Shannie Chaudhry

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office Management

Technology with specialization in

Medical Office Practicum II

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

SHANNIE B. CHAUDHRY

________________________________________TRAINEE


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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

Valmores and Valmores Law Offices

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGY

Polytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management Technology

Medical Office Practicum

Shannie B. Chaudhry

_________________________________________Name of Student

June 13, 2013

__________________________________

Date Submitted


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippinesinto an epistemic community.

MissionReflective of the great emphasis being given by the country's leadership aimed at providing appropriate atten-

tion to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to

become globally competitive, the University shall commit its academic resources and manpower to achieve itsgoals through:

1. Provision of undergraduate and graduate education which meet international standards of quality and ex-

cellence;2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the

dynamically changing domestic and international environment;3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos;

and

4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and bene-fits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the enhancement of nation build-ing;

Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood,

peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internation-alism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality

Integrity and Credibility

Transparency and Accountability

Passion for Learning

Humanist Internationalism


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I. ACKNOWLEDGMENT

Allow me to thank the people first behind the success of being here at

Valmores and Valmores Law Offices and for making my OJT a possible one.

Fist and foremost to our Almighty God, for giving me strength everyday,

for the graces and blessings that helped me to perform my task as a part of my

OJT.

To our Professor Sheryl Morales for guiding and instructing us for our OJT.

Your guidance will help us achieve our aspirations as we go along with our

journey in life.

To my scholarship sponsor Atty. Romulo Valmores and Commissioner Jose

Waldemar Valmores for giving me a chance to explore the real world of our

course. I have learned a lot from their company. This time they really made methis OJT as a challenging one.

And lastly, to my parents and guardian, my deepest gratitude and ap-

preciation for being with me all through the way from the very beginning for

showing your unconditional love and unending support financially, emotionally

and spiritually.

I. INTRODUCTION

Generally, an internship consist of an exchange of services for

experience between the student and an organization. Students can also use

an internship to determine if they have an interest in a particular career, cre-

ate a network of contacts, or gain school credit. Some interns find perma-

nent, paid employment with the organizations with which they interned. This

can be a significant benefit to the employer as experienced interns often

need little or no training when they begin regular employment. Unlike atrainee program, however, employment at the completion of an internship is

not guaranteed.


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III. COMPANY PROFILE

Name of Company: Valmores and Valmore Law Offices

Address: Rm. 14, 5th flr., Royal Bay Terrace Bldg., United Nations Avenue

cor. A. Mabini Street, Ermita, Manila

Contact Number: 5249368

Contact Person: Ms. Elvie AlcomendasDepartment/Division/Section: Legal Section

Inclusive Dates of Training: From April 22 to June 14, 2013

Mission

Valmores and Valmores Law Offices committed to providing a wide

range of the highest quality legal services for clients across at a reason-

able cost and in an atmosphere for professional fulfillment, economic ad-vancement and security for all employees as a law firm, we assist our cli-

ents who are mostly Filipino overseas seafarer and/or their families in their

claims for disability and death benefits against abusive and indifferent em-

ployers.

We are committed to the highest ethical standards. We act with pro-

fessionalism and civility in all our endeavors. We exceed our clients expec-

tations for quality and service. We share our talents with the communities

we serve and organizations we support. We are an equal opportunity em-

ployer dedicated to maintaining a divers work force.

Vision

This firm is founded by a common faith in God and his goodness, and

the faith of its members in one another to pursue a practice of law that is

Christ-centered and perpetually inspaired by what is true, just and fair.

Believing that it is enabled by the wisdom, experience and integrity

of its members and staff, the firm endeavors to render services with utmost

dedication, and competence, thus affirming, for God and country, itsmodest contribution to reainin the nobility of the law profession and the re-

spect it deserves.


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Pictures of the Company (physical structures)


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IV. OBSERVATIONS IN THE COMPANY

What I have observed at Valmores and Valmores Law Office is that

they have cooperation with each other, they are friendly, kind, good and

they are not selfish. They have a unity, they help each other and they are

very hardworking employees.

The strength and challenges of this company is that they have a unity

and at the same time they have faith to our Almighty God. Sometimes they

encountered challenges in there company, the clients that are brain

washed by the other company or competitors.

I think the best practice of this company is to socialize and entertain

with others such us the clients and new clients coming in there office/

company.

My over-all observation in there company (Valmores and ValmoresLaw Office) is they are very joyful and happy even if there are many papers

to prepare and to pass to the supreme court, post office and many more.

V. PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

Filing the folders of clients and answering calls

Photocopying any documents needed for the clients

Encoding the special power of Atty.

What we do weekly are the following:

Fax some documents

Arranging the annexes and photocopying it and passing it at

the supreme court.

What we do monthly are the following:

Analyzing the position paper for the annexes to be well

arranged.

During my whole training in Valmores and Valmores Law Office, I think

the problem/s that I have encountered at there company are when some

clients had changed their mindset because of the companys competitors.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours 109hrs,3mins Signed by the Supervisor:__________________________Date:

Month: AprilThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 22

Time In: 8:00

Time Out: 5:00

Hours Spent: 9hrs

Date: 24

Time In: 7:49

Time Out: 5:43

Hours Spent: 9hrs,54mins

Date: 25

Time In: 9:08

Time Out: 5:40


Date: 26Time In: 10:05

Time Out: 5:06

Hours Spent: 7hrs,1min

Date:

Time In:

Time Out:

Hours Spent:

Date:

Week No. 2

Date: 29

Time In: 7:17

Time Out: 5:00


Date: 30

Time In: 8:31

Time Out: 5:05

Hours Spent: 8,34mins

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Month: MayThe following tasks were

performed:

Week No. 2 (Weekly)

Date: 2

Time In: 8:09

Time Out: 5:00


Date: 3

Time In: 11:15

Time Out: 5:22


Date:

Time In:

Time Out:

Hours Spent:

Date:Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

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Week No. 3

Date: 6

Time In: 7:15

Time Out: 5:25


Date: 7

Time In: 9:43

Time Out: 5:41


Date: 8

Time In: 8:09

Time Out: 5:11


Date: 9

Time In: 8:14Time Out: 5:19


Date: 10

Time In: 12:52

Time Out: 5:57

Hours Spent: 5,5mins

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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performed:

Week No. 4 (Weekly)

Date: 15

Time In: 9:37

Time Out: 5:09


Date: 16

Time In: 9:27

Time Out: 3:20


Date: 17

Time In: 8:52

Time Out: 5:13


Date:Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Week No. 5

Date: 20

Time In: 7:25

Time Out: 5:13


Date: 21

Time In: 7:42

Time Out: 5:11


Date: 22

Time In: 8:01

Time Out: 5:13


Date: 23

Time In: 7:46Time Out: 5:12


Date: 24

Time In: 7:40

Time Out: 4:38


Date:


performed:

Week No. 6 (Weekly)

Date: 27

Time In: 7:41

Time Out: 5:22


Date: 28

Time In: 7:47

Time Out: 5:13


Date: 29

Time In: 7:50

Time Out: 5:46



Time Out: 5:17


Date: 31

Time In: 7:47

Time Out: 5:16


Date:



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Month: JuneThe following tasks were

performed:

Week No. 7 (Weekly)

Date: 3

Time In: 8:17

Time Out: 5:00


Date: 4

Time In: 8:07

Time Out: 5:29


Date: 5

Time In: 7:57

Time Out: 6:09



Time Out: 5:00


Date: 7

Time In: 11:00

Time Out: 5:00

Hours Spent: 6hrs

Date:

Week No. 2

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Month: _________________The following tasks were

performed:

Week No. 3 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

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Week No. 4

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

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Time In:

Time Out:

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VII. SELF-ASSESSMENT

A. Skills and current technology learned/enforced:

I learned how to analyze the position paper and I also learned how

to arrange the annexes.

B. Equipment, tools, testing apparatus handled (software used included)

- Xerox Machine

- Fax Machine

- Blood Pressure Kit

- Computer

-Telephone

C. Strong points versus weak points

Strong Points

- Approachable,

- Can easily socialize with others

- Follows Instructions

Weak Points

- Punctuality- Confidence


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VII. SELF-ASSESSMENT

D. Best experiences on the job:

My best experience in my OJT is all what I'm doing because Ive en-

joy doing it, no worries, no doubts, I do it with joy and happiness.. :)

E. Evidence of Background preparation:Faults committed (its causes and suggestion given by the supervisor)

- Punctuality

Personal relationship (integration with the company, attendance and

punctuality, and commitment)

Comment from co-worker (at least 3 person)

Person 1: Shannie is extremely dependable with regards to her atten-

dance and regularly exhibits punctuality. She has the ability to effectively

communicate and she always display positive attitude when working to-wards her work or job.

Dr. Rolly Adina

Signature over printed name: _____________________________________

Person 2: Nice to be with and easy to approach.

Ms. Joan F. Balatero


Person 3 : Ms. Shannie Chaudhry in the duration of her OJT in this law firm

has shown satisfactory performance of all the tasks give to her. She has ex-

cellent attendance and demonstrates willingness and ability to expand

her knowledge through research on areas related to her course. She has

the potential for higher level of works then she was exposed to do in our

office.

Mr. Reynaldo M. Magnaye



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VIII. APPENDICES (please attached)

A. Curriculum Vitae

Shannie B. ChaudhryCity Add: 195 Don Fabian St. Brgy. Commonwealth Quezon CityContact No.: 427-30-75 / 09184894250

E-mail: [email protected]

OBJECTIVE

To obtain a position in your company that will challenge and strengthen my education, skills and ability.

SKILLS

Computer skills such as Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Adobe Flash, how to assem-

ble the system unit, and other computer applications.

SEMINARS ATTENDED...

Career Success Begins Now - August 31, 2011

Polytechnic University of the Philippines

Software Freedom Day 2011 - September 17, 2011Polytechnic University of the Philippines

PERSONAL INFORMATION

Age : 18

Civil Status : Single

Gender : Female

Birth date : September 30, 1994

Birth place : Pasay City

Religion : Roman Catholic

Nationality : Filipino

EDUCATIONAL BACKGROUND

Tertiary: Polytechnic University of the PhilippinesDiploma in Office Management Technology 2011Present

Don Fabian St. Brgy. Commonwealth Quezon City

Secondary: Commonwealth High SchoolEcol St. Brgy. Commonwealth Quezon City

2007 - 2011


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CHARACTER REFERENCES

Ma. Nelia B. Ignacio 09266464431

Michelle B. Boleo 09276654654

Nieves B. Caranza 09202503560

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Shannie B. Chaudhry

Applicant


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B. OJT Endorsement Letter


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C. OJT Training Memorandum


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D. Monthly Task Performance Sheet


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F. Final Evaluation Sheet


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E. Trainees Personal Data


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G. Copy Certificate of Completion


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J. Facilities, equipment, Tools handled (pictures)

Computer Telephone

Blood Pressure Kit sXerox Machine


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K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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M. URL of you blog/s

Which includes your resume and weekly diaries checked

Documents

Shannie Chaudhry