SITS PGCE Admissions for PGCE Office .ADMMN006 SITS PGCE Admissions for PGCE Office Manual v1.1 Page

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Text of SITS PGCE Admissions for PGCE Office .ADMMN006 SITS PGCE Admissions for PGCE Office Manual v1.1 Page

  • SITS PGCE Admissions for PGCE Office

    Version 1.1

  • Table of Contents

    ADMMN006 SITS PGCE Admissions for PGCE Office Manual v1.1 Page 3

    Table of Contents

    1 Introduction ................................................................................................................................................................. 6

    1.1 Intended Audience .............................................................................................................................................. 6

    1.2 Pre-requisites ...................................................................................................................................................... 6

    1.3 Conventions......................................................................................................................................................... 6

    2 Navigation .................................................................................................................................................................... 7

    2.1 The Application Clearance and Decision Entry (ACD) screen .............................................................................. 7

    2.1.1 Applicant Details .................................................................................................................................... 7

    2.1.2 Applicant Status ..................................................................................................................................... 8

    2.1.3 Decision and Response Details ............................................................................................................ 10

    2.1.4 Offer Details ......................................................................................................................................... 11

    2.1.5 ACD UDF ............................................................................................................................................... 12

    2.1.6 ACD - Other Details .............................................................................................................................. 13

    2.1.7 Other - Additional Application Data (Qualifications) ........................................................................... 13

    2.1.8 Other - Additional Application Data (Degree Details) .......................................................................... 14

    2.1.9 Other - Additional Application Data (References) ............................................................................... 14

    2.1.10 Other Application Form .................................................................................................................... 15

    2.1.11 Other Student Details ....................................................................................................................... 16

    2.2 Full Student Details ........................................................................................................................................... 18

    2.2.1 Student Details UDF ............................................................................................................................. 20

    2.2.2 Creating Retrieve Templates ............................................................................................................... 21

    2.2.3 Loading Retrieve Templates ................................................................................................................ 22

    3 Processing New PGCE Applications ............................................................................................................................ 25

    3.1 Maintain Departmental Tutor List (SITS: eVision) ............................................................................................. 25

    3.2 Retrieving & Reviewing New PGCE Applications ............................................................................................... 29

    3.3 Review Visa Requirements ................................................................................................................................ 31

    3.4 View Disability Information ............................................................................................................................... 33

    3.5 Record Decision to Reject ................................................................................................................................. 37

    3.6 Monitor Withdrawals ........................................................................................................................................ 39

    3.7 Review COYMAP & Status Changes ................................................................................................................... 41

  • Table of Contents

    ADMMN006 SITS PGCE Admissions for PGCE Office Manual v1.1 Page 4

    4 Administering Interviews ........................................................................................................................................... 44

    4.1 Create Interview/OpenDay (IOD) events .......................................................................................................... 44

    4.2 Record Invitations to Interview (IOI) ................................................................................................................. 46

    4.3 Re-arrange Interviews ....................................................................................................................................... 47

    4.4 Record Invitation to Interview Response .......................................................................................................... 51

    4.5 Record Attendance or Non-Attendance at Interview ....................................................................................... 52

    4.6 Upload Related Documents .............................................................................................................................. 56

    4.7 Record Interview Rejection ............................................................................................................................... 61

    4.1 Review COYMAP & Status Changes ................................................................................................................... 63

    5 Administering Conditional Offers & College Allocations ............................................................................................ 66

    5.1 Record Conditional Offer................................................................................................................................... 66

    5.1.1 Assign Offer Conditions ....................................................................................................................... 67

    5.1.2 View Conditional Offer text ................................................................................................................. 70

    5.2 Verify Fee Status................................................................................................................................................ 71

    5.3 Record Bursary Amount .................................................................................................................................... 72

    5.4 Review Conditional Offer Responses ................................................................................................................ 75

    5.5 Record College Allocation ................................................................................................................................. 77

    5.6 Reviewing Allocation Decisions ......................................................................................................................... 80

    5.7 Waitlist an Applicant ......................................................................................................................................... 83

    5.8 Reject Course Full .............................................................................................................................................. 84

    5.9 Review COYMAP & Status Changes ................................................................................................................... 86

    6 Administering Unconditional Offers and Transfer to On-Course ............................................................................... 89

    6.1 Complete Clearance Checks Now Qualified ................................................................................................... 89

    6.1 Clearance Checks Now Failed ......................................................................................................................... 90

    6.2 Issue Unconditional Offers ................................................................................................................................ 92

    6.3 Review Applicant Responses to Unconditional Offers ...................................................................................... 94

    6.4 Record Issue of Temporary Student Contract ................................................................................................... 96

    6.5 Review Transfers to On-Course Records ........................................................................................................... 98

    6.6 Review COYMAP & Status Changes ................................................................................................................. 100

    7 Further Help & Information ...............................................................................................................