Spreadsheet BasicsSpreadsheet Basics

Letters are used for columnsLetters are used for columns Numbers are used for rowsNumbers are used for rows Cells are identified by a combination of Cells are identified by a combination of

letters and numbers ex. B4letters and numbers ex. B4

There are 3 main types of values that can be There are 3 main types of values that can be entered into a cellentered into a cell

Numbers

Text

Formulas

Information can be put in a cell by clicking on the Information can be put in a cell by clicking on the cell and entering the value in the formula bar or by cell and entering the value in the formula bar or by double clicking on a cell and entering the double clicking on a cell and entering the information directly into the cell.information directly into the cell.

If you are entering the same value many If you are entering the same value many times you can automatically fill in that value. times you can automatically fill in that value. Use your mouse to grab the bottom left hand Use your mouse to grab the bottom left hand corner of the cell and drag down or across.corner of the cell and drag down or across.

If a formula is copied using AutoFill the formula will If a formula is copied using AutoFill the formula will automatically adjust.automatically adjust.

Formula BasicsFormula Basics

Cell references are Cell references are often used in often used in formulasformulas

The value in A3 will The value in A3 will be calculated by be calculated by adding 1 to the adding 1 to the value in A2value in A2

The result will be The result will be stored as a number stored as a number in A3in A3

A combination of A combination of multiple cell multiple cell references and references and mathematical mathematical operations can be operations can be usedused

All spreadsheet programs contain many frequently used and complex functions

A menu of these functions can be found under the Insert menu

The functions are grouped by application and then alphabetically

Once you have selected the appropriate function a window will appear the will guide through the rest of the process

As you fill in the necessary information you will get a preview of the function at work

Once you have inserted the function the calculated value will appear in the actual cell. The formula will show in the formula bar.