Share Point User Guide

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    SharePoint User Guide

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    SharePoint User Guide

    Foreword

    The SharePoint User Guide gives step-by-step instructions for End Users.

    Revision History

    Date

    Description Version

    10/18/2006 Draft SharePoint User Guide. 1.0

    10/24/2006 Edited graphics and added additional sections 1.1

    10/26/2006 Edited grammar and formatting problems 1.2

    11/02/2006 Edited formatting 1.3

    11/03/2006 Final Version 1.4

    Modified date: 12/20/2011 Page 2 of 39

    File located: http://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspx

    http://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspxhttp://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspx
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    SharePoint User Guide

    CONTENTS

    SharePoint User Guide.............................................................................................................................................................1

    Foreword ..........................................................................................................................................................................2Revision History................................................................................................................................................................2

    CONTENTS............................................................................................................................................................................3

    List of Figures...................................................................................................................................................................3

    WHAT IS SHAREPOINT?.....................................................................................................................................................7

    DOCUMENT LIBRARIES.....................................................................................................................................................

    Shared Document Pages Notable Features......................................................................................................................8

    Document Options Menu..................................................................................................................................................9

    How to Upload a Single Document.................................................................................................................................10

    Uploading Multiple Documents......................................................................................................................................11

    Creating Folders..............................................................................................................................................................13

    EDITING SHARED DOCUMENTS....................................................................................................................................16

    Using Check In / Check Out...........................................................................................................................................16

    Editing Documents..........................................................................................................................................................17

    Editing a Microsoft Excel Document that is Checked Out.............................................................................................18

    Editing a Microsoft Word document that is Checked Out..............................................................................................19

    Using Document Versions..............................................................................................................................................19

    WEB DISCUSSIONS...........................................................................................................................................................21

    Accessing Web Discussions From Shared Documents...................................................................................................21

    Accessing Web Discussions From Within a Microsoft Office Application...................................................................22

    Discussion Toolbar..........................................................................................................................................................23

    DISCUSSION BOARDS.......................................................................................................................................................2

    To Participate in a Discussion.........................................................................................................................................27

    ALERTS................................................................................................................................................................................32Adding an Alert...............................................................................................................................................................32

    Managing Your Alerts.....................................................................................................................................................36

    RESETTING YOUR PASSWORD........................................................................................................................................38

    List of Figures

    Figure 1: SharePoint Shared Documents...............................................................................................................................8

    Figure 2: Document Options Menu.........................................................................................................................................9

    Figure 3: SharePoint Home Page..........................................................................................................................................10

    Figure 4: Shared Documents..................................................................................................................................................10

    Figure 5: Upload Document...................................................................................................................................................10

    Figure 6: Browse Files............................................................................................................................................................11

    Modified date: 12/20/2011 Page 3 of 39

    File located: http://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspx

    http://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspxhttp://sharepoint.dep.state.fl.us/User%20Guides/Forms/AllItems.aspx
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    SharePoint User Guide

    Figure 7: Overwrite Existing Files........................................................................................................................................11

    Figure 8: Save and Close........................................................................................................................................................11

    Figure 9: Uploading Multiple Files.......................................................................................................................................12

    Figure 10: Explorer View Uploading Multiple Documents.............................................................................................12

    Figure 11: Explorer View Overwrite Existing Files.........................................................................................................13

    Figure 12: Explorer View Save and Close.........................................................................................................................13

    Figure 13: Confirmation of Upload Dialogue Box...............................................................................................................13

    Figure 14: Shared Documents All Documents View.........................................................................................................14

    Figure 15: All Documents New Folder...............................................................................................................................14

    Figure 16: New Folder............................................................................................................................................................14

    Figure 17: Shared Documents Explorer View...................................................................................................................15

    Figure 18: Login Window......................................................................................................................................................15

    Figure 19: Explorer View Creating a New Folder............................................................................................................15

    Figure 20: Document Check Out...........................................................................................................................................16

    Figure 21: Check In Dialogue Box........................................................................................................................................16

    Figure 22: Shared Documents Check In.......................................................................................