SLU Skate Rough-Final Constitution

8/14/2019 SLU Skate Rough-Final Constitution

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All members should read and understand the constitution. They will be held

responsible for all information herein.

Article I Organization Name

The name of this organization shall be the "SLU Skate." The organization may also referto its self as "St. Louis University Skate Club," "SLU Skate Club," or "Skate Club."

Article II Preamble

It is the mission of this organization to promote the interest in all types of skateboarding

among SLU students, faculty, and staff, in a safe, fun, non-competitive atmosphere. SLUSkate will seek to foster diversity and mutual respect between those who skate and those

who do not. SLU Skate will strive fulfill the Jesuit mission of St. Louis University

through our actions in the community.

Article III Officers

Section 1 Eligibility

All officers of the Skateboard Club at SLU shall possess at least the minimum

requirements to serve in a leadership position. These requirements include the following:

1. During fall and spring semester, be currently enrolled as a student

activity-fee paying, full-time student2. Have a minimum overall grade point average of 3.0 for all hours

earned while enrolled at SLU.

3. Maintain satisfactory academic progress as defined in the currentUndergraduate Catalog and the current Graduate Catalog of SLU, as

appropriate.

4. Be in good academic and disciplinary standing, defined as notbeing in academic or disciplinary probation.

5. Be free of and holds on university records.

Section 2 Titles and Duties

The offices of this organization shall include a President, Vice-President, Secretary, and

a Treasurer. All officers retain voting privileges, except for the president, who votes only

in the event of a tie. Each officer may only hold one office per term, and may bereelected, however for not more than two (2) consecutive terms. All officers are eligible

to be chairmen of any committee, but not more that one. All officers are to be elected andre-elected as described in Article IV. The President will appoint a temporary replacement

in the event an officer is removed from office, until elections are held at the end of the

term.


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The President shall:

o Supervise and control the activities of the organization.

o Preside over all meetings and call all meetings to order.

o Be one of the two (2) signers on financial documents

o Coordinate all conferenceso Sign all checks after being properly approved.

o Ensure all officers are performing their duties.

o Assign special projects to officers.

o Establish any and all committees, and appoint the chairman of all committees.

o Be a voting member of each and all committees.

The Vice-President shall:

o Assist the President in his/her duties.

o Assume the duties of the president in the event that he/she (the President) is not

able to perform them

o Keep accurate records of all meetings in the Secretarys absence.

o Perform an audit of all financial transactions of the organization twice a year.

The Secretary shall:

o

Notify all members of meetings via e-mail and/or phone at least forty-eight (48)hours prior to the meeting.

o Keep accurate records of all meetings.

o Maintain an accurate and up to date list of all members and their contact

information.

o Perform a verbal role call of all members and maintain an attendance record.

o Keep a copy of the constitution and have it available for members.

o Prepare ballots for votes.

The Treasurer shall:

o Keep an accurate and up to date account of all funds received and expended.

o Be one of the two (2) signers of financial documents.

o Be responsible for collecting dues and notifying members whom are delinquent in

their payments.

o Providing financial records sufficient to allow the Vice-President to perform an

audit.


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o Disperse funds only after having received all appropriate signatures.

Article IV Selection of Officers.

Section 1: Eligibility to Vote and Hold office

Active voting membership will be limited to all students who are active members,currently enrolled at the St. Louis University and in good financial standing with theorganization. Faculty, staff, SLU alumni, student spouses, ect., may be affiliate members,

but my not vote or hold office.

Section 2: Nomination Process

The nomination of officers shall occur at the first meeting held each school year. Any

eligible member (as defined in Article VI, section 1) present may nominate someone orthemselves by verbally nominating the individual during the procedure. Absentee ballots

may be cast, as described in Article IV, Section 3.

Section 3: Election Process.

The election of officers shall occur at the first meeting of eachschool year. Thenominated candidate will be given the opportunity to discuss his/her qualifications and

reasons why they should be elected. Once each candidate has had the opportunity to

speak, all eligible members (as defined in Article IV Section 1) will cast their vote in theform of "yeas and nays." It will be up to the President to interpret the yeas and nays. In

the event that any member wishes to contest the yeas and nays, or that the president not

be able to confirm a winner, a written vote will be taken in the form of a secret ballot. In

the event of a tie, the president will cast the deciding vote, unless he/she is the topic of

the vote. In this case, the faculty/staff advisor shall cast the deciding vote. Absenteeballots may be cast, via telephone or email, to the secretary.

Section 4: Term of Office

The length of office shall be no longer than one (1) calendar year. Newly electedofficers shall take office upon the next meeting. All officers not returning to their

positions must submit all information pertaining to the Skateboard Club. Failure to do so

may result in disciplinary action.

Article V Officer Vacancies

Section 1: Removal of Officers

Any officer may be removed from any office at any time providing the following steps

are taken. The officer in question will be notified in writing of the possible termination or

removal at least seventy-two (72) hours prior to the vote and will be allowed either to


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address the organization in order to relay to members any relevant defense prior to voting

for removal, or to announce his/her resignation, two weeks from said date.

Section 2: Resignation

Officers no longer wishing to serve on the board must submit their resignation to thePresident at least two (2) weeks in advance. Prior to the officers final day he/she will

brief his/her replacement of current projects in his/her care.

Section 3: Filling Vacant Officer Positions

In the event an officer is removed from office or resigns, the nomination process asstated in Article IV Section 2 will take place at the next scheduled meeting. The election

process will take place as stated in Article IV Section 3. The newly elected officers term

shall end at the end of the regular term.

Article VI Membership

Section 1: Membership Statement

Membership is limited to all students who have paid fees and are enrolled with the St.

Louis University. No discrimination shall be made on the basis of gender, race, age,

creed, religion, disability, sexual preference, national origin, marital status, parental

status, or veterans status. No hazing or discrimination will be used as a condition ofmembership in this organization. All groups, except those exempt by law must have

opportunities for male and female memberships. Sports clubs involving contact or

competitive selection may limit participation to one sex, but must permit membership in

the club to both sexes.

Active membership will be limited to all students who are active members and currently

enrolled at St. Louis University. Affiliate membership is limited to SLU Faculty, staff,

alumni, etc., who may be non-voting members. At no time will the voting membershipfall below 75% of the organization."

Section 2: Recruitment and Affiliate Membership

Recruitment shall take place throughout the year and membership is always open. The

organization may have affiliate members such as SLU faculty, SLU staff, SLU alumni,

SLU student spouses, ect., but at no time shall the SLU student membership fall belowseventy-five (75) percent.

Section 3: Revocation of membership.

Membership may be revoked, without mutual agreement for non-participation,

misconduct, or violations of any provisions of this Constitution. The member will benotified in writing of the possible revocation at least seventy-two (72) hours prior to the


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vote and will be allowed to address the organization in order to relate to members any

relevant defense prior to the voting for removal. Membership can only be revoked upon a

two-thirds (2/3) vote of members of the Membership Committee present at the meeting.Any legal action, (University, local, state or federal) taken against a member, may result

in immediate revocation of membership. The length of revocation of membership shall

be determined by the Membership Committee.

Article VII Finances

Section 1: Spending the Organizations Money

For the protection of the organization and its members, it is required that two

(Presidents and Secretarys) authorized signatures be on all monetary transactions. Only

the President, Treasurer, or the faculty/staff advisor can be signers on the organizationsaccount. Organizational funds will be used for functions, supplies, ect., as stipulated by

the organization, but will not be used for anything illegal under University, local, state,

or federal laws.

Section 2: Officer Transition

It shall be the responsibility of all account signers to change contact information as wellas assisting in the update of new account signatures after each election with the clubs

financial institution. In addition, the Treasurer will be responsible to pass along all

information from previous years budget and current budget. All financial informationwill be kept on file from year to year.

Section 3: Dissolution of Organization

In the event that the club ceases to exist, any funds remaining in the organizations

account, after all debts have been paid, are to be donated to Habitat for Humanity.

Article VIII Publications

All publications, signs, and logos of the organization must be voted upon prior to

duplication and distribution. Further more, all publications, signs, and logos must comply

with the St. Louis University standards. Upon passing a vote all publications must be

approved by the Secretary and President, prior to duplication and distribution.

Article IX Meetings

Section 1: General Duties

The president will be in charge of calling all meetings, while the Secretary will be

responsible for notifying all members, forty-eight (48) hours prior to all meetings via e-

mail and/or telephone. The president shall preside over all meetings. All decisions andactivities of the club are to be voted upon by the voting members of the club.


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Section 2: Quorum Defined

A quorum is not required to conduct business; however, any voting member or officer

may request that a quorum be present at any time during a meeting. In such a case, aquorum shall be defined as fifty (50) percent of all officers and two-thirds (2/3) of all

active, voting members.

Section 3: Voting Process

All votes shall be cast as a verbal vote in the form of "yeas and nays." In the case that

the President cannot clearly select yea or nay, a vote will be taken by a show of hands.Any member may request that a quorum be present to vote either immediately before or

after a verbal vote. In such a case, all votes would be suspended until a quorum could be

assembled, and the votes would continue in the form of secret written, ballots. All votes,unless otherwise stated, require a simple majority (51%) to be declared a winner.

Article X Advisor

Section 1: Nomination and Role

The advisor shall be selected by the officers of the organization and must be approved

by a simple majority (51%) vote of eligible members. The advisor shall serve as a mentorto the organization providing guidance to the officers and members. The advisor has no

voting rights except in the event of a tie, as outlined in Article IV Section 3. The advisor

has no term limit other than he/she must be a current SLU Faculty or staff member.

Section 2: Removal and Replacement of Advisor

The advisor will be notified in writing of the possible removal at least seventy-two (72)hours prior to the vote and will be allowed to address the organization in order to relate

to members any relevant defense prior to the voting for removal. Upon a two-thirds (2/3)

majority vote of eligible members the advisor will be removed from his/her duties. In theevent that an advisor is removed or resigns, a new advisor shall be elected within

fourteen (14) calendar days.

Article XI Amendments

Amendments to the constitution must be proposed in writing to the President. The

amendment must then be presented to the organization during a schedule meeting andshould include a full explanation and/or rationale for the amendment. The amendment

will then be voted upon, as outlined in Article IX, Section 3, and shall not take effect

until approved by a two-thirds (2/3) majority vote of eligible members of theorganization.


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Article XII Liability

Section 1 Club Activities

A club-sponsored activity shall be defined as an activity promoted or hosted by the club,

during the specified time, at the specified location. A variance in any of these factorswould cause the event in question to not be a club-sponsored activity.

Section 2 SLU Liability

As active, voting members of the club, all members release the St. Louis University

from all liability in connection with club sponsored activities.

Section 3 Skateboard Club Liability

As active, voting members of the club, all members release all officers and members

from all liability in connection with club sponsored activities. The club will also not beheld liable or responsible for any form of criminal activity by its members outside of club

sponsored activities, as outlined in Article XII, Section 1.

Article XIII Committees

Section 1: Committee Names and Chairs

Upon the founding of this club, there shall be also two committees. They are as follows:

Appropriations committee, Membership committee. The Treasurer shall chair the

appropriations committee. The Secretary shall chair the membership committee. The

respective committee members shall elect the chairs of the other three committees once ayear at the beginning of March. Membership of the committees is open to all club

members and is unlimited.

Section 2: Appropriations Committee Responsibilities

The responsibilities of the appropriations committee include all of the responsibilities of

the Treasurer, as outlined in Article III, Section 2. The committees responsibilities shall

also include, but are not limited to: Writing a budget proposal each year, Proposing thebudget to the committee members for approval, and proposing the budget to SGA, and

Student Senate.

Section 3: Membership Committee Responsibilities

The responsibilities of the membership committee include all of the responsibilities of

the Secretary, as outlined in Article III, Section 2. The committees responsibilities shallalso include, but are not limited to: Recruitment, photos of events, discipline, and new

member sign up.

Documents

SLU Skate Rough-Final Constitution