Sharing is Caring

The Advantages and Challenges in Sharing Digital Assets between

your DAMS and EMu

Can you have it all?• Better together! • What makes it work...• Important extras• Tell 'im ‘e's dreamin' • Theory of F.I.A.T• How’s that working for you? What users really think

• Never turn your back on the ocean• Are we there yet and Future Thinking? The journey is the

reward

Better together!

What is the reality?

Realisations and Risk

What makes it work...

The core ingredients System Side

• Common Network Storage• EMu Webservice, communicate• Server portal to retrieve and access

User Side• EMu (MMR) • DAMS (MV Images in this case)

EMu Asset Type

InternalInternal

SharedShared ExternalExternal

InternalInternal

Shared

Shared

External

External

Shared

Shared

Shared

Shared

External

External

Shared

Shared

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Shared

External

External

External

External

External

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External

External

External

External

External

Shared

Shared

Shared

Shared

Shared

Shared

Shared

Shared

Internal

Internal

Shared

Shared

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Internal

Shared

Shared

Shared

Shared

Shared

Shared

Shared

Shared

Shared

Shared

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Shared

Common Network Storage

EMu Client MV Images Client

Web Service

Bronte (Server) allows for asset retrieval

from network

System Side Configuration

EMu ClientShared

• MV Images

• EMu MMR IRNs

DAMS ClientShared

Important Extras

• Workflows – preservation/digitisation/events• Process• Procedures• Scripts• Scripts• Users

Workflows and Resource Types• Workflows analysis

-Preservation-Photography-Collection Photography

• Resource Types- MV Resource (Shared)- MV State Collection (Shared Digital Origin)- External Resource (not generally Shared)

• Workflows underpin the system connections- Job tracking- data collection- projects

• Sharing underpins internal use in all regards

Process & Procedures around Sharing

• Written Process and Procedures - for Admin, production staff and User- communicated- accessible- specific support to related staff

• Unwritten Process and Procedure- if keeping them write them in

• Training of relevant Staff- resourcing this can be an issue

• Induction or training into other systems as necessary- existing integrated job tracking system- workflow procedures- project processes (who what when how)

“There should be a place where only the things you want to happen, happen” ― Maurice Sendak, Where the Wild Things Are

Tell‘em They’re Dream’in

Scripts helping

Scripts - where applied

F.I.A.T

• Bugs can creep in and need managingbut not necessarily what is meant here as...Mainly

• You may discover other uses• Unaddressed requirements• Unexpected consequences

Drawer full of Beetles

What the Users Really Think

• April 2011 - Survey of Users of MV Images (inc. EMu Users)

- frustration in how the systems integrate.- 17% wanted more integration with EMu to

“improve” their use of the systems. • August 2011- Workshop held with a subset of Users

revealed that the Shared function was seen as “working” but with process problems

• The “right” data was missing and there was some confusion about peripheral matters.

Never Turn Your Back on the Ocean

• The current situationA short sharp surveyUsers from both Systems 416

Responded % 10%

SAMPLE

Know what shared assets are? 50%

Have used it? 48%

Don't really know what it is or if encountered

48%

Advocate with reservations 40%

Metadata – better configuration needed; inconsistent; absent

25%

Detractors 10%

Are we There yet? The journey is the reward – Chinese proverb

The sharing journey has: • Taught us much about what we do• The current solution fits the systems we do

have though not all user/use expectations• We know better now what to do for potential

future integration

Future Thinking

Develop the integration further?

Potentially.

For review over the next financial year.

Thanks & Acknowledgements

• KE • MV IT • MV Media Production• MV Users• Media Equation

ContactLee-Anne RaymondMuseum VictoriaSenior Coordinator, MV Images+61 3 8341 7714lraymond@museum.vic.gov.au

Image Credits Flickr – CC-BY-NC-NDSlide 3 - By RejiK - Love BirdsSlide 4 - By ryancr - Guinea-PigsSlide 5 - By tommy - Lost-HopeSlide 13 - By Skinned Mink - Wild-ThingsSlide 21 - By Lori Greig - Cross-Roads

MV Images Shared to EMu MMRSlide 17 – Buprestidae, Jewel Beetle - ©Museum Victoria – Photographer David Paul