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Spring 2013 FCAT Reading, Math, & Science Administrator
Training
Welcome FCAT Dates &
Schedules Teacher/Student
assignments What’s New?
Reminders! Test Security Responsibilities Invalidations Collecting/returning
materials Questions?
AGENDA
Read
Me!
RMS DAILY SESSION SCHEDULE
Test DateGrad
eTest Type
Number of
Sessions
Student Working Time
Materials Configuration
Monday, April 15
678
MathMathMath
222
70 Minutes Ea70 Minutes Ea70 Minutes Ea
Math Test Book and Answer Book (pre-ID Label)Math Test Book and Answer Book (pre-ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)
Tuesday, April 16
7
8
Reading
Reading
1
1
70 Minutes
70 Minutes
Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)
Wednesday, April 17
7
8
Make-ups
Reading
Reading
All PreviousSessions
1
1
As Needed
70 Minutes
70 Minutes
Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)Reading/Math Test Book and Reading/Math Answer Book (pre- ID Label)Grade 7 and 10 Reading CBT can continue through 4/23
RMS DAILY SESSION SCHEDULE
Test Date Grade Test TypeNumber
of Sessions
Student Working
TimeMaterials Configuration
Thursday, April 18
8
Make-ups
Science
All PreviousSessions
2
As Needed
80 Minutes Ea
Science Test Book and Answer Book (pre-ID Label)
Friday, April 19Make-ups
All PreviousSessions
As Needed
Monday, April 22
6
Make-ups
Reading
Al l Previous Sessions
1
As Needed
70 Minutes Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)
Tuesday, April 23
6
Make-ups
Reading
Al l Previous Sessions
1
As Needed
70 Minutes Computer-based or Paper Accommodation Test Book and Answer Book (pre- ID Label)
Wednesday, April 24
Make-ups
3, 4, 5, 6, 7 Math, 9
As Needed
Grade 5 Math, 6 /9 Reading CBT may continue thru 4/30.
Thursday, April 25- Friday, April 26
Make-ups
3, 4, 5, 6, 7 Math, 9
As Needed
Monday, April 29
Make-ups
5, 6, 9 CBT only
As Needed
All Grades 4-9 Paper Tests must be returned to Mellonville Annex TODAY. All DCO boxes returned by 5/1.
Bell Schedule
Bell schedules have been distributed. Please pay attention to each day’s schedule since they do vary.
Lunches are scheduled by sectors. No bells during testing please follow
the schedule for each day. When your students are dismissed
please actively monitor hallways and stair wells.
Teacher/Student Assignments
Work copy has been provided to you Please review and make sure all students are
accounted for Some students may be tested in an ESE, 504
or ESOL test site You may be receiving students from another
teacher Your RAI will include all students assigned to
you For 6th/7th grade CBT reading students will be
tested in computer lab sites
7th Grade Reading has been added to CBT
Student Test Rules Acknowledgment “I understand the testing rules that were just
read to me. If I do not follow these rules, my test score may be invalidated.”
Students signs in Session 1 of test book, therefore all students must take session 1 before being administered session 2
If a student refuses to sign, must be removed from test session and scheduled into makeup session – call discipline.
What’s New?
Reference Sheets for grades 6-8 Math and grade 8 Science WILL BE provided by DOE in hard-copy Ensure students have a chance to review the
reference sheets prior to testing (Sample Test or ePAT)
Must use official reference sheet on days of testing Students must sign reference sheet (not in script).
Once used becomes secure item. NEW When returning reference sheets do not place
them in test book or with answer documents.
REMINDERS
Test Administrators must allow the exact amount of time allotted for each test session. You must indicate starting and stopping times in a place easily viewable by students during testing, and must give the 10-minute warning on time.
Test administrators are allowed to collect test materials once student verifies they are finished with test, and then allow student to read. Make sure no incentive is given for students to finish early. Maintain test atmosphere for the entire testing time (even if all students are finished early). Once materials are collected they may not be
returned to the student
REMINDERS
School Coordinator and Test Administrator Checklists in Appendix C to be used as guidelines for before, during, and after test processes
Classroom Signs, Answer Document Header Sheets, Security Agreement and Prohibited Activities Form, Security Log, Reference Sheets in Appendix C
Additional copies of header sheets provided if testing over several days (8th grade paper pencil)
REMINDERS
SECURITY REMINDERS AND FORMS
No electronic devices permitted during testing Students CANNOT have any electronic device (e.g.,
cell phone, mp3 player, game system, etc.) on them OR within arm’s reach even if they do not use them, including during breaks in their test session (place in back pack and place all back packs in front of room).
Cause for immediate invalidation of test
If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he/she will NOT be allowed to complete that session. No exceptions will be made once the student
leaves the school’s campus, so parents and students must be made aware of this policy.
A student with the accommodation of extra time MUST complete one session before continuing to the next session. They must complete the session by the end of the day.
REMINDERS
Teachers/staff should NOT discuss test items with students or each other at any time
Students should NOT handle testing materials at any time outside of their test sessions
A parent/dividend is never allowed to be in the testing room with their student during testing
Rooms must be prepared according to guideline on page 25 of test administration manual. A walk-through of all testing rooms will be performed prior to beginning testing.
REMINDERS
Appendix C of TAM (p. 315)
Must be signed by School Test Coordinator School Principal Test Administrators Proctors Anyone handling test
materials
FCAT SECURITY AGREEMENT FORM
Must be signed prior to testing by Test Administrators Proctors
Must include teacher certificate number for Test Administrators
TEST ADMINISTRATORPROHIBITED ACTIVITIES AGREEMENT
Security Log Must be completed by everyone who enters room for
purpose of administering or monitoring test
Must be completed even if no one relieves you
SECURITY LOG
Track students, test sessions, materials, and attendance
Record book security # when assigning test books to students (page 19 – indicates location of security numbers on test books)
REQUIRED ADMINISTRATION INFORMATION
REQUIRED ADMINISTRATION INFORMATION
18
* Test Group Codes* Assign one number per test group* Separate code needed for each make-up session* Students will bubble code on back of answer document for each
test session
Seating Chart/Diagram (samples on next slides) Copy provided or your own form For a list of what must be on each seating chart,
reference page 26 in the Test Administration Manual
Remember to make a chart for each day you test or use the one on next slide which includes all tests on one sheet
Copies retained for at least one school year
SEATING CHART
SEATING CHART Sample #1
Seating ChartSample #2
* Test Administrator is the one overseeing testing process, reading scripts, etc. Must be certified or hold professional license
* Proctor is the person assisting in the room but does not read script, answer student questions, etc.
* Both must be trained in security guidelines and testing protocol, and must sign Security Agreement and Prohibited Activities forms
* Cannot be in testing room with students related to them in any way
* UCF Interns – cannot be used in any capacity for FCAT Testing – need to monitor hallways and stairwells
TEST ADMINISTRATORS / PROCTORS
Keep test materials in locked storage when not in use before and after testing Administrative team will be picking up testing
materials from each teacher after testing – please remain in your room until materials are picked up.
Never leave materials unattended.
Never allow students to handle test materials except their own during testing.
Report Missing Materials, Breaches of Test Security, Testing Irregularities to Diane or Brent immediately
TEST SECURITY PROCEDURES
TEST ADMINISTRATOR RESPONSIBILITIES
Before testing responsibilities ( pages 25-29) Read Test Administration Manual Be familiar with allowable test accommodations if you will
administer to students needing accommodations Review and agree to the security guidelines/sign security
forms prior to testing Prepare room for testing Pick up test materials and verify test books and answer
documents the morning of testing
All students will have pre-ID answer documents and new students will have documents bubbled
Test are to be taken with #2 pencils only (provided)
Calculators will be provided for 7th and 8th only – no other calculator can be used (will be placed in mail boxes this week)
TEST ADMINISTRATORBEFORE TESTING
Distribute materials per script Make sure each student has the answer
document pre-identified for that student Read test administration script VERBATIM
paying attention to information between “Say” boxes
Students will be directed to write their name, school name and district…Also write and bubble group code for each test session and bubble test book form # on answer documents
Maintain test security at all times Keep accurate time
TEST ADMINISTRATOR
DURING TESTING
TEST ADMINISTRATOR
DURING TESTING
Actively supervise test session (page 31)
Test materials only on student desk Use # 2 pencil Quietly encourage students to stay on task Watch for cheating or any security issues No writing once test is complete Do not discuss test items Do not use phone (unless emergency), computer,
read book, grade paper, etc. during the test session
TEST ADMINISTRATOR
AFTER TESTING
Verify that all materials have been collected from students
Make sure seating chart, RAIF, and security log are completed
Make sure that any accommodation provided has been bubbled for ESE, 504, ELL
Prepare materials for return according to return plan list
Complete Test Administrator Survey at www.PearsonAccess.com/fl
Read Appendix A (pg. 270-276 of manual)
Must review accommodations needs prior to testing to be sure all arrangements are made
Must provide allowable accommodations even if student chooses not to use
Bubble only the accommodations actually used during testing
Bubble under correct box (either ESE/504 or ELL)
ACCOMODATIONS
The purpose of invalidation is to identify when the validity of test results has been compromised
Contact Diane or Brent with all invalidation situations
Must Invalidate if: Student is disruptive Student is cheating/has unauthorized help/returns to
previously completed test session Student has electronic device within reach Student is unable to finish or is not given correct
amount of time Student is either given inappropriate accommodation,
or not given appropriate accommodation
INVALIDATIONS
Determine if acceptable amount of time has been given for student to complete test If yes, submit for scoring if not soiled If no, bubble in DNS bubble on front of test document
and submit with To Be Scored materials If soiled and can be transferred to new document do
so, then place in ziplock bag Provide memo regarding situation, attach to ziplock bag Return with Not To Be Scored Notify Colleen DNS Type 2
INVALIDATION – STUDENT BECOMES SICK
COLLECTING AND RETURNING MATERIALS
Returning Materials Pencils/calculators (keep until final day testing) Manuals (keep for 8th grade science test) Required Administration Information Form Security Log Seating Charts “Absent students” cover sheet Answer documents for students needing make ups Test Books for students needing make ups “Not to be scored” cover sheet “Not to be scored” answer documents (ex. Withdrawn students, invalidated,
defected) To be scored” cover sheet “To be scored” answer documents Outside test taker cover sheet (Home ed, SCVS, etc.) Outside test taker “To be scored” answer documents Remaining test books Math reference sheets Science reference sheets
Materials will be picked up from you. Do not send by a student/proctor.
Need Relief
In the event you need some one to relieve you please post yellow sign on the outside of your door (signs will be provided)
One of the administrators on the floor will be monitoring and will check for posted signs
Discipline call Mrs. Leenen 31358 Other calls to Mrs. Dean 31354
Primary Contact Diane Taylor 31305 [email protected]
Secondary Contact Brent Ougel 31315 [email protected]
CONTACT INFORMATION
QUESTIONS??
