Sponsorship and exhibition opportunities - RCOG · 2020-04-02 · gynaecology, benign gynaecology, ethics and developments in reproductive medicine, minimal invasive gynaecology and

1+44 (0) 20 7772 6490 [email protected] Conference Secretariat: MCI Middle East

Sponsorship and exhibition opportunities

28 - 30 January

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Welcome message

About the hosts

On behalf of the Royal College of Obstetricians and Gynaecologists (RCOG) and the Oman Society of Obstetrics and Gynaecology (OSOG), we invite you to participate in the rescheduled 2020 RCOG World Congress, to be held in Oman 27 - 30 January 2021.

The Congress is the major event in the calendar for clinicians practising in obstetrics and gynaecology, attracting around 3,000 delegates. It will provide your organisation with exclusive opportunities to showcase your work, interact with participants and learn about the latest developments in this rapidly changing and expanding field.

In 2021, our Congress will be held in the brand new Oman Convention and Exhibition Centre, just four kilometres from Muscat International Airport.

The Centre was designed for world class conferences and events, and will offer delegates, spon-sors and exhibitors a unique setting to experience an RCOG World Congress in the Middle East.

Co-organised by the RCOG and OSOG, the 2021 scientific programme is set to be innovative, exciting and a truly global and unmissable event for clinicians, academics and the industry.

Our programme will attract specialists in fetal and maternal medicine, high risk obstetrics, acute gynaecology, benign gynaecology, ethics and developments in reproductive medicine, minimal invasive gynaecology and labour ward management.

The Congress provides an opportunity for discussion, exchange of ideas and for delegates to interact with products and services from the industry. Providing your organisation the perfect opportunity to enhance your brand, connect with clinicians and influence decision-makers.

We hope that you will support this prestigious international Congress, and we look forward to bringing the industry together in Oman in January 2021.

Dr Edward Morris Dr. Tamima Rashid Al Dughaishi RCOG President OSOG, President and Founder

The Royal College of Obstetricians and Gynaecologists (RCOG) works to improve women’s healthcare across the world. It encourages the study and advancement of the science and practice of obstetrics and gynaecology. The RCOG: · Develops the education, training and exam programme for doctors wishing to specialise in obstetrics and gynaecology · Provides a continuing professional development programme for qualified obstetricians and gynaecologists, including practical skills courses and educational and scientific meetings and conferences, to ensure their skills remain up to date · Publishes clinical guidelines that set standards for high quality women’s healthcare, including national clinical guidelines through the NICE-funded National Guideline Alliance · Works with international partners to improve sexual and reproductive healthcare and reduce maternal morbidity and mortality worldwide, through its global health strategy · Publishes statements and reports on issues of public importance relevant to obstetrics and gynaecology · Contributes to policy development as it affects the obstetrics and gynaecology profession, the health service and wider women’s health concerns · Promotes academic work in obstetrics and gynaecology to ensure continued improvement in the service members offer to women · Carries out audit and quality improvement projects to improve women’s healthcare · Supports other organisations with similar objectives to the College, including specialist societies · Works with the RCOG Women’s Network to ensure women’s views are at the heart of everything it does · Publishes patient information leaflets explaining medical conditions and the levels of care women can expect to receive in an accessible and engaging way · Helps employers, commissioners and managers provide safe and sustainable services that improve women’s health through its invited review service · Advises the government and other public bodies on healthcare matters relating to obstetrics and gynaecology and the wider determinants of women’s health

The Omani Society of Obstetrics and Gynaecology (OSOG) is a non-profit organisation was founded in June 2013 under the umbrella of Oman Medical Association (OMA). This organisation working towards advocat-ing and promoting women’s health and reproductive rights using scientific evidence and following the highest ethical standards through its membership of committed professionals in Oman. The main objectives of OSOG are to::• Encourage dissemination of knowledge and education as well as research in the field of obstetrics and gynaecology in Oman• Promote preventive and therapeutic services related to healthcare of women and newborn• Advocate for the reproductive and sexual health and rights of women in Oman• Support co-operation with organisations relevant to the Society, the government and institutions of higher learning • Affiliate with international organisations involved with obstetrics and gynaecology

About the hosts

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Reasons to support and invest in RCOG World Congress 2021

Who will attend?

The RCOG World Congress is one of the largest international events in obstetrics and gynaecology, and is coming to the Middle East

The RCOG World Congress is attended by 4,000 O&G professionals from around 100 countries. It is one of the largest, most respected O&G events in the world.

Speakers at the event include the world’s leading experts on specialities within obstetrics and gynaecology. There is a large exhibition alongside the event featuring the biggest names in O&G.

The Sultanate of Oman is the newest location for global exhibitions and conferences. With a central location and excellent travel links, the Congress will offer easy access from Europe, the Middle East, Asia and Africa.

Year CountryTotal

paying attendance

Number of countries attending

O&G consul-tants

O&Gtrainees

Allied health professionals

Unspeci-fied

delegates

2014 Hyderabad, India 3,361 61 2,718 390 13 240

2015 Brisbane,Australia 2,138 43 1,031 350 193 564

2016 Birmingham, UK 2,092 71 1,424 614 54 543

2017 Cape Town, South Africa 1,999 87 808 318 127 746

2018 Singapore 2,751 82 1,059 341 200 1,086

2019 London, UK 3,764 106 1,346 862 39 1,517

Oman is known as the jewel of Arabia and has serious visitor appeal. It is special with its natural values, diversity and cultural heritage that makes it a distinctive and authentic location for business and leisure. Here hospitality is a life style and the facilities are world class

Take advantage of the opportunity to learn about women’s health in Oman, and learn from expert speakers across the globe.

It provides an unmissable opportunity to contribute to the international healthcare discussion and debate

A presence at the Congress offers your organisation an opportunity to interact and develop relationships with key decision makers

Your organisation’s profile will be increased, and your brand will be associated with the internationally recognised RCOG brand

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Scientific programmeThe scientific programme will provide all participants with a choice of up to five con-current sessions each day, over twenty specialist areas will be covered in this Three-day World Congress. The programme will include plenary and concurrent sessions, live debates, interactive sessions as and e-poster presentations

Oman Committee:• Dr Tamima Al Dughaishi • Dr Wadha Al Ghafri • Dr Noor Al Mandhari

• Dr Thuria Al Rawahi • Dr Nihal Al Riyami • Dr Maryam Al-Shukri

• Dr Anita Zutshi • Dr Rahma Al Ghabshi • Dr Devyani Narayan

• Dr Moza AlSalmani • Zakiya Al Ghabshi • Dr Badriya Al Fahdi

• Khalid Al Zidjali

UK Committee:• Professor Janice Rymer, FRCOG Professor of Gynaecology and Consultant Gynaecologist

• Mr Philip Toozs-Hobson, RCOG Honorary Director of Conferences

• Mr Andrew Sizer, Deputy Honorary Director of Conferences

• Mr Hassan Shahata, RCOG Council Representative for Middle East and North Africa

Topics:• Acute gynaecology and early • Benign gynaecology • Contraception pregnancy complications

• Education/simulation • Fetal medicine • Global health

• Gynaecology endoscopy • High-risk obstetrics • Hot topics in O&G

• Imaging in gynaecology • Imaging in obstetrics • Reproductive medicine

• Maternal medicine • Medicolegal issues in O&G • Urogynaecology

• Obstetrics – preterm labour • Post-reproductive health • Sexual health and delivery

Venue: Architecturally advanced in design and capability, this world-class venue will be amongst the first to be built to meet the rigorous LEED certification by the US Green Building Council. The functional and flexible design ensures a wide array of meeting and exhibi-tion spaces with the very latest in communications and audio-visual technology to meet the demands of the most discerning global event organisers.

Oman is renowned for its traditional warm and welcoming hospitality. This will be supported by the highest quality standards and service excellence provided by venue operator, AEG Ogden, one of the world’s leading convention and exhibition centre management company.

Contact:To discuss and book sponsorship and exhibition requirements, please contact the following:

Natasha Breckwoldt: [email protected] | +44 20 7772 6490

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PLATINUM SPONSORSHIPThe sponsor committed in writing; including payment of the initial deposit, will have the first choice of day of symposium, exhibit booth location and selection of promotional items.

REGISTRATION & SOCIAL EVENTS• Six (6) Full Delegate passes to attend the Main Congress and the Welcome Reception• Four (4) Congress Party Tickets

EXHIBITION SPACE• 30 square metres of exhibition space in a prime location within the exhibition area (shell scheme if required)• Ten (10) exhibitor passes• Additional exhibitor passes at USD150 each• 25% discount on additional exhibition space

MEDIA• Status, company name and logo will be mentioned in the following:• Home page and sponsor’s page of the Congress website with hyperlink to sponsor’s website• Mention by the Organising Chair at appropriate times during the Opening and Closing sessions of the Congress.• Networking and branding at the Congress• Sponsor’s logo on backdrop of main stage• Use of Congress masthead until June 2021 (subject to approval of the Organising Committee)• Sponsor logo on final delegate information email• 1 x Email blast to delegates advertising the Sponsored Lunch Symposium (HTML from sponsor)

CONGRESS MOBILE APP• Push notifications:• 1 pre and 1 post events• 2 x onsite promoted post (140 characters promoting stand giveaways/ website/ stand event)• 1 x downloadable PDF in company profile• Dedicated company page• Company logo on exhibitor list• Rotating banner on front page of the Congress App• Sponsor’s 2 minute video to be featured between coffee breaks on main stage

OTHER BENEFITS• 2 x Congress bag inserts**: A5 (double-sided)• Company Profile (up to 130 words) to be featured on Congress website and e-Programme Book• Certificate of Appreciation

SPONSORED SYMPOSIUM (28th January 2021)• Naming rights to the Sponsored Symposium (with company logo)• Room rental and set-up with standard audio visual equipment• Programme outline of the sponsored symposium on: • The Congress website • Congress Mobile App• Exclusive rights to put up your Company banners in Symposia room** during the Sponsored Symposium• Use of the Congress masthead on sponsor’s invitation cards** Invitation cards can be inserted into the Congress satchels

Sponsoring Company to take care of the following:• Responsible for all your speakers’ and Chairpersons’ travel expenses, honorarium, Congress registration fees and accommodation costs

SYMPOSIUM CONTENT• Sponsoring company is required to present a scientific programme relevant to the main theme of the Congress, subject to the approval of the Scientific Committee.

** Items/ Advertisements/ Printed Materials to be provided by Sponsor to Congress Secretariat of the RCOG World Congress 2021. Contents are to be approved by the Scientific Committee.

All sponsorship packages are subject to 5% VAT or prevailing government tax at time of billing.

USD $ 80,000

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GOLD SPONSORSHIPThe first sponsor committed in writing; including payment of the initial deposit, will have the first choice of day of symposium, exhibit booth location and selection of promotional items, pending availability, based on a first-come, first-served

REGISTRATION & SOCIAL EVENTS• Four (4) Full Delegate passes to attend the Main Congress and the Welcome Reception• Four (4) Congress Party Tickets

EXHIBITION SPACE• 24 square metres of exhibition space in a prime location within the exhibition area (shell scheme if required)• Eight (8) exhibitor passes• Enjoy additional exhibitor passes at USD150 each• Enjoy 20% discount on additional exhibition space.

MEDIA• Status, company name and logo will be mentioned in the following:• Home page and sponsor’s page of the Congress website with hyperlink to sponsor’s website• Final Announcement (if any)• Sponsor’s logo on backdrop of main stage• Mention by the Organising Chair at appropriate times during the Opening and Closing sessions of the Congress.• Networking and branding at the Congress• Use of Congress masthead until June 2021 (subject to approval of the Organizing Committee)• Sponsor logo on final delegate information email• Email blast to delegates advertising the Sponsored Lunch Symposium (HTML to be provided by sponsor) CONGRESS MOBILE APPPush notifications :• 1 pre event• 1 x onsite promoted post (140 characters promoting stand giveaways/ website/ stand event)• Sponsor logo on front page rotating banner of the Congress APP• Company logo on exhibitor list• Sponsor’s 2 minute video to be featured between coffee breaks on main stage

OTHER BENEFITS• 1 Congress bag insert** : A5 (double-sided)• Company Profile (up to 130 words) to be featured on Congress website and e-Programme Book• Certificate of Appreciation

SPONSORED SYMPOSIUM (29th January 2021)• Naming rights to the Sponsored Symposium (with company logo)• Room rental and set-up with standard audio visual equipment• Programme outline of the sponsored symposium on: • Congress website • Congress Mobile App• Exclusive rights to put up your Company banners in Symposia room** during the Sponsored Symposium• Use of the Congress masthead on sponsor’s invitation cards** Invitation cards can be inserted into the Congress satchels

Sponsoring Company to also take care of the following:• Responsible for all your speakers’ and Chairpersons’ travel expenses, honorarium, Congress registration fees and accommodation costs• Lunch to be provided by sponsor




USD $ 65,000

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SILVER SPONSORSHIPThe first sponsor committed in writing; including payment of the initial deposit, will have the second choice of exhibit booth location and selection of promotional items, pending availability, based on a first-come, first-served basis

REGISTRATION & SOCIAL EVENTS• Three (3) Full Delegate passes to attend the Main Congress and the Welcome Reception• Three (3) Congress Party Tickets

EXHIBITION SPACE• 18 square metres of exhibition space in a prime location within the exhibition area (shell scheme if required)• Six (6) exhibitor passes• Enjoy additional exhibitor passes at USD150 each• Enjoy 15% discount on additional exhibition space.

MEDIA• Status, company name and logo will be mentioned in the following:• Home Page, Programme Page and Sponsor page of the Congress website with hyperlink to Sponsor’s website• Final Announcement (if any)• Sponsor’s logo on backdrop of main stage• Mention by the Organising Chair at appropriate times during the Opening and Closing sessions of the Congress.• Use of Congress masthead until June 2021 (subject to approval of the Organising Committee)• Sponsor logo on final delegate information email• Email blast to delegates advertising the Sponsored Lunch Symposium(HTML to be provided by sponsor)

CONGRESS MOBILE APPPush notifications : • 1 x onsite promoted post (140 characters promoting stand giveaways/ website/ stand event)• Sponsor logo on front page rotating banner of the Congress App• Company logo on exhibitor list

SPONSORED SYMPOSIUM (30th January 2021)• Naming rights to the Sponsored Symposium (with company logo)• Room rental and set-up with standard audio visual equipment• Programme outline of the sponsored symposium on: • Congress website • Congress Mobile App• Exclusive rights to put up your Company banners in Symposia room** during the Sponsored Symposium• Use of the Congress masthead on sponsor’s invitation cards** Invitation cards can be inserted into the Congress satchels

Sponsoring Company to also take care of the following:• Responsible for all your speakers’ and Chairpersons’ travel expenses, honorarium, Congress registration fees and accommodation costs• Lunch to be provided by sponsor





USD $ 50,000

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BRONZE SPONSORSHIPThe first sponsor committed in writing; including payment of the initial deposit, will have the third choice of exhibit booth location and selection of promotional items.

REGISTRATION & SOCIAL EVENTS• Three (3) Full Delegate passes to attend the Main Congress and the Welcome Reception• Two (2) Congress Party Tickets

EXHIBITION SPACE• 15 square meter of exhibition space in a prime location within the exhibition area (shell scheme if required)• Four(4) exhibitor passes• Enjoy additional exhibitor passes at USD150 each• Enjoy 10% discount on additional exhibition space.

MEDIA• Status, company name and logo will be mentioned in the following:• Home and Sponsor page of the Congress website with hyperlink to Sponsor’s website• Final Announcement (if any)• Sponsor’s logo on backdrop of main stage• Mention by the Organising Chair at appropriate times during the Opening and Closing sessions of the Congress• Use of Congress masthead until June 2021 (subject to approval of the Organising Committee)• Sponsor logo on final delegate information email CONGRESS MOBILE APPPush notifications : • Sponsor logo on front page rotating banner of the • Company logo on exhibitor list




USD $ 35,000

EXHIBITOR USD $ 11,500

EXHIBITION SPACE• 9 square metres of exhibition space in a prime location within the exhibition area (shell scheme if required)• Two (2) exhibitor passes• Enjoy additional exhibitor passes at USD150 each• Enjoy 10% discount on additional exhibition space

MEDIA• Networking and branding at the Congress


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Badges (3,000 pcs) USD 10,000/- (Limited to ONE Sponsor only)Delegates attending the RCOG World Congress 2021 will each receive a Congress badge. Sponsor-ing Company’s logo will be prominently displayed, paired with the RCOG World Congress 2021 masthead. An initial estimate of 3,000 Congress badge will be produced.

Lanyards (3,000 pcs) USD 15,000/- (Limited to ONE Sponsor only)Delegates attending the RCOG World Congress 2021 will each receive a Congress Lanyard. Sponsoring Company’s logo will be prominently displayed, paired with the RCOG World Congress 2021 masthead. An initial estimate of 3,000 Congress Lanyard will be produced.

Congress bags USD 20,000/- (3,000 pcs) (Limited to ONE Sponsor only)Delegates attending the RCOG World Congress 2021 will each receive a Congress bag containing all the Congress materials. Sponsoring Company’s logo will be prominently displayed, paired with the RCOG World Congress 2021 masthead. An initial estimate of 3,000 Congress bags will be produced.

Additional SponsorshipOpportunities

E-poster - USD 5,500/- (Unlimited number of advertisers)E-posters will be displayed in dedicated zones within the Congress Centre for the duration of the Congress.The zones will comprise of plasma screens, where the posters will rotate on the screens and you company logo will appear on the plasmas at regular intervals. These zones will have branding opportunity for your company logo.Post Congress branding: Posters will be available to view online for one year following the close of the Congress. We offer you the opportunity to include branding on the e-poster online site.

Pens (Sponsor to provide pens) USD 5,000/- (Limited to ONE Sponsor only)In addition to the aforesaid sponsored fees, the Sponsoring Company will also provide the pens for the RCOG World Congress 2021. Type and design will need to be approved by the Organizing Committee. An initial estimate of 3,000 pens will be required.

Official Congress mobile App sponsor USD 15,000/- (Limited to ONE Sponsor only)The Congress Mobile App is created exclusively for RCOG World Congress 2021. Developed at least 2 to 3 months before the Congress date, delegates attending the RCOG 2021 will be able to download the mobile App at least 4 weeks before the congress date.Push notifications:• 1 pre and 1 post events• 2 x onsite promoted post (140 characters promoting stand giveaways/ website)• 1 x downloadable PDF in company profile• Sponsor logo on front page rotating banner of the Congress App• One Corporate leaflet (1 x A5 page) to be inserted in all delegate satchels• Mention on Congress website in the form of company name and title of sponsorship

Congress bag inserts - USD 2,000/- (Unlimited number of advertisers)Advertisers will be given the opportunity to have One (01) 1-page corporate marketing flyer in the Congress bags.

Notepads (Sponsor to provide) USD 5,000/- (Limited to ONE Sponsor only)In addition to the aforesaid sponsored fees, the Sponsoring Company will also provide the notepads for the RCOG World Congress 2021. Type and design will need to be approved by the Organizing Committee. An initial estimate of 3,000 notepads will be required.

ExhibitionInformationThe Oman Convention & Exhibition Cen-

tre is located in its own fully integrated

precinct only four kilometres from Mus-

cat International Airport. Architecturally

advanced in design and capability, this

world class venue will be amongst the

first to be built to meet the rigorous LEED

certification by the U.S. Green Building

Council. The Centre ensures a flow of the

meeting spaces to suit the most discern-

ing conference and exhibition organisers.

It also incorporates expansive concourse

areas to enable ease of large delegations

with floor to ceiling windows overlook-

ing landscaped gardens and water fea-

tures.

The Centre features two tiered auditoriums to seat 3,200 and 450, while the five exhibition halls feature 22,396

square metres of column-free exhibition space. Hall 1 acts as a multi-purpose space for plenary sessions, concerts,

performances and gala dinners on a larger scale. Halls 1 & 2 combined can seat over 10,000 seated in theatre-style.

The Centre also includes an ad-

ditional 20 meeting rooms for

25-360 delegates, a Grand Ball-

room to seat up to 1,200 guests,

a Junior Ballroom to seat up to

540 guests for a banquet, 10 hos-

pitality suites, and a VIP Pavilion.

In total the Centre offers over

55 meeting space options plus a

multi-storey car park with a ca-

pacity for 4,000 vehicles.

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Congress Venue & Travel Information

BY AIR

BY CAR

Ideally situated on the Arabian Peninsula and only seven hours away

from half of the world’s population, the Sultanate of Oman welcome

you. Oman is a diverse nation that is rich in history and culture. It is

blessed with a unique, natural and enviable beauty.

Visitors can immerse themselves in the Omani culture, visit listed

World-Heritage sites, aromatic and colourful souqs, ancient forts

and castles, museums, traditional villages, desert safaris; or relax at

luxury seaside resorts and spas. And for the more adventurous, why

not retrace the historic frankincense route, or perhaps try trekking,

sailing, scuba diving or relax and unwind with whale watching.

Wherever you go, you will be most welcome.

Muscat International Airport is a state-of-

the-art airport located in the northern part

of Muscat and was opened on January 20,

2018. The airport initially brought the air-

port’s capacity up to 20 million passengers

a year upon completion of the first phase.

Subsequent enlargements under second

The roads in Oman are compared to the best anywhere in the world.

Motorways link Muscat with all the major cities and towns in Oman.

There are excellent roads leading to Dubai which is approximately a

four hour drive. An international drivers licence is valid in Oman.

Rental cars are freely available in Oman with all the major car rental

companies represented throughout the nation.

Taxis are orange and white. They are not metered so it is recommended to negotiate a fare before commencement

of a journey. Taxi fare from Muscat International Airport is fixed and can cost approximately US$20-25 to down-

town Muscat. Coach transport is readily available for hire.

and third phases will increase the airport capacity to 24 and 48 million annual passengers respectively. In addition,

more than 30 international airlines provide access to Muscat from across the globe.

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Exhibition & Sponsorship Booking FormBooking procedure

and ONLY upon receipt of a completed booking form.

Contact Name:

Company: Product:

Address:

Postcode:

Tel: Fax: Email:

SPONSORSHIP PACKAGE(S) REQUESTED1. £

PACKAGE ADJUSTMENTS VALUE1.

2.

3.

4.

ADDITIONAL SPONSORSHIP OPTIONS VALUE1.

2.

3.

4.

Total £

Size of area required _________m x _________m Additional space can be purchased – please inquire for details

Block Preference

Shell Scheme Space Only 1st 2nd 3rd

£TOTAL AMOUNT PAYABLE

£

(Or) Please send an invoice quoting Purchase Order No PO No:

IMPORTANT: PLEASE ENSURE THAT PURCHASE ORDERS ARE MADE TO RCOG WORLD CONGRESS 2021

Name and address too which invoices should be sent:

Address:

Postcode:

CONTACT DETAILS FOR ACCOUNTS HOLDER: Name:

Email: Tel:

PAYMENTS MUST BE RECEIVED WITHIN 30 DAYS OF THE INVOICE DATE OR PRIOR TO THE COMMENCEMENT OF THE CONGRESS, WHICHEVER IS SOONER.

CONFIRMATION

1. Have read the terms and conditions on the following page and agree to be bound by them 2. Understand the cancellation charges explained on the following pages 3. Am authorised to sign this document on behalf of the company named above4. I understand that, whilst every endeavour will be made to adhere to the published layout

Exhibition sales if, in their opinion, this is in the best interests of the exhibition.

Signature:

Printed Name:

Date:

PLEASE RETURN THIS FORM TO

RCOG World Congress 2021, Natasha Breckwoldt, Sponsorship Manager

T el: +44 (0 )20 7772 6490 Email: [email protected]

Documents

Sponsorship and exhibition opportunities - RCOG · 2020-04-02 · gynaecology, benign gynaecology, ethics and developments in reproductive medicine, minimal invasive gynaecology and