Slides 2 – Team, policy, motivation Cleaner Production – A team for the environment

Slides 2 – Team, policy, motivation

Cleaner Production – A team

for the environment


Cleaner production programme: Involving all levels

EmployeesEmployees

Heads of departmentHeads of department

ManagementManagement


Cleaner productionfor the management

Approval of the CP-project“Contract“ between the environmental

team and the managementOpening the first meeting of the

environmental team Information event in the companyDefinition and approval of the

environmental policy

Integration of the management

Integration of the management


Conditions for cooperation

Information: Why? – What? – How?

Responsibility

Praise, credit and/or financial benefits

Environmental image of the company

Positive example by the management

Include trainings

Visualize advantages and results


Incentives – examples:

Bonus amounting to a percentage of the savings achieved by ideas from the idea box

Team bonus plus individual bonus

Training seminars

Career opportunities

Mention in company journal

…


General problems and opposition

Economic obstacles

Organizational obstacles

Different kinds of obstacles


List of proven idea killers, part 11. Don't forget, we have to make money, too.

2. You will never be able to sell these ideas to the management.

3. Let's think about the details later.4. I know that it won't work.5. We are too big/too small for this.6. We have tried/thought about this before.7. This is bound to be too expensive.8. This is neither the time nor the place for such a discussion.9. It means work.10. We have always done it like this – why should we

change now?11. You don't seem to get the problem.12. Let's discuss this later.


List of proven idea killers, part 2

13. Our company (our situation) is different.14. Let somebody else try this first.

15. This does not fit in our long-term plans.16. Talk to such and such, that's his task.17. We have already overspent/used up this year's

budget.18. It won't work and it is against our strategy.19. We have no time to lose for this.20. It sounds good in theory, but in practice it is

another story ...21. We don't have enough/not the right employees.22. We are not ready for this idea yet.23. It is too late to change now ...


Reasons for setting up an environmental team

BECAUSE there are many different departments/units in the company

BECAUSE you have (environmentally) committed and competent employees

BECAUSE in a TEAM with common goals you can reach far more than as a “lone ranger“

BECAUSE you need an environmental team with clearly defined responsibilities for the establishment of a management system according to EMAS or ISO 14001


How to set up an environmental team

Agreement with the management

Selection of the members of the environmental team from different departments: organization, production, technical department, maintenance, purchasing, quality management, accounting, personnel, management, R&D, product development, marketing, etc.

Organization of the first meeting of the environmental team


First meeting of the environmental team

Opening by the management Give your professional and

personal reasons for setting up an environmental team

Talk about emission reductions and economic saving potentials

Think about a name of the environmental team (waste watchers, clean team, etc.)

The slogan, the motto of the environmental team


Motivate employees – but how?

Praise and recognition

OpennessInformationDelegation = passing

on responsibilityThorough preparationManagement sets a

positive exampleGet across visions

instead of quantitative targets

Joint activities outside the company

Offer trainingThoroughly planned

and regular meetingsImportance of

language: (colleagues, not staff)

Address also private problems

Stress the fun aspect


Social and financial incentives

Company nurseryOne additional week

of holidaysCompany

excursion/tripTraining bonusDiscount on

company’s productsCanteen

Agreement on targets

Penalties (deduction from the salary)

Profit sharingBonus Employee

participation = shares

Unified salary scheme


Environmental Policy


The environmental policy includes

The main environmentally relevant principles of action and goals

The duties - Self imposed duties (e.g. life-cycle analysis)- Requirements from legislation and/or standards (EMAS, ISO 14001, etc.)

The integration of environmental protection (quality, safety, etc.)


Contents of an environmental policy

Principles of action Fostering the responsibility of employeesInformation and training of employeesAssessment of environmental effects of products and

processes Avoidance and reduction of environmental pollution Saving of resourcesAvoidance of emissions due to accidentsInformation of the publicInform the customers on the environmental aspects of the

products

Compliance with all environmental laws and regulations

Continuous improvement of the company’s environmental performance

Reduction of the environmental impacts by economically feasible use of best available technology


Environmental policy has to ...

Be available in written formBe signed and finally issued by the

top-management Provide a framework for the

definition of environmental targets Be updatedBe communicated to all employeesBe accessible to the public


Environmental policy: Internal use

Management Committed to environmental protection

Environmental protection with a strategic orientation (not only individual actions)

EmployeesAre informed about environmental targets and principles

Know that the management supports the environmental targets

Environmental managerEnvironmental projects have a high priority in the company

Can request resources for the implementation of the goals


Environmental policy: External use

External communicationof the environmental policy: :

Customers

Suppliers

Authorities

Neighbours

Media

Environmental groups, NGOs


Collection of information Guidelines – choice of the most important

principles Prioritization of environmental topics Existing policies (quality, company, etc.)

First draft of the environmental policy in the environmental team

Feedback of employees and management

Inclusion of feedback by the environmental team

Management decides on the environmental policy

Environmental policy: Procedure


Policy – Objective – Measure

Environ-mental policy

Environ-mentalprogramme

ExampleBasicprinciple

Reduction of the environmental impacts

Specificobjective

Minimization of raw materials within technical, organizational and economic feasibility

Environmental target

Reduction in the consumption of lubricants by 10% till 10/2007

Measure Regular maintenance of the machines increase in service lifetime


Goals should be

S SpecificM MeasurableA AchievableR RealisticT Time framed

Documents

Slides 2 – Team, policy, motivation Cleaner Production – A team for the environment