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Short Notice Open Competative Bid e-Tender Bid Document for Complete Operation including Maintenance and Production Of Sugar Factory Situated at Chak, 23 F Kaminpura, Sriganganagar (Rajasthan) Duration Two complete crushing season 2016-17and 2017-18 Rajasthan State Ganganagar Sugar Mills Limited (A Public Undertaking of Rajasthan Goverment)

Short Notice Open Competative Bid Bid Document for … · 2016-10-18 · Short Notice Open Competative Bid e-Tender Bid Document for Complete Operation including Maintenance and Production

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Page 1: Short Notice Open Competative Bid Bid Document for … · 2016-10-18 · Short Notice Open Competative Bid e-Tender Bid Document for Complete Operation including Maintenance and Production

Short Notice Open Competative Bid

e-Tender

Bid Document

for

Complete Operation including Maintenance and

Production

Of

Sugar Factory

Situated at Chak, 23 F Kaminpura, Sriganganagar

(Rajasthan)

Duration

Two complete crushing season

2016-17and 2017-18

Rajasthan State Ganganagar Sugar Mills Limited

(A Public Undertaking of Rajasthan Goverment)

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Index

Sl. No. Contents Page No.

Disclaimer

1 Introduction 3

1.1 Background 3

1.2 Brief description of Bidding Process 4

1.3 Schedule of Bidding Process 4

2 Instructions to Bidders 5

2.1 General 5

2.2 Eligibility of Bidders/Tenderar 6

2.3 Instruction to Submit Bids 7

2.4 Others 9

2.5 Amendment Of Bid Documents 11

2.6 Language Of Bid 11

2.7 Bid Currencies 11

2.8 Performance Security / Security Deposit 11

2.9 Period of Validity Of Bids 12

2.10 Signing Of Contract/Agreement 12

2.11 Manpower/ Staff 12

2.12 Payment Terms 13

3 Scope Of Work 14

4 Bids and costs Thereof 14

5 Site Visit and verification of information 14

6 Acknowledgement by Bidders 14

7 Right to accept or reject any or all Bids 15

8 Evaluation Process 16

9 Confidentiality 16

10 Tests of responsiveness 16

11 Clarifications 17

12 Fraud and Corrupt practise 17

13 Obligations of successful Bidders 18

14 Performance Parameters 19

15 Obligation of RSGSM 20

16 Common Obligation 21

17 Contract Period 21

18 Contract Unassignable 21

19 Confidentiality 21

20 Contractor's general indemnity 21

21 Force Majeure 21

22 Dispute Resolution & Arbitration 22

23 Jurisdiction Of Courts 22

24 Notices and Time 22

25 Annexure A- Compliance with the Code of Integrity and No Conflict of Interest 23

26 Annexure B - Declaration by the Bidder regarding qualification 24

27 Annexure C- Grievances and Redrassal during Procurement Process 25

28 Annexure D- Additional Conditions of Contract 28

29 Annexure E - Financial Bid 29

30 Annexure F -List of works defining scope of work ( Not Limited to) 30

31 List of Permanent Employee 34

32 List of Seasonal Employee 37

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3

DISCLAIMER

The information contained in this Bid Document (the “BD”) or subsequently provided

to Bidder (Bidder), whether in documentary or any other form, by or on behalf of the

Rajasthan State Ganganagar Sugar Mills Limited (RSGSM) is provided to bidder on the

terms and conditions set out in this BD and such other terms and conditions subject to which

such information is provided.

This BD is not an agreement and is neither an offer nor invitation by the RSGSM to

the prospective Bidders or any other person. The purpose of this BD is to provide interested

parties with information that may be useful to them in the formulation of their Bid pursuant

to this BD (the “Bid”). This BD includes statements, which reflect various assumptions and

assessments arrived at by the RSGSM in relation to the Sugar Factory.

The RSGSM may, in its absolute discretion but without being under any obligation to

do so, update, amend or supplement the information, assessment or assumptions contained in

this BD.

The issue of this BD does not imply that the RSGSM is bound to select or to execute

an agreement with the selected Bidder, as the case may be, for the Purpose. The RSGSM

reserves the right to reject all or any of the Bids without assigning any reasons whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its bid including but not limited to preparation, copying, postage, delivery fees,

expenses associated with any demonstrations or presentations which may be required by the

RSGSM or any other costs incurred in connection with or relating to its Bid. All such costs

and expenses will remain with the Bidder and the RSGSM shall not be liable in any manner

whatsoever for the same or for any other costs or other expenses incurred by an Bidder in

preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding

Process.

1.1 INTRODUCTION

Background

1.1.1 Rajasthan State Ganganagar Sugar Mills Ltd. has set up and commissioned following

two units at Chak 23 F, Kaminpura, Sriganganagar (Rajasthan) in the financial year

2015-16

1.1.2

S.NO. Detail

1 Complete Sugar Plant of 1500 TCD expandable to 2500 TCD to

produce premium quality sugar alongwith bagasse based Co-

Generation Power Plant of 4.95 MW.

2 30 KLPD / 28.5 KLPD RS-GR-1 Multifeed Distillery Plant with

Biomass based Captive Power Plant of 1.2 MW .

1.1.2 The RSGSM intends to invite Bids from suitable Bidders, for award of Work related

to Operation , Maintenance and Production in SUGAR FACTORY UNIT ONLY

through a fair and transparent selection process in accordance with the procedure set

out herein. A bidder may bid for Sugar Factory only . Bidder whose bid found most

beneficial rates given for Sugar Factory will be considered .

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1.1.3 The selected Bidder, who would be an entity that is either ( i ) a society registered

under the Societies Registration Act, 1860 (or other applicable laws) or (ii) a

company incorporated under the Companies Act, 1956 and 2013 or (iii) a partnership

firm registered under Partnership Act 1932.

1.1.4 The scope of work will broadly includes all activities related to operation,

maintenance, production, including skilled manpower to perform above activities .

1.1.5 Existing Manpower of RSGSM will invariably have to be utilised by successful

Bidder. It is pertinent to mention that salary/ wages/allowance etc. of the staff

(manpower) of RSGSM will be paid by RSGSM as usual. List of staff of RSGSM

is available at annexure H. The successful Bidder will have the full Right and

Responsibility to take work from staff of RSGSM. In case of dis-obedience by

staff of RSGSM, contractor will inform to G.M., Sriganganagar to take suitable

disciplinary action.

1.1.6 The RSGSM shall receive Bids pursuant to this BD in accordance with the terms set

forth herein as modified, altered, amended and clarified from time to time by the

RSGSM, and all Bids shall be prepared and submitted in accordance with such

terms on or before the date specified for submission of Bids (the “Bid Due Date”).

1.2 Brief description of Bidding Process

The RSGSM has adopted a single stage two part bid process (collectively

referred to as the "Bidding Process") for selection of the bidder for award of the

work. Tender form can be downloaded/ submitted from/through the website

eproc.rajasthan.gov.in Tender shall be accepted only online (e-procurement). D. D.

for e-tendering process fee of Rs. 1000/- would be in favour of M.D., RISL Jaipur.

Tender form fee Rs. 1000/- and D.D. of BID SECURITY (Bid Security) drawn in

favour of RSGSM Ltd., Jaipur must be submitted in the office of RSGSM Ltd., HO,

Jaipur before submission time of Tender. Tender without appropriate BID

SECURITY (Earnest Money) shall not be accepted. The Technical Bid & Financial

Bid shall be uploaded simultaneously. The Financial Bid of a Bidder who qualifies in

technical bid would only be downloaded. The date of opening of Price Bid will be

intimated by RSGSM seprately. This tender shall be processed through e-

procurement portal of Govt. of Rajasthan. The Bid shall be valid for a period of

not less than 120 days from the last date of submission of bids (the “Bid Due Date”).

1.2.2 In terms of the Bid, a Bidder will be required to deposit, along with its Bid, a bid

security of Rs. 2 lakh in form of DD (the "Bid Security"), refundable within 60

(sixty) days from the date of execution of agreemnet, except in the case of the selected

Bidder whose Bid Security shall be retained till it has provided a Performance

Security under the Agreement. Demand Draft should be payable at JAIPUR to the

RSGSM and the validity period of the demand draft shall not be less than 180 (one

hundred and eighty) days from the Bid Due Date.

1.2.3 Generally, the Lowest Bid shall be the selected. The remaining Bids shall be kept in

reserve and may, in accordance with the process specified in the BD, be awarded the

Work in case the Lowest Bid is withdrawn or is not selected for any reason. However,

in such an event the RSGSM may, at its discretion, annul the Bidding Process .

1.2.4. During the Bid process, Bidders are invited to examine the Site in greater detail, and

to carry out, at their cost, such studies as may be required for submitting their

respective Bids.

1.3 Schedule of Bidding Process

The RSGSM shall endeavour to adhere to the following schedule:

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Event Description Date and Time

1. Sale of Bid Documents From 17-10-2016

2. Bid Due Date 2-11-2016 by 6.00 P.M.

3. Opening of Bids 3-11-2016 at 11.00 AM

4. Letter of Award (LOA) will be intimated seprately

5. Validity of Bids 120 days from the last date of

submission of bids

6. Signing of Agreement Within 15 days of award

of LOA

2. INSTRUCTIONS TO BIDDERS

A. 2.1 GENERAL

2.1.1 The RSGSM wishes to receive Bids to outsource Work related to Operation,

Maintenance and Production in both units e.i. Sugar Factory & Co-gen Plant through

a fair and transparent selection process. Bids will only be submitted through

Rajasthan Government e- procurement portal e.i. eproc.rajasthan.gov.in. The

services as per annexure F and G to be performed by the successful Bidder to start

with and may add other activities with the mutual consent.

2.1.2 Financial Bids of Technically Qualified Bidders will be downloaded from

eproc.rajasthan.gov.in and evaluated. Generally, the Lowest Bid is considered but

RSGSM has the right to accept other then lowest bid without assigning any reason.

2.1.3. The Bidders are required to deposit the following amount in the manner prescribed

below against each item in the office of RSGSM, Nehru Sahkar Bhawan, Jaipur :- S.

No.

Details of Fee/

Bid-Security

Amount Mode of Payment Payable in Favour of

1 Tender Form Fee 1000/- Demand Draft from any scheduled

bank.

RSGSM, Ltd.Jaipur

2 Bid-Security (2%

of estimated cost)

2.00 lacs

Rs. 2.00 lacs through DD for Sugar

Plant.

RSGSM, Ltd.Jaipur

3 E-Tendering

Process Fee

1000/- Demand Draft from any scheduled

bank.

Managing Director,

RISL, Jaipur

The DD of the above stated amounts are to be deposited by the Bidders mandatorily in

the office of RSGSM, Head Office, Jaipur upto 2-11-2016 by 6.00 PM positively.

2.1.4 After the issuance/ Uploading of NIB, any amendments/ corrigendum/ addenda shall

be issued/ uploaded only on the e-procurement website i.e. www.eproc.rajasthan.gov.in of

the State Government. No request for intimation of such amendments/ clarifications/

corrigendum/ addenda by E-mail/ letters shall be considered.

2.1.5 Instructions to Bidder for E-Tendering Process:-

I. The probable Bidders intending to participate in this tender are required to get

themselves registered on the website www.eproc.rajasthan.gov.in. Digital Signature

Certificate (DSC) Type-II is required under Information Technology Act-2000. The

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Digital Signature, which will be used for signing the online bids, can be obtained by

the Bidders from the agencies authorized by Controller of Certifying Authorities

(CCA). The Bidders already having valid Digital Signature Certificates are not

required to obtain fresh DSC.

II The bids shall be submitted online in the format on the above mentioned website

with digital signature.

III The Bidders must ensure that scanned copy of all the documents essential to be

enclosed have been attached with the bid form to be submitted online. All the

attachments should be in PDF format.

IV RSGSM shall not be responsible in any manner for any delay/ failure on the part of

Bidder in online submission of the bids within stipulated date and time.

V All the columns of the lists/ formats / attachments must be filled completely, clearly

and in readable form and submitted online.

VI RSGSM shall not be responsible for any failure of bidder in online submission of the

bids which may occur due to improper understanding/ compliance of the instructions

for online submission.

2.2 ELIGIBILITY CRITERIA FOR THE BIDDER

2.2.1 Bidder must have the experience of maintenance and complete factory operation of

at least minimum one 1500 TCD capacity sugar factory and co-gen plant for at least

one successful and satisfactory complete crushing season of minimum 120 days in

India.

2.2.2 The bidder should be registered with the competent authorities so as to meet

statutory requirements of CPF etc.

2.2.3 The average annual turn over of the bidder should be 1.0 crore immediate previous

three financial years, with proof of latest audited balance sheet and certificate from

Chartered Accountants.

2.3 Earnest Money Deposit(Bid-Security):-

2.3.1 Bid-Security is to be furnished on the estimated cost of Rs. 100 lacs @ of 2% of the

estimated value i.e. Rs. 2.00 lacs through DD from any scheduled bank.

2.3.2 Tender without Bid-Security, Tender Fee of Rs. 1000/- and processing fee of

Rs.1000/- shall not be accepted.

2.3.3 Last Date & time of downloading of Tender : 2-11-2016 by 6.00 PM

2.3.4 Tender documents can be obtained by way of download only from the official website

www.eproc.rajasthan.gov.in (Rajasthan states e-procurement portal) (for each

downloaded tender application form a D.D. from any scheduled Bank amounting to

Rs. 1000/- shall be enclosed alongwith the tender documents) in favour of Rajasthan

State Ganganagar Sugar Mills Ltd. Payable at Jaipur.

2.3.5 Last date & time for submission

(online uploading) of Tender : 2-11-2016 by 6.00 PM

2.3.6(A) Tender alongwith all the documents to

be uploaded online only on the website: www.eproc.rajasthan.gov.in

(B) Tender to be addressed to: General Manager

Rajasthan State Ganganagar

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Sugar Mills Ltd., 4th

floor, Nehru

Sahkar Bhawan, Bhawani Singh

Road, Jaipur – 302006.

2.3.7 The Bid must be valid for one hundred twenty days (120) from the last date of

submission of Bids.

2.2.8 Tender through Email / Fax / Telegram/Postal/ Personal Delivery will not be

accepted. RSGSM, assumes no responsibility for any failure in uploading the tender

online by the Bidder.

2.3.9 This Notice of Tender is an integral part of the enclosed bid document.

2.3.10 Bidder are advised to quote strictly as per the terms and conditions of the tender

documents and should not make any deviations / exceptions. Technical Bids shall be

opened on 3-11-2016 at 11.00 AM in presence of the Bidder or their authorized

representatives who wish to be present, at the address mentioned above.

2.4 INSTRUCTIONS TO SUBMIT BIDS

2.4.1 Each Bidder shall submit its bids by uploading online on the website

www.eproc.rajasthan.gov.in for complete Maintenance and Operation of 1500

TCD SUGAR PLANT with 4.95 MW co-gen power plant.

2.4.2 The Bidder must submit (upload online) their Bids in Two Documents separately as

mentioned below.

DOC – I : TECHNICAL BID

DOC – II : FINANCIAL BID

2.4.3 DOC – I : TECHNICAL BID

To contain the following:

Complete set of Bid document duly signed on each and every page and stamped.

It is again emphasized that a bidder must upload whole bid document duly

signed each and every page. In absence of bid document on eproc site, bid will

not be considered.

Note: Under no circumstances, should Bidder enter any price in Technical Bid.

Financial Bid (Price offer) shall be uploaded through soft copy provided in the e-

procurement website.

DOC – I

TECHNICAL BID including of credentials in Proforma as under

A. General information :

1. Name of the firm :

2. Nature of the firm:

3. Year of establishment :

4. Company Registration No.:

5. Registered Address:

6. Correspondence Address :

With Tel. & Fax No. & E-mail

7. Address of Branches if any :

8. Name & address of Directors & Keypersons, in case of Limited Company

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Name & Address of partners, in case of partnership firm along with

Deed and MOU. Telephone, Fax & E-mail for correspondence.

Name, Address, Telephone, Fax & E-mail for correspondence. of proprietor,

In case of sole proprietary firm:

10. Permanent Account Number :

11. Registration No. of PF.

12. VAT,CST & Service Tax Regestration Certificate (Valid as on Tender Date)

13. Excise Registration No.:(if required)

14. Works Contract Registration under section 7 and 11 of Contract Labour Act 1970

15. A copy of Latest Income Tax Return :

16. Name of banker Telephone, Fax & E-mail with full address:

17. Type of account and account No.: A scaned copy of cancelled cheque should be

uploaded.

18. Company profile with reference to work performance as under:

a) Nos. of sugar plants where maintenance

& operation work completed.

b) Performance certificates shall be

enclosed.

DUE FOR SUBMISSION ON : 2-11-2016 by 6.00 PM

2.4.4 DOC – II : FINANCIAL BID

To Contain the following:

„Financial Bid Proforma‟ (Financial bid should be submitted online in soft copy as

available in online bid document, in the format available on the e-procurement

website. In no case the financial offer/ rates should be revealed/ filled in any of the

scanned document.)

2.4.5 The „Technical bid' (DOC – I) shall be opened on dated 3-11-2016 at 11.00 AM in

presence of Bidder or their authorized representatives who wish to be present at the

time of opening.

Financial bids of those Bidders who qualify on the basis of detailed evaluation of

technical bids will be opened later on a date to be specified. The date and time of such

opening shall be intimated to Bidder and the Bidder or their one authorized

representative shall be allowed to attend.

2.4.6 Amounts should be quoted in figures and words . Rates should be quoted Monthly

lump sum as per Price Bid Form including all taxes, duties except service tax. Service

tax will be shown seprately in Price Bid. During comparison of rates , service tax will

be excluded. A period of 15 days prior to starting Cane Crushing and 15 days after

closure of Cane Crushing will be treated as Cane Crushing Period and payment for

these days will be made on the Rates decided for Cane Crushing Period.

2.4.7 The Bidder shall quote his price in English both in figures as well as in words. The

amounts of Bid offered by the Bidder shall be in the „Financial Bid Proforma‟ of the

Bid document and duly signed by the Bidder.

2.4.8 All scanned copies of entries in the Bids shall either be typed or be in ink, erasures

and over-writing are not permitted and may render such Bids liable to summarily

rejection. All corrections and alterations shall be duly attested by the Bidder with date

and seal.

2.4.9 All pages of the Bid document shall be initialed with seal at the lower right hand

corner or signed with seal wherever required in the Bid Documents by the Bidder or

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by a person holding power of attorney (copy to be enclosed with DOC – I of Bid)

authorizing him to sign on behalf of the Bidder before submission of Bids. All

signatures in Bids documents shall be dated as well.

2.4.10 RSGSM may issue Addenda/corrigendum to the Bid documents prior to the date of

submission of the Bid to clarify documents or to reflect modifications in the design or

contract terms. All such addenda/corrigendum issued shall form part of Bid

documents and the RSGSM may, at its discretion, extend the deadline for the

submission of bids for reasonable time to take the amendment/s into account in

preparing the bids.

2.4.11 The Bid price quoted shall be inclusive of all costs including insurance, taxes, duties

etc. and any claim whatsoever for enhancement of Bid price quoted on any account

shall not be entertained. However, the Taxes as have formed part of the Bid shall be

paid on actual basis. Any increase/ decrease in rate of taxes after the due date of

submission of Bid, shall be given effect to.

2.4.12 The price should be quoted as per Price Bid Format and shall be valid up to the

completion of the Contract Period. The price should be firm and there shall be no

increase/escalation in Rates till completion of the Contract Period.

2.4.13 A period of 30 days will be taken into consideration for the purpose of calculation for

the part of month. Otherwise a month means a calender month.

2.4.14 The information given in the Bid documents and the plans and drawings forming part

thereof is merely intended as general information without any undertaking on the part

of the RSGSM as to their accuracy and without obligation relative thereto upon the

RSGSM. Before submitting Bids, the Bidder are advised to inspect the site of work

and the environments and be well acquainted with the actual working and other

prevalent conditions, facilities available, rules and regulations of Central and State

Government Acts governing the operation of the sugar plant & Co-gen. Plant etc. No

claim will be entertained later on the grounds of lack of knowledge.

2.4.15 The enclosures to be attached along with DOC- I of the Bid shall include the

following besides other such enclosures which may have been specified elsewhere in

the Bid documents.

2.4.16 The details i.e. name of each plant, capacity of the plant in TCD or KLPD, date of

Commencement of work , Co-generation plant with capacity, boiler capacity with

pressure and temperature. TG set capacity with working pressure & temperature,

major details of boiling house equipment etc. must be attached along with successful

performance certificate.

2.4.17 Valid PAN, TIN, Excise registration No., Service Tax Registration No., Sales

Tax/VAT Registration No. Certificates in true copies / photocopies duly attested by a

competent authority are required to be submitted.

2.4.18 Power of Attorney or Authority letter of the person who has signed the Bids. .

2.4.18 Any other documents required in terms of this notice.

2.5 OTHER

2.5.1 The Bids shall be filled complete in all respects and shall be together with requisite

information in the manner detailed above. Any Bids incomplete in any respect and

violating any of the instructions shall be liable to be rejected. If the space in the Bids

or any schedule or Performa is insufficient, pages may be separately added and

numbered.

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2.5.2 The power to acceptance of Bids will rest with the RSGSM and it is not binding on

the RSGSM to accept the lowest Bids or any of the Bids. The RSGSM reserves the

rights to reject any or all the Bids without assigning any reason thereof.

2.5.3 The overall responsibility for satisfactory performance of the staff/workers supplied

shall be strictly of the Bidders only and they will ensure the proper workmanship .

They shall have to undertake guarantee for the same as stipulated in the BID/

Agreement.

2.5.5 Conditional Bids and Bids which are incomplete and otherwise considered defective

and not in accordance with the Bid conditions, etc. are liable to be rejected.

2.5.6 If the Bidder deliberately gives wrong information in his Bids, the RSGSM reserves

the right to reject such Bids at any stage or to cancel the contract, if awarded and

forfeit Bid security .

2.5.7 Canvassing in any form in connection with the Bids is strictly prohibited and the Bids

submitted by the Bidder who resort to canvassing are liable for rejection.

2.5.8 The Bids submitted by a Bidder shall become property of the RSGSM who shall have

no obligation to return the same to the Bidder.

2.5.9 The RSGSM shall not be liable for any expenses incurred by the Bidder in the

preparation and submission of the Bids irrespective of whether the Bids is accepted or

not.

2.5.10 Other facilities, if any, provided by the RSGSM to the Bidder beyond the provisions of

Agreement, charges of such facilities shall be recovered from the Bidder.

2.5.11 The Bidder shall have to carefully study and understand the conditions, etc. If there is

any doubt about the meaning of any terms, conditions then it should refer to in Pre

Bid Conference and get clarification. The decision of DIC of RSGSM regarding

interpretation of the conditions shall be final and binding on the Bidders.

2.5.12 Bidders are hereby explicitly warned that the Individuals signing the Tender must

specify as follows:-

a. Whether signing as sole proprietor of the firm.

b. Whether signing as registered active partner of the firm.

c. Whether signing for the firm as an authorized signatory.

d. In case of companies and registered firms whether signing as secretary, manager,

Partner, Director, etc. will submit an authorization from the company to do this. A

copy of any document under which such authority is given should be forwarded with

the bid, if a copy has not already been sent to the RSGSM already.

2.5.13 The Bidder shall not Assign or Sublet his contract .

2.5.14 The Bidder should Sign the Bid Form at the end of each page as token of his

acceptance of all the terms and conditions of the Bid.

2.5.15 Bids shall be submitted online only.

2.5.16 In the event of any breach of conditions of the contract at any time on the part of the

Bidder, the contract may be terminated summarily by the Director In-charge with

such conditions as may be deemed fit.

2.5.17 All legal proceedings, arising out of this contract shall be subject to the jurisdiction

of the courts situated at Jaipur City only.

2.5.18 In case of any dispute arising out of any matter related to the bid/contract/

agreement, the matter will be referred to Sole Arbitrator appointed by Director In-

Charge, RSGSM whose decision shall be final and binding on both the parties. The

place of arbitration shall be jaipur. The fees and other expenses of the arbitrator shall

be borne by both parties equally.

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2.5.19 (i) The RSGSM reserves the right to accept any bid not necessarily the lowest,

reject any bid without assigning any reasons.

(ii) If the Bidder resiles from his offer or offers new terms after opening of the bid,

his Bid-Security is liable to be forfeited.

(iii) The submission of more than one bid under different names is prohibited.

(iv) Any relationship or business connection that may exist between the Bidder and

any official of the Rajasthan State Ganganagar Sugar Mills Ltd., should be

declared. If this information is found to have been suppressed, then Contract, if

any, entered into may be cancelled forthwith without notice and compensation

and any amount which may have been deposited shall be forfeited.

2.5.20 Prospective Bidders requiring any further information or clarification on the bid

documents may notify in writing at the E-mail address [email protected] or

may be faxed at 0141-2740676.

2.6 AMENDMENT OF BID DOCUMENTS

2.6.1 At any time prior to the deadline for submission of bids, the RSGSM may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective Bidder, modify the bid documents by amendment/ corrigendum/addenda.

2.6.2 The amendment, which shall be part of the Bid Document, will be notified only online

on the E-procurement portal i.e. www.eproc.rajasthan.gov.in.

2.6.3 In order to afford prospective Bidder reasonable time to take the amendment/s into

account in preparing their bids, the purchaser may, at its discretion, extend the

deadline for the submission of bids.

2.7 LANGUAGE OF BID

2.7.1 The bid prepared by the Bidder, and all correspondence and documents relating to the

bid exchanged by the Bidder and/or the RSGSM, shall be written in the English

language.

2.8 BID CURRENCIES

2.8.1 Prices shall be quoted in Indian Rupee only.

2.9 PERFORMANCE SECURITY/ SECURITY DEPOSIT

2.9.1 Successful Bidder shall have to deposit Performance Security ( Security Deposit) of

an amount equal to 5% of total contract price including taxes, duties as quoted. The

amount deposited against Bid security will be adjusted in this account. The Security is

to be deposited by way of DD/ BG (from any scheduled bank) in favour of The

Rajasthan State Ganganagar Sugar Mills Ltd., within 15 days from the date of issue of

LOI. The LOI issued to the successful Bidder shall form the part of the agreement.

Non submission of performance security ( Scurity Deposit ) shall lead to cancellation

of the BID and forfeiture of EMD/BID Security.

The performance Security will be refunded after completion of contract period duly

successful and satisfactory performance during crushing season 2016-17 and 2017-18

. If the Bidder fails to deposit the required security amount within the period

specified, such failure will be treated as breach of the terms & conditions of the bid

and will result in the forfeiture of the Bid security of the tender at the discretions of

the Director -In-Charge for reasons to be recorded.

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2.9.2 Any Bid submitted without Bid security will be rejected.

2.9.3 Bid security of unsuccessful Bidders will be discharged or returned promptly upon

signing of the agreement with the successful Bidder, but in any event not later than

hundred twenty (120) days after the expiry of period of bid validity prescribed by the

purchaser.

2.10 PERIOD OF VALIDITY OF BIDS

2.10.1 Bids shall remain valid for a period of one hundred twenty (120) days from the date of

submission of Bids. Bids which are submitted with a validity period shorter than 120

days or fail to mention the validity period shall be treated as non- responsive and shall

be rejected.

2.10.2 The RSGSM may solicits Bidder‟s consent to an extension of the period of bid

validity. The request and the responses there to shall be made in writing (or by email).

However, Bidder can refuse the request to extend the period of validity without

forfeiting his bid security. A Bidder agreeing to the request to extend the validity

period however will not be permitted to modify his bid.

2..10.3 The RSGSM will notify the successful Bidder in writing by letter, or by email the

acceptance of the bid(LOA).

2.10.4 The Letter Of Intent (LoI/LoA)/acceptance of bid will constitute the formation of a

contract, until the contract/agreement has been effected.

2.11 SIGNING OF CONTRACT/AGREEMENT

2.11.1 At the time of issue of LOI, the RSGSM will send the successful Bidder the „Form of

Contract‟ provided in the Bid Document, containing all clauses of Terms and

Conditions between the parties.

2.11.2 Unless extended within fifteen (15) days of acceptance of LOI, the successful Bidder

shall sign with date and seal the Contract/agreement jointly with the RSGSM and

return it to the RSGSM or if deemed proper the purchaser may call the successful

Bidder to sign the agreement at Purchaser Head Office at Jaipur. The signing of

agreement shall take place only after submission of the required document not

submitted with the bid. On behalf of the successful Bidder the agreement shall be

signed only by the authorized signatory in whose favour the valid authority has been

issued (copy need to be attached).

2.11.3 The „Agreement‟ between the RSGSM and successful Bidder shall be effective from

the date of signing it by the successful Bidder and RSGSM.

2.12 Manpower /staff :

2.12.1 All persons engaged by the firm directly or indirectly shall be employees of the firm

and it is obligatory on the part of the firm to cover all their employees under workman

compensation Act, by group insurance or otherwise.

2.12.2 The contractor will be responsible for deduction of Employees provident Fund as per

Act of 1952 and any other such liability from their employees and RSGSM will not

be responsible for any monetary claim or payment to the employees of the firm or to

any other statutory authorities under the employees provident fund, Family pension

Fund or any other liabilities.

2.12.3 The contractor will be liable to comply with the provisions of The Contract Labour (

Regulation and Abolition) Act 1970 and Rules made there under by Government of

Rajasthan, 1971 and other labour laws in force as may be applicable in future also.

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2.12.4 In the event of any accident/causality etc. of the employees of the firm, RSGSM will

not be responsible and Firm will ensure all safety measures for its employees.

2.12.5 The contractor shall ensure that the age of their employees will not be less than 18

years in any case..

2.12.6 In case due to shortage of manpower, some maintenance /operation jobs are not

likely to complete in time, then RSGSM will have the right to out source the same

to the third Party at the cost and risk of the contractor firm/company.

2.13 Accommodation

2.13.1 Loadging and boarding facilities for manpower will be arranged by the bidder

himself. RSGSM shall not be responsible for any kind of arrangement for residence to

manpower. But, in case, where RSGSM provides residence facility in its premises, a

sum of Rs. 1000 per month per person shall be charged on account of rent, electricity

and water etc. subject to availability. Use of heavy electicity consuming equipments

like Heater, A.C. etc. will not be allowed.

2.13.2 All other arrangements for food etc. will be made by the Bidder .

2.14 Payment terms

2.14.1 The Bidder will have to quote lump sum rate as per Price Bid Format. However,

payment will be made on monthly basis and in equal instalment. An invoice for each

monthly instalment will be submitted to RSGSM by 7th date of succeeding month.

2.14.2 The contractor will submit the invoice for payment once in a month after completion

of month. The contractor will have to submit a certificate regarding deposition of

PF,ESI etc. liabilities of previous month alongwith current bill/invoice.

2.14.3 Ninety Five (95)% payment will be made within seven days after submission of

invoice/bill alongwith above required certificate. Balance Five (5) % will be made

after satisfactory performance of workers and fulfillment of outcome parameters

during season and finalization of R.T. (8) C .

No interest will be paid on so deducted amount from the bills.

2.15.4 All TDS/TCS as applicable will be deducted / collected at source.

2.14.5 No advance payment shall be made.

2.14.6 Apart from above circumstances, if any issues regarding payment or compensation

will arise, the same will be settled by GM, Sriganganagar. The decision of GM,

Sriganganagar will be final and be acceptable to the contractor.

2.14.7 The Law relating to procurement "'The Rajasthan Tarnsparency in Public

Procurement Act, 2012" {hereinafter called the Act} and the "Rajasthan Public

Procurement Rules, 2013" {hereinafter called the Rules} under the said Act have

come into force which are available on the website of state public Procurment Portal

http:/sppp.raj.nic.in. Therefore, the Bidders are advised to acquaint themselves with

the provisions of the Act and the Rules before participating in the Bidding process. If

there is any discrepancy between the provisions of the Act and the Rules and this

Bidding Document, the provisions of the Act and the Rules shall prevail.

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3.0 Scope of Work Sugar Factory

Part -1 Operation

All manufacturing / production activities starting from

repairing and maintenance , cane crushing, production of white sugar up to stacking of sugar

bags, boiling house, boiler, turbine, ESP, ETP, RO, CPU operations, export of power to state

Electricity grid etc. Tractor Trolley and Drivers for ash handling to dumping yards will be provided by the Contractor. RSGSM will only pay for it within monthly lumpsum approved rate. Press mud will also handled by bidder and arrangement of tractor/Dozer will be made by himself. Means, all arrangements related to work of operation and maintenance of Sugar Mill will be made by the Contractor.

Part-II Maintenance

All mechanical / electrical/instrumentation/ DCS type of

services including routine maintenance, trouble shooting, preventive/predictive maintenance,

overhauling services during season and off season.

Detail of Operation and Maintenance services, not limited to, is available at annexure F.

Part III Manpower

A successful Bidder shall depute skilled manpower to perform activities mentioned

in part I and II keeping into consideration that existing Manpower of RSGSM will invariably

have to be utilised by successful Bidder. It is pertinent to mention that salary/

wages/allowance etc. of the staff of RSGSM will be paid by RSGSM as usual. List of staff of

RSGSM is available at annexure H. The successful Bidder will have the full Right and

Responsibility to take work from staff of RSGSM. In case of dis-obedience by staff of

RSGSM, contractor will be free to inform to G.M., Sriganganagar to take suitable

disciplinary action against such employee. The successful Bidder will have to provide a list

of skilled manpower to be engaged, at the time of execution of agreemnet.

An indicative list of works (but not limited to) defining scope of work is given at

annexure F of this Bid Document.

4.0 Bids and costs thereof 4.1 The Bidder shall make a single Bid.

4.2 The Bidders shall be responsible for all of the costs associated with the preparation of

their Bids and their participation in the Bid Process. The RSGSM will not be responsible or

in any way liable for such costs, regardless of the conduct or outcome of the Bidding Process.

5.0 Site visit and verification of information

5.1 Bidders are encouraged to submit their respective Bids after ascertaining for themselves

the plant and machinery of Sugar Mill and Distillery at site and other site conditions like-

location, surroundings, climate, availability of power, water and other utilities, access to site,

handling and storage of materials, weather data, applicable laws and regulations, availability

of cane , molasses, grains in adjacent areas, means of transport and any other matter

considered relevant by them.

6.0 Acknowledgement by Bidder

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6.1 It shall be deemed that by submitting the Bid, the Bidder has:

(a) made a complete and careful examination of the BD;

(b) received all relevant information requested from the RSGSM;

(c) accepted the risk of inadequacy, error or mistake in the information provided in

the BD or furnished by or on behalf of the RSGSM relating to any of the

matters referred to in Clauses of this Bid Document.

(d) agreed to be bound by the undertakings provided by it under and in terms

hereof.

6.2 The RSGSM shall not be liable for any omission, mistake or error in respect of any of

the above or on account of any matter or thing arising out of or concerning or

relating to the BD or the Bidding Process, including any error or mistake therein or

in any information or data given by the RSGSM.

7.0 Right to accept or reject any or all Bids/ Bids

7.1 Notwithstanding anything contained in this BD, the RSGSM reserves the right to accept

or reject any Bid or Bid and to annul the Bidding Process and reject all Bids, at any time

without any liability or any obligation for such acceptance, rejection or annulment, and

without assigning any reasons therefore. In the event that the RSGSM rejects or annuls all

the Bids, it may, in its discretion, invite all eligible Bidders to submit fresh Bids

hereunder.

7.2 The RSGSM reserves the right to reject any Bid and/ or Bid if:

(a) at any time, a material misrepresentation is made or uncovered, or

(b) the Bidder does not provide, within the time specified by the RSGSM, the

supplemental information sought by the RSGSM for evaluation of the Bid or

Bid.

If such disqualification/ rejection occurs after the Bids have been opened and the

Lowest Bidder gets disqualified/ rejected, then the RSGSM reserves the right to:

(i) invite the Bidder with the next Lowest; or

(ii) take any such measure as may be deemed fit in the sole discretion of the

RSGSM, including annulment of the Bidding Process.

7.3 In case it is found during the evaluation or at any time before signing of the Agreement,

or after its execution and during the period of subsistence thereof, that one or more of the

qualification conditions contained in this BD have not been met by the Bidder, or the

Bidder has made material misrepresentation or has given any materially incorrect or false

information, the Bidder could be disqualified forthwith if not yet appointed as the

Concessionaire either by issuance of the LOA or entering into of the Concession

Agreement, and if the Bidder has already been issued the LOA or has entered into the

Concession Agreement, as the case may be, the same shall, notwithstanding anything to

the contrary contained therein or in this BD, be liable to be terminated, by a

communication in writing by the RSGSM to the Bidder, without the RSGSM being liable

in any manner whatsoever to the Bidder and without prejudice to any other right or

remedy which the RSGSM may have under this BD, the Bidding Documents, the

Agreement or under applicable law.

7.4 The RSGSM reserves the right to verify all statements, information and documents

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submitted by the Bidder in response to the BD. Any such verification or lack of such

verification by the RSGSM shall not relieve the Bidder of its obligations or liabilities

hereunder nor will it affect any rights of the RSGSM thereunder.

8. EVALUATION PROCESS

8.1 The RSGSM shall open the Bids on 3-11-2016 at 11.00 A.M. IST on the Bid

Opening Due Date, at the place specified in the presence of the Bidders who choose to

attend.

8.2 The RSGSM will subsequently examine and evaluate Bids in accordance with

the provisions.

8.3 Any information contained in the Bid shall not in any way be construed as

binding on the RSGSM, its agents, successors or assigns, but shall be binding against

the Bidder if the Work is subsequently awarded to it on the basis of such information.

8.4 The RSGSM reserves the right not to proceed with the Bidding Process at any time

without notice or liability and to reject any or all Bid(s) without assigning any

reasons.

8.5 If any information furnished by the Bidder is found to be incomplete, or contained in

formats other than those specified herein, the RSGSM may, in its sole discretion,

exclude the relevant information of the Bidder from consideration or reject whole bid.

9.0 Confidentiality

Information relating to the examination, clarification, evaluation, and recommendation

for the qualified Bidders shall not be disclosed to any person who is not officially

concerned with the process or is not a retained professional advisor advising the

RSGSM in relation to, or matters arising out of, or concerning the Bidding Process.

The RSGSM will treat all information, submitted as part of Bid, in confidence and will

require all those who have access to such material to treat the same in confidence. The

RSGSM may not divulge any such information unless it is directed to do so by any

statutory entity that has the power under law to require its disclosure or is to enforce or

assert any right or privilege of the statutory entity and/ or the RSGSM or as may be

required by law or in connection with any legal process.

10. Tests of responsiveness

10.1 Prior to evaluation of Bids, the RSGSM shall determine whether each Bid is

responsive to the requirements of the BD. A Bid shall be considered responsive only if:

(a) it is received as per format .

(b) it is received by the Bid Due Date including any extension .

(c) it is signed on each and every page of BD.

(e) it contains all the information and documents (complete in all respects) as

requested in this BD;

(f) it contains information in formats same as those specified in this BD;

(g) it contains certificates from the Auditors,

(h) it contains Bid Security as specified, Bid Form Fee and e- Tender Process Fee.

(i) it does not contain any condition or qualification;

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10.2 The RSGSM reserves the right to reject any Bid which is non-responsive and

no request for alteration, modification, substitution or withdrawal shall be entertained

by the RSGSM in respect of such Bid.

11. Clarifications

11.1 To facilitate evaluation of Bids, the RSGSM may, at its sole discretion, seek

clarifications from any Bidder regarding its Bid. Such clarification(s) shall be

provided within the time specified by the RSGSM for this purpose. Any request for

clarification(s) and all clarification(s) in response thereto shall be in writing.

11.2 If an Bidder does not provide clarifications sought within the prescribed time,

its Bid shall be liable to be rejected. In case the Bid is not rejected, the RSGSM may

proceed to evaluate the Bid by construing the particulars requiring clarification to the

best of its understanding, and the Bidder shall be barred from subsequently

questioning such interpretation of the RSGSM.

11.3 Proprietary data :-

All documents and other information supplied by the RSGSM or submitted by an

Bidder to the RSGSM shall remain or become the property of the RSGSM. Bidders

are to treat all information as strictly confidential and shall not use it for any purpose

other than for preparation and submission of their Bid. The RSGSM will not return

any Bid or any information provided along therewith.

11.4 Correspondence with the Bidder

Save and except as provided in this BD, the RSGSM shall not entertain any

correspondence with any Bidder in relation to the acceptance or rejection of any Bid.

12. Fraud and corrupt practices 12.1 The Bidders and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Bidding Process. Notwithstanding

anything to the contrary contained herein, the RSGSM may reject an Bid without

being liable in any manner whatsoever to the Bidder if it determines that the Bidder

has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice in the Bidding

Process.

12.2 For the purposes of this Clause , the following terms shall have the meaning

hereinafter respectively assigned to them:

(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the actions of any

person connected with the Bidding Process (for avoidance of doubt, offering

of employment to, or employing, or engaging in any manner whatsoever,

directly or indirectly, any official of the RSGSM who is or has been

associated in any manner, directly or indirectly, with the Bidding Process or

the LOA or has dealt with matters concerning the Concession Agreement or

arising therefrom, before or after the execution thereof, at any time prior to

the expiry of one year from the date such official resigns or retires from or

otherwise ceases to be in the service of the RSGSM, shall be deemed to

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constitute influencing the actions of a person connected with the Bidding

Process); or (ii) save and except as permitted under sub clause (c) engaging in

any manner whatsoever, whether during the Bidding Process or after the issue

of the LOA or after the execution of the Agreement, as the case may be, any

person in respect of any matter relating to the Work or the LOA or the

Concession Agreement, who at any time has been or is a legal, financial or

technical adviser of the RSGSM in relation to any matter concerning the

Work;

(b) “fraudulent practice” means a misrepresentation or omission of facts or suppression

of facts or disclosure of incomplete facts, in order to influence the Bidding Process;

(c) “coercive practice” means impairing or harming or threatening to impair or harm,

directly or indirectly, any person or property to influence any person‟s participation or

action in the Bidding Process;

(d) “undesirable practice” means (i) establishing contact with any person connected with

or employed or engaged by the RSGSM with the objective of canvassing, lobbying or

in any manner influencing or attempting to influence the Bidding Process; or (ii)

having a Conflict of Interest; and

(e) “restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and

fair competition in the Bidding Process.

13. OBLIGATIONS OF SUCCESSFUL BIDDER:

13.1 To carry out production, preventive maintenance activities as detailed in the Anex-F

and G, but not limited to.

13.2 To Check all agreed quality parameters and to take necessary steps to ensure that

production of sugar is within agreed parameters.

13.3 All tools and tackles shall be physically handed over to successful Bidder by RSGSM

as required by their Personnel for providing the services. RSGSM shall provide all

tools and tackles to SUCCESSFUL BIDDER and SUCCESSFUL BIDDER shall

maintain and responsible for the loss of tools. In case any special tools and tackls are

required at any moment of time, SUCCESSFUL BIDDER and RSGSM will discuss

and mutually agree on that.

13.4 To work in close co-ordination with the representatives of RSGSM and shall jointly

endeavor to operate within stipulated quality parameters & downtime percentage. The

review of those would be carried out regularly.

13.5 Successful bidder will be responsible for any damage of machinery during operation,

if occurred due to negligence of its staff. If machinery is damaged due to

manufacturing defects, then loss will be borne by the RSGSM or supplier of

Machinery, as the case may be.

13.6 SUCCESSFUL BIDDER would be completely responsible for the safety of its

employees and shall take all steps required under the laws or otherwise in this

direction, RSGSM shall not be responsible for any claim or compensation for the staff

engaged by SUCCESSFUL BIDDER.

13.7 SUCCESSFUL BIDDER shall follow and comply with all the legal requirement

related to the services being provided by it and its employees including the laws

related to provident Fund, Factories Act, ESI and Minimum Wages Act.

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13.8 SUCCESSFUL BIDDER shall follow all the instruction mentioned in the Bid

document.

13.9 Maintenance of all equipment / equipment accessories installed and required for the

operation of the plant will be the responsibility of SUCCESSFUL BIDDER even if it

is not mentioned in the list/ annexure.

13.10 Performance parameter for Sugar operation: - SUCCESSFUL BIDDER would be

responsible to give following performance targets in respect of various main

parameters :

SN Performance

parameters

For the season 2016-17 For the season 2017-18

1 Stoppage 2.00% Maximum 2.00% (Maximum)

2 Loss of Sugar 1.95% Maximum 1.95% (Maximum)

3 Capacity Utilization Not less than 90 % of

Plant Capacity but

minimum 100 % after

completion of full load

trial given by SSE.

100% (Minimum)

4 Power Export (daily) 57400 KWH 57400 KWH

5 Quality of Sugar M-30 colour (white

colour) with

minimum 70%

medium and large

size grain.

M-30 colour (white

colour) with

minimum 70%

medium and large

size grain.

6 Sugar Recovery Actual after deducting

process loss of sugar e.i.

1.95 % Maximum.

Actual after deducting

process loss of sugar e.i.

1.95 % Maximum.

7 Molasses Production

% cane

4.5 4.5

8 Reduced Mill

extraction

95.5 95.5

9 Steam Consumption

% cane

39.5

After completion of full

load trial given by SSE.

39.5

10 Power Generation

KWH

4950

if power generation is

below than 90% of

capacity then it will be

treated as breach of

parameter.

4950

if power generation is

below than 90% of

capacity then it will be

treated as breach of

parameter.

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Note- SUCCESSFUL BIDDER would be responsible to give performance targets in respect

of stoppage , Loss of sugar & Capacity Utilization and power generation, failing

which the penalty of Rs. 2,00,000 per parameter will be recoverd from the

SUCCESSFUL BIDDER.

13.11 Stoppage :-

Maximum 2% stoppage will be admissible other than sugar cane shortage, General

Cleaning, Failure of Power supply or any reason which is not related to technical

faults.

13.12 Loss of Sugar :-

Maximum 1.95% loss is admissible on account of loss of sugar in Bagasse press

mud, moiasses and unknown.

13.14 Capacity Utilization :-

Minimum 90% capacity utilization before full load trial and after trial 100 % in the

season 2016-17 and in 2017-18 minimum 100 % capacity utilisation parameter should

be achieved at the end of crushing season excluding the stoppages/slow rate due to

cane shortage /Strike/bad weather/general cleaning or any other reason which is not

related to the technical faults. The party shall also ensure trouble free serviced to

crush at least 1500 tonnes sugarcane per day.

13.15 Quality of sugar :-

The quality of sugar will be of M-30 colour (white colour) with minimum 70%

medium and large size grain.

13.16 Power Exports :-

. Power to be exported to RVVNL for 24 hours per day subjects to stability of voltage

in state grid.

No power will be exported during stoppage of mill house, power house, Boiler House

and the period of break down will be considered as dead period for power export.

13.17 Penalty :

SUCCESSFUL BIDDER would be responsible to give performance targets in respect

of stoppage , Loss of sugar , Capacity Utilization and power generation , failing

which the penalty of Rs. 2,00,000 per parameter will be recoverd from the

SUCCESSFUL BIDDER.

14. Obligations of RSGSM

14.1 SUCCESSFUL BIDDER will only provide services to undertake production and

maintenance activities at the site. Successful Bidder will be provided all other things

like the Raw material, consumables, spare parts, tools and tackles.

14.2 RSGSM shall provide all necessary drawings/flow charts, schedule of all machinery

etc. to SUCCESSFUL BIDDER as and when required.

14.3 RSGSM shall arrange the inspection and certification for equipment like boiler, safety

valves, pressure vassels, weight bridges , cranes and chain blocks.

14.4 To Provide all consumables viz. like welding rods, special electrodes, Oxy-Acetylene

gas cylinders, cutting & grinding wheels and discuss standard consumption quantity.

14.5 To provide all tools and tackles required for doing the maintenance activities along

with hand tools for each technician in all streams

(mechanical/electrical/instrumentation).

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14.6 To provide canopy / covers materials for protecting instrumentation from dust and

foreign materials.

14.7 To provide all spares / impulse tubing / glands /packing / hardware / materials

required for providing the services.

14.8 to provide mutually agreed spare parts for the equipment.

14.9 In the event of instability of State grid, the power may not be exported and planarity for

such period will be applicable.

14.10 In case of work of operation of the sugar Mill is not carried out with in time schedule,

penalty will be imposed on the monthly operation charges.

14.11 SUCCESSFUL BIDDER shall ensure that consumption of consumable items &

chemicals are at per with Sugar Industry norms.

14.12 In case SUCCESSFUL BIDDER fails to the work satisfactorily, RSGSM will get the

work done on the risk and cost of SUCCESSFUL BIDDER from other sources.

15. COMMON OBLIGATIONS :

15.1 Inventory levels for spares and consumable will be prepared after mutual discussions

and quality check of all spares and consumables will be done jointly by both the patrties.

16. CONTRACT PERIOD :

16.1 The contract period is for two crushing season commencing from date of order to till

crushing season 2016-17 ends and from the date of order to till crushing season 2017-18

ends. If performance will be found not as per performance parameters in first crushing season

2016-17, the RSGSM will may terminate the agreement and Security Deposit will be

forfeited. But if performance will be found satisfactory then period of contract can be

extended upto 50 % under repeat order clause as per RTPP Rules, 2013.

17. CONTRACT UNASSIGNABLE

17.1 SUCCESSFUL BIDDER shall not directly or indirectly assign, transfer or sub-

contract the work to other agency contemplated under this assignment.

18. CONFIDENTIALITY

18.1 All information/ date supplied by RSGSM or derived there from, are strictly

confidential and shall not in any way either directly or indirectly be revealed by

SUCCESSFUL BIDDER.

19 CONTRACTOR’S GENERAL INDEMNITY :

19.1 RSGSM shall not be held responsible or liable for any loss, damage or expenses

resulting from the contractor‟s execution of the contract .

19.2 The contractor shall indemnify, defend and hold RSGSM from any and all claims,

action, loss, expenses, damages and liabilities with regard to person or property

resulting from any act, negligence or otherwise or misconduct of the contractor, or his

employees, representatives, agents including subcontracts.

20 FORCE MAJEURE :

20.1 Neither party shall be liable for any delay or failure on its part in performing any of its

obligations under this agreement resulting from any cause beyond its reasonable

control including but not limited to strikes or other concerted, acts of

workmen/employees, material shortages, lockout, fire, flood, explosion, riots, acts of

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god, acts of Government and war or enemy action, any order of court or other judicial

authorities.

20.2 In case of occurrence of any such event the party which is thereby prevented from

performing its obligations shall advise the other party thereof by registered

mail/fax/courier within 15 days indicating the nature of the event and the commencing

dates together with documents if any, evidencing the occurrence of the event.

21 DISPUTE RESOLUTION & ARBITRATIION :

21.1 In the event of any dispute arising between parties in respect of this agreement, the

parties herto agree that such dispute shall be referred to the Head of RSGSM (DIC)

who shall attempt to resolve the dispute of difference in an amicable way .

22 JURISDICTION OF COURTS :

22.1 The Courts situated at Jaipur shall have exclusive jurisdiction in these Presents.

23 NOTICES AND TIME Any notice, or other communication given or made

under this Agreement shall be in writing and may be delivered to the relevant parties

or sent by first class prepaid letter/ courier or facsimile transmission to the address

specified in this agreement with necessary proof of document.

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Annexure D : Additional Conditions of Contract

1. Correction of arithmetical errors

Provided that a Financial Bid is substantially responsive, the Procuring Entity will correct arithmetical errors during evaluation of Financial Bids on the following basis:

i. If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total

price shall be corrected, unless in the opinion of the Procuring Entity there is an

obvious misplacement of the decimal point in the unit price, in which case the total

price as quoted shall govern and the unit price shall be corrected;

ii. If there is an error in a total corresponding to the addition or subtraction of subtotals,

the subtotals shall prevail and the total shall be corrected; and

iii. If there is a discrepancy between words and figures, the amount in words shall

prevail, unless the amount expressed in words is related to an arithmetic error, in

which case the amount in figures shall prevail subject to (i) and (ii) above.

If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors, its Bid shall be disqualified and its Bid Security shall be forfeited or its Bid Securing Declaration shall be executed.

2. Procuring Entity’s Right to Vary Quantities

i. If the Procuring Entity does not procure any subject matter of procurement or

procures less than the quantity specified in the Bidding Document due to change in

circumstances, the Bidder shall not be entitled for any claim or compensation

except otherwise provided in the Conditions of Contract.

ii. In case of procurement of Goods or services, additional quantity may be procured by

placing a repeat order on the rates and conditions of the original order. However,

the additional quantity shall not be more than 50% of the value of Goods of the

original contract and shall be within one month from the date of expiry of last

supply. If the Supplier fails to do so, the Procuring Entity shall be free to arrange

for the balance supply by limited Bidding or otherwise and the extra cost incurred

shall be recovered from the Supplier.

3. Dividing quantities among more than one Bidder at the time of award (In case of

procurement of Goods)

As a general rule all the quantities of the subject matter of procurement shall be

procured from the Bidder, whose Bid is accepted. However, when it is considered that

the quantity of the subject matter of procurement to be procured is very large and it may

not be in the capacity of the Bidder, whose Bid is accepted, to deliver the entire quantity

or when it is considered that the subject matter of procurement to be procured is of

critical and vital nature, in such cases, the quantity may be divided between the Bidder,

whose bid is accepted and the second lowest Bidder or even more Bidders in that order,

in a fair, transparent and equitable manner at the rates of the Bidder, whose bid is

accepted.

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Annexure-F

Services

S.No. Description Responsibility of Contractor

Maintenance Operation

i. Mill House “ “

Cane Unloader No.1 “ “

Gear Box and motor “ “

Bridge Wheel “ “

Trolley Wheel “ “

Grab “ “

ii. Cane Unloader No.2 “ “

Gear Box and motor “ “

Bridge Wheel “ “

Trolley Wheel “ “

Grab “ “

iii. Chopper “ “

Knives “ “

Bearing “ “

iv Leveller “ “

Knives “ “

Bearing “ “

v Flibrizor “ “

Hammer “ “

Bearing “ “

Oil Cooling System “ “

vi Pusher “ “

Gear Box “ “

Bearing “ “

vii Cane Carrier “ “

Blades “ “

Drive & Non Drive Shaft “ “

Chain Link “ “

Gear Box “ “

Viii Main Rake Carrier “ “

Rake “ “

Drive & Non Drive Shaft “ “

Gear Box “ “

Ix Inter Rake Carrier No.1 “ “

Rake “ “

Drive & Non Drive Shaft “ “

Gear Box “ “

X Inter Rake Carrier No.2 “ “

Rake “ “

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Drive & Non Drive Shaft “ “

Drive & Non Drive Shaft “ “

Gear Box “ “

Xi Inter Rake Carrier No.3 “ “

Rake “ “

Drive & Non Drive Shaft “ “

Gear Box “ “

Xii BC & RBC Chain “ “

8 Avr - -

Power Turbine No 2 Bm/4804/B(New) - -

1 H.P. Valve - -

2 L R Valve - -

3 Oil Filter - -

4 Heat Exchange - -

5 Cooling System - -

6 Pros - -

7 Alternator - -

8 Avr - -

Instrumentations - -

1 Mill House - -

2 Boiler House - -

3 Power House - -

4 Bolling House - -

5 Centrifugal House - -

6 Dcs System - -

7 Co-Generation - -

8 Laboratory -

A Trash Plate

Scrapper

Drive Side Gear & Pinion

FMG Gear Box

Lubricator

Juice Pump

B Boiler House

1 Boiler Cleaning

2 Valve

3 Pump

4 Fan

5 Baggasses Feeder

6 Economizer

7 Air Heater

8 Air Compressor

9 Wet Scrubber

10 D.M. Planta

C Boiling House

Quad Section

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1 Quad Body

2 Valve

3 Hydraulic Testing

4 Pump

Clarifier House

1 Juice Sulphiter

2 Syrua Sulphiter

3 Limo Station

4 Vacum Filter

5 Clarifier

6 Sulpher Furnance

Pan Station

1 Valve

2 Mollasses Gear Box

3 Hydraullic testing

Crystalizer Station

1 Planetary Gear Box

2 Valve

Hot & Cold Over Head Tank & Pump

1 Valve

Mollasses Storage Tank & Pump

1 Valve

2 Pump & Gear Box

PanOondenstate oumo

1 Valve

Injection House

1 Pump

2 Valve

Service Pump

1 Pump

2 Valve

Rake

Drive & Non Drive Shaft

Gear Box

13 Baggasse Elevator

Rake

Drive & Non Drive Shaft

Gear Box

14 Rotary Screen

Gear Box

Pump

15 Belt Conveyer

Gear Box

Bearing

16 GRPF No 1

Roller

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Crown Pinion

Drive Side Gear

Lubricator

17 GRPF No 4

Roller

Crown Pinion

Drive Side Gear

Lubricator

18 Mill N0 1

Roller

Crown Pinion

Trash Plate

Scrapper

Drive Side Gear & Pinion

FMG Gear Box

Lubricator

19 Mill N0 2

Roller

Crown Pinion

Trash Plate

Scrapper

Drive Side Gear & Pinion

FMG Gear Box

Lubricator

20 Mill No 3

Roller

Crown Pinion

Trash Plate

Scrapper

Driver Side Gear & Pinion

FMG Gear Box

Lubricator

21 Mill No 4

Roller

Crown Pinion

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Staff posted at present in Sugar Factory PERMANENT EMPLOYEE

S.N ID T.N NAME OF EMP_ DESIGNATION DEPARTMENT

1 849 405 VED PARKASH FORMEN WORKSHOP

2 854 126 SANTOSH KUMAR SCALE MACHENIC WORKSHOP

3 856 39 ARVINDER SINGH FORMEN II WORKSHOP

4 859 61 SANJAY KUMAR TARNER I WORKSHOP

5 862 1280 BIRBAL FITER I WORKSHOP

6 863 115 LAL MOHAR TARNER I WORKSHOP

7 865 105 RAJ KUMAR FITER II WORKSHOP

8 868 1261 KISHAN SINGH TARNER I WORKSHOP

9 869 1487 OM PARKASH TARNER I WORKSHOP

10 870 384 ANOJ KUMAR TARNER II WORKSHOP

11 871 396 BHAGIRATH TARNER I WORKSHOP

12 911 388 RAMESH KUMAR TARNER I WORKSHOP

13 1019 367 GOPI CHAND FITER II WORKSHOP

14 1059 268 SANJAY KUMAR - 30 LABOUR WORKSHOP

15 874 359 RAM ASARE MOLDER INCH. FOUNDARY

16 875 1294 BASANT MOLDER I FOUNDARY

17 876 259 DHARMENDER MOLDER II FOUNDARY

18 877 417 SHAMSHER AALAM HELPER FOUNDARY

19 879 440 BRIJ LAL WELDER I GENERAL

20 936 1331 INDER JEET KHALASI JAMADAR GENERAL

21 937 1264 SUKHVINDER SINGH KHALASI GENERAL

22 938 1352 RAJ KUMAR KHALASI GENERAL

23 939 1188 KULWANT SINGH KHALASI GENERAL

24 958 276 LAKHI RAM - 25 KHALASI GENERAL

25 967 34 KARAM VEER KHALASI GENERAL

26 968 42 JAGDISH SAHARAN KHALASI GENERAL

27 976 383 MOMAN CHAND WELDER I GENERAL

28 979 382 ASHOK KUMAR WELDER II GENERAL

29 996 386 KRISHAN KUMAR WELDER I GENERAL

30 885 169 KRISHAN DEV PARSHAD FORMEN BOILER HOUSE

31 891 671 RAM ASARE FITER I BOILER HOUSE

32 896 328 JAI NARAYAN FITER II BOILER HOUSE

33 897 352 RAJ KUMAR HELPER BOILER HOUSE

34 905 569 PARAS BOILER ATT. BOILER HOUSE

35 907 1283 JAGDISH - 26 FITER II BOILER HOUSE

36 909 156 RAJ KUMAR LABOUR BOILER HOUSE

37 912 378 UTTAM CHAND FITER II BOILER HOUSE

38 913 402 GOMATI HELPER BOILER HOUSE

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39 914 407 JANGIR SINGH FITER II BOILER HOUSE

40 915 430 PAPPU - 26 LABOUR BOILER HOUSE

41 916 263 RAMAYAN RAM LABOUR BOILER HOUSE

42 918 291 RAJ KUMAR LABOUR BOILER HOUSE

43 1869 1291 MAMRAJ LABOUR BOILER HOUSE

44 884 1511 ACHHE LAL HELPER MILL HOUSE

45 921 422 RAMAYAN FORMEN MILL HOUSE

46 922 1272 SURESH SINGH FORMEN MILL HOUSE

47 927 484 OM PARKASH FITER II MILL HOUSE

48 928 1189 CHHAJU RAM FITER I MILL HOUSE

49 935 310 LAXMAN FITER II MILL HOUSE

50 940 19 JOGINDER SINGH HEAD FITER MILL HOUSE

51 948 1301 BALVINDER SINGH FITER II MILL HOUSE

52 954 365 MAHENDER SINGH HELPER MILL HOUSE

53 964 408 PAWAN KUMAR HELPER MILL HOUSE

54 965 261 LAL CHAND HELPER MILL HOUSE

55 969 306 AJAY KUMAR LABOUR MILL HOUSE

56 1837 1483 AMARNATH HELPER MILL HOUSE

57 1875 1231 RAM GANESH PRASHAD HELPER MILL HOUSE

58 886 172 VYAS PARSHAD SONI HEAD FITER BOILLING

59 889 1425 LAL CHAND FITER I BOILLING

60 919 377 VINOD HELPER BOILLING

61 949 320 BHUPENDER SINGH FITER II BOILLING

62 951 1319 MAMRAJ FITER II BOILLING

63 957 58 SHYAM LAL LABOUR BOILLING

64 961 356 BAJRANG HELPER BOILLING

65 971 53 DEVENDER SINGH FORMEN BOILLING

66 975 293 DEENA NATH FORMEN BOILLING

67 978 1304 HANS RAJ FITER II BOILLING

68 995 337 NORANG LAL FITER II BOILLING

69 1001 638 MAHARAJ SINGH-64 FITER II BOILLING

70 1003 299 RAM VIRIKSH HELPER BOILLING

71 1649 260 BHARAT KUMAR HELPER BOILLING

72 1871 1252 SHISH PAL LABOUR BOILLING

73 1978 1275 VISHVNATH LABOUR BOILLING

74 898 1170 JAGDISH - 29 HELPER POWER HOUSE

75 910 351 GOPI RAM HELPER POWER HOUSE

76 1011 65 RADHAY SHYAM GUPTA FORMEN POWER HOUSE

77 1013 398 RAKESH SAINI ELECRITION POWER HOUSE

78 1014 15 GURCHARAN SINGH ELECRITION POWER HOUSE

79 1027 179 ROSHAN LAL SWEEPER JAMADAR SWEEPER

80 1029 183 GEETA DEVI SWEEPER SWEEPER

81 1030 184 RAMESHWAR SWEEPER SWEEPER

82 1031 185 SHISH PAL SWEEPER SWEEPER

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83 1032 186 SITA RAM SWEEPER SWEEPER

84 1033 222 SONU SWEEPER SWEEPER

85 1034 223 URMILA DEVI SWEEPER SWEEPER

86 1022 355 BHARAT KUMAR HELPER STORE

87 890 1433 TRILOK SINGH LABOUR CANE CREAR

88 1039 1292 MANGAT RAM PAINTER CIVIL

89 1893 32 RAJESH TRIPATHI LABOUR CIVIL

90 2063 314 PAWAN KUMAR LABOUR CIVIL

91 2082 20 HANS RAJ LABOUR CIVIL

92 2125 333 JITENDER KUMAR LABOUR CIVIL

93 2128 335 VIRAN SINGH LABOUR CIVIL

94 2131 12 DEEPAK INDORA LABOUR CIVIL

95 2163 21 KISHORE SINGH LABOUR CIVIL

96 2199 33 PAWAN SINGH CHOHAN LABOUR CIVIL

97 682 227 ASHA RANI LABOUR CIVIL

98 1025 26 SANTOSHI LABOUR CIVIL

99 1036 303 KASHMIR KOUR LABOUR CIVIL

100 1040 404 ANITA DEVI LABOUR CIVIL

101 1057 387 KULWANT KOUR LABOUR CIVIL

102 1058 403 KHUSHBU NISHA LABOUR CIVIL

103 1060 360 MAYA DEVI LABOUR CIVIL

104 1063 29 RASHMI - 30 LABOUR CIVIL

105 1064 324 SONA DEVI LABOUR CIVIL

106 1065 313 NIRMLA DEVI LABOUR CIVIL

107 1881 1157 ANGURI DEVI- 39 LABOUR CIVIL

108 2243 25 MANJU DEVI LABOUR CIVIL

109 27 SMT. RANI LABOUR CIVIL

110 30 VINOD KUMAR LABOUR CIVIL

111 1068 431 UPENDER KUMAR CHUNA BUTTA MET MENUFACTURE

112 1069 186 RAJ KUMAR LABOUR MENUFACTURE

113 1093 432 ANWAR SENTI OPRE. MENUFACTURE

114 1101 28 CHANDAN SINGH LABOUR MENUFACTURE

115 1103 323 HARPAL SINGH LABOUR MENUFACTURE

116 1999 1395 HARI SEWAK PEN LABOUR MENUFACTURE

117 2023 1321 RAM DHARI PEN LABOUR MENUFACTURE 118

2026 1179 BECHAI LABOUR MENUFACTURE

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SEASIONAL EMPLOYEES IN SUGAR FACTORY S.N ID T.N NAME OF EMP_ DESIGNATION DEPARTMENT

1 1901 480 RAJA RAM COAL PLANT ATT. BOILER HOUSE

2 1935 1184 RAM TAPSYA BOILER-WATER ATT. BOILER HOUSE

3 1937 1067 JITENDER PARSHAD BOILER LABOUR BOILER HOUSE

4 1938 1489 SATYA DEV BOILER-WATER ATT. BOILER HOUSE

5 1956 99 RAMESHWAR FIREMEN BOILER HOUSE

6 1980 1432 NABBI FEED PUMP ATT. BOILER HOUSE

7 2003 1400 HARI HAR BOILER-WATER ATT. BOILER HOUSE

8 2004 1335 SUBHASH FIREMEN BOILER HOUSE

9 2124 332 MUKESH KUMAR BOILER LABOUR BOILER HOUSE

10 882 1268 SANWER MAL M.B. OIL MEN MILL HOUSE

11 883 1333 BHOLA MILL ENG. DRIVER MILL HOUSE

12 1874 1322 RAMESH KUMAR CANE UNLOAD OP. MILL HOUSE

13 1943 425 RAM AVADH CANE UNLOAD OP. MILL HOUSE

14 1946 1465 SHYAM DHARI MILL ENG. DRIVER MILL HOUSE

15 1947 1441 RAM VIRIKSH MILL ENG. DRIVER MILL HOUSE

16 1954 423 JANARDHAN CANE UNLOAD OP. MILL HOUSE

17 1957 96 INDER DEV TARBINE OIL MEN MILL HOUSE

18 1876 1518 SHYAM SUNDER BELT MAN/OIL MAN BOILLING

19 1936 1075 KISHAN LAL BOILER LABOUR BOILLING

20 880 1285 ROHTASH WALIA SWICH BORD ATT. POWER HOUSE

21 1951 1362 SOM NATH MOTER ATT. POWER HOUSE

22 2034 828 RAMAYAN MOTER ATT. POWER HOUSE

23 2035 T.B. RAMESH KUMAR TOKEN BOY TIME OFFICE

24 1863 1194 RAJESH KUMAR CANE CARRIER LABOUR CANE CREAR

25 2049 1141 DWARIKA PRASHAD CANE CARRIER LABOUR CANE CREAR

26 881 1503 RAJ KUMAR CIVIL LABOUR CIVIL

27 1023 VINOD KUMAR CIVIL LABOUR CIVIL

28 1024 BHARAT KUMAR CIVIL LABOUR CIVIL

29 1025 DEVANAND SRIVASTAV CIVIL LABOUR CIVIL

30 1866 1066 RAJ DEVI-39 CIVIL LABOUR CIVIL

31 1867 394 LAJWANTI CIVIL LABOUR CIVIL

32 2038 1060 URMILA DEVI CIVIL LABOUR CIVIL

33 2039 1246 BEILA DEVI CIVIL LABOUR CIVIL

34 2040 1071 KALAWATI DEVI CIVIL LABOUR CIVIL

35 2041 1072 MEERA DEVI CIVIL LABOUR CIVIL

36 2042 1073 SUDHA DEVI CIVIL LABOUR CIVIL

37 2043 311 SHIRIMTI DEVI CIVIL LABOUR CIVIL

38 2219 395 PARWATI DEVI CIVIL LABOUR CIVIL

39 1077 1287 SHYAM DEV SENTI OPRE. MENUFACTURE

40 1078 1497 SARNAM SINGH SENTI OPRE. MENUFACTURE

41 1080 1357 JUGAL CHOUDHARY JUICE SLFI. MET MENUFACTURE

42 1081 393 BABU LAL AWO OP. QURAD MET MENUFACTURE

43 1083 P.INC ARUN KUMAR PEN INCH. MENUFACTURE

44 1087 1410 LEKH RAJ AWO OP. QURAD MET MENUFACTURE

45 1088 1500 RAM SINGH SENTI FUGAL OP. MENUFACTURE

46 1091 P.INC MAAN SINGH PEN INCH. MENUFACTURE

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47 1092 1192 GOPAL SALFER MET MENUFACTURE

48 1097 700 PAWAN KUMAR DORMET MENUFACTURE

49 1099 710 SANJAY KUMAR - 37 DORMET MENUFACTURE

50 1102 270 AMIT SENTI FUGAL OP. MENUFACTURE

51 1824 1293 MURARI LAL JUICE HEATER ATT. MENUFACTURE

52 1897 937 JAGDISH JAKHAR JUICE RECORDER MENUFACTURE

53 1918 L.CAM. RAJESH PARSHAD LAB CAMIST MENUFACTURE

54 1919 1412 JAI KARAN LAB ASSITANT MENUFACTURE

55 1921 269 ABHAY SINGH LAB BOY MENUFACTURE

56 1923 281 RAM CHANDER SENTI FUGAL MET MENUFACTURE

57 1924 1178 SHYAM NANDAN MEGMA PUMP ATT. MENUFACTURE

58 1925 302 RAM DHARI AWO OP. QURAD MET MENUFACTURE

59 1927 1456 PARAS RAM AWO OP. QURAD MET MENUFACTURE

60 1928 1077 MANOVAR MIYA LAB ASSITANT MENUFACTURE

61 1966 1210 HARENDER RAM JUICE SULFI MET MENUFACTURE

62 1968 1276 GULZAR MEGMA ATT. MENUFACTURE

63 1970 1462 CHOKAT SENTI FUGAL OP. MENUFACTURE

64 1973 338 BALDEV SENTI FUGAL MET MENUFACTURE

65 1974 1069 DHARMENDER LAB ASSITANT MENUFACTURE

66 1975 1348 PRADEEP GUPTA S.PEN MEN MENUFACTURE

67 1977 1288 TUFAN SINGH SENTI FUGAL OP MENUFACTURE

68 1986 1198 DOODH NATH J.S.MET MENUFACTURE

69 1988 829 NIGAI VECUME FILTER MET MENUFACTURE

70 1996 1084 MAKBOOL SENTI FUGAL OP. MENUFACTURE

71 2000 301 SUDESH S.PEN MEN MENUFACTURE

72 2001 1258 SATYA NARAYAN SENTI FUGAL OP. MENUFACTURE

73 2008 P.M. LALAN PRASHAD PEN MEN MENUFACTURE

74 2009 1181 GANDHI SINGH S.PEN MEN MENUFACTURE

75 2011 95 RAJDEV VECUME FITER FRESHMENT MENUFACTURE

76 2012 1057 MUKESH SRIWASTAV JUICE RECORDER MENUFACTURE

77 2013 1421 HARI SHANKAR JUICE RECORDER MENUFACTURE

78 2015 1234 PHOOL BADAN JUICE HEATER ATT. MENUFACTURE

79 2016 1445 KHADERU JUICE SALFIMET MENUFACTURE

80 2017 1070 NAND LAL WEPER SALE MET MENUFACTURE

81 2018 1385 KALAMUDDIN MEGMA PUMP ATT. MENUFACTURE

82 2021 1221 DHARAMDEV SENTI FUGAL OP. MENUFACTURE

83 2022 1076 JOBAD SENTI FUGAL OP. MENUFACTURE

84 2024 321 RAKESH SINGH S.PEN MEN MENUFACTURE

85 2025 1056 SURENDER SINGH PEN LABOUR MENUFACTURE

86 2030 1299 TAPPE LAL JUICE SALFITION MET MENUFACTURE

87 2032 1479 RAMESHWAR S.PEN MEN MENUFACTURE

88 2033 1078 MUNGLA RAM PEN LABOUR MENUFACTURE

89 2045 1218 DOODH NATH CANE CARRIER LABOUR MENUFACTURE

90 2050 1256 RAM NARAYAN PEN MEN MENUFACTURE

91 2123 331 KULDEEP KUMAR SENTI FUGAL OP. MENUFACTURE

92 2130 1021 NAND KISHORE PEN LABOUR MENUFACTURE

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