SpinifexIT: Business Improvement Software for SAP® HR/Payroll

HR / Payroll Reporting Made Easy

Agenda

• Introduction

• Who is SpinifexIT

• Solution Walk Through

• Reporting Challenges

• Employee Queries

• Live Solution Demonstration

• Questions

Introduction

• SpinifexIT Global Product Architect - Darren Souter

• Over 20 Years Experience in IT Industry

• 15 Years Experience in SAP HR / Payroll Development

• Co-Founder of SpinifexIT in 2003

Who is SpinifexIT

• SAP HCM Products that make SAP HCM Faster and Easier

• We are a global market leader in this area

• Australian Headquarters in Melbourne,

• Additional offices in US, Europe, SE Asia, South Africa and UK

• We are often referred to as the only company that offers a real-time HR & Payroll reporting solution built in SAP that allows you to get at the data you need

• We have over 350 installations globally in approx 14 countries

Some of our European Customers

Solutions Walk Through

• Easy Reporter (aka Generic Reporting Toolkit)

Process

Improvement

Suite • Easy Help Desk (aka Payslip Analyser)

• Easy Clone (aka Dataport)

• Easy Documents

Today’s Presentation

Today, I would like to talk to you about three key challenges for SAP HR and Payroll Customers

1. Reporting

2. Analysis of Employees Pay

3. Testing and Test Data

Common Reporting Challenges

We have found that most customers have the following issues:

• Report requirements were increasing

• Difficult to report on different types of data on same report

• Most SAP customers use Excel for much of their reporting

• Need high level Excel skills

• Time Consuming Manual processing to create reports

• Manual effort required for the distribution of reports out to management

Reporting Challenges – Current Options

• Standard Offerings

Finance Posting

Org Structure

Data Time Data

Payroll Results

Emp Master

Data

Adhoc

Query

WT

Reporter

Standard

Reports

Standard

Reports

Standard

Reports

CATS Data

Standard

Reports

Reporting Challenges – Current Options

• Specific Reporting ABAP Development:

• Expensive to develop

• Expensive to maintain - upgrades

• Not flexible

• Long lead time to develop and change

• Difficult to change

• BI / BW

• Not real time – need to wait for the updates

• Not easily changed once built

• Often contains summarized results

• Not usually used for transactional reporting from payroll

Reporting Challenges – There is an easier way!

(Easy Reporter)

All within SAP

ERP

Finance Posting

Org Structure

Data Time Data

Payroll Results

Emp Master

Data

CATS Data

The following are some Real Examples of how our customers are streamlining Reporting

Easy Reporter

How can you improve what you do?

Pre-Payroll Checking

- Pay to Pay Comparison

- Overpayment Reports

- Audit Reports

- Master Data verification Reports

How can you improve what you do?

Post-Payroll steps

- Payroll reporting / reconciliation

- Reconcile/Balance payroll to finance

- Deduction/Vendor Reporting

How can you improve what you do?

General Reporting

- Month End Reporting and Distribution

- Headcount or FTE reporting

- Staff Hire / Termination reporting

- Leave Balance Reporting

- General Master Data Reporting

How can you improve what you do?

Other

- Hotpack/Support Pack Testing

- Interfaces out of SAP

- Year to Date values checking

- Creation of Letters and Forms (No more Mail Merge)

Easy Reporter allows for all of these plus hundreds of other scenarios to match your requirements

Easy Helpdesk

Answering queries about an employees pay can be difficult and time consuming.

Do you have any of the following issues?

Employee Queries

Do you or members of your team?

• Have difficulty in explaining a retro?

• Spend time Navigating around SAP to answer questions?

• Use highly trained resources to answer payroll queries?

• Have difficulty examining audit records?

• Spend time putting together information to provide to the employee?

• Find it difficult to train up a new employee to answer queries?

Easy Helpdesk

• The Easy Helpdesk resolves all of these issues

• Single Screen for answering employee queries

• Automatic Analysis of employees pay issues

• Single click to display Payslip and run reports

• Simple to read reports to explain payroll queries

• Simplifies the most complex retro scenario

• Documents can be produced and emailed to the employee

This can be up and running in a day

Easy Clone

Generation of Test data can be time consuming. A client refresh from production is not a quick solution either.

Easy Clone

• Easy Clone allows you to copy one or multiple employees directly from production.

• The data can be scrambled to protect privacy

• Move employees back to Test or Development

• Single Click to copy an employee from Easy Helpdesk

Remove reliance on Basis / Technical Team to refresh Test Environment

Demonstration

SpinifexIT Global Product Architect

Darren Souter

Some Quotes from our customers

“Finally, there is a product that can bridge the gap between SAP’s Ad-hoc query and

Business Intelligence (BI)”

Lynn Farrell, SAP HR & Payroll Manager of London Borough of Southwark London, England

Customer Quotes

“Easy Help Desk has made it easy to address any employee pay queries, something we

couldn’t do before”

SAP Team Members, PitneyBowes, US

Customer Quotes

“Reports that are 100% accurate and easy to explain”

Noel LarRocque, Design Lead SAP HR/Payroll – FT Services, Canada

Customer Quotes

“Easy Clone has greatly increased our capacity to trouble shoot production issues and

rapidly stage environments”

Vlad Selsky, Senior SAP Specialist, Vistaprint, US

Customer Quotes

Easy Reporter

• A 100 pre-delivered reporting templates covering key areas of HR / Payroll

• Designed with a user in mind to make it easy to drag and drop fields needed for reports

• Removes all reliance on Excel

• Aids in the distribution of reports by automating the process via email

Summary

Easy Help Desk

• Detailed knowledge of SAP is not required to answer complex Payroll queries

• Limited up-skilling effort eases pain when staff turnover occurs on the help desk

• Pre-delivered setup to get this up and running within 1 day

• Links reports from the Easy Reporter to aid with employee queries via the helpdesk

Summary

Easy Clone

• The Payroll / HR Team can quickly create test data from “Real Production” data.

• Allows you to troubleshoot employee issues in test

• Scrambling of data can protect privacy

• Use with other SpinifexIT products for Support Pack Testing

Summary

For more product information, flyers, demonstrations of

products, please visit our web site

www.spinifexit.com

Come by and see us at Stand 70, Kings Suite – Strategic

Data Solutions

More Information

Questions