

patients, quotation call, & Demand Letter from concern authority.

Pharmacist Class-II & drug purchase commiittee

Pharmacist Class II

Emergency drug purchase

Emergency drugs purchase form from concern ward & OT by authorised signature

Immediate concern dept Pharmacist -III, Pharmacist -II

Asso Proffesor Pharmacology Dept . & Pharmacist Class II

Drug storage and distribution Central Drug Store

drugs indent given to Central Drug Store, and stock register and medicine records

Daily Pharmacist -III Asso Proffesor Pharmacology & Pharmacist -II

Floor Pharamcy (drug distributed to IPD & OPD level)

drugs indent book of Concerned ward .OT and OPD section

Daily Pharmacist -III Asso Proffesor Pharmacology & Pharmacist class -II

Sr.no Name of The Services List of Required Documents

Time Line for Provided Services (in Days)

Officers Responsible

Supervisor Officers Responsible

Medical Record section

1 Patients case Record

Photo ID Relevant

Proof of Hospital Stay

7 Days I/C Medical Record ,

Government Medical

Collage & Hospital,

Aurangabad

Medical Suprintendent, Government Medical Collage &

Hospital, Aurangabad

Sr No


Timelines for providing service (in Days)

Officer Responsible


OPD

1 Collection of Every type of cash regarding patient

_ Every day Accounts Officer

Dean GMCH Abad

Sr No


Timelines for providing service (in Days)

Officer Responsible


VEHICLE

VEHICLE VIP 1 VIP2, Casualty Dept., Blood Camp, Health camp in town and city.

Shri Mishrilal Kundare Driver, Shri. Maheboob Pathan Driver Shri. Balaji padagi Driver Shri. Suresh Jadhav Driver Shri. Shantilal Phule Driver Shri. Changdeo Gaikwad Driver Shri Sandip Jamdhade Driver Shri.Raheman Khan Driver Shri Mazhar Shaikh Driver, Dr. Ramesh Vasnik (vehicle incharge) .

Permanant Dr. Ramesh Vasnik (vehicle incharge) . GMCH, Aurangabad.

SR. NO.

NAME OF THE SERVICE

LIST OF DOCUMENT REQUIRED

TIMELINE FOR PROVIDING

SERVICE ( IN DAYS)

OFFICER RESPONSIBLE

SUPERVISOR OFFICER RESPONSIBLE ( IN CASE OF

ESCALATION)

Account section

1 House Building Advance

Prescribed form,7/12 form, Structuerof House, Permission of Municipal Corporation Department, Salary Certificate, Estimate of House

Submission to DMER after Sanction from DMER, Minimum 3-7 days)

Incharge clerk of advance

Account Superintendent

2 Vehicles Advance Driving License, Quotation of Vehicle and Salary Certification




3 Computer Advance Certificate of MSCIT, Quotation of Computer and Salary Certificate




4 Festival Advance Application of Employees

Minimum 3-7 days)



5 To supervise on budget &contingency bills submitted from budget section.

To Check the documents as per submitted from concern section

Same day on submission from concern section


Administrative officer

Leave Travelling concession bills

Salary bills of gazetted and non gazetted employees, stipend of students

All advances to employees

GPF and DCPS

Over time bills, DCRG and Pension Bills

Salary certificate, DA Arrears

6 General Provident Fund

Medical certificate, Medical Ground

Minimum 3-7 days)

Incharge clerk of GPF


Form no.1 &3 Gaz. Employees and class 3&4 employee

House Building repairing document

Marriage card, computer , motor cycle quotation & education document , etc

7 GPF Final Payment Employee Gaz. & 3 Annexure "B" submitted in three copy's & Retirement order

Employees Gaz& 3 submission to A.G Oiicer Nagpur &mumbai section



Employee class 4 Application & establishment Retirement order copy

for After

8 GPF Insurance Link Application from Employees nomination

Submission to DMER Sanction



Employees death certificate

Nomination Copy

9 DCPS/NPS (final payment)

Final payment of DCPS/NPSEmployees Application Annexure "A"

Submission to Treasury office Sanction , After Sanction of Annexure B,to get Annxure C

Incharge clerk of GPF/NPS


Order of Resignation or retirement

Employees Death Certificate

10 Salary class 1&2 Appointments order, joining Reports, Increments Certificate

Date on 1 to 5 per months

Section incharge Account Superintendent

11 Leave Encashment Class 1&2

Office Order Minimum 3-7 days)


12 DA Arrears class 1 &2 Govt. of Maharashtra G.R.

Minimum 3-7 days)


13 Time Bond Promotions Class 1&2 12/24 yrs

Officer Order Minimum 3-7 days)


14 Probation period Termination class 1&2



15 salary arrears class 1&2



16 Salary class 3&4 Appointments order, joining Reports, Increments Certificate

Date on 1 to 5 per months


17 Leave encashment class 3&4



18 DA Arrears class 3 &4 Govt. of Maharashtra G.R.

Minimum 3-7 days)


19 Time Bond Promotions Class 3&4 12/24 yrs



20 salary arrears class 3&4



21 Stipend Appointments order of post graduate (Junior Resident)

Subject to availability of grants


Present/Absent report from all concerned depatments

Minimum 3-7 days)

Resident/student from JR-I

22 DA arrears of Stipend Govt of maharashtra G.R

Subject to availability of grants


23 Stipend Certificate Application of junior Resident

Minimum 3-7 days)


24 Group Insurance Scheme

Application of retired officer/employee

Minimum 3-7 days)

Incharge clerk GIS

Retirement order of officer/employee from Establishment section

Govt of Maharashtra GR of GIS entries in service book.

Service book 1st page Xerox, GIS entries in service book

In case of Death of officer/employee nomination of GIS is required

BUDGET

1 T.E.W Charges Bills from electrician, telephone operators and Bandhkam section

subject to avability of grants

incharge clerk Account Superintendent

2 office Expenses Bills from store ,cashier,account section

Minimum 3-7 days)

3 Rent rate taxes Bills from municipal corp. Aurangabad (Bandhkam section)

4 Computer Expen. Bills from store, Cashier

5 Advertising & Pub Bills from store & Establishment sec.

6 Minor Work Bills from Bandhkam Section & cashier

7 motot vehicle Bills from Bandhkam Section & cashier

8 Machinery Maintenance &Equipment

Bills from store and cashier

OTHER

1 Leave Travelling Concession, & home Town

Railway and S.T Bus Ticket from all Gaz. Officer, Class III and IV Employees. Establishment Section order Tour diary, family information husband/wife not Govt. Employees undertaking mother in law & father in law not pensioner undertaking reason card & all undertaking certificate

Subject to avability of grants.

incharge clerk

2 Medical Reimbursement

All document original incharge clerk Account Superintendent

Prescribed from no. A & B Medical

Reimbursement

Govt. Hospital Medical Bills medicine not available in medical store pharmacist store certificate, counter sign medical superintendent.

family information

Husband/wife is not govt. Employees undertaking.

Permanency certificate.

Form C &D

Medical Reimbursement Private Hospital ,medical bill.

Govt hospital refer letter , private hospital discharge card.

Establishment leave section order & all undertaking certificate

3 Overtime Allowance Vehicle section subject to avability of grants.


order & log book

4 Domestic travel expenses

Bills from all gazetted officer, class III & IV employees & establishment section.



order…Tour diary & Railway /bus ticket

5 Provisinal Pension Establishment section & NO Dues certificate



6 Death cum retirement gratuity.

Sanction order from A.G Office Nagpur

Subject to avability of grants. Min 3-7 days.


NO dues certification

Sr. No.





INWARD SECTION

1 Letter received by Registar A.D. Speed post, simple post are opened infront O.S. and duty signed by O.S. then letter note on inward register

Letter received from Government DMER & Priviate Office

2 to 3 days In charge clerk O.S. (Administration)

2 Letter received from all department Govt. & DMER & other Govt. Office are remarks by O.S. then take note on register then its distrubited to all related



departments for further action

3 Confidential letter are tear up infront of O.S. then take note on inward register.



4 Note of letter which received from DMER on special register for sophisticated action then get remarks from O.S.



5 Note of letter which received from MUHS, Nashik on special register for sophisticated action. Then get remarks from O.S.



Sr. No.





OUTWARD SECTION

1 Giving outward no to files & also note down number on outward

Letter from Deartments

Urgent Incharge clerk outward department

O.S. (Administrative)

2 Givining outward no. To Confidental letter. Enclosed letter should sent to related person

Letter from Departments



3 Letter which sent to out of station by sticking by tickets to pockets & urgent letter send by speed post & register A.D. & also put note on register

Letter from Departments



Sr.No

Name of the Service List of Documents Requited

Timeless for providng service

( in Days)

Officer Responsible Supervisor Officer Responsible (in case of

Esealation)

Surgical Department

1 Purchase of Surgical items for the Hospital

List of Surgical items Enclose as Exb

Stock for Every three months

I/c Officer of Surgical Store

Medical Superitendentt of Hospital

2 Distribution of Surgical of item to different wards O.T.S.OPD and departments as per Requirements

As above Weekly Supply and Emergency supply aft nay

iteme


Medical Superitendentt of Hospital

3 Emergency Local Purch ases as per Emergency Requirements

Emergency Required Surgical items

As per Emergency


Medical Superitendenttof Hospital

Sr.No

Name of the Service List of Documents Requited

Timeless for providng service

( in Days)

Officer Responsible Supervisor Officer Responsible (in case of

Esealation)

Stationary supply

1 Stationary supply daily Stationary Head

Dean GMCH Aurangabad

Sr No.


Timelines for Providing Service

(in Days)

Officer Responsible Supervisor Officer Responsible

(In case of Escalation)

Equipment department

01 Issue Quatatation order for Purches of Various Equipment &Machinaraies in Various Heads

Quatation Should be Enclosed in Sealed Envelope with Specification from Provider

07 days Administrative Officer

Govt. Medical Collage & Hospital

Dean Govt. Medical Collage &

Hospital

02 Issue Orders for Purches of Equipment &Machineries in Various Head

Order Will be issue on basis of lowes who give Quatation for purches of Equipment &Machinaries .Specification should be Matched with user Department Specification.




Hospital

03 Certification of Invoice Required Tax Invoice which Certified by Head of User Department & also Required letter form Departement for Certification of invoice .Account to G.R. of Industry Engery&&Labour Department Maharashtra Government

२ ० १ ४ /

८ २ / -

३ / -

४ , ३ ० /१० /२ ० १ ५ If invoice amount is more than Rs 5000/- then invoice get certified from office then it will be send to Account section of this institute for payment but if invoice amount is less than Rs.5000/- then invoice will passed in office only & payment will issue.

5 Days for Below Rs.5000 & 15 Days for above Rs.5000/- Amount

Administrative Officer



Hospital

04 AMC/CMC/ of Machineries & Equipment

Letter Required for user Department & Also Required bond papers from provider .Year & Date should be mentioned in bond paper. Invoice Should be given .Then Invoice Will Certified from user Deparment& than bill




Hospital

passed from office & then invoice wiil send to treasury for payment

Sr . Name of the Service List of Documents Required

Timelines for Providing Service (in Days)

Officer Responsi ble Supervisor Officer Responsible (In case of Escalation)

Establishment -Nursing

1 Continuation for Tempory Class-3 Post



Incharge Clerk-Est-Nursing


2 Giving answer to Legistative Session Question Issued by Lestistative Members

Letter received from Government in case of legistative Question

Urgent Incharge Clerk- O.S. (Administration)

3 Information about Santioned,Fil up & Vaccant post

Letter from DMER,Mumbai or Mail


Incharge Clerk- O.S. (Administration)

Divisional information

1 Promotion &Nomination Roster Complation from Divisional Office (Backword class)

Promotion&Nominaton categeory wise complite roster

Per 2 Years Incharge Clerk- O.S. (Administration)

2 Information About Statical Department

Received Information Letter from Statical Office

Date Declared by concern Office


3 Fillup DCPS & NPS form which Employee first join in this office & Attend the meeting & Traning at Treasury office

Treasury office Letter 7 days and Declair Date of meeting


4 Present at collector Collector officer order As per Collector

Present at collector Collector officer order As per Collector

Present at collector Collector officer order As per Collector

Incharge Clerk-Est-Nursing


5 Audit for A.G. Nagur, Mantralya Mumbai, Director office, Mumbai, Head Treasury office, A,bad

Demand by All concern Audit Dept. provided for office Availabe Record


6 RTI ACT - 2005 Information provid to RTI Applicant

Received Application from RTI Applicant

Reveived application from 1 month


Service about office Employee

1 Sanction posts 885 All cadre of class-3 Nursing employees maintain record from Joining to Retirement

1) Attendence Register 2) Casul Leave Register 3) post Register 4) Retirement Register 5) Employee file record Register

update Time to time


2 Selected candidate from Director office join to this Institute

1) Director office joining order 2) Qualification certificate 3) cast certificate & cast validity if backword catgory

same day Incharge Clerk-Est-Nursing


3 Fill up DCPS & NPS form for New joining employees

Issued form should be Updated & submiteed to this office

Information of employe should be submitted in 7 days to treasury office & Received DCPS No. & NPS No. should inform to account section for further action.


4 Regarding issued Medical Certificate of New Join employee

Office Order Copy Within 2 month after Joining


5 Regarding sending Attestation Form(Character Certificate of employee to district police headquarters

1) fill up form prescribed form by government from employees in 2 copies. 2) Letter from head institute for Character Certificate.

within 3 month after date of Joining. Within 7 days after employees submitted Prescribed form



1)Caste Certificate duly signed by Responsible officer 2) School leaving certificate 3) father,grandfather & blood relation caste certificate & caste Validity.4) Trees of Family Certificate

Within 7 days After submiting documents mentioned



1) Appointment order 2) Qualification Certificate

Time to time update


3) Medical Certificate 4) Police Character

Est-Nursing



1) Appointment order 2) Qualification Certificate 3) Medical Certificate 4) Police Character 5) Nomination form 6) Caste Certificate if employee 7) Small Family Certificatebelongs to backward Class

Within 6 months After date of joining


9 cofidential Report 1) Govt. Format Every year month of April



information produced Regarding writ petition from available records


11 Benfit 12 & 24 year (Ashwasit Pragati Yojana)

1) Promotion Qualification



2) cast validity if Backword category

Est-Nursing


4) Medical fitness

5) recommendation of committee

12 Permemanacy Benefit Certificate

Appointmet letter Minimum three years of permenant ccontinue service No gap in the continue three years services No departmental enquiry/Legal matters confidatial Report Medical Fitness

Min:3 to 7 days Incharge Clerk- O.S. (Administration)

13 To make Online Changes in I.F.M.S. System 1)To Join the nominated candidate on Staff Nurse Post 2)Changes in Temporary Post Government Resolution 4) Make Pension papers of the Retired Employee 5)Terminate the service of Retired Employee

1)Order of D.M.E.R. 2) Education Qualifacation certificate 3)Caste Validity Certificate 4)Certificate of small Family

sr.no.1 to 2 urgent, sr.no.3 in month of July, sr.no.4 before 6 months of retirement, sr.no.5 after sanction of Pension

Incharge Clerk- Est-Nursing


Leave Benefits

1 LTC/Maharashtra Application minimum 1 month before- Application only once in 4 year

Min:3 to 7 days Incharge Clerk- Est-Nursing


2 Native Place Visit Application minmun 1 month before Applicable only once in 2 year






4 Conditon :TB & Paralysis affected

Application Medical Board recommendation Medical certificate at the time of joining



5 Earn Leave Application minmun 1 month before through Proper channel and recommendations of concerned department head/Section



6 Medical Leave Application with recommendation of Medical Practitioner and Certificate of fit to join







Min:3 days Incharge Clerk- Est-Nursing






Retirement Benefits

1 Notice 6 months in advance before retirment


As per situation Incharge Clerk- Est-Nursing



Husband and Wife Joined Photo Husband and Wife Joined ID Proof Address Proof Children details and birth certificates




3 Verification of Pentioner service book only after receiving above documents

Updated Serevice Book Forwarding letter of head of the institute



4 Treasury Office Querries

Service book related querries of pentioner..he/she will have to comply all the requirements as needed within working 7 days

Min: 3 -7 days Incharge Clerk- Est-Nursing


5 Online pention informations once above all is cleared

online inforamtion will be filled and the same will be forwarded to AG Nagpur Hard copy of online inforamation along with service book to be forwarded to AG Nagpur



6 official Retirement Office Orders Min: 3 -7 days Incharge Clerk- Est-Nursing












Legal Cases and R.T.I.

1 Right to Information R.T.I. Application 30 days Incharge Clerk- Est-Nursing


2 Legal Cases Writ Petition - Orginal Application Contempt Petition

7 Days Incharge Clerk- Est-Nursing


3 Vehicles Providing Required Application Urgent Incharge Clerk- Est-Nursing


Accounts Related

1 Issue of Salary Slip Application of Employee

Monthly( Between05-15)

Incharge Clerk Account-Nursing

O.S. (Accounts)

2 Deduction of Flag Day Fund

Instructions by Collector

Once in a Year Incharge Clerk Account-Nursing

O.S. (Accounts)

3 Festival Advance, Computer Advance and vehicle Advance

Application of Employee

On Occasion of Festival as shown in G.R.

Incharge Clerk Account-Nursing

O.S. (Accounts)

Hospital Ward Administration, Management

1 To Keep update Ward Equipments, Stock Book, Autoclave, Emergency trolly, Oxygen cylinder, othe Machineries

Instructions by Metron Urgent Sister Incharge Metron

2 Duty Management of Staff Nurse

Instructions by Metron Weekly Sister Incharge Metron

3 Daily Diet, Cloths, and Emergency Medicines to Patient

Instrutions by Dietician and Doctors

urgent Sister Incharge Metron

4 Orientation to Paramedical Staff, computerized updation of details of patients

Instructions by Doctor urgent Sister Incharge Metron

5 Send Specimen of Patient to Lab , Keep Update Details of Reports

Instructions by Doctor urgent Sister Incharge Metron

6 To update Medico legal Case Reports, and keep Balance Between Incharge and Staff Nurse

Instructions by Metron Urgent Departmental Incharge

Metron

7 Convey messages about various problems to certain Departments through Letters

Instructions by Metron urgent Sister Incharge Metron

Onfield Service to Patients

1 Admission of Patient to ward, support Doctors in Patient care,and councillation

1. Admission Card 2.Case papers

urgent Sister Incharge Metron

2 To take care of patients and give them advise about medicines

case papers urgent Sister Incharge Metron

3 To update records in Paediatrics ward

case papers urgent Paediatric Nurse Metron

4 Councillation to Mentaly Disabled, Psychiatric Patients and their Relatives

case papers urgent psychatric Nurse Metron

5 Keep Records of Doses, and Details of Pregnant patient

case papers urgent Public Health Nurse Metron

Management in Metron Office

1 Keep update muster of Staff, Confidential Report, Emergency Management

Instructions by Metron urgent Sister Incharge Metron

2 Send Information regarding Email, Telephone and Letters To Higer Authority (DMER)

Instructions by Metron urgent Assistant Metron Metron

3 Inservice Training to Staff Nurse

Instructions by Metron urgent Assistant Metron Metron

4 To Participate in Pulse Polio , T.B.Awareness, Family Planing and Blindness.

1. Circular 2.Instructions by Department

urgent Assistant Metron Metron

CASH SECTION

1 1) Enteries of EFT in cash book 2) Non-Govt. Cash book

enteries 3) Updation of bank register 4) Recovery of society

loan, 5) Installments of RD/LIC & othe

recoveries 6) Deposit the stipend in bank 7)

Distribution of advances &

Settlelment of advances 8) deposit

the csh in bank through challan 9)

Daily cash book tally 10) Maintaining PLA

account 11) New accounts opening in

treasury 12) Computerization of all above works 13) To

maintin the PLA cash book 14) Issuing Receipts of cash

received 15) Preparing challan 16)

Distibution of scholarship, freeship,

PTC, STC, NMS, Deposits through bank 17) All works

related to banks

1. Circular 2.Instructions by Department

3-7 days Cashier Adminstrative officer

OTHER

1 Leave Travelling Concession, & Home

Town,

Railway & S.T.Bus Ticket from All , Class

III Employees. Est- Section Order Tour

Diary, Family Information Husband

/Wife not Govt. Employees

Undertaking Mother in Law & Father in Law not pensioner

Undertaking Reason Card& All

Undertaking Certificate

Subject to availability of Grants Min. 3

Days Max.7 Days



2 Medical Reimbursement

1.All Document Original

2. Prescribed form No.A & B Medical 3. Govt.Hospital

Medical Bills,Medicine not available in Medical Store,

Pharmacist StoresCertificate,

Counter Sign Medical superintendent

4. Family Information 5. Husband/Wife is not Govt.Employees

Undertaking 6. Permanency Certificate, & All

Undertaking Certificate. From C.&

D Medical Reimbursement Private /Hospital,

Medical Bill , 7.Govt.Hospital refer

Letter, 8.Private Hospital Discharge

Card, Family information, 9.Ration Card, Husband/Wife

is not Govt. Employees

Undertaking 10. Salary Certificate

Permanency Certificate,

11.Establishment leave Section Order & All Undertaking

Certificate

Subject to availability of

Grants Min. 3-7 days



3 Temporary Retirement Payment

1.Sanction Order from A.G.Office Nagpur

2.No Dues certificate





3 Death Cum Retirement Gratuity.

1.Sanction Order from A.G.Office Nagpur

2.No Dues certificate



