Speech-Language Pathology, Audiology and Hearing Aid ... Speech-Language Pathology, Audiology and Hearing

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  • Health Systems Division Integrated Health Programs

    Speech-Language Pathology, Audiology and Hearing Aid

    Services

    Chapter 410, Division 129

    Effective May 17, 2018

    Table of Contents

    410-129-0020 – Therapy Plan of Care, Goals, Outcomes, and Record Requirements ... 1 410-129-0060 – Prescription Required............................................................................ 3 410-129-0065 – Licensing Requirements ........................................................................ 4 410-129-0070 – Limitations ............................................................................................. 5 410-129-0075 – Face-to-Face Encounter Requirements (for fee-for-service clients) (T) 8 410-129-0080 – Prior Authorization ................................................................................ 9 410-129-0085 – Payment Methodology (T) ................................................................... 10 410-129-0100 – Medicare/Medicaid Claims .................................................................. 11 410-129-0180 – Procedure Codes ................................................................................ 12 410-129-0200 – Speech-Language Pathology Procedure Codes ................................. 13 Table 129-0200-1 – Speech Therapy Services .........................................................................14

    Table 129-0200-2 – Other Speech Services .............................................................................15

    410-129-0220 – Augmentative Communications System or Device ............................. 17 410-129-0240 – Audiologist and Hearing Aid Procedure Codes ................................... 19 Table 129-0240-1 – Audiologist and Hearing Aid Procedure Codes ..........................................20

    Table 129-0240-2 – Special Otorhinolaryngologic Services codes ............................................21

    410-129-0260 – Hearing Aids and Hearing Aid Technical Service and Repair ............. 23 Table 129-0260 .........................................................................................................................24

    410-129-0280 – Hearing Testing for Diagnostic Purposes (On Physician's Referral Only) ...................................................................................................................................... 26 Table 129 0280 – Hearing Testing ............................................................................................27

    Repealed: 410-129-0040 – Maintenance ...................................................................... 29 Repealed: 410-129-0190 – Client Copayments ............................................................ 30

  • Speech-Language Pathology, Audiology and Hearing Aid Services

    1 OAR 410-129-0020 (1/1/2018)

    410-129-0020 – Therapy Plan of Care, Goals, Outcomes, and Record Requirements

    (1) Therapy shall be based on a prescribing practitioner’s written order and therapy treatment plan with goals and objectives developed from an evaluation or re-evaluation. The limits, authorization, and plan of treatment criteria apply to both rehabilitative and habilitative therapy. The definition for both is the following:

    (a) “Rehabilitative Services” means health care services that help an individual re- establish, restore, or improve skills and functioning for daily living that have been lost or impaired due to illness, injury, or disability;

    (b) “Habilitative Services” means health care services that help an individual keep, learn, or improve skills and functioning for daily living, designed to establish skills that have not yet been acquired at an age-appropriate level. Examples include therapy for a child who is not walking or talking at the expected age.

    (2) The therapy regimen shall be taught to individuals, including the client, family members, foster parents, and caregivers who can assist in the achievement of the goals and objectives. The client must be present when the therapy is appropriately demonstrated at the time of teaching to assure that the therapy regimen is performed safely and correctly. The Division may not authorize extra treatments for teaching.

    (3) All speech-language pathology (SLP) treatment services require a therapy plan of care that is required for prior authorization (PA) for payment.

    (4) The Division shall provide authorization for the level of care or type of service that meets the client’s medical need consistent with the Health Evidence Review Commission’s (HERC) Prioritized List of Health Services (Prioritized List) and the American Hippotherapy Association’s (AHA) position on coding and billing.

    (5) These rules do not limit or effect any obligations of a school district or education entity eligible for reimbursement for covered, health-related services provided in support of a child with a disability education program required by state and federal law. School- sponsored services are supplemental to other health plan therapy services and are not considered duplicative. See OAR chapter 410, division 133 SBHS rules for services provided by public education providers and OAR 410-141-3420(7)(L) (Managed Care Entity (MCE) Billing).

    (6) The SLP therapy plan must adhere to the licensing board requirements of care and shall include:

    (a) Client’s name and diagnosis;

    (b) The type, amount, frequency, and duration of the proposed rehabilitative or habilitative therapy;

  • May 17, 2018 Rulebook

    OAR 410-129-0020 (1/1/2018) 2

    (c) Individualized, measurably objective, short-term and long-term functional goals;

    (d) Dated signature of the therapist or the prescribing practitioner establishing the therapy plan of care; and

    (e) Evidence of certification of the therapy plan of care by the prescribing practitioner.

    (7) SLP therapy records shall include:

    (a) Documentation of each session. Records must include a record of history taken, procedures performed and tests administered, results obtained, and conclusions and recommendations made. Documentation may be in the form of a “SOAP” (Subjective Objective Assessment Plan) note or the equivalent;

    (b) Therapy provided;

    (c) Duration of therapy; and

    (d) Signature of the speech-language pathologist.

    (8) Documentation of clinical activities may be supplemented by the use of flowsheets or checklists; however, these may not substitute for or replace detailed documentation of assessments and interventions.

    Stat. Auth.: ORS 413.042 Stats. Implemented: ORS 414.025, 414.065 & 681.205

  • Speech-Language Pathology, Audiology and Hearing Aid Services

    3 OAR 410-123-0060 (1/1/2018)

    410-129-0060 – Prescription Required

    (1) The prescription is the written order by the prescribing practitioner pursuant to state law governing speech-language pathology, audiology, and hearing aid services. Prescription shall specify the ICD diagnosis code for all speech-language pathology, audiology, and hearing aid services that require payment/prior authorization.

    (2) The provision of speech therapy services shall be supported by a written order and a therapy treatment plan signed by the prescribing practitioner. A practitioner means an individual licensed pursuant to state law to engage in the provision of health care services within the scope of the practitioner’s license or certification.

    (3) A written order:

    (a) Is required for the initial evaluation;

    (b) For therapy, shall specify the ICD diagnosis code, service, amount, and duration required.

    (4) Written orders shall be submitted with the payment PA request, and a copy shall be on file in the provider’s therapy record. The written order and the treatment plan shall be reviewed and signed by the prescribing practitioner every six months.

    (5) Authorization of payment to an audiologist or hearing aid dealer for a hearing aid will be considered only after examination for ear pathology and written prescription for a hearing aid by an ear, nose, and throat specialist (ENT) or general practitioner who has training to examine the ear and performs within the scope of his practice, i.e., primary care physician (not appropriate for an orthopedic specialist, chiropractor, gynecologist, etc.).

    Stat. Auth.: ORS 413.042

    Stats. Implemented: ORS 414.025 & 414.065

  • May 17, 2018 Rulebook

    OAR 410-129-0065 (eff. 8/1/2016) 4

    410-129-0065 – Licensing Requirements

    (1) The Division enrolls only the following types of providers as performing providers under the Speech-Language Pathology, Audiology and Hearing Aid Services program:

    (a) An individual licensed by the relevant state licensing authority to practice speech- language pathology (SLP);

    (b) An individual licensed by the relevant state licensing authority to practice audiology; and

    (c) An individual licensed by the relevant state licensing authority for “dealing in hearing aids” as defined in Oregon Revised Statute 694.015.

    (2) The Oregon Board of Examiners for SLP and Audiology licenses and the Division recognizes services provided by:

    (a) Conditional Speech-Language Pathologists; and

    (b) SLP Assistants.

    (3) Services of graduate SLP students, furnished under a Conditional SLP License:

    (a) Shall be provided in compliance with supervision requirements of the state licensin