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 ECC – Short Guide  Drilldown in FMAVCR01 Report 11/18/2008 8:34:28 AM Page 1  INTRODUCTION The FMAVCR01 report is a funds availability and control report. The report should be used to analyze available funds prior to making a purchase or submitting a check request, processing budget transfers and/or when a funds exception message is received. The report is displayed by the hierarchy of availability control objects (fund, fund center, commitment item and functional area) with the annual values of Consumable Budget, Consumed Amount and Available Amount (the difference between the Consumable Budget and Consumed Amount values) being output.  REPORT INSTRUCTIONS 1. Enter Transaction Code “FMAVCR01” in the fast path and press Enter. 1

Short Guide Drill Down Fm a Vcr 01 Report

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 INTRODUCTION 

The FMAVCR01 report is a funds availability and control report. The report should be

used to analyze available funds prior to making a purchase or submitting a checkrequest, processing budget transfers and/or when a funds exception message isreceived. The report is displayed by the hierarchy of availability control objects (fund,fund center, commitment item and functional area) with the annual values ofConsumable Budget, Consumed Amount and Available Amount (the difference betweenthe Consumable Budget and Consumed Amount values) being output.

 REPORT INSTRUCTIONS

1. Enter Transaction Code “FMAVCR01” in the fast path and press Enter.

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The Selection screen appears.

2. Enter the current fiscal year (2009), the Ledger (9H) and the account assignmentyou wish to view and execute.

You also have the option of selecting one of the preset variants that have beencreated (SBBC0001 for the “B1 Ledger” or SBBC0002 for the “9H Ledger”).Click on the “Get Variant” button, enter the variant name in the entry box, andexecute. When the main screen appears, enter your funds center and execute.

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Remember, the entries in commitment item and functional area must be enteredat the control level. Otherwise, you will get an error message stating “no dataavailable for your entries”.

3. The report is displayed.

To view the details, highlight the top level and select to expand.

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4. To view the details of a budget or expense line, double click on the amount.

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5. The document journal is displayed.

6. To total, highlight the Pymt Bdgt column and select the total button.

7. To sub-total, highlight the column you wish to sub-total and select the “More” button,and “Subtotals” from the drop-down.

Remember, in order to sub-total, you must first total. Otherwise, you will not geta result.

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The report is now totaled and sub-totaled by type.

8. Double-clicking on a document number or expense amount will bring you to theoriginal transaction.

9. To view check information, select the corresponding reference document numberand double-click.

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10. Double-click on the vendor.

11. From the Menu button, select Environment and Check Information.

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12. The Display Check Information screen is displayed. Information such as the checknumber, check date, amount and date cashed, is displayed.

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