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Senior Administrative Officer
Recruitment Pack
2
RECRUITMENT PACK CONTENTS
Page
Wakefield City Academies Trust – Vision and Ethos 3-4
About Our Academy 5
Letter from the Regional Director of Education 6
Senior Administrative Officer Job Description 7-9
Senior Administrative Officer Person Specification 10-11
Copy of the Advert 12
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WAKEFIELD CITY ACADEMIES TRUST VISION AND ETHOS
Vision Statement
WCAT is a Multi-Academy Sponsor, specialising in the development of World-Class Academies which set
high standards and give young people access to opportunities through outstanding teaching and inspirational
leadership. WCAT Academies are proudly at the heart of their communities and community learning,
working with local authorities, employers and other high performing educational institutions.
What is our Ethos?
WCAT is renowned for its moral purpose and its unshakeable belief that all can succeed, whatever their
circumstances or background, when given a positive climate where support, encouragement and
confidence building predominates, backed by high quality teaching and learning.
WCAT is committed to “Achieving Excellence through Partnership”.
WCAT is committed to supporting the development of children, young adults and staff, at ease with
themselves and each other, with the knowledge and skills to thrive in the midst of exponential change.
WCAT will aim to achieve high level success through nurturing the adaptability of our people, their
passion and ability to work in partnership and sparking each other to be creative and innovative.
Principles Underlying our Academies
WCAT Academies refuse to place limitations on any pupil’s/student's performance and, as a
consequence, pupils/students become increasingly ambitious and self-motivated as learners.
WCAT has at the heart of its aims as a Trust a recognition that exceptional Academies are built upon
key foundations:
excellent leadership;
high standards of professional effectiveness;
a relentless focus on improvement;
very high standards of behaviour;
a constant focus on teaching, learning and innovation;
risk taking and succession planning;
working hard and having fun.
WCAT’s core business and finance services have been designed to support the leadership and
management of our Academies, and are critically important in ensuring that every pupil/student is
successful in achieving his/her personal targets, both academic and personal.
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WCAT follow Local Authority admissions criteria, adopting the existing catchment area.
WCAT believe that local children should attend local schools and, as a Trust, we are not selective.
WCAT is renowned as an employer of excellence. Providing outstanding professional development and
training combined with an extensive range of career development opportunities, every colleague feels
valued and appreciated.
WCAT will support the Academy Local Governing Body in terms of accountability, transparency and
visibility, introducing unique governance technologies that allow governors to work in sync with their
Academy no matter what their location.
WCAT believes that all young people, regardless of their background or ability,
prosper in outstanding education establishments.
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ABOUT OUR ACADEMY
Waverley Academy is an average sized academy with 295 pupils on the academy roll.
The Academy is a one and a half form entry academy, which we are planning to develop further to meet the
new Early Years Government agenda.
Having recently joined Wakefield City Academies Trust in April 2016, our improving Academy is at the start
of its exciting journey, working in partnership with an Outstanding Trust.
The atmosphere in the Academy is welcoming and positive. We have high expectations and high standards
of work and behaviour. Pupils are expected to treat each other and adults with respect and behave towards
each other in a considerate and polite manner. We consistently encourage our pupils to consider others and
hope that they will learn by example and experience. Pupils are rewarded for good behaviour and good
classwork and every week certificates are issued in our Behaviour and our Achievement assemblies.
The Academy seeks to ensure that children attain the highest possible standards in English and Maths through
quality learning experiences in the full range of National Curriculum subjects, within a supportive and
challenging environment.
Children are offered a broad range of extra-curricular opportunities including residential visits, attending
sporting fixtures and theatre visits and we are excited about the opportunities that are afforded to us by the
New Primary Curriculum.
We insist on the highest standards of behaviour and expect that children will do their best at all times. All
children should leave the academy at the end of the day happy and eager to share with you some of their
experiences. We believe that children should be able to look back at their academy days as a time when they
were happy, where work was stimulating and challenging and each achievement was recognised.
Douglas Road, Balby
Doncaster DN4 0UB
T: 01302 853326
www.waverleyacademy.org
Headteacher: Diane Humphrey
Dear Applicant
Thank you for your interest in the Senior Administrative Officer position at Waverley Academy.
This is an exciting time to be joining Waverley Academy on our journey from special measures to good
and beyond.
Wakefield City Academies Trust - WCAT and the Interim Executive Committee (IEC) are looking to
appoint highly motivated and inspirational people who can take the Academy forward and deliver the
Trust’s vision and ethos. We value every pupil’s welfare and strive to give every pupil an opportunity
to achieve their full potential, with the help of a dedicated team of staff, governors, parents and children.
The successful applicant will join a team of dedicated and committed staff, who strive to achieve and
raise the very best academic standards and well-being of every child; every child is given the best possible
chance to gain a very good standard of education.
The Academy has many good attributes and we are seeking to appoint staff who will carry on and
enhance these qualities by working closely as a team alongside governors, parents, children, the local
community and the other primary academies across the Trust.
I hope this will inspire you to apply for this exciting opportunity and I look forward to receiving your
application. If you would like to visit the Academy this can be arranged by appointment and details are
available in the application pack.
Once again thank you for your interest in the position.
Yours sincerely
Rob Allsopp
Regional Director of Education
Wakefield City Academy Trust
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Job Description & Person Specification
Senior Administrative Officer
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JOB DESCRIPTION
Wakefield City Academies Trust - WCAT is a multi-academy sponsor, specialising in the development of world-
class academies which set high standards and give young people access to opportunities through excellent teaching
and inspirational leadership. WCAT academies are at the heart of their communities and community learning, and
work with local authorities, employers and high performing educational institutions.
JOB TITLE: Senior Administrative Officer
GRADE/SALARY: Grade 6 (SCP 22-25), 35 hours per week, term time only, actual salary £16,418 to
£18,005 per annum
JOB PURPOSE: Under the guidance of senior staff: be responsible for undertaking administrative,
financial, organisational processes within the academy. Assist with the planning and
development of support services.
KEY RESPONSIBILITIES
ORGANISATION
Deal with complex reception/visitor etc. matters.
Contribute to the planning, development and organisation of support service systems/procedures/policies.
Support with the organisation of school trips/events etc.
Supervise, train and develop staff as appropriate.
ADMINISTRATION
Manage manual and computerised record/information systems.
Analyse and evaluate data/information and produce reports/information/data as required.
To ensure all necessary statistical returns to the DfE, the LA and any other relevant bodies are carried out.
To ensure the DBS central record is kept up to date.
Undertake typing and word-processing and complex IT based tasks.
Provide personal, administrative and organisational support to other staff.
Provide administrative and organisational support to the Local Governing Body.
Undertake administration of complex procedures.
Complete and submit complex forms, returns etc., including those to outside agencies e.g. DofE, EFA.
Undertake the administration of Payroll systems.
Maintain the academy inventory ensuring compliance with statutory requirements.
FINANCIAL AND ACCOUNTING
Scutinise statements and authorise invoices for payment.
Maintain oversight of budget and provide information to budget holders as and when required.
Ensure effective and efficient financial and accounting procedures are in place and implement
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Ensure the correct administration of all external funds.
Ensure that computer files concerning financial resource matters are accurate and are securely maintained.
RESOURCES
Operate relevant equipment/complex ICT packages.
Manage ICT equipment and liaise with ICT provider.
Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as
required.
Manage uniform/snack/other ‘shops’ within the academy.
Provide advice and guidance to staff, pupils and others.
Undertake research and obtain information to inform decisions.
Assist with procurement and sponsorship.
Assist with marketing and promotion of the academy.
Assist in the collection, recording and banking of money in relation to academy activities.
Manage administration of facilities including use of academy premises.
Undertake complex financial administration procedures.
Assist with the planning, monitoring and evaluation of budget.
Manage expenditure within an agreed budget.
RESPONSIBILITIES
Comply with and assist with the development of policies and procedures relating to child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Be aware of an support difference and ensure equal opportunities for all.
Contribute to the overall ethos/work/aims of the academy.
Establish constructive relationships and communicate with other agencies/professionals.
Attend and participate in regular meetings.
Participate in training and other learning activities and performance development as required.
Recognise own strengths and areas of expertise and use these to advise and support others
Strong commitment to the safeguarding of our pupils.
Other duties commensurate with the grade of the post as directed by the Headteacher.
GENERAL
The duties and responsibilities highlighted in this Job Specification are indicative and may vary
over time. Post holders are expected to undertake other duties and responsibilities relevant to
the nature, level and scope of the post and the grade has been established on this basis.
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PERSON SPECIFICATION
QUALIFICATIONS, KNOWLEDGE, EXPERIENCE, SKILLS AND ABILITIES Essential Desirable Evidenced
Good general education AF
Relevant formal qualification e.g. in accountancy or management or one of the
School Business Manager levels AF
Certificate of School Business Management (CSBM), or Diploma of School
Business Management (DSBM), or Advanced Diploma in School Business
Management (ADSBM)
AF
Successful education/training and track record in relevant finance/management
field AF/I/R
Good awareness and understanding of school frameworks and funding I/R
Effective use of IT for management AF/I
Successful experience in school finance AF/I/R
Knowledge of payroll structures and administration (particularly School
Teachers’ Pay and Conditions) I/R
Successful experience in Human Resources management AF/I/R
Experience of effective public sector procurement AF/I/R
Successful track record in working with school governors or other Boards of
Directors AF/I/R
Able to establish and maintain good financial practice AF/I/R
Able to delegate tasks and manage own workload to meet deadlines
Able to identify own professional development needs and ensure they are met AF/I/R
Able to identify and manage potential risks AF/I/R
Able to lead appropriate innovation projects AF/I/R
Successful experience in premises’ management AF/I/R
Able to manage budgets and maintain accurate financial information to
facilitate effective monitoring to achieve organisational aims AF/I/R
LEADERSHIP Essential Desirable Evidenced
Successful and significant experience of leading, developing and appraising a
team of staff AF/I/R
Ability to communicate effectively to a variety of audiences AF/I
Abiity to engage with and command respect in working with colleagues at all
levels I/R
Successful experience of managing challenging and/or sensitive situations AF/I/R
Successful experience of managing change AF/I/R
Successful and significant experience in a whole school leadership role AF/I/R
Successful experience of role in wider school community AF/I/R
PERSONAL QUALITIES Essential Desirable Evidenced
Flexible approach to work AF/I/R
Ability to take responsibility AF/I/R
Acts with integrity, honesty, loyalty and fairness I/R
Confidentiality AF/I/R
Self starter but also able to work collaboratively with other team members AF/I/R
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COMPETENCIES
Focus on Outcomes
Takes responsibility for achieving specific, challenging objectives within an agreed time scale and budget, and meeting
or exceeding required quality standards. Displays the drive, determination and resilience to mobilise people and
resources towards achieving results that meet stakeholder needs. Ready to challenge existing ways of
thinking/behaving in a persistent search for ways of improving performance.
Communication
Displays clarity and openness in communication both written and verbal to colleagues and stakeholders.
Communicates information in an appropriate and effective manner.
Managing Resources Innovatively
Critically and continuously examines how to gain optimum value from finite resources. Shows the ability to break
out of established ways of thinking in the search for innovative ways of improving performance without dropping
essential standards or putting the organisation under undue pressure.
Personal Effectiveness
Behaves consistently within a corporate context; quickly adapts to varying environments with differing tasks and
people. Derives personal satisfaction working within the Trust and Academy culture and values. Manages work
pressures well, showing both resilience and tenacity.
PERSONAL QUALITIES, Continued Essential Desirable Evidences
Natural authority and confidence in dealing with people and situations I/R
Calm and organised under pressure I/R
Resilient and determined I/R
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WAVERLEY ACADEMY
Wakefield City Academies Trust - WCAT is a multi-academy sponsor, specialising in the development of
world-class academies which set high standards and give young people access to opportunities through
excellent teaching and inspirational leadership. WCAT academies are at the heart of their communities and
community learning, and work with local authorities, employers and high performing educational institutions.
SENIOR ADMINISTRATIVE OFFICER
WCAT is looking to appoint an inspirational and highly motivated Senior Administrative Officer to join our
committed team at Waverley Academy. This is a 35 hours per week, term time only, permanent position.
Salary Grade 6 ,(SCP 22-25) actual salary £16,418 – 18,005 per annum.
Do you have high career expectations?
Would you welcome the opportunity to share your outstanding practice?
WCAT can offer:
The opportunity to be part of an Outstanding Trust
Commitment to Continuous Professional Development
A learning environment where excellence is our goal
We can offer a happy, supportive atmosphere, a hardworking staff team and great opportunities for
professional and personal development. If you think you can make a positive and confident contribution to our
academy, have the energy, commitment and ambition we would like to hear from you.
Visits to the academy are welcome. Telephone 01302 853326 or email [email protected] to
arrange to visit.
The closing date for applications: 12 noon – Friday 28 October 2016
Interviews: Week commencing 07 November 2016
For a recruitment pack or application form, please contact Kirstie Whipp on 01924 802510 or email
[email protected] . Completed applications should be sent to [email protected].
Wakefield City Academies Trust and their Academies are
committed to safeguarding and promoting the welfare of
children and young people: applicants must be willing to
undergo a child protection screening, including checks with
the disclosure and barring services and past employers.
www.waverleyacademy.org
