SharePoint PREP Version 2.0 Chris Felknor MIT iCampus [email protected]

SharePoint PREPSharePoint PREPVersion 2.0Version 2.0

Chris FelknorChris FelknorMIT iCampusMIT iCampus

[email protected]@mit.edu

AgendaAgenda

Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint

Why SharePoint?Why SharePoint?

InfrastructureInfrastructure Web AccessibleWeb Accessible SecureSecure Members OnlyMembers Only Unlimited Sub-sitesUnlimited Sub-sites


FeaturesFeatures Document LibrariesDocument Libraries

Check in/ Check outCheck in/ Check out File lockingFile locking Multiple versionsMultiple versions

CalendarCalendar Events ListEvents List Pull into Outlook 2003Pull into Outlook 2003


FeaturesFeatures Task ListsTask Lists Meeting WorkspacesMeeting Workspaces

Sub site just for one meetingSub site just for one meeting Has own document library, task list, Has own document library, task list,

etc.etc. Picture LibrariesPicture Libraries Email AlertsEmail Alerts

AgendaAgenda


SharePoint ScreenSharePoint Screen

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts



Document LibrariesDocument Libraries







Event Lists (Calendar)Event Lists (Calendar)

Events (Calendar)Events (Calendar)



TasksTasks

TasksTasks

TasksTasks



Meeting WorkspacesMeeting Workspaces

Meeting WorkspacesMeeting Workspaces



Picture LibrariesPicture Libraries



Discussion BoardsDiscussion Boards

Discussion BoardsDiscussion Boards



Email AlertsEmail Alerts

Email AlertsEmail Alerts

AgendaAgenda


PREP on SharePointPREP on SharePoint

PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow

PREP OverviewPREP Overview

PPeer eer RReview eview EEvaluation valuation PProcessrocess Teams of 4-6 designersTeams of 4-6 designers Each member creates a designEach member creates a design

1 document1 document Each member reviews other Each member reviews other

members designsmembers designs n-1 documentsn-1 documents



PREP MatrixPREP Matrix

One SharePoint site per TeamOne SharePoint site per Team One Matrix per assignmentOne Matrix per assignment One row per Team MemberOne row per Team Member One column per Team MemberOne column per Team Member


Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument


Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument


Other squares contain Review TasksOther squares contain Review Tasks


Columns pertain to documentsColumns pertain to documents


Columns pertain to documentsColumns pertain to documents


Rows pertain to tasksRows pertain to tasks


Rows pertain to tasksRows pertain to tasks


Icons show state informationIcons show state information


Icons show state informationIcons show state information



SharePoint PREP WorkflowSharePoint PREP Workflow

1. Upload an Ideas Document1. Upload an Ideas Document 2. Review other team members 2. Review other team members

ideasideas Download Ideas DocumentDownload Ideas Document Write ReviewWrite Review Upload ReviewUpload Review


Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and

upload an ideas documentupload an ideas document


Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and

upload an ideas documentupload an ideas document

Upload IdeasUpload Ideas

Your task is greenYour task is green Your task is clickableYour task is clickable Others are read-onlyOthers are read-only


Tasks have hover informationTasks have hover information




After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other

team members.team members.


After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other

team members.team members.


View of PREP Matrix after all Team View of PREP Matrix after all Team Members have uploaded IdeasMembers have uploaded Ideas

Review 1: Download IdeasReview 1: Download Ideas

Green Task icons are clickableGreen Task icons are clickable Link to Ideas Document DownloadLink to Ideas Document Download


Click Green Icon to Download IdeasClick Green Icon to Download Ideas


Review 2: Review IdeasReview 2: Review Ideas

Once Ideas document is Once Ideas document is viewed/download, status changes viewed/download, status changes to “In Progress”to “In Progress”

Icon changes to yellowIcon changes to yellow

Review 3: Upload ReviewReview 3: Upload Review

Review 3: Upload ReviewReview 3: Upload Review

Review 4: FinishedReview 4: Finished

Checked icon = review finishedChecked icon = review finished Icon is clickable by allIcon is clickable by all

Links to the review documentLinks to the review document

PREP FoldersPREP Folders

PREP Documents PREP Documents Document LibraryDocument Library

Top-level by UserTop-level by User

PREP FoldersPREP Folders

Sub-folders by Sub-folders by PREP PREP AssignmentAssignment

Ideas Documents Ideas Documents and Reviews in and Reviews in User’s User’s Assignment Assignment FolderFolder

PREP Task LibraryPREP Task Library

PREP Review Tasks: Dedicated Task PREP Review Tasks: Dedicated Task Library for PREPLibrary for PREP

PREP Task LibraryPREP Task Library

PREP Matrix is controlled by Tasks on PREP Matrix is controlled by Tasks on this listthis list

QuestionsQuestions

PREPPREP

http://icampus.mit.edu/PREPhttp://icampus.mit.edu/PREP

MIT iCampusMIT iCampus

http://icampus.mit.eduhttp://icampus.mit.edu